Brother 9970cdw printer advanced guide

7/29/2019 Brother 9970cdw printer advanced guide

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ADVANCEDUSERS GUIDE

MFC-9970CDW

Version 0

UK/IRE


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i

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the

Safety Instructions before you set up yourmachine. See this Guide for trademarks

and legal limitations.

Printed / In the box

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and

software for the operating system and

connection type you are using.


Basic User's Guide Learn the basic Fax, Copy, Scan and

Direct Print operations and how to

replace consumables. See

troubleshooting tips.


For

HUN/BUL/ROM/POL/SVK/CZE:

PDF file /

Documentation CD-ROM /

In the box

Advanced User's Guide Learn more advanced operations: Fax,

Copy, security features, printing reports

and performing routine maintenance.

PDF file /


In the box

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning, Remote

Setup, PC-Fax, and using the Brother

ControlCenter utility.

PDF file /


In the box

Network Glossary This Guide provides basic information

about advanced network features of

Brother machines along with

explanations about general networking

and common terms.

PDF file /


In the box

Network User's Guide This Guide provides useful information

about wired and wireless network

settings and security settings using the

Brother machine. You can also find

supported protocol information for your

machine and detailed troubleshooting

tips.

PDF file /


In the box


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ii

Table of Contents

1 General Setup 1

Memory storage.....................................................................................................1

Automatic daylight savings time ............................................................................ 1Ecology features .................................................................................................... 2

Toner Save ......................................................................................................2

Sleep mode .....................................................................................................2

Deep Sleep mode............................................................................................3

LCD screen............................................................................................................3

Setting the backlight brightness....................................................................... 3

Setting the Dim Timer for the backlight ...........................................................3

Mode Timer............................................................................................................4

2 Security features 5

Secure Function Lock 2.0 ......................................................................................5

Setting and changing the Administrator Password..........................................6

Setting up and changing the Public user mode ............................................... 7

Setting up and changing restricted users ........................................................7

Turning Secure Function Lock on/off...............................................................9

Switching Users.............................................................................................10

Setting Lock.........................................................................................................11

Setting up the password................................................................................11

Changing your Setting Lock password ..........................................................12

Turning Setting Lock on/off............................................................................12

Restricting dialling................................................................................................13Dial pad restriction.........................................................................................13

One Touch restriction ....................................................................................13

Speed Dial restriction ....................................................................................13

LDAP server restriction..................................................................................14

3 Sending a fax 15

Additional sending options................................................................................... 15

Sending faxes using multiple settings ...........................................................15

Changing a 2-sided fax layout .......................................................................15

Contrast .........................................................................................................16Changing Fax Resolution ..............................................................................16

Additional sending operations.............................................................................. 17

Sending a fax manually .................................................................................17

Dual access (black & white only)...................................................................17

Broadcasting (black & white only) .................................................................18

Real Time Transmission................................................................................19

Overseas Mode .............................................................................................20

Delayed Fax (black & white only) ..................................................................20

Delayed batch transmission (black & white only) ..........................................20

Checking and cancelling waiting jobs............................................................21

Setting your changes as the new default.......................................................21Restoring all fax settings to the factory settings ............................................21

Electronic cover page (black & white only)....................................................22


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iii

Polling overview...................................................................................................24

Polled transmit (black & white only)...............................................................24

4 Receiving a fax 25

Remote Fax Options (black & white only)............................................................25

Out of Paper Reception .................................................................................25Fax Forwarding..............................................................................................25

Fax Storage ...................................................................................................26

PC-Fax Receive ............................................................................................27

Changing Remote Fax Options .....................................................................28

Remote retrieval ............................................................................................29

Remote fax commands..................................................................................31

Additional receiving operations............................................................................32

Printing a reduced incoming fax ....................................................................32

Duplex (2-sided) printing for Fax mode .........................................................32

Setting the Fax Receive Stamp (black & white only) .....................................33

Setting the Print Density ................................................................................33Printing a fax from the memory .....................................................................34

Polling overview...................................................................................................35

Polling receive ...............................................................................................35

5 Dialling and storing numbers 37

Telephone line services.......................................................................................37

