ESPID2019 Exhibitors MANUAL Jan. 20 REV HADAR · 2019. 4. 24. · espid 2019 2 :

EXHIBITORS

MANUAL

Dear Exhibitor,

This Exhibitor Services Manual contains important information and is designed to assist you in preparing for the ESPID 2019 Meeting Exhibition. The Exhibition will be held as part of the 37th Annual Meeting of the European Society for Paediatric Infectious Diseases, Ljubljana, Slovenia, May 6-11, 2019 The floor plan has been designed to maximize the exhibitor’s exposure to the delegates. Please read all of the information in this manual. It will take you very little time now and could save you a great deal of time later. Please forward this manual to everyone who is working on this project, including your stand builder, as it contains useful information about the Meeting. We recommend Exhibitors using independent booth contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact Mojca Slapnik of the Ljubljana Exhibition and Convention Centre at: [email protected] and Anja Mijatovic [email protected] to coordinate a visit. Please do not hesitate to contact us for further information or assistance. We look forward to welcoming you in Ljubljana and wish you a successful Meeting and Exhibition. Best Regards, Yulia Rijinsky Exhibition Manager Tel: +41 22 9080488 Ext 995 Fax: +41 22 9069140 Email: [email protected] Site: www.kenes.com

Table of Contents Section 1: General Information

Meeting Secretariat Exhibition Contacts Registration & Hotel Accommodation Sponsorship and Exhibition Sales Contact Venue Address Website Exhibition Related Table Exhibition Timetable at-a-glance Off Exhibition Information

Section 2: Exhibition Floor Plan, List of Exhibitors

Exhibition Floor Plan List of Exhibitors

Section 3: Exhibition Services

Exhibitors’ Badges Access to the Exhibition Hall During Set-up and Dismantling On Site Exhibition Management Desk Lead Retrieval Wireless Barcode Reader

Section 4: Technical information

Stand Design Build-up Height Ceiling Hangings Electricity and Electrical Installations Exhibition Area Floor Accommodation Flowers & Plants Hostesses Internet Parking Platforms Security Site Visit Stand Catering Stand Cleaning Waste Removal Rules and Regulations

Section 5: Official Contractors

Stand Fittings, Hostess Services, Electricity, Storage, Cleaning Services, Internet, Plants & Floral Arrangements

Catering Services Freight Handling & Customs Clearance

Section 6: Delivery Regulations & Instructions Section 7: Order Forms

Badges K-Lead App

Section 8: General Regulations

Section 1: General Information Meeting Secretariat / Organising Secretariat Kenes International Rue François-Versonnex 7 1207 Geneva, Switzerland Tel: +41 22 908 0488 Fax: +41 22 906 9140 E-mail: [email protected] Congress Meeting Dates Monday, 6 May until Saturday, 11 May 2019. Exhibition Manager Mrs. Yulia Rijinsky Tel: +41 22 9080488 Ext 995 Fax: +41 22 9069140 Email: [email protected] Registration Manager Ms. Diyana Yosifova Tel: +41 22 908 0488 Ext. 7019 Fax: +41 22 906 9140 E-mail: [email protected] Sponsorship and Exhibition Sales Contact Mrs. Carolina Barbosa Tel: + 31 207630101 E-mail: [email protected]

Venue Gospodarsko razstavišče Dunajska cesta 18, 1000 Ljubljana, Slovenia http://www.gr-sejem.si/ Website For updated information regarding the Meeting, please visit the website: http://espid2019.kenes.com/

Exhibition Related Table

Submission of Exhibition Forms Deadlines Tick Box Upon Completion

Hotel Reservation for Staff As soon as possible

Designed Stand Approval Friday, March 8, 2019

Text for Fascia (Shell Scheme booths only) Friday, March 8, 2019

Furniture Rental & Electricity

Monday, April 1, 2019 50% surcharge will apply thereafter, and all orders should be placed by 22/4/2019 the latest

Badge Order Monday, April 29, 2019

Lead Retrieval Wireless Barcode Reader Monday, March 25, 2019

Payment of Invoice Balance Must be received in full before Exhibition opens

Please note these important dates:

Service Deadline

Door to Door Shipments ready for pick up (EEC Countries) Please contact HERMES – MERKUR

Airfreight Shipments – arrival to recommended airport TBA

Shipment via Germany Warehouse TBA

Exhibition goods - Direct Deliveries to Meeting Venue TBA

Exhibition Time Table At-A-Glance (subject to change)

Set up

Saturday, May 4 08:00-20:00

Space only booths

Sunday, May 5 08:00-22:00 All

Monday, May 6 08:00-20:00

Decoration only/Quiet set up

time

Exhibition hours Tuesday, May 7 09:30-End of Welcome Reception (approx. 20:30)

Wednesday, May 8 09:00-16:00

Thursday, May 9 09:00-16:00

Friday, May 10 09:00-15:30

Breakdown Friday, May 10 15:45-24:00

Timetable is subject to change

Please note that all exhibitors should be in their booth 30 minutes before the official opening hour. PLEASE NOTE: Empty crates and packaging material must be removed after set-up and no later than Monday, May 6, 2019 at 19:00. All aisles must be clear of exhibits and packaging materials to enable cleaning. Any equipment, display aid or other material left behind on Friday, May 10, 2019 after 22:00 will be considered discarded and abandoned. Off Exhibition Information Please note that participants will be walking through the Exhibition area to reach the Session Hall area which will be active before and after the Exhibition Opening Hours. Ropes and poles will be placed around the stands during times when exhibition is not open. Therefore, you may either man your booth during those times or consider hiring extra security for your valuables.

**Dismantling of the stands before the official hour is not permitted.

Social Events You are cordially invited to the Welcome Reception on Tuesday, May 7, 2019 at 19:00 In the Exhibition Area. Please note: It is the exhibitor’s responsibility to dispose all materials after dismantling. Any charges incurred for waste removal will be sent to the exhibitor.

