Enabling Education with Office 365€¦ · Enabling Education with Office 365 Step by step guide to...
Transcript of Enabling Education with Office 365€¦ · Enabling Education with Office 365 Step by step guide to...
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Enabling Education with Office 365Step by step guide to create and configure an Office 365 Education subscription for any School or University
Denis
+40722.744.793
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What is Office 365 Education (A1)?
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What is Office 365 Education (A1)?• Web versions of Word, PowerPoint, Excel, OneNote, and Outlook
• Desktop version of OneNote
• Microsoft Teams, a digital hub that integrates the conversations, content, and apps your school needs to be more collaborative and engaged
• Class and Staff notebooks
• Professional Learning Community (PLC) groups
• Self-grading quizzes with Forms
• Digital storytelling with Sway
• Inform and engage with communication sites and team sites throughout your intranet using SharePoint
• Compliance solutions with a unified eDiscovery center
• Rights management, data loss prevention, and encryption
• Enterprise video service for creating, managing, and sharing videos securely across an organization
• App development without writing code to extend business data quickly with custom web and mobile apps
• Workflow automation across apps and services to automate business processes without writing code
• Manage schedules and daily tasks with Microsoft StaffHub
• Email with 50 GB mailbox Tooltip about compatibility of Outlook versions
• Unlimited personal cloud storage
• HD video conferencing
• Maximum number of users: unlimited
• Unlimited email storage with In-Place archiving
• Advanced email with archiving and legal hold
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What are we going to learn?
1. Create and configure a new Office 365 subscription
2. Add the free Office 365 Education A1 plan to the subscription
3. Provision users and assigns the licenses
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1.Create a new Office 365 subscription & run the initial setup wizard
1.1 - Creating the subscription1.2 - Configuring the subscription – adding domain name, enabling services & updating DNS records
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1.1 Create a new O365 subscription for a school
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1.1.01 - Go to Office.com/Education
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1.1.02 - Sign up for a new Office subscription
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1.1.03 - Click to start the O365 tenant creation wizard
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1.1.04 - Fill-in the required info
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1.1.04 - Fill-in the required info
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1.1.04 - Fill-in the required info
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1.1.04 - Fill-in the required info
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1.1.04 – Subscription was created, go to Office Portal
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1. 2 Configure the subscription with customer data
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1.2.05 - Start customizing the tenant, go to Admin section
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1.2.05 – Begin the initial setup procedure
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1.2.06 – Type down the schools’ domain – WWW address
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By doing so, students, teachers & staff will havee-mail addresses @theirschoolname.com
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1.2.07 – Add a verification record in the DNS manager
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1.2.07 – Verify domain ownership by editing the DNS zone
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1.2.08 – Sign in to the schools’ DNS manager / web hosting provider & edit zones
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1.2.09 – Add a new DNS record
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1.2.10 – Choose a text (TXT) record
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1.2.11 – Copy the values provided in O365 to DNS zone manager
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1.2.12 – Save the newly added record in DNS zone manager
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1.2.13 – Make sure the changes got saved and give it 5 min to replicate
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1.2.14 – Hit “Verify” in O365 to validate the DNS
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1.2.15 – Add 1-2 users
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1.2.16 – Share the credentials in a 3rd party e-mail
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1.2.17 – Or simply download the CSV file
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1.2.18 – Install apps (valid only for A3 & A5)
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1.2.19 – Don’t migrate the user inboxes
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1.2.20 – Enable e-mail / Skype etc. by configuring DNS zone
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1.2.21 – Choose the services you want to enable on the tenant
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1.2.22 – Add the DNS records for e-mail / Skype etc. in the DNS zone editor
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1.2.23 – Sign in to the schools’ DNS manager / web hosting provider
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1.2.24 – Select a MX record, for the e-mail server
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1.2.25 – Copy the values provided in O365 to DNS zone manager. Hit “Save”
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1.2.26 – Repeat for all records
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1.2.27 – After adding all records hit “Verify”
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1.2.28 – Initial setup is done. Go to Admin Center
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2. Add the free Office 365 Education A1 plan to the subscription
• This is better to be achieved after Microsoft validates the educational/academic eligibility of theWWW domain, otherwise you will have to enter CC information and initiate the A1 plan as a trial
• This will give students and teachers access to all O365 A1 cloud workloads and in-browser Office suite (Word, Excel, PowerPoint, Outlook), for unlimited users & indefinite period of time
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2.01 – Go to “Billing” -> “Subscriptions”
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2.02 – Add a new subscription
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If you do this before the O365 tenant is validated as “educational” you have to through trial mode and enter CC information. This is not illustrated in this tutorial
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2.03 – Select “Office 365 students Trial” and afterwards “Faculty”
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If you do this after the O365 tenant is validated as “educational” you can simply add the free Faculty and Student licenses as shown below
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Educational eligibility validation e-mail
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2.03.1 – After being validated as edu tenant you can ”Add” SKUs without having to through trial mode
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2.05 – Add the “Students A1” SKU
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2.06 – Add the “Faculty A1” SKU
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2.07 – Check out the cart – notice the amount of 0 EUR
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2.08 – Fill-in the school information
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2.09 – Review order, click “Next”
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2.10 – Use “Invoice” as payment method
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2.11 – Done! You’ve added the free SKUs. Go to Admin Home
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Teachers, students and staff now have access to all the cloudservices & applications available in O365 A1 (the free Education Plan) as illustrated here.
Next step is to:
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3. Create users and assigns the licenses3.1 - Adding users one by one3.2 - Adding multiple users via .CSV file import3.3 - Adding multiple users via PowerShell Scripts
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3.1 Adding a single user, or adding users oneby one
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3.1.01 – From O365 Admin portal click ”Add a user”
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3.1.02 – Fill-in personal information
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3.1.03 – Fill-in contact information
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3.1.05 – Password settings
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3.1.04 – Define Roles
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3.1.05 – Assign licenses
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3.1.05 – Assign licenses
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3.1.06 – Add the user
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3.1.07 – Share credentials
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3.2 Adding multiple users via .CSV file import
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3.2.01 – From O365 Admin portal click ”Active users”
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3.2.02 – A list of users will show
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3.2.03 – Click “More” and then click “Import multiple users”
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3.2.04 – Download a sample .CSV file
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3.2.05 – Fill-in the .CSV file with users’ data
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3.2.06 – “Browse”, upload the file and hit “Next”
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3.2.07 – Set user options and assign licenses. Hit “Next”
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3.2.08 – Share credentials
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3.2 More user management / portal administration tutorials here.
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3.3 Adding multiple users via PowerShell scripts tutorials here
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4.0.0 – Enjoy life