Erasmus MundusAction 2 – Strand 1Partnerships lot8

Euro-Asian Cooperation for Excellence and Advancement

Euro-Asian CEA

What is Erasmus Mundus

Erasmus Mundus is a cooperation and a mobility programme in the field of higher education

• the enhancement of quality in European higher education;

• the promotion of the European Union as a centre of excellence in learning around the world;

• the promotion of intercultural understanding through cooperation with Third Countries as well as for the development of Third Countries in the field of higher education.

Action 2: Partnerships

This action aims at fostering structured cooperation between European and third-country higher education institutions through the promotion of mobility at all levels of studies for students (undergraduate and masters), doctoral candidates, researchers, academic and administrative staff.

Euro-Asian CEA

Euro-Asian CEA

EU PartnersAustria

University of GrazFrance

University of LilleGermany

Humboldt University Berlin Italy

University of FerraraSlovenia

University of LjubljanaSpain

University of DeustoSweden

Lund UniversityThe Netherlands

Eindhoven University of Technologyy

Euro-Asian CEA

Central Asia PartnersKazakhstanKIMEP UniversityE.A.Buketov Karaganda State UniversityKazakh Economic University named after Turar RyskulovL.N.Gumilyov Eurasian National UniversityKyrgyzstanKyrgyz National University named after J.BalasagynNaryn State University named after S.NaamatovTajikistanKhujand Polytechnic Institute of Tajik Technical University Tajik State University of CommerceTurkmenistanTurkmen State Institute of Economics and ManagementUzbekistanTashkent Institute of Irrigation and MeliorationTashkent State University of Economics

Euro-Asian CEA

Associate Partners• Ministry of Education and Science of the Republic of Kazakhstan

• Ministry of Education and Science of Kyrgyz Republic

• Ministry of Higher and Secondary Special Education of the Republic of Uzbekistan

• Ministry of Education of the Republic of Tajikistan

• Corporate foundation, Educational Center Bilim - Central Asia, Kazakhstan

• UNHCR, Kazakhstan

• EDNet, Kyrgyzstan

Euro-Asian CEA Objectives

• Foster mutual enrichment and better understanding between the EU and the Central Asia, through the exchange of persons, knowledge and skills at higher education level• Respect the common general objectives that formed the basis for

establishing the Partnership• Refrain from any action that could contribute to favouring brain drain; • Encourage Central Asia participants in mobility activities to use the

knowledge and skills acquired in benefit of the social, human, economic and political development of their countries• Adopt a transparent attitude with regards to managing and keeping

accounts on the Project for which an Executive Agency grant is awarded and cooperate fully with annual or occasional checks on the implementation of the Grant Agreement• establishing a long-lasting fruitful network for research and education

cooperation

Euro-Asian CEA Objectives (for partners)

• promotion of intercultural and intellectual understanding through cooperation and development• increasing awareness and importance of cultural and linguistic diversity,

professional qualities and personal development of Grantees, partner universities and Associate Partners (management, students, academic and administrative staff) involved• promoting and implementing European higher education and its Bologna

system through mobility scheme at all levels of higher education of mutual benefit for respective societies and to promote transparency and recognition of periods of study in EU• supporting mobility paying attention to an equal treatment of students and

academic staff to combating all forms of discrimination based on gender, racial or ethnic origin, religion or belief, disability, age or sexual orientation• to foster bilateral agreements and cooperation, tangible joint research

initiatives, joint programmes and actions in the frame of EU, national or regional projects and a comparative and profound knowledge within an international context of EU and Central Asia.

Thematic fields of study

• Agricultural Sciences (01)• Architecture, Urban and Regional Planning (02)• Business Studies and Management Sciences (04)• Education, Teacher Training (05)• Engineering, Technology (06)• Geography, Geology (07)• Law (10)• Medical Sciences (12)• Social Science (14)

Mobility flow

Type of Mobility Cohort 1 Cohort 2 Cohort 3 Total

Undergraduates 13 12 14 39

Masters 11 13 4 28

Doctorates 7 12 0 19

Post-doctorates 2 2 3 7

Staff 10 9 9 28

Total 43 48 30 121

Cohorts

• Individual student mobility is arranged in three cohorts:1. COHORT 1: 1.9.2012 – 31.12.2013 2. COHORT 2: 1.9.2013 - 31.12.20143. COHORT 3: 1.9.2014 - 31.12.2015Exception is staff mobility that can start any time within the project

duration. • Call for applications (2012, 2013 and 2014) will be opened from

beginning of December to mid-February • All individual mobility must end by June 2016.

