En US MFC Consumer UsersManual UM MFC 9970CDW en 2755

7/27/2019 En US MFC Consumer UsersManual UM MFC 9970CDW en 2755

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ADVANCEDUSERS GUIDE

MFC-9970CDW

Version A

USA/CAN


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i

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the

Safety Instructions before you set up yourmachine. See this Guide for trademarks

and legal limitations.

Printed / In the Box

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and

software for the operating system and

connection type you are using.


Basic User's Guide Learn the basic Fax, Copy, Scan and

Direct Print operations and how to replace

consumables. See troubleshooting tips.


Advanced User's Guide Learn more advanced operations: Fax,

Copy, security features, printing reports

and performing routine maintenance.

PDF file /

Documentation CD-ROM /

In the Box

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning, Remote

Setup, PC-Fax, and using the Brother

ControlCenter utility.

PDF file /


In the Box

Network Glossary This Guide provides basic information

about advanced network features of

Brother machines along with explanations

about general networking and common

terms.

PDF file /


In the Box

Network User's Guide This Guide provides useful information

about wired and wireless network settings

and security settings using the Brother

machine. You can also find supported

protocol information for your machine and

detailed troubleshooting tips.

PDF file /


In the Box


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ii

Table of Contents

1 General Setup 1

Memory storage.....................................................................................................1

Volume settings.....................................................................................................1Ring volume.....................................................................................................1

Beeper volume ................................................................................................2

Speaker volume............................................................................................... 2

Automatic daylight savings time ............................................................................ 3

Ecology features .................................................................................................... 3

Toner Save ......................................................................................................3

Sleep mode .....................................................................................................4

Deep Sleep mode............................................................................................4

LCD screen............................................................................................................5

Setting the backlight brightness....................................................................... 5

Setting the Dim Timer for the backlight ...........................................................5

Dial Prefix ..............................................................................................................5

Setting up the prefix number ...........................................................................5

Changing the prefix number ............................................................................ 6

Mode Timer............................................................................................................6

2 Security features 7

Secure Function Lock 2.0 ......................................................................................7

Setting and changing the Administrator Password..........................................8

Setting up and changing the Public user mode ............................................... 9Setting up and changing restricted users ........................................................9

Turning Secure Function Lock on/off.............................................................11

Switching Users.............................................................................................12

Setting Lock.........................................................................................................13

Setting up the password................................................................................13

Changing your Setting Lock password ..........................................................14

Turning Setting Lock on/off............................................................................14

Restricting dialing ................................................................................................15

Dial pad restriction.........................................................................................15

One Touch restriction ....................................................................................15

Speed Dial restriction ....................................................................................15LDAP server restriction..................................................................................16

3 Sending a fax 17

Additional sending options................................................................................... 17

Sending faxes using multiple settings ...........................................................17

Changing a 2-sided fax layout .......................................................................17

Contrast .........................................................................................................18

Changing Fax Resolution ..............................................................................18


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iii

Additional sending operations..............................................................................19

Sending a fax manually .................................................................................19

Sending a fax at the end of a conversation ...................................................19

Dual access (black & white only) ...................................................................20

Broadcasting (black & white only) .................................................................20

Real Time Transmission................................................................................22

Overseas Mode .............................................................................................22Delayed Fax (black & white only) ..................................................................22

Delayed batch transmission (black & white only) ..........................................23

Checking and canceling waiting jobs.............................................................23

Setting your changes as the new default.......................................................24

Restoring all fax settings to the factory settings ............................................24

Electronic cover page (black & white only) ....................................................25

Polling overview...................................................................................................27

Polled transmit (black & white only)...............................................................27

4 Receiving a fax 28

Remote Fax Options (black & white only)............................................................28

Receiving faxes into memory when the paper tray is empty .........................28

Fax Forwarding..............................................................................................28

Paging ...........................................................................................................29

Fax Storage ...................................................................................................30

PC-Fax Receive ............................................................................................31

Changing Remote Fax Options .....................................................................32

Remote retrieval ............................................................................................33

Remote fax commands..................................................................................35

Additional receiving operations............................................................................36

Printing a reduced incoming fax ....................................................................36

Duplex (2-sided) printing for Fax mode .........................................................36

Setting the Fax Receive Stamp (black & white only) .....................................37

Receiving a fax at the end of a conversation.................................................37

Setting the Print Density ................................................................................38

Printing a fax from the memory .....................................................................38

Polling overview...................................................................................................39

Polling receive ...............................................................................................39

5 Dialing and storing numbers 41

Telephone line services.......................................................................................41

Tone or Pulse (Canada only).........................................................................41

For Fax/Tel mode only...................................................................................41

Special line considerations ............................................................................41

Additional dialing operations................................................................................43

Dialing access codes and credit card numbers .............................................43

Additional ways to store numbers........................................................................ 44

Setting up Groups for Broadcasting ..............................................................44

Options for Setting Up Groups ......................................................................46

Changing Group numbers .............................................................................47

Deleting Group numbers ...............................................................................48


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iv

6 Printing reports 49

Fax reports...........................................................................................................49

Transmission verification report.....................................................................49

Fax Journal....................................................................................................49

Reports ................................................................................................................ 50

How to print a report......................................................................................50

7 Making copies 51

Copy settings.......................................................................................................51

Stop copying..................................................................................................51

Improving copy quality...................................................................................51

Enlarging or reducing the image copied ........................................................52

Duplex (2-sided) Copying ..............................................................................53

Tray selection ................................................................................................54

Adjusting Brightness and Contrast ................................................................54

Sorting copies using the ADF........................................................................55Making N in 1 copies (page layout) ...............................................................55

2 in 1 ID Copy................................................................................................57

Adjusting Color (Saturation) .......................................................................... 58

Setting your changes as the new default.......................................................58

Restoring all copy settings to the factory settings .........................................58

Setting your favorites.....................................................................................59

A Routine maintenance 60

Cleaning and checking the machine....................................................................60

Cleaning the outside of the machine .............................................................60Cleaning the scanner.....................................................................................61

Cleaning the laser scanner windows .............................................................62

Cleaning the corona wires .............................................................................66

Cleaning the drum unit ..................................................................................70

Cleaning the paper pick-up rollers.................................................................78

Calibration .....................................................................................................79

Auto Registration ........................................................................................... 80

Manual Registration.......................................................................................80

Frequency (Color Correction) ........................................................................81

Checking the Page Counters.........................................................................81

Checking the remaining life of parts ..............................................................82

Replacing periodic maintenance parts.................................................................82

Packing and shipping the machine......................................................................83

B Options 93

Options ................................................................................................................93

Optional paper tray (LT-300CL)...........................................................................94

Memory board......................................................................................................94

SO-DIMM Types............................................................................................94

Installing extra memory .................................................................................95


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v

C Glossary 97

D Index 101


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1

1

1Memory storage1

Your menu settings are stored permanently,

and in the event of a power failure will notbe

lost. Temporary settings (for example,

Contrast, Overseas Mode) willbe lost. Also,

during a power failure the machine will retain

the date and time and programed fax timer

jobs (for example, Delayed Fax) for

approximately 60 hours. Other fax jobs in the

machine memory will not be lost.

