Engagement = A Strong Safety Culture

SASWH Conference and

Annual General Meeting

March 25, 2015

TCU Place Saskatoon SK, Gallery C & D

8:30 am Registration/Networking

9:20 am Opening Remarks and Keynote

9:30 am Key Note Speaker - Harnessing Worker and Employer

Engagement in Workplace Safety

Mr. Jan Wachter, SC.D, CIH, CSP

Indiana University of Pennsylvania

Safety Sciences Department

11:00 am Break

11:15 am Key Note Speaker Continued

12:30- 1:30 pm HOT LUNCH - WILL BE SERVED

Saskatchewan Association for

Safe Workplaces in Health

Annual General Meeting

March 25, 2015

TCU Place Saskatoon SK, Gallery C & D

12:45pm - 1:15pm SASWH AGM

Greg Cummings, Board Chair • Call to Order

• Introduction of Board Members

• Overview of SASWH Profile

• Adoption of 2014 AGM Minutes• (Copy of minutes located in your packages)

Sandra Cripps, CEO • CEO Report and Strategic Plan for 2015-17

Denise Dick, Board Member • Auditors’ Report and Financial Statements

• Appointment of the Auditor

Greg Cummings,

Board Chair

• Presentation of Spotlight on Safety Awards

Employer Director Board Members

Greg Cummings • Employer Director (Chair)

• CEO, Heartland Health Region

• 3rd Term (2015-17)

Vivienne Hauck • Employer Director At Large

• CEO, Luther Care Communities

• 3rd Term (2015-17)

Michael Higgins • Employer Director

• VP, Human Resources & Communications,

Regina Qu’Appelle Health Region

• 3rd term (2014-16)

Shelly McFadden • Employer Director

• Director of Worksafe & Employee Wellness,

Saskatoon Health Region

• 3rd Term (2014-16)

Marga Cugnet • Employer Director

• CEO, Sun Country Health Region

• 2nd Term (2014-16)

Corinne Pauliuk • Employer Director at Large

• President, Regina & District Personal Care Home

Association

• 3rd Term (2015-17)

Worker Director Board Members

Lori Johb • Worker Director

• Unit Assistant, Humbolt District Hospital, SEIU West

• 3rd Term (2015-17)

Denise Dick • Worker Director at Large

• First Vice-President, SUN

• 2nd Term (2015-17)

Renee Honoway * new • Worker Director

• Primary Care Paramedic, Kelsey Trail Health Region,

HSAS

• 1st Term (2015-17)

Lorna Hamilton • Worker Director

• Special Care Aide, Kelvindell Lodge, SGEU

• 2nd Term (2014-16)

Sandra Seitz* new • Worker Director

• Continuing Care Aide, Weyburn Community Health,

CUPE

• 1st Term (2014-16)

Randa Schikosky* new • Worker Director

• Registered Nurse, St. Paul’s Hospital, SUN

• 1st Term ( 2015-17)

•To guide the health related industry in the elimination of workplace illness and injury.

Mission:

•Workplace health and safety : a priority for all.Vision:

•It is recognized that the Association has been established to provide safety and injury prevention related to training,

programs and services for the industry.

Mandate:

CEO Report and

Overview of 2015-17

Strategic Plan

Our Services:

� Injury reduction and safer workplaces

� Tailored safety education & training

� Awareness for safe workplaces in health

� Statistical trends and industry analysis

� Safety workplace risk assessments

� Implementation, evaluation of Safety Management System

Firms per Rate Code

2201 Special Care Homes

2202 Group Homes

2203 Hospitals

2204 District Home Care

2205 Ambulance Service

2206 RHAs

Areas of Injury – All Occupations, 2010 – 2014

Source: Saskatchewan WCB

Safety

Management

System:

