Essential 4 Anomalies Essential 4 - Anomalies v1.12, June 09, 2014.
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Transcript of Essential 4 Anomalies Essential 4 - Anomalies v1.12, June 09, 2014.
Essential 4 - Anomalies v1.12, June 09, 2014
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
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Essential 4 - Anomalies v1.12, June 09, 2014
Training Sequence
Essential 1:Overview & Requirements
E s s e n tia l 2 :In te rfa c e & A d m in is tra tio n
Essential 3:Data Submission
Fall 1
Fall 2
End of Year 2 & 3
End of Year 1& 4
Essential 4: Anomalies
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Essential 4 - Anomalies v1.12, June 09, 2014
Courtesy Guidelines
HOLDMute yourself
Silencecellphones
Name & LEA 1conversation
at a time
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Essential 4 - Anomalies v1.12, June 09, 2014
Agenda
2 hours
SSID Anomalies
CCEERDMID
Anomaly Reports
Anomaly Roles
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What Is An SSID Anomaly?
An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID
Essential 4 - Anomalies v1.12, June 09, 2014
These anomalies are detected once a day, during the nightly process
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Anomaly Responsibilities
Essential 4 - Anomalies v1.12, June 09, 2014
KeepBelow 2%maximum
Download MIDReplacement SSIDs
Resolve Regularly
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How To Resolve Anomalies
Essential 4 - Anomalies v1.12, June 09, 2014
Online Maintenance
SSID Anomaly Reports
Batch Upload
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Changes for 2013-2014
Essential 4 - Anomalies v1.12, June 09, 2014
Implemented Functionality Description
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Anomaly Roles
Essential 4 - Anomalies v1.12, June 09, 2014
Gives access to view and resolve anomalies
Anomalies
Used to determine contact information shown to users resolving anomalies
Anomaly Contact
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CCE Definition
An SSID has a primary enrollment at more than one LEA at
the same time
Essential 4 - Anomalies v1.12, June 09, 2014
ABCSchool
XYZSchool
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CCE Example
Essential 4 - Anomalies v1.12, June 09, 2014
Sun Mon Tue Wed Thu Fri Sat
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
Enrollment at School 1 (3rd – 13th)
Enrollment at School 2 (12th – 25th)
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Enrollment Status Combinations
Essential 4 - Anomalies v1.12, June 09, 2014
* A student can have secondary and/or short term enrollments in addition to the primary one
Primary
Short-Term* (less than 30
days)
Secondary*
Do notcause CCEs
Primary Primary
Short-Term (more than
30 days)Primary
LEA 1 LEA 2
LEA 1 LEA 2
Cause CCEs
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CCE Ownership
Essential 4 - Anomalies v1.12, June 09, 2014
LEA with most recent enrollment is relieved of CCE after 14 days
8/16* Fall 1 Census
DayAll LEAs with overlapping
enrollments during8/16 – Fall 1 Census Day
* of year prior to Census Day
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ERD Definition
An inconsistency exists between a student’s exit reason and subsequent
enrollment status in a school
Essential 4 - Anomalies v1.12, June 09, 2014
? ?? ??
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ERD Warning Type Definitions
Essential 4 - Anomalies v1.12, June 09, 2014
Expected to enroll
CPotential Dropout
The student is expected to enroll at another school but does not.
Not expected to enroll
ACompleterRe-enrolled
The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment.
BDropout
Re-enrolled
The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.
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ERD Examples
Essential 4 - Anomalies v1.12, June 09, 2014
Warning Type A or B
Exited with dropoutor completer code
(e.g., E230/100, E140)
Enrolled
ABC School XYZ School
Warning Type C
Exited with code where studentis expected to continue school
(e.g., T160)ABC School
No subsequentenrollment
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ERD Ownership
Essential 4 - Anomalies v1.12, June 09, 2014
All LEAs involved
Dropouts, completers, or transfers between 8/16/2012
and 8/15/2013-----
No show dropouts between 5/15/2012 and 8/15/2012
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Essential 4 - Anomalies v1.12, June 09, 2014
Exits That Can Cause ERDs
Warning Exit Reason Description Completion Code
A
E125 PriorComplSpecEd n/aE130 Died n/aE230 CompleterExit 100, 106, 108, 250T280 TransCollege n/a
B
E140 NoKnownEnrollTruantE300 ExpellNoKnownEnrollE400 OtherOrUnknownN420 NoShowSameSchlN430 NoShowMatricSchlT270 TransDropAdultT380 TransInstNoHSDip
C
T160 TransCASchlRegularT165 TransCAEnrollDiscipT167 TransScholDistReferralE490 Summer or Intersession Exit
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Essential 4 - Anomalies v1.12, June 09, 2014
Exits That Do Not Cause ERDs
Exit Reason
Description Completion Code
E230 CompleterExit 104, 120, 320, 330, 360, 480
E410 MedicalRsns n/a
E450 PreK-6Exit n/a
N470 NoShowOther n/a
T180 TransPrivate n/a
T200 TransUS n/a
T240 TransOutUS n/a
T260 TransInAdult n/a
T310 TransHealthFacil n/a
T370 TransInstHSDipl n/a
T460 TransHomeSchl n/a
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MID Definition
Two or more SSIDs have very similar or identical demographics, indicating that a
student may have multiple SSIDs
Essential 4 - Anomalies v1.12, June 09, 201449
MID Example
Student 1 Student 2
SSID 4265874932 359875167
Name* Ann Smith Annie Smith
Alias Name*
Gender F F
Birth Date 7/6/2000 7/6/2000
Primary Language 00 00
Birth State** US-CA US-CA
Birth Country** US US
Essential 4 - Anomalies v1.12, June 09, 2014
* Soundex is used to match similar names and match can be made against either alias or regular name
** Only used for MID matching if provided for both students involved in MID match
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MID Ownership
Essential 4 - Anomalies v1.12, June 09, 2014
LEA with most recent enrollment of all SSIDs involved
Enrollments within 14 months prior to
Census Day
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Common Problems
Essential 4 - Anomalies v1.12, June 09, 2014
Overlapping enrollment not allowed when
combining MID anomalies
Focus ID’s current enrollment record is
closed
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Reminders
Essential 4 - Anomalies v1.12, June 09, 2014
Anomalies are detected nightly throughout the year
Unresolved lost transfers
(ERD type C) count as
dropouts
Replacement SSIDs
should be downloaded
regularly
MIDs found outsideMID anomaly report can
be resolved using “Resolve MID Not On
Report” button
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Essential 4 - Anomalies v1.12, June 09, 2014
Resources
Detailed descriptions of anomalies and how to resolve them
CALPADS SSID and Enrollment Procedures, Chapter 4
MID resolution errors
CALPADS Error List, MID Errors tab
All available at:http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
List of exit, completer, and other codes
CALPADS Code Sets, School Completion Status & Student Exit Category code set names
Exit reason and completion status descriptions
CALPADS Data Guide, Appendix D
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Support
Essential 4 - Anomalies v1.12, June 09, 2014
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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