Volume settings1

Ring volume 1

You can choose a range of ring volume

levels, from High to Off.

a Press MENU.

b Press a orb to displayGeneral Setup.

Press General Setup.

c Press a orb to display Volume.Press Volume.

d Press Ring.

e Press Low, Med, High orOff.

f Press Stop/Exit.

General Setup 1


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Chapter 1

2

Beeper volume 1

When the beeper is on, the machine will beep

when you press a key, make a mistake, orafter you send or receive a fax. You can

choose a range of volume levels, from High

to Off.

a Press MENU.




d Press Beeper.


f Press Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume

levels, from High to Off.

a Press MENU.




d Press Speaker.


f Press Stop/Exit.You can also temporarily adjust the speaker

volume by pressing Hook.

a Press Hook on the control panel.

b Press d orc on the Touchscreen todisplay Volume.

c Press Volume.

d Press to decrease or toincrease the speaker volume level.

Each button press changes the volume

to the next setting.

e Press Hook on the control panel.


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General Setup

3

1

Automatic daylightsavings time 1

You can set the machine to change

automatically for Daylight Savings Time. It

will set itself forward one hour in the Spring,

and back one hour in the Fall.

a Press MENU.

b Press a orb to displayInitial Setup.

Press Initial Setup.

c Press a orb to display Date&Time.Press Date&Time.

d PressAuto Daylight.

e Press On orOff.

f Press Stop/Exit.

Ecology features 1

Toner Save1

You can save toner using this feature. When

you set Toner Save to On, print appears

lighter. The default setting is Off.

a Press MENU.



c Press a orb to display Ecology.Press Ecology.

d Press Toner Save.

e Press On orOff.

f Press Stop/Exit.

Note

We do not recommend Toner Save for

printing Photo or Gray Scale images.


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Chapter 1

4

Sleep mode 1

The Sleep Mode Setting can reduce power

consumption. When the machine is in SleepMode (Power Save mode) it acts as though it

were turned off. Receiving data or starting an

operation wakes up the machine from Sleep

mode to Ready mode.

The timer will restart if any operation is

carried out on the machine, such as receiving

a fax or computer data or making a copy. The

default setting is 3 minutes.

When the machine goes into Sleep mode, the

LCD back light turns off.

a Press MENU.



c Press a orb to display Ecology.Press Ecology.

d Press Sleep Time.

e Using the dial pad on the Touchscreen,enter the length of time the machine will

remain idle before entering sleep mode.

Press OK.

f Press Stop/Exit.

Deep Sleep mode 1

If the machine is in Sleep mode and does not

receive any jobs for a certain length of time,the machine will go into Deep Sleep mode

automatically. Deep Sleep mode uses less

power than Sleep mode. The machine will

wake up and start warming up when the

machine receives a fax or computer data, or

when you press the Touchscreen or a key on

the control panel.

When the machine is in Deep Sleep mode,

the LCD backlight is Off and the mode keys

are dimmed.

If a wireless network is enabled, the machine

will not enter Deep Sleep mode. To disable

the wireless network, see Chapter 5in the

Network User's Guide.

If the machine has secure print data it will not

enter Deep Sleep mode.


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General Setup

5

1

LCD screen 1

Setting the backlightbrightness 1

You can adjust the brightness of the LCD

backlight. If you are having difficulty reading

the LCD, try changing the brightness setting.

a Press MENU.



c Press a orb to display LCD Settings.Press LCD Settings.

d Press Backlight.

e Press Light, Med orDark.

f Press Stop/Exit.

Setting the Dim Timer for thebacklight 1

You can set how long the LCD backlight stays

on after you go back to the Ready screen.

a Press MENU.



c Press a orb to display LCD Settings.Press LCD Settings.

d Press Dim Timer.

e Press Off, 10 Secs, 20 Secs or30 Secs.

f Press Stop/Exit.

Dial Prefix 1

The Dial Prefix setting will automatically dial a

predefined number before every fax numberyou dial. For example: If your telephone

system requires a 9 to dial an outside number

use this setting to automatically dial 9 for

every fax you send.

Setting up the prefix number 1

a Press MENU.

b Press a orb to displayInitial Setup.Press Initial Setup.

c Press a orb to display Dial Prefix.Press Dial Prefix.

d Do one of the following: If you want to set the dial prefix

feature to on, press On. Go to

step e.

If you want to set the dial prefix

feature to off, press Off. Go to

step g.

e Press Dial Prefix.

f Enter the prefix number (up to 5 digits)by pressing the buttons on the

Touchscreen.

Press OK.

Note

You can use the numbers and symbols 0

to 9, #, and l. (You cannot use ! with any

other numbers or symbols.)

If your telephone system requires a time

break recall (hookflash), press ! to enter

the break.

(Canada only) If pulse dialing mode is on,

# and l are not available to use.

g Press Stop/Exit.


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Chapter 1

6

Changing the prefix number 1

a Press MENU.

b Press a orb to displayInitial Setup.

Press Initial Setup.

c Press a orb to display Dial Prefix.Press Dial Prefix.

d Press On (orOff).You can turn off the prefix number by

pressing Off. The prefix number will

remain off until you press On.

e Press Dial Prefix.

f Do one of the following using the buttonson the Touchscreen.

To change the prefix number, press

d orc to position the cursor under the

digit to be deleted and press the

Back Space button . Then press

the correct digit.

Repeat until the prefix number is

correct, and then press OK.

To exit without making a change,

press OK.

Note

You can use the numbers and symbols 0

to 9, #, and l. (You cannot use ! with any

other numbers or symbols.)

If your telephone system requires a timebreak recall (hookflash), press ! to enter

the break.

(Canada only) If pulse dialing mode is on,

# and l are not available to use.

g Press Stop/Exit.

Mode Timer 1

The machine has three mode keys on the

control panel: FAX, SCAN, and COPY.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to Fax mode. If you choose Off, the

machine will stay in the mode you used last.

This setting also sets the time the machine

will change from a restricted user to the

Public mode when using Secure Function

Lock. (See Switching Users on page 12.)

a Press MENU.



c Press a orb to display Mode Timer.Press Mode Timer.

d Press 0 Sec, 30 Secs, 1 Min,2 Mins, 5 Mins orOff.

e Press Stop/Exit.