Six Elements

Strategic Priorities on Target

Priority Measure Status

Safety Management

System

• Adopt

• Implement

Completed

Progressing well

Partnerships • Various stakeholders

• Committee participant

• Healthcare strategy

Completed and ongoing

Reduce Injuries • 25% reduction Achieved

SASWH - Adds Value • Meeting identified

needs

• Access to resources and

materials

Confirmed with

membership

Safety Prevention • Programs and services Progressing well

Small Employer Strategy • Developed, delivered Completed

Provincial Safety Expert • Culture of safety

measures

Completed

Leading Practice Groups • Active participant Achieved

Year in Review

Activities Highlights

Full Staff Complement The Team: Productive, dedicated, energetic group of 14

individuals; hard working and understand safety and healthcare

Responsiveness • Ebola Virus Disease – Instructor Level Training for Donning and

Doffing with focus on Level 4 PPE

• Connectivity with membership at 81%

• Developed and offered ½ day training sessions : Incident

reporting & investigation (getting to root cause) and

Inspections

Safety Management

System (SMS)

• Ongoing support, coaching and guidance to employers and

workers on the benefit and value of SMS

• Safety talks created and available on SASWH website

Year in Review

Activities Highlights

Job Safety Analysis • Standard Provincial Risk Matrix

• Continuing Care Aides

Safety Prevention • Evaluation of the TLR and PART programs

• Commenced offering Workplace Assessment and Violence

Education (W.A.V.E)

• CCOHS Level II OHC customized for healthcare

• Initial discussions with Accreditation Canada re: Culture of

Safety - staff and patient focus

Safety Training • Over 2,400 healthcare employees received safety training

Reduce Injuries • Among the RHAs there was a 25% reduction in injuries

• Premium reduction of $0.06 – savings in the system of $1.23M

means people are safer with less injuries

91

171

234

323

401

492

569

646

722

774784 784

0

100

200

300

400

500

600

700

800

900

Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15

Nu

mb

er

of

Ba

ck a

nd

Sh

ou

lde

r In

jury

Cla

ims

Months

Outcome: By 2017, Zero workplace injuries

2013 Baseline- 791 injury claims

Actual (Year-to-date)- Includes shoulder and back claims

50% (396 accepted WCB back and shoulder injury claims) Reduction in 2014-2015

Monthly- Includes shoulder and back claims

Target - 50% (396 injury claims) Reduction in 2014-

Date Prepared: 17-MAR-2015

Report Contact: Sandra Cripps, SASWH

Source: WCB

Refresh Cycle: Monthly

Operational Definition:

2013 Baseline- 791 Accepted WCB Back and Shoulder

Accepted WCB Back and Shoulder Injury Claims - 50% Reduction in 2014-

PLT April 2015 Wall Walk Update

Concern

245

473649

934 9341186

1423 16561910

21352213

245228 176 285 0

252 237 233 254 22578

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15

Nu

mb

er

of

Inju

ry C

laim

s

Months

Outcome: By 2017, Zero workplace injuries

2011-2012 Baseline- 5,060 accepted injury claims

Actual (Year-to-date)- Includes time loss and no time loss claims

50% (Not exceeding 2,530 accepted injury claims) Reduction in 2014-2015

Monthly- Includes time loss and no time loss claims

50% (Not exceeding 2,530 accepted injury claims)

Reduction in 2014-15

Date Prepared: 17-MAR-15

Report Contact: Sandra Cripps, SASWH

Source: WCB

Refresh Cycle: Monthly

Operational Definition:

2011-2012 Baseline- 5,060 accepted injury claims

Workplace Injury Claims - 50% Reduction in 2014-15

PLT April 2015 Wall Walk Update

No

Concern

Saskatchewan WCB Statistics

In partnership with our stakeholders we can report that G-22 has successfully reduced injuries resulting in a $0.06 rate decrease in the WCB premiums employers pay as part of the G22 rate code

(See Table 1)