Section 2: Exhibition Floor Plan, List of Exhibitors Exhibition Floor Plan (As of January 2019)

List of Exhibitors (as of January 2019)

Company Booth # Size Layout BioMerieux 13 24 Space

Cepheid (Danaher) 11 12 Schell

Hibergene

17 12 Shell

Wolters Kluwer

11A 12 Space

Section 3: Exhibition Services Exhibitor Badges All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and 1 additional badge for each 9 m2 thereafter. Any additional exhibitor badges for pre-advanced orders will be charged the exhibitor registration fee of EUR 180. The Exhibitor badge permits free access to the exhibition area, refreshments served as indicated in the programme timetable and attendance at the Welcome Reception. You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details. Deadline: Monday, April 29, 2019 Individual participants’ names will not appear on the badges, only the company’s name will be stated. All personnel are required to wear badges to access the venue. Company representatives not wearing their badges will not be allowed to access the Exhibition. Company name badges are for the use of company personnel for stand manning purposes and should not be used by companies to bring visitors to the Exhibition. Exhibitor badges will not be mailed in advance and may be collected from the Registration Desk. Access to the Exhibition Hall during Set-up and Dismantling Times Stand contractors and staff must wear service passes during the entire set-up and dismantling period. Service Passes are free of charge and may be collected from the Registration Desk. On Site Exhibition Management Desk The Exhibition Management Desk will be open throughout the Exhibition set-up, opening and dismantling period. The desk will be located within the Exhibition area. Prior to this time, if you have any queries regarding your participation at ESPID 2019 please feel free to contact: Ms. Yulia Rijinsky Exhibition Manager Tel: +41 22 9080488 Ext 995 Fax: +41 22 9069140 Email: [email protected] Site: www.kenes.com

Lead Retrieval Application Lead Retrieval Application is a helpful tool for receiving contact information about participants who visit your booth or attend your symposium. Lead Retrieval App (no device is included).

The Application should be installed on your company/personal device. The advantages of the new application:

Effortless process using registration badge barcode. Ability to insert exhibitor's comments for each lead. Immediate information retrieval online. Application is available for download from the Apple store or Google play: "Kenes K-Lead

App". Cost per unit - €400

Please Note: Barcodes on participants' badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details. In addition, please note that neither Kenes International nor the Organising Committee is responsible for the content of the information. Furthermore, in some cases, the participant does not give his permission to transfer his contact details to any other party. Therefore, although participant visited your booth and was scanned by your barcode reader, we are unable to forward you his/her contact details. Data Protection Information included for our registrants In light of the new data protection regulation recently enacted in Europe, Kenes Group has updated its privacy policy. Kenes will not share personal data with third parties without your consent. Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share personal details with the company that is scanning badge so that it may contact delegate in the future. You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details. Deadline: Monday, March 25, 2019

Section 4: Technical Information Stands Design ( Space Only ) Exhibitors who build their own stands are required to submit a scale drawing of their booth, including elevation view and dimensions. Each exhibiting company should submit the name and details of their construction company. You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details. Deadline: Friday, March 8, 2019 All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the premises. Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. The Organisers will not approve stands that do not comply with the accepted standards until the necessary changes have been made. Work cannot commence until the exhibitor layout is approved by the Organisers Multi-level structures are not permitted.

Shell Schemes that have been pre-booked with Kenes include: Panel dimension: 100 X 250cm Fascia including standard lettering 1 spotlight per 3 sqm Carpet

* *Branding Areas Panels: 96mm x 240mm high+ 2cm bleed

For illustrative purposes only

Please note: Corner stands are provided with two open sides Cleaning is not included Furniture is not included Electricity is not included

Special Offer: you may book furniture package & electricity (1.5kw) at a reduced price of Euro 225.00 Please order via the Order Form at the Order Forms Section #7 of this Manual. Please contact the Exhibition Manger Mrs. Yulia Rijinsky at [email protected] for questions.

1 Table, 2 chairs and a trash bin

If you require additional furniture or services for your stand, please refer to the order forms at the end of the Manual. Deadline for orders is Monday, April 1,2019

Fascia Sign *15 characters, including spaces, may be written on your fascia. If text for your fascia is not received by this date, we will provide you with a fascia title as per your application form. You can submit your order through the Kenes Exhibitor’s Portal. https://exhibitorportal.kenes.com The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details. Deadline: Friday, March 8, 2019 Build-Up Height The maximum building height is 4.5 meters in the Exhibition Hall. Any part facing neighboring stands with mutual walls that needs to be designed with neutral surfaces (white). Exhibitors who will have stands higher than the maximum permitted height will not be allowed to set-up their stands. Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp for handicapped access. Ceiling and Ceiling Hangings - Rigging is not available Floor Finish – The Exhibition Hall floor is refined asphalt. Max floor load: 1000 kg per sqm.

Power supplies and other - utilities are supplied into the stand from the floor.

Storage –For questions please, email [email protected]

Smoking Policy - The Meeting Venue operates a NO SMOKING policy in ALL halls.

Stand Cleaning -stand cleaning is NOT included for all stands. Exhibitors interested in daily stand

cleaning should order it with the venue via [email protected] and anja.mijatovic@gr-

sejem.si

Stand Catering - Catering is exclusive to GR and needs to be ordered in advance. Please contact:

[email protected]

Storage of empties - Empties should generally be stored directly with Hermes-Merkur.

Electricity and Electrical Installations According to the regulations, the electrical installations for the Exhibition will only be connected to the power supply after being checked and approved by the official contractor. Only the official builder is authorized to provide the electrical switchboard for the power points. Thus, every exhibitor has to order an electrical switchboard from the official builder and to pay for the electrical consumption according to their power needs. If you require electricity for your stand, please refer to the online web shop. To order 24 hours power supply please contact the official contractor. Accommodation For booking please contact Jessica Lasky at [email protected], Tel +41 22 9080488 Ext 948 Internet: Free Wi-Fi is available in the Exhibition Hall. However, there is limited bandwidth supporting

the network. We advise that if you do require constant and dependable internet for programmes,

apps and websites, to order a dedicated Wi-Fi or wired network for your stand.

Creation of Wi-Fi network is forbidden, Wi-Fi should be ordered via the Exhibitors Portal.

Parking - Info about parking can be found here: http://www.ljubljanafair.com/visitus/ parking/ Loading and Unloading – Please find details and map in the next page.