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7

2

2

Secure Function Lock 2.02

Secure Function Lock lets you restrict Public

access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan

Direct Print

Print

Color Print

This feature also prevents users from

changing the Default settings of the machine

by limiting access to the MENU settings.

Before using the security features you must

first enter an administrator password.

Access to restricted operations can be

enabled by creating a restricted user.

Restricted users must enter a user password

to use the machine.

Make a careful note of your password. If you

forget it, you will have to reset the password

stored in the machine. For information about

how to reset the password call Brother

Customer Service.

Note Secure Function Lock can be set manually

at the control panel or by using Web

Based Management. We recommend

using Web Based Management to

configure this feature. For more

information, see the Network User's

Guide.

Only administrators can set limitations

and make changes for each user.

Polling Receive is enabled only when bothFax Tx and Fax Rx are enabled.

Security features 2


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Chapter 2

8

Setting and changing theAdministrator Password 2

Setting up the password 2

The password you set in these steps is for the

administrator. This password is used to set

up users and to turn Secure Function Lock on

or off. (See Setting up and changing

restricted users on page 9 and Turning

Secure Function Lock on/offon page 11.)

Note

Make a careful note of the administratorpassword. If you enter the wrong

password, the LCD will show

Wrong Password. Re-enter the correct

password. If you forget it, please call

Brother Customer Service.

a Press MENU.



c Press a orb to display Security.Press Security.

d Press Function Lock.

e Enter a four-digit number for thepassword by pressing the buttons on the

Touchscreen.

Press OK.

f Re-enter the password when the LCDshows Verify.

Press OK.

g Press Stop/Exit.

Changing the password 2

a Press MENU.





e Press Set Password.

f Enter the registered four-digit passwordby pressing the buttons on theTouchscreen.

Press OK.

g Enter a four-digit number for the newpassword by pressing the buttons on the

Touchscreen.

Press OK.

h Re-enter the password when the LCD

shows Verify.Press OK.

i Press Stop/Exit.


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Security features

9

2

Setting up and changing thePublic user mode 2

Public user mode restricts the functions thatare available for Public users. Public users do

not need to enter a password to access the

features made available through this setting.

You can set up one Public user.

a Press MENU.





e Press Setup ID.

f Enter the administrator password bypressing the buttons on the

Touchscreen.

Press OK.

g Press a orb to display Public.Press Public.

h Do one of the following: To set up the Public user, press

Enable orDisable for each

operation, as follows: Press Fax Tx.

Then press Enable orDisable.

After you have set Fax Tx, repeat

these steps forFax Rx, Copy,Scan, Direct Print, Print and

Color Print.

To change the Public user settings,

pressa orb to display the setting you

want to change. Press the setting

and press Enable orDisable.

Repeat this step until you finish

changing settings.

i Press Stop/Exit.

Setting up and changingrestricted users 2

You can set up users with restrictions and apassword for functions that are available to

them. You can set up more advanced

restrictions, such as by page count or PC

user login name, through Web Based

Management. (For more information, see the

Network User's Guide.) You can set up to 25

restricted users with restrictions and a

password.

Setting up restricted users2

a Press MENU.





e Press Setup ID.

f Enter the four-digit administratorpassword by pressing the buttons on the

Touchscreen.

Press OK.

g Press a orb to display User01.Press User01.

h Enter the user name by pressing thebuttons on the Touchscreen. (SeeEntering textinAppendix Cof the Basic

User's Guide.)

Press OK.

i Enter a four-digit user password bypressing the buttons on the

Touchscreen.

Press OK.


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Chapter 2

10

j To set up a restricted user, pressEnable orDisable for each operation,

as follows: Press Fax Tx. Then press

Enable orDisable. After you have set

Fax Tx, repeat these steps for

Fax Rx, Copy, Scan, Direct Print,

Print and Color Print.

k Repeat stepsg toj for entering eachadditional user and password.

l Press Stop/Exit.

Note

You cannot use the same name as

another user's name.

Changing user name, password or

settings for restricted users 2

a Press MENU.





e Press Setup ID.


Touchscreen.

Press OK.

g Press a orb to display the existingrestricted user you want to change.

Press the user name.

h Press Change.To change the user name, enter a new

user name by pressing the buttons on

the Touchscreen. (See Entering textin

Appendix Cof the Basic User's Guide.)

Press OK.

i To change the password, enter a newfour-digit user password by pressing the

buttons on the Touchscreen.

Press OK.

j To change a restricted user's settings,press a orb to display the setting you

want to change. Press the setting and

then press Enable orDisable.

Repeat this step until you are finished

making changes.

k Press Stop/Exit.

Note

You cannot use the same name as

another user's name.

Reset existing restricted users 2

a Press MENU.





e Press Setup ID.


Touchscreen.

Press OK.

g Press a orb to display the existingrestricted user you want to reset.

Press the user name.

h Press Reset.

i Press Yes to reset the existing restricteduser.

j Press Stop/Exit.


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Security features

11

2

Turning Secure FunctionLock on/off 2

Turning Secure Function Lock on

a Press MENU.




d Press Function Lock.e Press Lock OffiOn.

f Enter the registered four-digitadministrator password by pressing the


Press OK.

Turning Secure Function Lock off

a Press Public orxxxxx (where xxxxx isthe users name).

b Press Lock OniOff.

c Enter the registered four-digitadministrator password by pressing the


Press OK.

Note

If you enter the wrong password, the LCD

will show Wrong Password. Re-enter

the correct password.


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Chapter 2

12

Switching Users 2

This setting allows you to switch between

registered restricted users or Public modewhen Secure Function Lock is turned on.

Changing to the restricted user Mode

a Press Public orxxxxx (where xxxxx isthe users name).

Press Change User.

b Press a orb to display your user name.

c Press your user name.

d Enter the registered four-digit userpassword by pressing the buttons on the

Touchscreen.

Press OK.

Changing to the Public Mode

a Press xxxxx. (where xxxxx is the usersname.)

b Press Go to Public.

Note

After a restricted user has finished using

the machine, it will return to the Public

setting within the same time as the Mode

Timer setting. (See Mode Timer

on page 6.)

If your ID has set page limit restrictions

and already reached the maximumnumber of pages, the LCD will show

Limit Exceeded when you print data.

Contact your administrator to check your

Secure Function Lock Settings.

If your ID has set Color Print restrictions to

Disable, the LCD will show

No Permission when you try to print

colored data. The machine prints the data

in black & white only.