Target groupsTarget Group Target Beneficiaries Types of

Mobility

Countries of individuals

participating in mobility

Target Group 1Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan registered in one of the Higher Education Institutions that is a member of the partnership.

undergraduatemastersdoctoratepost-doctoratestaff exchanges

Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan

Target Group 2

1.Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan who: are registered/work in a higher education institution of these countries that is not included in the partnership (students and staff) or2.who have obtained a university degree or equivalent by an institution of these countries (students only).This includes the possibility of providing mobility opportunities to third-country nationals working in public administration, public and private enterprises and non-profit organisations.

mastersdoctorate

Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan

Target Group 3

1.Nationals from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan who are in particularly vulnerable situations, for social and political reasons. For example: having a refugee status or asylum beneficiaries (international or according to the national legislation of one of the European recipient countries) or2.it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or3.they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons).

undergraduateKazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan

Eligibility requirementsSTUDENTS

• Must be a national Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan;• Must have not resided nor have carried out their main activity (studies, work, etc) for

more than a total of 12 months over the last five years in any of the eligible European countries at the time of submitting their application to the partnership. This rule does not apply to TGIII candidates;• For Target Group 1 (TGI): students need to be registered at Kazakhstan, Kyrgyzstan,

Tajikistan, Turkmenistan or Uzbekistan HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution;

• For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan or to have obtained a university degree or equivalent from a HEI of these third-countries;

• For Target Group 3 (TGIII): students need to be nationals of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan and who are in particularly vulnerable situations, for social and political reasons;

• Must have sufficient knowledge of the language of the courses or of one of the languages currently spoken in the hosting countries.

Eligibility requirements(Non)Academic Staff

• In order to be eligible, academic and administrative staff hereafter referred as "staff": Must be a national of Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan;

• For Target Group 1 (TGI): staff from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan must work in or be associated to Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan or Uzbekistan HEIs participating in the partnership.

Individual Mobility

Type of mobilityTARGET GROUP I

TARGET GROUP II

TARGET GROUP III

Duration

UNDERGRADUATEfrom 1 academic

semesterto 1 academic year(10 months max.)

Not applicable from 1 academic

semesterto 1 academic year(10 months max.)

MASTER from 1 academic semester to 2 academic years (24 months max.)

DOCTORATE 6-36 months

POST DOCTORATE

STAFF 1 months Not applicable

Exchange or degree?An exchange student• officially registered in a host and home universities, temporarily lives in a foreign

country and attends courses or is involved in other academic activities.• The exchange period lasts minimum 1 semester (minimum 30 ECTS, if less than 12

ECTS the mobility will be stopped) and maximum 1 academic year (minimum 60 ECTS, if less than 12 ECTS the mobility will be stopped).

• NO diploma from the host university• All academic results will be sent to his/her home university.• The student pays tuition fee at his home university, not at the host university.• At the time of the mobility they need to present a learning agreement signed by both

universities. • Post-doctoral and staff applicants are always considered as exchangeA degree student• Registers at the university in Europe and is no longer a student from the university at

home.• Tuition fee to the host university is covered by participation costs • Obtains a diploma from the university abroad.• Needs to comply with the host university admission requirements.

Individual Scholarship

• Grantee must sign a grant contract in which it is explained how the payments will be made, the coverage of the grant and the Grantee‘s rights and obligations;

• The grant amount allocated for the coverage of their costs will be calculated on the bases of mobility type.

Individual Scholarship

Subsistence allowances

Participationcosts

Insurance costs

Travelcosts

Visacosts

Type of mobility Subsistence allowanceUNDERGRADUATE 1.000 EUR/month

MASTER 1.000 EUR/monthDOCTORATE 1.500 EUR/month

POST DOCTORATE 1.800 EUR/monthSTAFF 2.500 EUR/month

Individual Scholarships

Subsistence allowance

In addition : Health and accident insurance

Individual Scholarships

Participation costs

• Participation costs may cover tuition and/or registration fees, additional library, student unions, laboratory consumable costs, residence permit, language courses etc.

• Only for mobilities of minimum 10 months;

• Directly transferred by the Coordinator to the Host partner universities in EU;

Individual Scholarships

Travel costs

– The Coordinator will pay for these tickets,

– Self-purchased tickets by the Grantees will not be reimbursed (some exceptions – national train and bus tickets),

– Original boarding passes, travel tickets collected by the Grantee and sent to the Coordinator upon completion of the travel (scanned via e-mail and originals by post).