Site visit We recommend Exhibitors using Independent Booth Contractors (Space only) to include a site visit in the planning process to assure a smooth and well planned set-up. Please contact: Mojca Slapnik Email: [email protected] Anja Mijatović Email: [email protected] Security The Organizers will provide security guard service in the exhibition hall during off-show hours. • Neither the GR nor the Organizers can accept responsibility for the security of the stands and their contents and for damage to, or theft of any goods. Exhibitors are fully responsible for the security of their stand and equipment. Individual stand security may be ordered. Stand Catering Exhibitors who wish to order food and beverages for their exhibition booth are welcome to do so directly with the official ESPID Meeting Caterer. Please contact: VIVO Natasa Prelog Email: [email protected]

Stand Cleaning The Organizers will arrange for general cleaning of the Exhibition premises (excluding exhibits and displays) prior to the opening of Exhibition and daily prior to opening thereafter. For ordering daily stand cleaning, please contact Ms. Mojca Slapnik [email protected] and Anja Mijatovic [email protected] Waste Removal Exhibitors are responsible for the removal of all refuse/waste from the Exhibition area. Any discarded waste, including promotional material, left behind will be removed by the organizers at the expense of the exhibitor concerned. Rules and Regulations -Binding for all exhibitors and their subcontractors Build-Up & Dismantling Period During the period of build-up and dismantling, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol and drugs. The Exhibitors and contractors are required to wear the necessary personal protective equipment such as safety footwear, protective helmets, eye protection, and hand protection required by the specific work activity. Damage to the Building Exhibitors are liable for all damage caused to floors, walls, and pillars during the installation, Exhibition, and dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls, and pillars. Disposal of Material It is obligatory to collect and dispose of all material during the build-up or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim losses or damage to property left behind. Any costs incurred by the venue in removing this property will be charged to the exhibitor. Fire Regulations Stand material and fittings must be non-flammable or impregnated with fire-retardant chemicals. As a general rule, easily inflammable synthetic substances, foam polyester, and no fireproof straw and reeds are prohibited. Fire Insurance (compulsory) Exhibitors must be insured against fire.

Hanging of Posters, Banners etc. Hanging of posters, banners or decals, stickers or similar items, on the walls, floors, ceilings, or pillars within or outside the installations of the venue are not allowed without a prior written authorization. Insurance (compulsory) While every reasonable precaution will be taken to protect the exhibitors’ property while on display at the Exhibition, it must be clearly understood that the organizers, the management of the GR2019 -and the official contractors can accept NO liability for any loss or damage sustained. You are also responsible for insuring against any legal liability incurred with respect to injury or damage to property belonging to third parties. In addition to this, you should protect your expenditure against Abandonment and Cancellation or curtailment of the event due to reasons beyond our control. No children under the age of 16 are allowed on the premises of the Exhibition area during the set up/dismantling. Liability Companies are responsible for all property damage as well as any loss or injury caused by their property, agents or employees. Companies will indemnify the organizers against all claims and expenses arising from any damages. If for any reason whatsoever the Exhibition needs to be abandoned, postponed, or altered in any way, either in whole or part, or if the organizers find it necessary to change the dates of the Exhibition, the organizers shall not be liable for any expenditures, damages or loss incurred in connection with the Exhibition. The organizers shall further not be liable for any loss which the Exhibition or Exhibition contractors may incur due to the intervention of any authority which prevents or restricts the use of the venue or any part thereof in any manner whatsoever. Promotional Activities All demonstrations or instructional activities must be confined to the limits of the Exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise, or music that is deemed objectionable. Special Effects Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will be given for projection in the aisles or on the walls of the hall. Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.

Section 5: Official Contractors Stand construction and fittings, furniture hire, signage, electricity & flowers, security GR Ms. Mojca Slapnik and Anja Mijatovic Tel: +386 013002654 Email: [email protected] and [email protected] Order Forms may be found at the end of the manual Catering Services Exhibitors who wish to order food and beverages for their exhibition booth are welcome to do so directly with the ESPID Meeting Caterer. Please contact: Vivo Natasa Prelog Email: [email protected] Freight Handling & Customs Clearance Agent Hermes/Merkur Ms. Zehavit Akerman Tel: +49 69 747 848 Tel: +972 8 914 6382 Mobile: +972 52 511 4982 E-mail: [email protected] Web site : hermes-exhibitions.com

Section 6: Delivery Regulations and Instructions The shipping instructions include the following information: • Shipping Instructions • Tariff • Material Handling Form • Labels Delivery & Logistic Services Hermes/Merkur Ltd. has been appointed the official forwarding agent and clearance agent for this Meeting and offers the following services: customs clearance, delivery to the stand, freight forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty crates, transportation to and from the Exhibition hall. For security, insurance, and efficiency reasons, Hermes/Merkur is the sole official agent to handle cargo inside the venue. Stand builders are prohibited from using trolleys during set-up and dismantling periods. Kindly note that the official agent is the exclusive agent for move in and move out of the venue. Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with the official logistics agent. Insurance of Goods All cargo should be insured from point of origin. Exhibition Goods Please note that all materials entering the venue incur a handling charge In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions. Please Note: All advanced shipments and deliveries to the Hermes/Merkur warehouse, including by courier, must be coordinated with Hermes. In order to assure receipt of sent materials, Hermes must receive the Pre-Advise form found at the end of this manual. Please complete this form and return it to Ms. Zehavit Akerman: [email protected]. You will then receive confirmation of your material arrival.

Customs Clearance Hermes Exhibitions & Projects Ltd. Ms. Zehavit Akerman Tel: +49 69 747 848 Tel: +972 8 914 6382 Mobile: +972 52 511 4982 E-mail: [email protected] Website: hermes-exhibitions.com

Section 7: Order Forms The following orders below are to be filled and submitted through the Kenes Exhibitors’ Portal: https://exhibitorportal.kenes.com Deadline: Friday, March 8, 2019

Company Profile & Logo Fascia for Shell Scheme only exhibitors

Monday, March 25, 2019

K-Lead- App and or Mini Scanner order Stand design for space only exhibitors

The Exhibition Manager will contact you with the link to the Exhibitor’s Portal, including your personal login details. If you require any additional services which do not appear in this manual, please contact: Ms. Yulia Rijinsky Exhibition Manager Tel: +41 22 9080488 Ext 995 Fax: +41 22 9069140 Email: [email protected] Site: www.kenes.com

Shell Scheme Furniture Package ORDER FORM Deadline for Return: Monday, April 1, 2019 Return to: Mrs. Yulia Rijinsky E mail: [email protected] Please complete the following: Name______________________________________________________________ Company Name + Booth# _____________________________________________ Street: ____________________________________City______________________ Zip Code___________________________________ Country___________________________________ VAT#_____________________________________ Item Unit Price Total Price Full Furniture Package (2 chairs, table, bin) & 225.00Euro 225.00 Euro Electricity Please note that you will receive an invoice by e mail. You may either pay by bank transfer or credit card. Credit card payment will incur 4% bank service charge. Thank you for your order.