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Security features

13

2

Setting Lock 2

Setting Lock lets you set a password to stop

other people from accidentally changing yourmachine settings.

Make a careful note of your password. If you

forget it, you will have to reset the passwords

stored in the machine. Please call your

administrator or Brother Customer Service.

While Setting Lock is On, you cannot access

MENU and Address Book settings.

Also, machine settings cannot be changed

through the Remote Setup utility while Setting

Lock is On.

Setting up the password 2

a Press MENU.




d Press Setting Lock.

e Enter a four-digit number for the

password by pressing the buttons on theTouchscreen.

Press OK.

f Re-enter the password when the LCDshows Verify.

Press OK.

g Press Stop/Exit.


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Chapter 2

14

Changing your Setting Lockpassword 2

a Press MENU.





e Press Set Password.f Enter the registered four-digit password

by pressing the buttons on the

Touchscreen.

Press OK.

g Enter a four-digit number for the newpassword by pressing the buttons on the

Touchscreen.

Press OK.

h Re-enter the password when the LCDshows Verify.

Press OK.

i Press Stop/Exit.

Turning Setting Lock on/off 2

If you enter the wrong password when

following the instructions below, the LCD willshow Wrong Password. Re-enter the

correct password.

Turning Setting Lock on

a Press MENU.





e Press Lock OffiOn.

f Enter the registered four-digitadministrator password by pressing the


Press OK.

Turning Setting Lock off

a Press Setting Lock on the LCD.

b Enter the registered four-digitadministrator password by pressing the


Press OK.


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Security features

15

2

Restricting dialing 2

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.You can set the machine to restrict dialing by

using the dial pad, One Touch and Speed

Dial.

If you choose Off, the machine does not

restrict the dialing method.

If you choose Enter # twice, the machine

will prompt you to re-enter the number, and

then if you re-enter the same number

correctly, the machine will start dialing. If you

re-enter the wrong number, the LCD willshow an error message.

If you choose On, the machine will restrict all

fax sending and outbound calls for that

dialing method.

Dial pad restriction 2

a Press MENU.

b Press a orb to display Fax.Press Fax.

c Press a orb to displayDial Restrict.

Press Dial Restrict.

d Press Dial Pad.

e Press Off, Enter # twice orOn.

f Press Stop/Exit.

One Touch restriction 2

a Press MENU.




d Press One Touch Dial.


f Press Stop/Exit.

Speed Dial restriction 2

a Press MENU.




d Press Speed Dial.


f Press Stop/Exit.


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Chapter 2

16

LDAP server restriction 2

a Press MENU.




d Press LDAP server.


f Press Stop/Exit.

Note

TheEnter # twice setting will not work

if you use an external phone or press

Hook before entering the number. You will

not be asked to re-enter the number.

You can not restrict dialing when you use

Redial/Pause.

If you chose On orEnter # twice, youcannot use the Broadcasting feature and

cannot combine quick dial numbers when

dialing.


23/110

17

3

3

Additional sendingoptions 3

Sending faxes using multiplesettings 3

Before you send a fax, you can change any

combination of these settings: duplex fax,

contrast, resolution, overseas mode, delayed

fax timer, polling transmission, real timetransmission, broadcast, glass scan size or

cover page settings.

a Press (FAX).The LCD shows:

b Press d orc to display a setting youwant to change and press the setting,

then press the option you want.

c Do one of the following: Repeat stepb to change more

settings.

If you are finished choosing settings,

go to the next step for sending yourfax.

Note

Most settings are temporary and the

machine returns to its default settings after

you send a fax.

You can save some of the settings you

use most often by setting them as the

default. These settings will stay until you

change them again. (See Setting yourchanges as the new defaulton page 24.)

Changing a 2-sided fax layout3

You need to choose the duplex scanning

format before you send a 2-sided fax. The

format you choose will depend on the layout

of your 2-sided document.

a Press (FAX).

b Press d orc to display Duplex Fax.Press Duplex Fax.

c Do one of the following: If your document is flipped on the

Long edge, press

DuplexScan :LongEdge.

If your document is flipped on the

Short edge, press

DuplexScan :ShortEdge.

d Press Stop/Exit.

Sending a fax 3

Duplex FaxAddress Book

FaxResolution

Off Standard

FAX

Long edge

Portrait Landscape

Short edge

Portrait Landscape


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Chapter 3

18

Contrast 3

For most documents the default setting of

Auto will give the best results.Auto automatically chooses the suitable

contrast for your document.

If your document is very light or very dark,

changing the contrast may improve the

quality of the fax.

Use Dark to make the faxed document

lighter.

Use Light to make the faxed document

darker.

a Press (FAX).

b Press d orc to display Contrast.Press Contrast.

c PressAuto, Light orDark.

Note

Even if you choose Light orDark, the

machine will send the fax using theAuto

setting if you choose Photo as the FaxResolution.

Changing Fax Resolution 3

The quality of a fax can be improved by

changing the Fax Resolution. Resolution canbe changed for the next fax.

a Press (FAX).

b Press d orc to displayFax Resolution.

Press Fax Resolution.

c Press Standard, Fine, S.Fine orPhoto.

Note

You can choose four different resolution

settings for black & white faxes and two for

colour.

If you choose S.Fine orPhoto and then

use the Color Start key to send a fax, the

machine will send the fax using the Fine

setting.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine

resolution.

Photo Use when the document has

varying shades of grey or is a

photograph. This has the

slowest transmission time.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission

time is slower than Standard

resolution.


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Sending a fax

19

3

Additional sendingoperations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while

sending a fax.

a Make sure you are in Fax mode

(FAX).

b Load your document.

c Press Hook and listen for a dial tone.Or pick up the handset of the external

telephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tones, pressBlack Start orColor Start.

If you are using the scanner glass,

press Send.

f Replace the handset of an externaltelephone.

Sending a fax at the end of aconversation 3

At the end of a conversation you can send afax to the other party before you both hang

up.

a Ask the other party to wait for fax tones(beeps) and then to press the Start or

Send key before hanging up.

b Make sure you are in Fax mode(FAX).

c Load your document.d Press Black Start orColor Start.

If you are using the scanner glass,

press Send.

e Replace the handset of an externaltelephone.


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Dual access(black & white only) 3

You can dial a number, and start scanning thefax into memoryeven when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD will show the new

job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If you get an Out of Memory messagewhile scanning the first page of a fax,

press Stop/Exit to cancel scanning. If you

get an Out of Memory message while

scanning a subsequent page, you can

press Black Start to send the pages

scanned so far, or press Stop/Exit to

cancel the operation.