Premium Rates per $100 Assessable Payroll

2.03 2.07 2.13 2.13 2.04 1.98

1.63 1.61 1.6 1.58 1.51 1.46

0

0.5

1

1.5

2

2.5

2010 2011 2012 2013 2014 2015*

G22 All Industries

Healthcare Industry vs All Industry

13.0812.6

12.39 12.21

10.52

9.669.32

8.7 8.73 8.65

7.8

7.11

6

8

10

12

14

2009 2010 2011 2012 2013 2014*

Tota

l In

jury

Ra

te

HC TIR

AI TIR

Source: Saskatchewan WCB

60,248 days lost

= 240 FTEs

2015-17 Strategic Plan High Level Overview

1.1 Promote the Safety Management System in Healthcare Industry

1.1.1 Safety Management System standard in healthcare that includes evaluation

tools, and guidelines for effective accountability.

a) Management Commitment and Leadership

b) Hazard Identification and Control

c) Training and Communication

d) Incident Reporting

e) Investigations

f) Emergency Response

1.1.2 Provide healthcare safety expertise through safety education, training,

coaching, guiding and supporting members to access their safety needs and

develop action plans for improvement.

a) Assessments of safety management systems based on the standard

b) Consultation with regards to the development and implementation of action

plans

c) Training and support as required

d) Provision of tailored approaches that are accessible, responsive and practical

to use

2015-17 Strategic Plan High Level Overview

1.2 Building and enhancing partnerships with the goal of eliminating injuries

1.2.1 Continue to align with and support the healthcare industry to achieve a

culture of safety.

a) To enhance capacity to maximize collaboration with other partners in safety

b) To align the efforts of stakeholders to ensure optimal use of resources

2015-17 Strategic Plan High Level Overview

1.3 The Saskatchewan Association for Safe Workplaces in Health as an

accessible, relevant and reliable source for health and safety resources in the

Province of Saskatchewan

1.3.1 Identify and share effective and accountable leading practices in healthcare

safety by cultivating initiatives, approaches and strategies that have a direct path

to enabling workplace safety.

2015-17 Strategic Plan High Level Overview

1.4 Support our members to achieve a culture of safety where there will be no

harm to staff

1.4.1 Work with members to identify and understand their safety profile (current

state and future state). Collaborate with members to set in place a course of

action that is appropriate and timely for that member and attends to the areas of

concern.

1.4.2 Identify meaningful targets and measures that illustrate the impact of

SASWH services to members in creating a culture of safety.

Financial ReportDenise Dick

Statement of Financial Position

As at December 31, 2014, with comparative figures for

2013

2014 2013

Assets

Current assets:

Cash $ 131,985 $ 493,353Accounts receivable 13,293 10,035

Prepaid expenses 9,153 5,426

Investment (note 4) 609,909 208,252

764,340 717,066

Property, plant and equipment (note 5) 112,953 102,819

$ 877,293 $ 819,885

Liabilities and Net Assets

Current liabilities:

Accounts payable and accrued liabilities (note 6) $ 73,253 $ 39,119

Net assets 804,040 780,766

Commitments (note 7)

$ 877,293 $ 819,885

See accompanying notes to financial statements.

2014 2013

Revenue:

Funding from Saskatchewan Workers' Compensation

Board $ 1,527,000 $ 1,527,000

Interest and other 13,355 14,110

Training and development 6,632 15,832

Rental - 14,937

1,546,987 1,571,879

Expenses:

Salaries and benefits 1,069,730 755,476

Rent 111,492 120,504

Meetings and travel 107,100 82,141

Training and development 42,571 15,052

Amortization 35,741 27,571

Office and administration 35,129 28,627

Consulting 31,807 13,992

Communications 21,880 18,600

Contracting fees 14,024 19,574

Advertising and promotion 12,100 13,471

Repairs and maintenance 10,580 6,858

Utilities 9,615 9,144

Professional fees 8,564 18,459

Insurance 7,426 5,747

Loss on disposal of property, plant and equipment 6,035 -

Miscellaneous (81) 28,745

1,523,713 1,163,961

Excess of revenue over expenses 23,274 407,918

Net assets, beginning of year 780,766 372,848

Net assets, end of year $ 804,040 $ 780,766

2014 2013

Cash provided by (used in):

Operations:

Excess of revenue over expenses $ 23,274 $ 407,918

Items not involving cash:Amortization of property, plant and equipment 35,741 27,571