Authorization for Credit Card Charges

Dear Sir/Madam, In order to charge your credit card and in accordance with the security measures taken by credit card companies – please fill in the following form in your own handwriting and sign.

Name of Company:

We authorize Kenes International – Organizers of Congresses to make the charge of EURO 225.00 for shell scheme package fees for Congress: ESPID 2019 (Site & dates of the congress:……………………………………………………………………………………………) Credit Card details to be charged: Number: Expiration date: Name of Card holder: Address: (as per Credit card records): Telephone number: Security digits (on the back of the credit card): Date: SIGNATURE of Card holder:

EQUIPMENT RENTAL CATALOGUE / ESPID 2019

TITLE: Phanton chair (4101)

AVAILABLE: 2 pcs

COLOUR/MATERIAL: black /plastic

RENTAL PRICE: 25,00 €/pcs +22% VAT

Catalogue Number: 2

TITLE: Swivel chair (4108) AVAILABLE: 45 pcs

COLOUR/MATERIAL: black/leather RENTAL PRICE: 25,00 €/pcs +22% VAT

Catalogue Number: 3

TITLE: Phanton chair (4101) AVAILABLE: 2 pcs

COLOUR/MATERIAL: white /plastic RENTAL PRICE: 25,00 €/pcs + 22% VAT

Catalogue Number: 4

TITLE: Table (4111) AVAILABLE: 3 pieces

DIMENSION: 150 x 70 cm – 1 piece 180 x 80 cm – 2 pcs

COLOUR/MATERIAL: white /plastic, steel

RENTAL PRICE: 35,00 €/pcs + 22% VAT

Catalogue Number: 5

TITLE: Furniture - a two-seater (4168) AVAILABLE: 1 piece

COLOUR/MATERIAL: black /leather RENTAL PRICE: 85 €/pcs + 22% VAT

Catalogue Number: 6

TITLE: Chair A 20 (4103) AVAILABLE: 168 pcs

COLOUR/MATERIAL: grey, chrome RENTAL PRICE: 20,00 €/pcs + 22% VAT

Catalogue number: 70


TITLE: Bench GR (no lighting) (4107)

AVAILABLE: up to 44 m2 DIMENSION: 2 x 1 m

COLOUR/MATERIAL: black, alu / wood (picture is symbolic)


Catalogue number: 7

TITLE: Bench GR (with lighting) (4106)

AVAILABLE: up to 44 m2 DIMENSION: 2 X 1 m

COLOUR/MATERIAL: : black, alu / wood

(picture is symbolic) RENTAL PRICE: 105,00 €/pcs + 22% VAT

Catalogue number: 8

TITLE: Furniture - one-seater (4169)

AVAILABLE: 2 pcs COLOUR/MATERIAL: black/leather


Catalogue number: 9

TITLE: Signage stand (4122) AVAILABLE:

Dimension A3 – 16 pcs

Dimension A2 – 10 pcsCOLOUR/MATERIAL: grey / alu



TITLE: Stage Lycra and cushions for benches (4225)

AVAILABLE: - white lycra … 75 m - cushions for benches (w x

l = 40x200) - 20 pcs- Pillowcase (extra) – 2 pcs

COLOUR/MATERIAL: white lycra/ beige cushions



TITLE: Coffee table (4152) AVAILABLE: 3 pcs

DIMENSION: 60 X 60 cm COLOUR/MATERIAL: gold/ marble




TITLE: Conference table (4112) AVAILABLE: 40 pcs

DIMENSION: 160 x 80 cm COLOUR/MATERIAL: brown / alu



TITLE: Partition accordion (4144) AVAILABLE: 1 kit

DIMENSION: w x l = 150 x 240 cm COLOUR/MATERIAL: white / iveral



TITLE: Conference table with side page (4112)

AVAILABLE: 20 pcs DIMENSION: 160 x 80 cm (page: 160 x

50) COLOUR/MATERIAL: brown / alu




DIMENSION: 140 x 60 cm COLOUR/MATERIAL: white / wood

silver / steel RENTAL PRICE: 35,00 €/pcs + 22% VAT



DIMENSION: 160 x 80 cm COLOUR/MATERIAL: black / alu



TITLE: Conference table with side page (4111)

AVAILABLE: 30 pieces DIMENSION: 140 x 60 cm

COLOUR/MATERIAL: white/wood silver/steel




TITLE: Wardrobe (4137) AVAILABLE: for 600 people

COLOUR/MATERIAL: purple / marble

(EXAMPLE OF PLACEMENT) RENTAL PRICE: 1,20 €/person + 22%

VAT


TITLE: Reception counter (without connections) (4141)

AVAILABLE: 3 working places COLOUR/MATERIAL: white / marble

RENTAL PRICE: 290 € +22% VAT


TITLE: Reception counter (with connections) (4142)

AVAILABLE: 3 working places COLOUR/MATERIAL: white/marble



TITLE: GR mobile kitchen (without connections) (4163)

AVAILABLE: 1 piece DIMENSION:

Length of counter and back:3380 mm

Width of counter : 670 mmCOLOUR/MATERIAL: grey /

wood Kitchen contains: inox sink 400

mm X 400mm, dishwasher, refrigirator under the counter,

water heater and ceramic cooking plate




TITLE: desktop 160x96 (depth 60) – with the ending page

(4117) AVAILABLE: 2 pcs

COLOUR/MATERIAL: purple / marble (example pf desktop – view from the

front) RENTAL PRICE: 55,00 €/pcs + 22% VAT


TITLE: Desktop 160x96 (depth 60) (4116)

AVAILABLE: 11 pcs COLOUR/MATERIAL: purple / marble (example pf desktop – view from the

front) RENTAL PRICE: 55,00 €/pcs + 22% VAT


TITLE: Desktop 60x106 (depth 60) (4118) AVAILABLE: 2 pcs

COLOUR/MATERIAL: purple / marble RENTAL PRICE: 55,00 €/pcs + 22% VAT


TITLE: Flipchart (with paper and pen) (4120)

AVAILABLE: 2 pcs COLOUR/MATERIAL: silver / alu



TITLE: Magnetic board (4121) AVAILABLE: 2 pcs

DIMENSION: w X l = 150 x 190 cm (working space: 150 x 120cm)

COLOUR/MATERIAL: white / alu RENTAL PRICE: 45,00 €/pcs + 22% VAT


TITLE: Coat rack with numbers (4138) AVAILABLE: 600 numbers (25 pcs per

rack) DIMENSION: w X l = 169 X 144 cm

COLOUR/MATERIAL: black / alu

RENTAL PRICE: 40,00 €/ 25pcs +

22% VAT



TITLE: Shiny steering column (totem, print dim. 48x135 cm) (4134)