Broadcasting(black & white only) 3

Broadcasting lets you send the same faxmessage to more than one fax number. You

can include Groups, One Touch, Speed Dial

numbers and up to 50 manually dialed

numbers in the same broadcast.

You can broadcast up to 390 different

numbers. This will depend on how many

groups, access codes or credit card numbers

you have stored, and on how many delayed

or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be

stored in the machine's memory before they

can be used in a broadcast. (See Storing One

Touch Dial numbers and Storing Speed Dial

numbers in Chapter 7of the Basic User's

Guide.)

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include manystored One Touch Dial and Speed Dial

numbers for easier dialing. (See Setting up

Groups for Broadcastingon page 44.)


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Sending a fax

21

3

How to broadcast a fax 3

Note

To help you choose numbers easily, pressAddress Book or (Search).

a Press (FAX).


c Press d orc to display Broadcasting.Press Broadcasting.

d You can add numbers to the broadcastin the following ways:

Press Manual and enter a number


Touchscreen. (See How to dialin

Chapter 7of the Basic User's Guide.)

Press OK.

PressAddress Book. Press

to search by Alphabetical Order or

Numerical Order. Put a check in the

check box beside each number you

want to include in the broadcast.

Press OK.

Note

One Touch Dial numbers begin with l.

Speed Dial numbers begin with #.

e After you have entered all the faxnumbers by repeating step d, press OK.

f Press Black Start.After the broadcast is finished the machine

will print a broadcast report to let you know

the results.

Note

The scan profile of the One Touch,

Speed Dial or Group number you chose

firstwill be applied to the broadcast.

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax

currently being sent or the whole broadcast

job.

a PressStop/Exit.

b Do one of the following: To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the

button that displays the number

being dialed. Go to stepd.

To exit without canceling, pressStop/Exit.

c When the LCD asks if you want tocancel the entire broadcast, do one of

the following:

Press Yes to confirm.

To exit without canceling, press No

orStop/Exit.

d Do one of the following: To cancel the current job, press Yes.


orStop/Exit.


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Real Time Transmission 3

When you are sending a fax, the machine will

scan the documents into the memory beforesending it. Then, as soon as the telephone

line is free, the machine will start dialing and

sending.

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can

turn on Real Time TX.

Note

If the memory is full and you are sending a

black and white fax from the ADF, the

machine will send the document in real

time (even if Real Time TX is set to Off). If

the memory is full, faxes from the scanner

glass cannot be sent until you clear some

of the memory.

In Real Time Transmission, the automatic

redial feature does not work when using

the scanner glass.

a Press (FAX).


c Press d orc to display Real Time TX.Press Real Time TX.

d Press On.

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to a bad connection, thenturning on Overseas Mode may help.

This is a temporary setting, and will only be

active for your next fax.

a Press (FAX).


c Press d orc to displayOverseas Mode.

Press Overseas Mode.

d Press On.

Delayed Fax(black & white only) 3

You can store up to 50 faxes in the memory

to be sent within a twenty-four hour period.

a Press (FAX).b Load your document.

c Press d orc to display Delayed Fax.Press Delayed Fax.

d Press On.

e Enter the time you want the fax to besent (in 24-hour format) by pressing the

buttons on the Touchscreen. (For

example, enter 19:45 for 7:45 PM.)Press OK.

Note

The number of pages you can scan into

the memory depends on the amount of

data printed on each page.


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Sending a fax

23

3

Delayed batch transmission(black & white only) 3

Before sending the delayed faxes, yourmachine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time.

All delayed faxes that are scheduled to be

sent at the same time to the same fax number

will be sent as one fax to save transmission

time.

a Press MENU.


c Press a orb to display Setup Send.Press Setup Send.

d Press Batch TX.

e Press On orOff.

f Press Stop/Exit.

Checking and cancelingwaiting jobs 3

Check which jobs are still waiting in thememory to be sent. If there are no jobs, the

LCD will show No Jobs Waiting. You can

cancel a fax job that is stored and waiting in

the memory.

a Press MENU.


c Press a orb to displayRemaining Jobs.Press Remaining Jobs.

Jobs that are waiting will appear on the

LCD.

d Press a orb to scroll through the jobsand press the job you want to cancel.

Press OK.

e Do one of the following:

To cancel, press Yes. If you want tocancel another job repeat stepd.

To exit without canceling, press No.

f When you have finished canceling jobs,press Stop/Exit.


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Setting your changes as thenew default 3

You can save the fax settings forFax Resolution, Contrast,

Real Time TX, Glass Scan Size and

Coverpage Setup you use most often by

setting them as the default. These settings

will stay until you change them again.

a Press (FAX).

b Press d orc to choose the setting youwant to change, and then press the new

option.Repeat this step for each setting you

want to change.

c After changing the last setting,press d orc to display

Set New Default.

Press Set New Default.

d Press Yes.

e Press Stop/Exit.

Restoring all fax settings tothe factory settings 3

You can restore all the fax settings you havechanged to the factory settings. These

settings will stay until you change them again.

a Press (FAX).

b After changing the last setting,press d orc to display

Factory Reset.

Press Factory Reset.

c Press Yes.d Press Stop/Exit.


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3

Electronic cover page(black & white only) 3

This feature will notwork unless you havealready programmed your Station ID. (See

the Quick Setup Guide.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name (or

number) stored in the One Touch or Speed

Dial memory.

By choosing On you can also display the

number of pages on the cover page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. Use the chartforEntering textinAppendix Cof the Basic

User's Guide for help entering characters.

(See Composing your own comments

on page 25.)

5.(User Defined)

6.(User Defined)

Composing your own comments 3

You can set up two comments of your own.

a Press MENU.b Press a orb to display Fax.

Press Fax.


d Press Coverpage Setting.

e Press Coverpage Message.

f Press 5 or6 to store your own comment.

g Enter your own comment by pressingthe buttons on the Touchscreen.

Press OK.

Press to choose numbers, letters or

special characters. (Use the chart for

Entering textinAppendix Cof the Basic

User's Guide for help entering

characters.)

h Press Stop/Exit.


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Send a cover page for all faxes 3

You can set the machine to send a cover

page whenever you send a fax.

a Press (FAX).

b Press d orc to displayCoverpage Setup.

Press Coverpage Setup.

c Press On (orOff).

d Press the comment you want to add.

e Enter two digits to show the number ofpages you are sending.

Press OK.

For example, enter02 for 2 pages or

0 0 to leave the number of pages blank.

If you make a mistake, press Clear to

back up and re-enter the number of

pages.

Using a printed cover page 3

If you want to use a printed cover page that

you can write on, you can print the sample

page and attach it to your fax.

a Press MENU.



d Press Coverpage Setting.

e Press Print Sample.

f Press Black Start orColor Start.

g After the machine prints a copy of yourcover page, press Stop/Exit.