After the Grantee receives visa/residence permit, the Coordinator sends travel ticket and insurance

Calculation of travel costs

Travel costsDistance in

km(round trip)

Target group

Between host HEI and:TG1 – location of sending HEITG2 – location of originTG3 – location of residence

Individual Scholarships

Insurance costs

• Organized and paid by the Coordinator;

• Minimum insurance requirements - full insurance coverage (health, travel, accident);

• 75 EUR per month (full months);

Calculation of the scholarships

Duration of mobility

(in months)

Subsistence allowances

Participationcosts

Insurance costs

To be paid in full months. If portion:1-15 days = 0 months

16-30 days = 1 full month

< 10 months = 0 EUR10-17 months = 3.000 EUR18-26 months = 6.000 EUR> 27 months = 9.000 EUR

75 EUR x number of months If portion of months - same rule as

subsistence allowance

How complete e-application

Step 1: make sure you meet the eligibility criteria.

Step 2: determine to which target group you belong.

Step 3: determine if you are an exchange or degree applicant.

Step 4: determine your type of mobility and field of study. Find out whether the programme you are interested in is offered at one of the European partner universities (receiving institution). Search for information about the preferred European university (Receiving institution) and its academic offer to receive detailed information on:•Specific admission requirements of the respective study programme•Addition documents to be uploaded•Language of instruction•Required language certificates to be uploaded•Link to courses/ECTS/learning outcomes (in order to fill in the learning agreement or study/research/training/teaching plan).Step 5: Collect all documents that need to be uploaded in the online application.

How complete e-application

Step 6: Apply online The online application consists of three steps: Step 1: Register with valid e-mail addressIt is very important that you provide a valid e-mail address and make sure to keep it active.Please note: If you do not receive an e-mail within few hours please make a new registration with an e-mail address from a different provider. Step 2a: personal information After creating an account, you receive your personal link in an e-mail. On this link you fill-in your personal information and apply for course/program. You can use that link to apply for two Universities and courses.

Step 2b: apply for course/program

How complete e-application

When you submit the application, you will receive a confirmation to your email. That confirmation also contains the link to your personal upload page. You have to upload all required documents to have a complete application. We suggest to print out your application(s).Please note: Applicants are only allowed to register once. If you register and apply from several accounts the selection committee will consider only the first one. Applicants may choose maximum two courses/programmes at one or two receiving institutions (first and second choice)!

Step 7: After the completion of all steps as described in previous steps submit your application by clicking “Close application”. Once you click on “Close application”, you will not have access anymore to your application and no more changes will be possible. Only closed applications will be considered during the selection process. The confirmation of completing your application will be sent also to your email. Step 8: Read Information about the selection process. Step 9: All applicants will be informed about the selection results (selected, rejected or reserve list) via e-mail by April 2013. All selected applicants will receive further information once they have been selected. List of Frequent Asked Questions (FAQ) is available here.

Academic merit (50 points)

Language capacity to follow courses, teach/do

research at the host university (40 points)

Motivation (10 points)

Bachelor and Master applicants

academic grades, relevant previous knowledge, additional qualifications, involvement in research and/or publications

To what extent does the applicant meet the language requirements of the host European university

motivation to study at the chosen host European university, indication of which courses/research to take there, awareness of the wider implication of a study period abroad for the home country, relevant recommendation letter

PhD and post-doc applicants

coherence with research offer at the host university, research plan, publications, previous knowledge, additional qualifications or prices, academic grades

To what extent does the applicant meet the language requirements of the host European university

motivation to do research at that university, awareness of the wider implications of the period abroad for the home country, relevant recommendation letter

Staff

involvement in teaching assignments at the host university, activity plan for the exchange period, publications, benefits for students at the host university

language level, indication of benefits of the exchange for the home university, indication of international cooperation in the longer term

exchange of expertise and experience on pedagogical methods, previous contacts with respect to the exchange, involvement in international activities or exchanges

Selection of applicants

Timeline

• Deadline for online application (15 Feb 2013)• Nomination of selected candidates (15 Apr 2013)• If necessary, the candidates on reserve list are nominated

(24 Apr 2013)• European/Host partner Universities inform the students

about the pre-arrival arrangements (May 2013)• Possible start of mobility (1 Sep 2013)

Academic Recognition

• Learning agreement• Degree/ non-degree seeking mobility• Transcripts and credit transfer (ECTS)• Diploma Supplement

http://www.ef.uni-lj.si/euroasiancea

Useful links

Contact: info.euroasiancea@ef.uni-lj.si

Web: http://www.ef.uni-lj.si/euroasiancea