AVAILABLE: 14 pcs DIMENSION: 60x180x50 cm

COLOUR/MATERIAL: white / Alu, plexi



TITLE: Stand for brochures (4127) AVAILABLE: 2 pcs

DIMENSION of posters: 420 x 594 mm COLOUR/MATERIAL: silver / alu



TITLE: Flex barrier (4153) AVAILABLE: 30 pcs (range 3 m)

COLOUR/MATERIAL: tape black colour/fe



TITLE: Rope-barriers (4133) AVAILABLE: 80 pcs

DIMENSION: (height=1m, diameter base =32cm, the thickness of the rods

=3cm) COLOUR/MATERIAL: grey / fe



TITLE: Stand flag (4154) AVAILABLE: 1 piece

COLOUR/MATERIAL: black / fe RENTAL PRICE: 25,00 €/pcs + 22% VAT


TITLE: Flagpoles with a base of 4 or 3 flag (4125)

AVAILABLE: - Base for 4 flags – 22 pcs

- Base for 3 flags – 2 pcs- Flag poles – 90 pcs

COLOUR/MATERIAL: grey/fe RENTAL PRICE: 45,00 €/pcs + 22% VAT



TITLE: Ramp for the disabled, stairs COLOUR/MATERIAL: grey / wood, alu

(example)

RENTAL PRICE: 60,00/pcs € + 22% VAT


TITLE: Tribune for 600 chairs AVAILABLE: modular system for staging RENTAL PRICE: 15,00 €/sqm + 22% VAT


106 stage elements 1x2 m heightfrom 60 to 100 cm

30 stage elements 1x2 m height100 cm



144 stage elements 1x2 m heightfrom 200 to 312,5 cm


TITLE: Alu construction background (4145)

AVAILABLE: 2 kits 442 x 290 cm (w x l) – 1 piece

343 x 290 cm (w x l) – 1 piece COLOUR/MATERIAL: grey / alu

(example) RENTAL PRICE: 95,00 €/pcs + 22% VAT


TITLE: Stage AVAILABLE: stage elements 1x2m

from height12,5 cm to 312,5 cm all 738 m2

COLOUR/MATERIAL: grey /wood, alu (example)

RENTAL PRICE: 15,00 €/sqm + 22% VAT


TITLE: Curtain for stage (4226) AVAILABLE:

height 0,6 m-length 4m (4) and height 0,6 m-length 2m (2)

COLOUR/MATERIAL: dark grey RENTAL PRICE: 1,70 € /m + 20% VAT



TITLE: Tablecloth 140X200 (4210) AVAILABLE: 100 pieces

COLOUR/MATERIAL: white / coton RENTAL PRICE: 20,00 €/pcs + 22% VAT


TITLE: Wine glass (OIV standard (4207)

AVAILABLE: 1200 pieces COLOUR/MATERIAL: glass

RENTAL PRICE: 0,80 €/pcs + 22% VAT (final cleaning not included)


TITLE: Ice bucket (4212) AVAILABLE: 22 pieces

COLOUR/MATERIAL: silver / fe RENTAL PRICE: 10,00 €/pcs + 22% VAT


TITLE: Glasses for sparkling wine (4208)

AVAILABLE: Type 1 (smooth) – 300 pieces

type 2 – 400 pieces COLOUR/MATERIAL: glass

RENTAL PRICE: 0,80 €/pcs + 22% VAT (final cleaning not included)


TITLE: Table lamp (4220) AVAILABLE: 42 pieces

COLOUR/MATERIAL: gold /glass chrome



TITLE: Spittoon for tasting (4211) AVAILABLE: 42 pieces

COLOUR/MATERIAL: silver / fe RENTAL PRICE: 15,00 €/pcs + 22% VAT



TITLE: Alu construction background (4145)

AVAILABLE: 2 kits 442 x 290 cm (w x l) – 1 piece

343 x 290 cm (w x l) – 1 piece COLOUR/MATERIAL: grey / alu



TITLE: Lectern (4119) AVAILABLE: 3 kosi

Wooden part: w=64cm, H=103 cm, d= 38 cm

Plexi: w=36,5 cm, H=111 cm, l= 38 cm

COLOUR/MATERIAL: grey / wood plexi RENTAL PRICE: 55,00 €/pcs + 22% VAT


TITLE: Lectern (4143) AVAILABLE: 2 piece

60x105x65 cm (w x l x d) COLOUR/MATERIAL: brown/ wood



TITLE: Lectern (4161) AVAILABLE: 1 piece

60x105x65 cm (w x l x d) COLOUR/MATERIAL: milky white /plexi RENTAL PRICE: 55,00 €/pcs + 22% VAT


TITLE: Ceramic vase AVAILABLE:

51a Circle fi 38 cm, v=32 cm(10 pieces) (4204)

51b Circle fi 55 cm, v=47 cm(14 pieces) (4203)

COLOUR/MATERIAL: grey / ceramic RENTAL PRICE: 60,00 €/pcs + 22% VAT

Catalogue number: 51a Catalogue number: 51b

TITLE: Ceramic vase (4205) AVAILABLE: Square 37X37 cm,

v=90 cm (9 pcs) COLOUR/MATERIAL: grey /ceramic




TITLE: Electric radiator (electrical connection not included) (4228)

AVAILABLE: 4 pieces COLOUR/MATERIAL: white, grey



TITLE: Electric heater (electrical connection not included) (4219)

AVAILABLE: 2 pieces COLOUR/MATERIAL: silver / alu, fe



TITLE: Wooden crates (stand) AVAILABLE: 3.430 pcs

DIMENSION: w=50 cm, l=33 cm, d=31,5 cm

COLOUR/MATERIAL: light brown/ wood



TITLE: Wooden panel (4132) AVAILABLE: 25 pcs

DIMENSION: 2 X 1,5 X 2,5 m ( one pair ) COLOUR/MATERIAL: brown/wood



TITLE: Wooden boards (wooden wall for posters) (4132) AVAILABLE: 88 pcs

DIMENSION: the outer frame: w = 2,5m, l = 2m

internal frame: 1,48m x 1,48m COLOUR/MATERIAL: light brown/

wood RENTAL PRICE: 30,00 €/pcs + 22% VAT


TITLE: stowage table (4159) AVAILABLE: 2 pcs

COLOUR/MATERIAL: brown/wood RENTAL PRICE: 35,00 €/pcs + 22% VAT



TITLE: Detached cabinet (stand) (4170) AVAILABLE: 8 pcs

DIMENSION: w=50 cm, l=99 cm, d=31,5 cm

COLOUR/MATERIAL: light brown /wood/glass



TITLE: Doors pins for stall wooden crates (4171)