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3

Polling overview 3

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polled transmit(black & white only) 3

Polled transmit lets you set up your machineto wait with a document so another fax

machine can call and retrieve it.

Setup for polled transmit 3

a Press (FAX).


c Press d orc to display Polled TX.Press Polled TX.

d Press On.

e Press Black Start.

f If you are using the scanner glass, theLCD will prompt you to choose one of

the following options:

Press Yes to scan another page.

Go to stepg.

Press No orBlack Start to send the

document.

g Place the next page on the scannerglass and press Black Start. Repeat

stepsf andg for each additional

page.

h Your machine will automatically sendthe fax.

Note

The document will be stored and can be

retrieved from any other fax machine until

you delete the fax from memory.

To delete the fax from memory, press

MENU, Fax, Remaining Jobs. (See

Checking and canceling waiting jobs

on page 23.)


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4

Remote Fax Options(black & white only) 4

Remote Fax Options are NOT available for

color faxes.

Remote Fax Options let you receive faxes

while you are away from the machine.

You can use only one Remote Fax Option at

a time.

Receiving faxes into memorywhen the paper tray is empty 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper and begins receiving faxes into

the machines memory. Put some paper in

the paper tray. (See Loading paper and print

media in Chapter 2of the Basic User's

Guide.)The machine will carry on receiving the fax,

with the remaining pages being stored in

memory, if enough memory is available.

Incoming faxes will continue to be stored in

the memory until the memory becomes full or

paper is loaded in the paper tray. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Fax Forwarding4

The Fax Forwarding feature lets you

automatically forward your received faxes to

another machine.

a Press MENU.


c Press a orb to displaySetup Receive.

Press Setup Receive.

d Press a orb to displayForward/Page/Store .

Press Forward/Page/Store .

e Press Fax Forward.

f Do one of the followings: Press Manual to enter the

forwarding fax number (up to 20

characters) or E-mail address (up to

60 characters) using the buttons on

the Touchscreen. (See Entering text

inAppendix Cof the Basic User's

Guide.)

Press OK.

PressAddress Book.

Press a orb to scroll until you find the

fax number or E-mail address youwant your faxes to be forward to.

Press the fax number or E-mail

address you want to use.

Receiving a fax 4


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Receiving a fax

29

4

Note

You can enter an E-mail address by

pressing on the Touchscreen.

You can display your stored numbers and

E-mail addresses in alphabetical order by

pressing on the Touchscreen.

You cannot enter a forwarding number

using a One Touch key on the control

panel.

Depending on the E-mail address you

choose, you will be asked for the File

Type. Choose TIFF orPDF and go to

stepg.

If you choose a Group number from the

Address Book, the faxes will be forwarded

to multiple fax numbers.

g Press Backup Print:On orBackup Print:Off.

IMPORTANTIf you choose Backup Print On, the

machine will also print received faxes at

your machine so you will have a copy.

This is a safety feature in case there is a

power failure before the fax is forwarded

or a problem at the receiving machine.

h Press Stop/Exit.

Paging 4

When Paging is chosen, the machine dials

the cell phone or pager number youprogrammed. This activates your cell phone

or pager so you will know that you have a fax

message in the machines memory.

a Press MENU.






e Press Paging.

f Enter your cell phone number followedby # # (up to 20 digits) by pressing the


Press OK.Do not include the area code if it is the

same as that of your machine.

For example, press

18005551234##.

g Do one of the following: If you pager needs a PIN, enter the

PIN, press #, press Pause, enter

your fax number followed by ##.

Press OK. (For example, press:12345#Pause180055567

89##)

If you do not need a PIN, press OK.

If you are programming a cell phone

number, press OK.


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Chapter 4

30

h Press Stop/Exit.

Note

If you have set Paging, a backup copy willautomatically be printed at the machine.

You cannot change a Paging or PIN

number remotely.

Fax Storage 4

The Fax Storage feature lets you store your

received faxes in the machines memory. Youcan retrieve stored fax messages from a fax

machine at another location using the remote

retrieval commands. (See Retrieving fax

messages on page 34.) Your machine will

automatically print a copy of the stored fax.

a Press MENU.






e Press Fax Storage.

f Press Stop/Exit.


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Receiving a fax

31

4

PC-Fax Receive 4

If you turn on the PC-Fax Receive feature

your machine will store received faxes inmemory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The number of received faxes

that are stored in the memory will appear on

the LCD.

When you start your PC and the PC-FaxReceiving software runs, your machine

transfers your faxes to your PC automatically.

For PC-Fax Receive to work you must have

the PC-FAX Receive software running on

your PC. (For details, see PC-FAX Receiving

in the Software User's Guide.)

If you choose Backup Print On, the machine

will also print the fax.

a Press MENU.b Press a orb to display Fax.

Press Fax.





e Press PC Fax Receive.

f The LCD gives you options that youhave set up in the PC-Fax receiving

program on your PC. If you started the

PC-FAX Receiving program on your

computer, press OK. (See PC-FAX

Receivingin the Software User's

Guide.)

g Press a orb to choose or yourcomputer name if the machine is

connected to a network.

Press OK.

h Press Backup Print:On orBackup Print:Off.

i Press Stop/Exit.


machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case there is a powerfailure before the fax is forwarded or a

problem at the receiving machine.

Note

Before you can set up PC-Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on. (For details

see PC-FAX Receivingin the SoftwareUser's Guide.)

If your machine has a problem and is

unable to print faxes in memory, you can

use this setting to transfer your faxes to a

PC. (For details, see Transferring your

faxes or Fax Journal reportinAppendix B

of the Basic User's Guide.)

PC-Fax Receive is not supported in

Mac OS.

Even if you have turned on the PC-Fax

Receive feature, color faxes will not be

transferred to your PC. The machine

prints received color faxes.


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Chapter 4

32

Changing Remote FaxOptions 4

If received faxes are left in your machinesmemory when you change to another

Remote Fax Option, the LCD will ask you one

of the following questions:

Erase All Fax?

Print All Fax?

If you press Yes, faxes in the memory

will be erased or printed before the

setting changes. If a backup copy has

already been printed it will not be

printed again.

If you press No, faxes in the memory

will not be erased or printed and the

setting will be unchanged.

If received faxes are left in the machines

memory when you change to

PC Fax Receive from another remote fax

option (Fax Forward, Paging or

Fax Storage), the LCD will ask you the

following question: Send Fax to PC?

If you press Yes, faxes in the memory

will be sent to your PC before the

setting changes. Faxes in the memory

will be sent to your PC when the

PC-Fax Receive icon is active on your

PC. (See the Software User's Guide.)