BT Call Sign (U.K. only).................................................................................37

Additional dialling operations ...............................................................................37

Combining quick dial numbers ......................................................................37

Additional ways to store numbers ........................................................................ 38

Setting up Groups for Broadcasting ..............................................................38

Options for Setting Up Groups ......................................................................40

Changing Group numbers .............................................................................41

Deleting Group numbers ...............................................................................42

6 Printing reports 43

Fax reports...........................................................................................................43

Transmission verification report.....................................................................43

Fax Journal....................................................................................................43Reports ................................................................................................................44

How to print a report ......................................................................................44


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iv

7 Making copies 45

Copy settings.......................................................................................................45

Stop copying..................................................................................................45

Improving copy quality...................................................................................45

Enlarging or reducing the image copied ........................................................46

Duplex (2-sided) Copying ..............................................................................47Tray selection ................................................................................................48

Adjusting Brightness and Contrast ................................................................48

Sorting copies using the ADF........................................................................49

Making N in 1 copies (page layout) ...............................................................49

2 in 1 ID Copy................................................................................................51

Adjusting Colour (Saturation) ........................................................................ 52

Setting your changes as the new default.......................................................52

Restoring all copy settings to the factory settings .........................................52

Setting your favourites...................................................................................53

A Routine maintenance 54

Cleaning and checking the machine....................................................................54

Checking the Page Counters.........................................................................54

Checking the remaining life of parts ..............................................................55

Replacing periodic maintenance parts.................................................................55

Packing and shipping the machine......................................................................56

B Options 66

Optional paper tray (LT-300CL)...........................................................................66

Memory board......................................................................................................66SO-DIMM Types............................................................................................66

Installing extra memory .................................................................................67

C Glossary 69

D Index 73


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v


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1

1

1Memory storage1

Your menu settings are stored permanently,

and in the event of a power failure will notbe

lost. Temporary settings (for example,

Contrast, Overseas Mode) willbe lost. Also,

during a power failure the machine will retain

the date and time and programed fax timer

jobs (e.g. Delayed Fax) for up to 60 hours.

Other fax jobs in the machine memory will not

be lost.

Automatic daylightsavings time 1

You can set the machine to change

automatically for Daylight Savings Time. It

will set itself forward one hour in the Spring,

and back one hour in the Autumn.

a Press MENU.

b Press a orb to displayInitial Setup.

Press Initial Setup.

c Press a orb to display Date&Time.Press Date&Time.

d PressAuto Daylight.

e Press On orOff.

f Press Stop/Exit.

General Setup 1


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Chapter 1

2

Ecology features 1

Toner Save1

You can save toner using this feature. When

you set Toner Save to On, prints appear

lighter. The default setting is Off.

a Press MENU.

b Press a orb to displayGeneral Setup.

Press General Setup.

c Press a orb to display Ecology.Press Ecology.

d Press Toner Save.

e Press On orOff.

f Press Stop/Exit.

Note

We do not recommend Toner Save for

printing Photo or Greyscale images.

Sleep mode 1

The Sleep Mode Setting can reduce power

consumption. When the machine is in SleepMode (Power Save mode) it acts as though it

were turned off. Receiving data or starting an

operation wakes up the machine from Sleep

mode to Ready mode.

The timer will restart if any operation is

carried out on the machine, such as receiving

a fax or computer data or making a copy. The

default setting is 3 minutes.

When the machine goes into Sleep mode, the

LCD back light turns off.

a Press MENU.



c Press a orb to display Ecology.Press Ecology.

d Press Sleep Time.

e Using the dial pad on the Touchscreen,enter the length of time the machine will

remain idle before entering sleep mode.

Press OK.

f Press Stop/Exit.


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General Setup

3

1

Deep Sleep mode 1

If the machine is in Sleep mode and does not

receive any jobs for a certain length of time,the machine will go into Deep Sleep mode

automatically. Deep Sleep mode uses less

power than Sleep mode. The machine will

wake up and start warming up when the

machine receives a fax or computer data, or

when you press the Touchscreen or a key on

the control panel.

When the machine is in Deep Sleep mode,

the LCD backlight is Off and the mode keys

are dimmed.