AVAILABLE: 2 pcs COLOUR/MATERIAL: brown/wood



TITLE: Armchair in wood (4160) AVAILABLE: 6 pcs

COLOUR/MATERIAL: brown/wood (example)



TITLE: Stand for paintings (4214) AVAILABLE: 14 pcs

DIMENSION: wXlXd = 54 x 240 x 85cm COLOUR/MATERIAL: brown / wood



TITLE: Detached table plate (4221) AVAILABLE:

A4 - 15 pcs

17 x 15,0cm (w x l) – 10 pcsCOLOUR/MATERIAL: transparent /

plexi RENTAL PRICE: 5,00 €/pcs + 22% VAT


TITLE: Projection screen selfstanding

(4312)

AVAILABLE: 2 pcs

DIMENSION: 400 x 300 cm

COLOUR/MATERIAL: silver, white / alu

RENTAL PRICE: 480,00 € + 22% VAT



TITLE: Laptop 15'' (4325) AVAILABLE: 12 pcs

(picture is simbolic)

RENTAL PRICE: 240 € + 22% VAT


TITLE: Plastifikator SKY-325R6GBC (folis are not included) (4322)

AVAILABLE: 1 piece RENTAL PRICE: 160 € + 22% VAT

Catalogue number: 66 a

TITLE: LCD Screen with stand 42'' or 46''

(picture is simbolic) (4317) AVAILABLE: on demand

RENTAL PRICE 5 DAYS: 615 € + 22% VAT

Catalogue number: 67 *Picture is simbolic.

TITLE: Projector 5000 ANSI Lumen (4311)

AVAILABLE: 5 pcs (picture is simbolic)



TITLE: CHRISTIE TIP LX1500 XGA 3-LCD 15000 lumen digital

projector (4335) AVAILABLE: 2 pcs

COLOUR/MATERIAL: black / plastic, metal, glass

RENTAL PRICE: 2.700 € + 22% VAT



TITLE: Chair »MORE« (4103) AVAILABLE: 315 pcs

COLOUR/MATERIAL: grey/alu RENTAL PRICE: 20,00 €/pcs + 22% VAT


TITLE: Chair Bikini (4103) AVAILABLE: 24 pcs

COLOUR/MATERIAL: grey/alu RENTAL PRICE: 20,00 €/pcs + 22% VAT


TITLE: Bar chair 2 (5145) AVAILABLE: 150 pcs

COLOUR/MATERIAL: grey/chrome RENTAL PRICE: 20,00 €/pcs + 22% VAT


TITLE: Bar chair A 22 (5145) AVAILABLE: 27 pcs




TITLE: Bar chair 1 (5145) AVAILABLE: 200 pcs



TITLE: Iron wastepaper basket (5157) AVAILABLE: 250 pcs

COLOUR/MATERIAL: aluminium RENTAL PRICE: 15,00 €/pcs + 22% VAT


TITLE: Conference table 140x80 cm (5126)

DIMENSION: 140x80 AVAILABLE: 60 pcs



TITLE: Conference table 160x80 cm DIMENSIONS: 160x80 or 200x80 or

275x80 cm AVAILABLE: 283 pcs

COLOUR/MATERIAL: grey/aluminium RENTAL PRICE: 35,00 €/pcs + 22% VAT


TITLE: Round table D 80 (5128) DIMENSION: 80 cm AVAILABLE: 39 pcs



TITLE: Bar table (5128) AVAILABLE: 20 pcs

COLOUR/MATERIAL:white/aluminiu RENTAL PRICE: 35,00 €/pcs + 22% VAT



TITLE: Round Table D 60 (5129) DIMENSION: 60 cm

AVAILABLE: 5 pcs COLOUR/MATERIAL: grey/chrome RENTAL PRICE: 35,00 €/pcs + 22% VAT


TITLE: Black bar table (5130) DIMENSION: 60 cm AVAILABLE: 50 pcs

COLOUR/MATERIAL: black, chrome RENTAL PRICE: 35,00 €/pcs + 22% VAT


TITLE: White bar table (5130) DIMENSION: 60 cm AVAILABLE: 14 pcs

COLOUR/MATERIAL: white, chrome RENTAL PRICE: 35,00 €/pcs + 22% VAT


TITLE: Table (5170) AVAILABLE: 4 pcs

COLOUR/MATERIAL: white lacquered /wood



TITLE: Furniture two-seater (5146) AVAILABLE: 5 pcs

COLOUR/MATERIAL: white / fabric RENTAL PRICE: 90 € + 22% VAT



TITLE: Mero backgrounds DIMENSION: custom AVAILABLE: custom

COLOUR/MATERIAL: custom / fe RENTAL PRICE: by offer


TITLE: Glass showcase octanorm-small (5114)

DIMENSION: 70x30 cm COLOUR/MATERIAL: white / octanorm RENTAL PRICE: 75,00 €/pcs + 22% VAT


TITLE: Octanorm counter (5117) COLOUR/MATERIAL: grey / octanorm,

alu natur RENTAL PRICE: 40,00 €/pcs + 22% VAT


TITLE: Octanorm counter (5117) COLOUR/MATERIAL: white / octanorm,

alu natur RENTAL PRICE: 40,00 €/pcs + 22% VAT


TITLE: Glass showcase octanorm-high (5111)

DIMENSION: 50x130x70 cm COLOUR/MATERIAL: white /

octanorm RENTAL PRICE: 90,00 €/pcs + 22% VAT


TITLE: Glass showcase octanorm-high

(5111)

DIMENSION: 50x80x20 cm

COLOUR/MATERIAL: white / octanorm





DIMENSION: 70x130x50 cm COLOUR/MATERIAL: white / octanorm RENTAL PRICE: 90,00 €/pcs + 22% VAT



