English Writing

Business Writing

John E. Clayton

Nanjing University, November 11, 2004

Good Morning

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Please pick-up your old journal

Exam Results

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Objective Questions (Max = 17)

Exam Results

Essay (max = 85)

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Exam Results

Essay – Key Problem

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Exam Results

Let’s Try Again

Cell Phones in Cars?

More Students in Universities

Plagiarism?

Syllabus01 Introduction; Student photos; Overview02 Information cards; Punctuation; Writing process journal 103 Paragraphs; Essays – structure, outline, thesis, etc. journal 204 No Class - National Day Holiday05 No Class – Education Conference

06 Essays – conclusion07 Essays – Let’s start again Journal 108 Mid-term exam09 Review exam, Introduce Business letters journal 210 Business – Resume11 Business – Resume, cover letters journal 112 Business – Cover letters, Statement of Purpose13 Business – Statement of Purpose journal 214 Movie – “Wizard of Oz” – if we are caught up15 Review for final exam16 Final exam

What’s Next for Me?

You’re a Senior – it’s time for:

• Graduate school• Employment

What’s Next for Me?

You must be a Salesman:

You will never sell a product more important

than yourself

Position Selection ManagerThe IdealHi – I’ve got a great • job• grad school seat• scholarshipJust for YOU!

The RealityHi – I’ve got 300 applicants for this • job• grad school seat• scholarshipWhy should I choose YOU!

Position Selection Manager

… and in case you’ve forgotten --

The interviewer or recruiter on the other side of the desk, or the other end of the phone line, could easily be a woman.

Selection Process

Cover letterResume

ApplicationPersonal StatementRecommendations

Pre-screening ------- Interviews -------Telephone

1st Filter 2nd Filter 3rd Filter

Face-to-FaceOffer

Application for Employment

Cover Letter

Resume

The cover letter:• Describes what you want• Summarizes why you should be considered• Provides contact information

The Resume:• Tries to sell YOU• Gives more detail about education, skills, talents, awards, etc.

What is a Resume?

• A resume is a personal summary of your professional history and qualifications. It includes information about your career goals, education, work experience, activities, honors, and any special skills you might have.

Specialized Resume

• Your resume should be “tailored” for a specific purpose.

• Build a “pool” of your education, skills, experiences, references, etc.

• Draw from the pool the best points for a particular application.

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Resume

Homework

Build a “pool” of your education skills, experiences, references, etc.

General Guidelines

• Length: It is best to limit an entry-level resume to one typed page. Be as concise as possible in stating information in each section of your resume.

• Font: Avoid fonts smaller than 10 point and larger than 12 point.

• Paper: Use 8 1/2” x 11” 20 lb paper. Print your resume with a laser or high quality ink-jet printer.

Identifying Information• Put your name,

permanent and campus addresses, permanent and campus phone numbers, and email address prominently at the top of your resume.

• Avoid using a nickname to identify yourself.

• E-mail addresses are common today, and acceptable.

Kimberly Ann Hurst1305 Palmer Dr. #1275

West Lafayette, INBoiler@purdue.edu

(765) 555-1706

Objective Statement

• One to three sentence summary of your area of expertise and career interest.

• Write as complete sentences or as descriptive phrases with minimal punctuation.

• Relate your existing skills directly to the job you are seeking. Demonstrate what you can do for the company rather than what they can do for you.

Objective Statement

Avoid over-generalized statements: A position allowing me to utilize

my knowledge and expertise in different areas.

Avoid statements that focus only on what a company can do for you:A position where I gain experience in working on biological problems.

Make the statement as specific as possible:

A position which allows me to apply my background in engineering and high performance computing to biological problems.

Education

• This is an important section for recent college graduates or students seeking internships or summer jobs.

• Beginning with the highest level of educational achievement, include information such as university attended, degrees earned, major, minors, grade point average, date of program completion, and so forth.

Education

Purdue University, West Lafayette, IN Graduation May 2000Bachelor of Science in Computer Engineering GPA: 3.2/4.0Major GPA: 3.5/4.0

• You do not have to include your GPA on the resume, but if it isn’t included, employers may assume that it is lower than it really is.

• Always state the grade point scale your school is using.

Relevant Courses• List relevant courses that:

– Help you stand out from the crowd

– Have provided you with specific skills or knowledge

• Consider including this information in the education section of the resume.

Spanish (4 semesters)Computer ScienceBusiness WritingBusiness LawEthics• Only include courses taken

in addition to your major or minor.

• Refer to the course by name rather than by number.

Employment Experience• Include positions you have held which are related,

in some way, to the job you are seeking. These might be both paid and volunteer positions.

• Be creative with this section of your resume by describing and emphasizing your experiences in the most relevant way possible.

Employment ExperienceHospitality Intern (May 1999-August 1999)Mountain Jacks, Lafayette, IN* Oversaw the planning,

production, preparation and prompt delivery of food

* Assisted in training and retaining new and experienced employees

* Created a positive and healthy atmosphere in the restaurant

• Include information such as company name and location, job title, dates, and duties performed.

• Make this section easy to read by using spacing and bullets.

• Use action phrases to highlight the duties you have performed.

Activities & Honors

• Include relevant activities and honors that you could discuss with your prospective employer or that have given you valuable experience or skills.

Specialized Skills• Include skills that make you unique, such as

computer skills, foreign language skills, or military service.

• Be specific in describing your special skills; name computer programs you know, how long you studied a foreign language, or your dates of military service.

References• In general, do not include the names and addresses

of your references on your resume.

• It is enough to state that references are available upon request.

• Choose professional references rather than character references. Employers and professors who know you and your work are the best references.

Reference Sheet

Dr. Mary DelinskyHeavilon Hall, Room 226Purdue UniversityWest Lafayette, IN 47907(765) 494-3723 Dr. Delinsky is my current academic advisor in theCreative Writing andScience Fiction Program.

• Include the names, addresses, and phone numbers of your references.

• Always ask permission before you include any information on your reference sheet.

• Consider giving your references a copy of your resume so they will be prepared to talk to employers.

Business Letter Format18 Maple St.Brome, QuébecCanada, J0E 1R0June 18, 1996

Bo Industries 1000 Main St.Montréal, QC J0E 1V0

Dear Sir ;I am an avid mountain bike rider and would like your latest catalogue on bike accessories. I saw in your advertisement in Mountain Biker. Enclosed is $1.00 to cover the cost of shipping and handling.

Thanking you in advance.

Yours truly,

(sign your name)

John Smith

Return address (address of writer)

Date of letter

Inside address of recipient (same as envelope)

Salutation

Body of letter

Closing

Space for signature

Printed signature

Homework

Homework

Homework