If you press No, faxes in the memory

will not be erased or transferred to your

PC and the setting will be unchanged.

Backup Print:On

Backup Print:Off

Press Backup Print:On or

Backup Print:Off.


machine will also print received faxes at

your machine so you will have a copy.

This is a safety feature in case there is a

power failure before the fax is forwarded

or a problem at the receiving machine.

Turning off Remote Fax Options 4

a Press MENU.






e Press Off.Note

The LCD will give you more options if

there are received faxes still in your

machines memory. (See Changing

Remote Fax Options on page 32.)

f Press Stop/Exit.


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Receiving a fax

33

4

Remote retrieval 4

The remote retrieval feature lets you retrieve

your stored fax messages when you are notat the machine. You can call your machine

from any touch tone telephone or fax

machine, then use the Remote Access Code

to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you

access the remote retrieval features when

you are away from your machine. Before you

use the remote access and retrieval features,you have to set up your own code. The

default code is an inactive code: l.

a Press MENU.


c Press a orb to displayRemote Access.

Press Remote Access.

d Enter a three-digit code using thenumbers 0 9, l or#.

Press OK.

e Press Stop/Exit.

Note

DO NOT use the same code used for your

Fax Receive Code (l51) or Telephone

Answer Code (#51). (See Using RemoteCodes in Chapter 6of the Basic User's

Guide.)

You can change your code at any time. If you

want to make your code inactive, press

Clear and then OKind to restore the

inactive setting l.

Using your Remote Access Code 4

a Dial your fax number from a telephoneor another fax machine using touch

tone.

b When your machine answers,immediately enter your Remote Access

Code (3 digits followed by l).

c The machine signals if it has receivedmessages:

No beeps

No messages received.

1 long beep

Fax message received.

d The machine gives two short beeps totell you to enter a command (See

Remote fax commands on page 35).

The machine will hang up if you wait

longer than 30 seconds before entering

a command. If you enter an invalid

command the machine will beep three

times.

e Press 90 to reset the machine when youhave finished.

f Hang up.

Note

If your machine is set to Manual mode,

you can still access the remote retrieval

features. Dial the fax number as normal

and let the machine ring. After100 seconds you will hear a long beep to

tell you to enter the remote access code.

You will then have 30 seconds to enter the

code.


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Chapter 4

34

Retrieving fax messages 4


tone.


Code (3 digits followed by l). If you hear

one long beep, you have messages.

c When you hear two short beeps, use thedial pad to press 962.

d Wait for a long beep, and then use thedial pad to enter the number of theremote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

e Hang up after you hear your machinebeep. Your machine will call the other

machine, which will then print your fax

messages.

Note

You can insert a pause in a fax number by

using the # key.

Changing the Fax Forwarding number4

You can change the default setting of your fax

forwarding number from another telephone or

fax machine using touch tone.


tone.


Code (3 digits followed by l). If you hear

one long beep, you have messages.

c When you hear two short beeps, use thedial pad to press 954.

d Wait for a long beep, and then use thedial pad to enter the new number of the

remote fax machine where you want

your fax messages forwarded followed

by ## (up to 20 digits).

e Press 90 to reset the machine when youhave finished.

f Hang up after you hear your machinebeep.

Note

You can insert a pause in a fax number by

using the # key.


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Receiving a fax

35

4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your Remote Access Code (3 digits followed byl

), the system will givetwo short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

short beeps, you cannot make the change because something

has not been set up (for example, a fax forwarding or pagingnumber has not been registered). You can register your fax

forwarding number by entering 4. (See Changing the Fax

Forwarding numberon page 34.) Once you have registered the

number, fax forwarding will work.

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See Retrieving fax messages on page 34.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 9 0 to exit remote retrieval. Wait for the long beep, then

replace the handset.


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Chapter 4

36

Additional receivingoperations 4

Printing a reduced incomingfax 4

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of A4, Letter, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (MENU, General Setup,Tray Setting, Tray Use:Fax). See

Paper Size and Type in Chapter 2of the

Basic User's Guide.

a Press MENU.


c Press a orb to displaySetup Receive.Press Setup Receive.

d Press a orb to displayAuto Reduction.

PressAuto Reduction.

e Press On (orOff).

f Press Stop/Exit.

Duplex (2-sided) printing forFax mode 4

Your machine can automatically printreceived faxes onto both sides of the paper

when Duplex is set to On.

You can use Letter, Legal or Folio

(8.5 in. 13 in.) size paper for this function

[16 to 28 lb (60 to 105 g/m2)]

a Press MENU.

b Press a orb to display Fax.

Press Fax.



d Press a orb to display Duplex.Press Duplex.

e Press On (orOff).

f Press Stop/Exit.

Note

When Duplex is turned on incoming faxes

will automatically be reduced to fit the size

of paper in the paper tray.

When Duplex is set to On, the LCD

displays (Duplex icon).

1 2


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Receiving a fax

37

4

Setting the Fax ReceiveStamp (black & white only) 4

You can set the machine to print the receiveddate and time in the top center of each

received fax page.

a Press MENU.




d Press a orb to display Fax Rx Stamp.Press Fax Rx Stamp.

e Press On orOff.

f Press Stop/Exit.

Note

The received time and date will not appear

when using Internet Fax. Make sure you have set the current date

and time in the machine. (See the Quick

Setup Guide.)

Receiving a fax at the end of aconversation 4

At the end of a conversation you can ask theother party to send you a fax before you both

hang up.

a Ask the other party to place thedocument in their machine and to press

the Start or Send key.

b When you hear the CNG tones (slowlyrepeating beeps), press Black Start or

Color Start.

c Press Receive to receive a fax.

d Replace the external handset.


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Chapter 4

38

Setting the Print Density 4

You can adjust the Print Density setting to

make your printed pages darker or lighter.

a Press MENU.




d Press a orb to displayPrint Density.Press Print Density.

e Press c to make the print darker.Or, press d to make the print lighter.

Press OK.

f Press Stop/Exit.

Printing a fax from thememory 4

If you are using the Fax Storage feature(MENU, Fax, Setup Receive,

Forward/Page/Store), you can still print a

fax from the memory when you are at your

machine. (See Fax Storage on page 30.)

a Press MENU.


c Press a orb to display Print Fax.Press Print Fax.

d Press Black Start.

e Press Stop/Exit.


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Receiving a fax

39

4

Polling overview 4

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax

machine to receive a fax.

a Press (FAX).

b Press d orc to display Polling RX.Press Polling RX.

c Press On.

d Enter the fax number you are pollingusing One Touch, Speed Dial, or the dial

pad. Press Black Start orColor Start.