DIMENSION: 50x180x20 50x100 cm COLOUR/MATERIAL: white

RENTAL PRICE: 90 €/pcs + 22% VAT


TITLE: Wardrobe 2 (4137) AVAILABLE: for 500 pieces

COLOUR/MATERIAL: black, alu natur RENTAL PRICE: 860,00€/set + 22% VAT


TITLE: Selfstanding hanger (5147) AVAILABLE: 39 pcs

COLOUR/MATERIAL: chrome RENTAL PRICE: 30,00 €/pcs + 22% VAT


TITLE: Clothes hanger (5148) LENGTH: 180 cm

AVAILABLE: for 25 hangers COLOUR/MATERIAL: black

RENTAL PRICE: 40,00 €/set + 22% VAT


TITLE: Mero panel (5103) DIMENSION: 100x200 + 50 cm

AVAILABLE: 500 pcs COLOUR/MATERIAL: white,

chrome/octanorm, mero RENTAL PRICE: 35,00 €/pcs + 22% VAT


EQUIPMENT RENTAL CATALOGUE / ESPID 2019 TITLE: Skit Unit

AVAILABLE: 20 pcs

100a SINK (without waterconnection) (5153)

DIMENSION: 40x70x100

100b WATER HEATER 10L(5154)

COLOUR/MATERIAL: white (5153) RENTAL PRICE: 100a 30 € + 22%

VAT (5154) RENTAL PRICE: 100b 20 € + 22%

VAT

Catalogue number: 100a Catalogue number: 100b

TITLE: Kitchenette 1 (5155) Fridge: 80 l, boiler

DIMENSION: 100x70x100 cm AVAILABLE: 14 pcs

COLOUR/MATERIAL: white RENTAL PRICE: 150,00 €/pcs + 22% VAT


TITLE: Fridge showcase (5151) DIMENSION: 197x102x120 cm

AVAILABLE: 2 pcs COLOUR/MATERIAL: inox

RENTAL PRICE: 390,00€/pcs + 22% VAT


TITLE: Fridge showcase (5152) DIMENSION: 260x97x120 cm


RENTAL PRICE: 360,00€/pcs + 22% VAT


TITLE: Refrigerator 120 L (5149) AVAILABLE: 33 pcs

COLOUR/MATERIAL: white RENTAL PRICE: 75,00€/pcs + 22% VAT


TITLE: Stand for brochures, freestanding double, 8x/A4


RENTAL PRICE: 140,00€/pcs/3 days + 22% VAT



TITLE: Stand for brochures, freestanding single, 4x/A4, foldable




TITLE: stand for brochures, low freestanding, 6x/A4




TITLE: Carpet COLOUR: BLUE

AVAILABLE: on demand RENTAL PRICE: 8,70 € /m + 22% VAT

Picture is simbolic.


TITLE: Carpet COLOUR: RED




TITLE: Carpet COLOUR: GREY




TITLE: Carpet COLOUR: BLACK




http://www.google.si/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRxqFQoTCLjC357-kcYCFYMr2wodoI0ATg&url=http://www.mycas.com.sg/&ei=bet-VfjXH4PX7Aagm4LwBA&bvm=bv.95515949,d.bGg&psig=AFQjCNH4akhUvONR0ABtPBAoR9iLHBnkwA&ust=1434467564353865





TITLE: Carpet COLOUR: ORANGE




TITLE: Carpet COLOUR: GREEN






ORDER FORM:TECHNICAL APPLIANCES AND EXHIBITION SPACE EQUIPMENT

Congress: ESPID 2019Congress dates: 6 – 10 May 2019Deadlines for orders: 12 April 2019 (carpet 1st April 2019, print 5th April 2019)*

Exhibitor details

Full name of Exhibitor

Post code and town Street, house number

Telephone Fax

E-mail Website

Director (full name) Contact person (full name)

Contact person’s e-mail address

VAT no. NO

YES NO Number of panels Ordered booth package (through Kenes) 6 sqm 9 sqm 12 sqm

Equipment elements (Equipment elements and the price list of the equipment elements are specified in the Appendix No. 1 of the Order form - Equipment rental catalogue)

Ljubljana Exhibition and Convention Centre

ESPID 2019

GOSPODARSKO RAZSTAVIŠČE d.o.o.Dunajska cesta 18, SI-1000 Ljubljana, SI-1001 Ljubljana, p.p. 3517, SloveniaVAT no.: SI 87878879Tel.: +386 1 300 26 00 Fax: +386 1 300 26 49 Website: www.gr-congress.si

* Deadline for: ALL ORDERS is 12th April 2019; CARPET ORDERS until 1st April 2019; PRINT DOCUMENTS 5th April 2019. After the deadline the price is treated 50 % higher, but all the orders still have to be processed by 22. 4. 2019 the latest.

Power supply (supplied to Exhibition space, Euro socket)

EUR 65.00/item itemsEUR 105.00/item itemsEUR 115.00/item itemsEUR 125.00/item itemsEUR 140.00/item itemsEUR 165.00/item items

Contact person’s telephone number

Taxable entity (circle): YES

Water supply and kitchen equipment

EUR 210.00/item items EUR 250.00/item items

3 kW, 220 V, 16 A 5 kW, 220/380 V, 3x10 A 5-10 kW, 220/380 V, 3x16 A 10-15 kW, 220/380 V, 3x20 A 15-20 kW, 220/380 V, 3x25 A 20-30 kW, 220/380 V, 3x25 A 30-40 kW, 220/380 V 40-50 kW, 220/380 V EUR 290.00/item items

Night-time power supply (refrigeration devices) - enter power in kW:

(75 % of price) items

For a power supply over 5kW fuse box must be installed:

EUR 260.00/item ______ items

Catalogue No. Quantity Catalogue No. Quantity Catalogue No. Quantity

Data concerning the person responsible for electrical installations for the Exhibition space interior (company name and person responsible):

Stand cleaningStand cleaning on 6. 5. EUR 2,00 / sqm stand size / sqm

Stand cleaning on 7. 5. EUR 2,00 / sqm stand size / sqm



Stand cleaning on 10. 5. EUR 2,00 / sqm stand si ze / sqm

Cleaning of the exhibition space during the event includes:• Floor cleaning – vacuuming/washing,• Cleaning surfaces - different types of countertops, glass cabinets or other materials (not including washing dishes, cleaning the refrigerator, etc.).

The exhibition space will be cleaned every morning according to submitted order before the exhibition opens.