Loss on disposal of property, plant and equipment 6,035 -Non-cash revenue contribution - (10,179)

Change in non-cash operating items:

Accounts receivable (3,258) 23,647Prepaid expenses (3,727) (2,081)

Accounts payable and accrued liabilities 34,134 (94,950)

92,199 351,926

Investments:

Purchase of property, plant and equipment (53,556) (29,913)

Proceeds from disposal of property, plant and equipment 1,646 -

Net purchase of investment (401,657) (2,144)

(453,567) (32,057)

Increase (decrease) in cash (361,368) 319,869

Cash, beginning of year 493,353 173,484

Cash, end of year $ 131,985 $ 493,353

See accompanying notes to financial statements.

Appointment of the

Auditor

KPMG

Spotlight on Safety

AwardsGreg Cummings

Spotlight on Safety Awards

Wascana Rehabilitation Centre Unit 3-2

Initiative: The Wascana Rehabilitation Centre’s (WRC) Unit 3-2

• The Unit provides rehabilitation for those who are recovering from orthopedic

procedures, stroke or neurological issues and for children and their families who

require respite services.

• 47% time-loss injury reduction achieved over one year (2013)

• Full audit and assessment of all TLR practices and the Unit’s safety management

system

• Unit recognized by RQHR for their achievement

• Established a safety culture on the unit

Update: Improvements continue throughout 2014 and replication is occurring

• Replication applied to Unit 2-5 at Wascana Rehab Centre

• They are re-certifying all employees in TLR procedures in May and June 2015.

• Several TLR audits monthly moving to weekly

Accepting for Wascana is: Marie Legault-Lalonde – Manger of Inpatient Rehab,

Orthopedic Convalescent Services and Pediatric Respite

Spotlight on Safety Awards

Parkridge Centre

Initiative: Parkridge Centre in Saskatoon

• Long-term care facility and is home to 237 residents, with many residents

requiring specialized care. There are six resident neighborhood living areas.

Residents’ ages range from preschool to over 100 years of age.

• Parkridge Centre has experienced a three-year trend on reduced WCB costs; in

fact, WCB costs are the lowest in almost 11 years.

Update: Many changes have occurred such as a new roof , equipment

deployment, lean initiatives, start of exterior replacement project.

A Mistake Proofing project began in November 2014, targeted at reducing injuries

to residents and staff due to and staff due to transferring, lifting and repositioning

actions. Some of the tools used to help reduce injuries include training,

observation, safety boards, safety talks, self-assessment against the SMS, and an

action plan with good follow-up.

Accepting for Parkridge is: Gary Mendoza, Care Team Manager; Deidre McDonald,

Manager of Community Support

Spotlight on Safety Awards

Regina Pioneer Village

Initiative: Unit 2E has set a precedent in eliminating staff injuries at Regina Pioneer

Village and in Regina Qu’Appelle Health Region.

• The Unit, which serves as a long term care ward for elderly patients, most with

dementia, started aggressively reducing staff injury rates in 2008. They saw a time-

loss injury rate decrease from 128 injuries in 2008 to 76 in 2009; down to 36 in

2012; zero in 2013

Update: Sustaining the gains and replicating

• As of 2014 the Unit is 3 years time-loss injury free

• Replication on 2 West 1st year “zero” injuries

• These impressive and gradual reductions are the result of a collaborative and

focused campaign from management to eliminate injuries and make the Unit a safe

place to live and work.

Accepting for Regina Pioneer Village are: Replication Leads and Resident Care

Coordinators: Analilian Santa Maria, 2W; Devika Rojan, Resident Care Coord. 2E;

Beryl Toner, Care Manager 2E; and Penny Gurski, Director of Care.

Closing Speaker

Mr. Michael Kerr

The way work OUGHT to Be: Creating a safe, inspiring

workplace Culture

“The Workplace Energizer” author of Inspiring Workplaces: Creating the kind of

workplace where everyone WANTS to work, and putting humor to work

Closing Remarks

and

Thanks

SASWH Board Chair - Greg Cummings

Networking time -

refreshments available

Safe Travels Home