Sequential polling 4

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.

a Press (FAX).

b Press d orc to display Polling RX.Press Polling RX.

c Press On.

d Press d orc to display Broadcasting.Press Broadcasting.

e Do one of the following: Press Manual and enter a number


Touchscreen.Press OK.

PressAddress Book. Press

to choose Alphabetical Order or

Numerical Order. Press a orb to

select a number.

Press OK.

Note

One Touch Dial numbers begin withl

.Speed Dial numbers begin with #.

f After you have entered all the faxnumbers by repeating step e, press OK.

g Press Black Start.The machine polls each number or

Group number in turn for a document.

Press Stop/Exit while the machine is dialing

to cancel the polling process.

To cancel all sequential polling receive jobs,

see Canceling a Sequential Polling Job

on page 39.

Canceling a Sequential Polling Job 4

a Press Stop/Exit.

b Do one of the following:

To cancel the entire sequentialpolling job, press

Entire Seq. Poll. Go to step c.

To cancel the current job, press the

button that displays the number

being dialed. Go to stepd.

To exit without canceling, press

Stop/Exit.


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Chapter 4

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c When the LCD asks if you want tocancel the entire sequential polling job,

do one of the following:

Press Yes to confirm. To exit without canceling, press No

orStop/Exit.

d Do one of the following: To cancel the current job, press Yes.


orStop/Exit.


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41

5

5

Telephone lineservices 5

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need

to send Tone signals (for example, for

telephone banking), follow the instructions

below. If you have Touch Tone service, you

will not need this feature to send tone signals.

a Pick up the handset of the externaltelephone or press Hook.

b Press # on the machines control panel.Any digits dialed after this will send tone

signals.

When you hang up, the machine will

return to the Pulse dialing service.

For Fax/Tel mode only5

When the machine is in Fax/Tel mode, it will

use the F/T Ring Time

(pseudo/double-ringing) to alert you to pick

up a voice call.

Lift the external telephones handset, and

then press Hook to answer.

If you are at an extension telephone, you will

need to lift the handset during the F/T Ring

Time and then press #51 between thepseudo/double rings. If no one is on the line,

or if someone wants to send you a fax, send

the call back to the machine by pressing l51.

Special line considerations5

Roll over telephone lines 5

A roll over telephone system is a group of two

or more separate telephone lines that pass

incoming calls to each other if they are busy.

The calls are usually passed down or rolled

over to the next available telephone line in a

preset order.

Your machine can work in a roll over systemas long as it is the last number in the

sequence, so the call cannot roll away. Do not

put the machine on any of the other numbers;

when the other lines are busy and a second

fax call is received, the fax call would be

transferred to a line that does not have a fax

machine.Your machine will work best on a

dedicated line.

Two-line telephone system 5

A two-line telephone system is nothing more

than two separate telephone numbers on the

same wall outlet. The two telephone numbers

can be on separate jacks (RJ11) or combined

into one jack (RJ14). Your machine must be

plugged into an RJ11 jack. RJ11 and RJ14

jacks may be equal in size and appearance

and both may contain four wires (black, red,

green, yellow). To test the type of jack, plug in

a two-line telephone and see if it can access

both lines. If it can, you must separate the linefor your machine.

Converting telephone wall outlets 5

There are three ways to convert to an RJ11

jack. The first two ways may require

assistance from the telephone company. You

can change the wall outlets from one RJ14

jack to two RJ11 jacks. Or, you can have an

RJ11 wall outlet installed and slave or jump

one of the telephone numbers to it.

Dialing and storing numbers 5


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Chapter 5

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The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triplex adapter.

Installing machine, external two-line

TAD and two-line telephone 5

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back ofthe two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external

two-line TAD. You will need a fourth line cord

if you add a two-line telephone.

a Put the two-line TAD and the two-linetelephone next to your machine.

b Plug one end of the telephone line cordfor your machine into the L2 jack of the

triplex adapter. Plug the other end into

the LINE jack on the back of the

machine.

c Plug one end of the first telephone linecord for your TAD into the L1 jack of the

triplex adapter. Plug the other end into

the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephoneline cord for your TAD into the L2 jack of

the two-line TAD. Plug the other end into

the EXT. jack on the left side of the

machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other

wall outlets as always. There are two ways to

add a two-line telephone to the machines

wall outlet. You can plug the telephone line

cord from the two-line telephone into the

L1+L2 jack of the triplex adapter. Or, you can

plug the two-line telephone into the TEL jack

of the two-line TAD.

RJ14

RJ11

RJ14

12

3 4


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Dialing and storing numbers

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5

Additional dialingoperations 5

Dialing access codes andcredit card numbers 5

Sometimes you may want to choose from

several long distance carriers when you send

a fax. Rates may vary depending on the time

and destination. To take advantage of low

rates, you can store the access codes of long

distance carriers and credit card numbers as

One Touch and Speed Dial numbers. Youcan store these long dialing sequences by

dividing them and setting them up as

separate One Touch and Speed Dial

numbers in any combination. You can even

include manual dialing using the dial pad.

See Storing numbers in Chapter 7of the

Basic User's Guide.

For example, you might have stored 555 on

Speed Dial #003 and 7000 on Speed Dial

#002. You can use them both to dial

555-7000 if you press the following keys:

PressAddress Book, #003 and

Send a fax.

PressAddress Book, #002, Send a fax

and Black Start orColor Start.

Numbers can be added manually by entering

them on the dial pad:

PressAddress Book, #003, Send a fax,

7001 (on the dial pad), and Black Start or

Color Start.

This would dial 5557001. You can also add

a pause by pressing Redial/Pause.


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Additional ways tostore numbers 5

Setting up Groups forBroadcasting 5

If you often want to send the same fax

message to many fax numbers you can set

up a Group.

Groups are stored on a One Touch key or a

Speed Dial number. Each Group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all thenumbers stored in a Group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing Black Start.

Before you can add numbers to a Group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 20 small

Groups, or you can assign up to 339 numbers

to one large Group.

a PressAddress Book.b Press More.

c Press Setup Groups.

d Press Set Speed Dial orSet One Touch Dial to choose

where you want to store the new Group.

Note

The machine automatically allocates anavailable Speed Dial number or One

Touch Dial location to the new Group.

e Do one of the following: Press OKto accept the displayed

One Touch or Speed Dial number.

Enter a new number using the


Press OK.

f Enter the Group name (up to 15characters) by pressing the buttons on

the Touchscreen. Press to choose

numbers, letters or special characters.

(Use the chart forEnterin

En US MFC Consumer UsersManual UM MFC 9970CDW en 2755

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