Manpower order form:Hostess (English Speaker)on 6. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 7. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 8. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______

Assembly/disassembly help (English Speaker)on 6. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 7. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 8. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 9. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 10. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______

on 9. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______on 10. 5. EUR 18,00 / hour; start time: ______end time:______nr. of staff:______

Place and date: Stamp: Signature:

The prices do not include VAT, which will be accounted for in accordance with the provisions of the VAT Act-1, and paid by the Exhibitor. The organizer reserves the right to change the prices by invoking the “effect of a change in circumstances,” which refers to circumstances that could not have been foreseen on the day the prices were defined (Article 112 of the Code of Obligations).

part of the application.

Exhibitor booths branding (print)

Electricity power points available in the halls

Hall A extension (Kupola), Hall A lobby (Kupola lobby), A-A2 transition (Kupola-Kocka), Hall E (Jurček): Euro sockets: single-phase 16 A and three-phase 16 A, up to 15 kW

Hall A (Kupola): Euro sockets 32 A

Hall A2 (Kocka) and Hall C (Steklena dvorana): Euro sockets 16-63 A

Hall B (Marmorna dvorana) - all levels: Euro sockets 10-63 A

* Technical service will arange the electrical conduit from the distribution point in the hall to the Exhibitor’s stand.* In the event there are special requirements (e.g. stronger connections) appropriate documentation must be submitted (wiring diagrams, etc).* The person responsible for carrying out electrical installations in the Exhibition space (the Exhibitor itself or a company contracted to do so by Organizer) must confirm by way of a statement that all appropriate technical regulations, standards and norms have been taken into account.* The person responsible for carrying out electrical installations at the Exhibition space is obliged to earth any metal parts of the structure.

Terms of Use for supply connections and Exhibition space equipment

1. Order - Order Form The Exhibitor/Client is required to order services by completing the order form in full and without error.Orders made by the Exhibitor/Client must be submitted to the Contractor at least 30 days prior to the Event or within the deadline specified.By making the order, the Exhibitor/client irrevocably orders the services and agrees to the conditions laid down by the Contractor.The order is binding and irrevocable on the Exhibitor/Client. Orders submitted with conditions will not be considered by the Contractor.

2. By submitting its order, the Exhibitor/Client undertakes to pay for the services indicated on the order form according to the price list in place for the services and conditions carried out by the Contractor.

3. The order form must be completed in full and without error in order for the order to be carried out.

4. Unless otherwise agreed, the Contractor reserves the right to choose the material and equipment required to carry out the order.

5. Termination of contractIn the event that the contract is cancelled more than 7 days before the event, the Contractor is entitled to a cancellation fee of 15% of the value of the order. If the contract is cancelled less than 7 days before the event, the cancellation fee shall be 50% of the value of the order. In both cases the cancellation fee is agreed to be a lump sum compensation for the loss sustained by the Contractor.

6. Payment terms The exhibitor/Client receives a pro forma invoice which it is obliged to settle by the credit card. The equipment issued after the transaction is completed.Remittance of this payment is a condition for performance of the contract.The Contractor shall issue an invoice to the Exhibitor/Client either after the service has been completed or at the end of the event.The Contractor reserves the right to charge the Exhibitor/Client for late payments, including legal interest on arrears.Any objection to the invoice issued must be submitted within eight days of the invoice date. If the Exhibitor /Client objects to only part of the bill, the part of the invoice not subject to dispute must be paid within the period agreed.

7. Cancellation of the orderIf the prepaid order is canceled by the Exhibitior/Client, the Exhibitor/Client is not entitled to refund.

8. Force MajeureIf the event is cancelled due to a force majeure event, the Contractor isentitled to 50% of the agreed value for completed orders.

9. Technical conditionsThe exhibitor/Client must send all technical specifications required in order to prepare the Exhibition space and technical connections in good time (until the due date of the order, which is stated in the header of the order form) and in written form (by email, fax, regular post).When ordering it is necessary to comply with all applicable regulations on fire safety, health and safety at work, and the general the conditions for work at the Fair.

10. Conditions of acceptanceCollection of the order shall be carried out by the Exhibitor/Client and the Contractor’s representative by no later than:• 12 hours prior to the event, for equipped Exhibition space• 2 hours prior to the event for electricity, telecommunication and waterconnections• By the beginning of the event for any additional orders and services that were not ordered in good time. Any exhibitor/Client that fails to collect the completed order shall not be entitled to refunds for any services provided.

11. Guarantees and insurancea) The Exhibitor/Client is obliged take care of any equipment or supplies hired. The Exhibitor/Client will be held fully responsible for any damage or loss sustained.b) The Contractor shall not bear any responsibility for orders (forms) that have been submitted incorrectly.The Contractor will charge a fee for any corrections and additional interventions required as a result of changes made to orders.c) Interventions in construction, installation, or equipment without the prior knowledge of the Contractor are not allowed.d) The Exhibitor/Client is not allowed to sublet the Exhibition space, wiring or any hired equipment or materials to a third party. In the event that this is breached, the Contractor reserves the right to charge a penalty in the form of a 50 per cent addition to the value of the contract under this Order.e) The Exhibitor/Client is fully responsible for all content published or made by the use of communication equipment, telephone and internet lines or access points provided by Contractor, no mater if the user was the Exhibitor/ Client himself, he’s emplyees, subcontractors, visitors or clients. The Contractor shall not bear any responsibility or consequences of using the communication equipment, telephone and internet lines or access points.

12. The Exhibitor/Client waives all its copyright claims.

13. The Contractor undertakes to ensure that the Exhibition space and equip-ment will be cleaned prior to their use.

14. Any dispute between the parties shall be dealt with by the District Court of Ljubljana.

Ljubljana Exhibition and Convention Centre

ESPID 2019

Exhibitor booths branding

Upon additional payment we can offer exhibitors different branding for their stands:• Panel dimension: 100 x 250 cm• Designed materials dimension for print: 96 x 240 cm plus 2 cm bleed• Designed document Form: in PDF, in ADOBE ILLUSTRATOR or COREL DRAW; the files should be in curves (.pdf, .cdr, .ai or .eps)

resolution of the pictures (.jpg or .bmp) at the size of 1000 x 1000 mm should be minimum 60 dpi; all documents should be in the scale of 1:1;

• Price per panel – print with the assembly: 93,80 € + VAT• Deadline for sending the designed materials: 5. 4. 2019• Number of panels - please state this on the order form• Picture of the stand with printed panels: please send it to us when sending the materials

ESPID2019 Exhibitors MANUAL Jan. 20 REV HADAR · 2019. 4. 24. · espid 2019 2 :

Documents

Transcript of ESPID2019 Exhibitors MANUAL Jan. 20 REV HADAR · 2019. 4. 24. · espid 2019 2 :