If a wireless network is enabled, the machine

will not enter Deep Sleep mode. To disable

the wireless network, see Chapter 5in the

Network User's Guide.

If the machine has secure print data it will not

enter Deep Sleep mode.

LCD screen 1

Setting the backlightbrightness 1

You can adjust the brightness of the LCD

backlight. If you are having difficulty reading

the LCD, try changing the brightness setting.

a Press MENU.



c Press a orb to display LCD Settings.Press LCD Settings.

d Press Backlight.

e Press Light, Med orDark.

f Press Stop/Exit.

Setting the Dim Timer for thebacklight 1

You can set how long the LCD backlight stays

on after you go back to the Ready screen.

a Press MENU.



c Press a orb to display LCD Settings.Press LCD Settings.

d Press Dim Timer.

e Press Off, 10 Secs, 20 Secs or30 Secs.

f Press Stop/Exit.


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Chapter 1

4

Mode Timer 1

The machine has three mode keys on the

control panel: FAX, SCAN, and COPY.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to Fax mode. If you choose Off, the

machine will stay in the mode you used last.

This setting also sets the time the machine

will change from a restricted user to the

Public mode when using Secure Function

Lock. (See Switching Users on page 10.)

a Press MENU.



c Press a orb to display Mode Timer.Press Mode Timer.

d Press 0 Sec, 30 Secs, 1 Min,2 Mins, 5 Mins orOff.

e Press Stop/Exit.


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5

2

2

Secure Function Lock 2.02

Secure Function Lock lets you restrict Public

access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan

Direct Print

Print

Color Print

This feature also prevents users from

changing the Default settings of the machine

by limiting access to the MENU settings.

Before using the security features you must

first enter an administrator password.

Access to restricted operations can be

enabled by creating a restricted user.

Restricted users must enter a user password

to use the machine.

Make a careful note of your password. If you

forget it, you will have to reset the password

stored in the machine. For information about

how to reset the password call your Brother

dealer for service.

Note Secure Function Lock can be set manually

at the control panel or by using Web

Based Management. We recommend

using Web Based Management to

configure this feature. For more

information, see the Network User's

Guide.

Only administrators can set limitations

and make changes for each user.

Polling Receive is enabled only when bothFax Tx and Fax Rx are enabled.

Security features 2


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Chapter 2

6

Setting and changing theAdministrator Password 2

Setting up the password 2

The password you set in these steps is for the

administrator. This password is used to set

up users and to turn Secure Function Lock on

or off. (See Setting up and changing

restricted users on page 7 and Turning

Secure Function Lock on/offon page 9.)

Note

Make a careful note of the administratorpassword. If you enter the wrong

password, the LCD will show

Wrong Password. Re-enter the correct

password. If you forget it, please call your

Brother dealer for service.

a Press MENU.



c Press a orb to display Security.Press Security.

d Press Function Lock.

e Enter a four-digit number for thepassword by pressing the buttons on the

Touchscreen.

Press OK.

f Re-enter the password when the LCDshows Verify.

Press OK.

g Press Stop/Exit.

Changing the password 2

a Press MENU.





e Press Set Password.

f Enter the registered four-digit passwordby pressing the buttons on theTouchscreen.

Press OK.

g Enter a four-digit number for the newpassword by pressing the buttons on the

Touchscreen.

Press OK.

h Re-enter the password when the LCD

shows Verify.Press OK.

i Press Stop/Exit.


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Security features

7

2

Setting up and changing thePublic user mode 2

Public user mode restricts the functions thatare available for Public users. Public users do

not need to enter a password to access the

features made available through this setting.

You can set up one Public user.

a Press MENU.





e Press Setup ID.

f Enter the administrator password bypressing the buttons on the

Touchscreen.

Press OK.

g Press a orb to display Public.Press Public.

h Do one of the following: To set up the Public user, press

Enable orDisable for each

operation, as follows: Press Fax Tx.

Then press Enable orDisable.

After you have set Fax Tx, repeat

these steps forFax Rx, Copy,Scan, Direct Print, Print and

Color Print.

To change the Public user settings,

pressa orb to display the setting you

want to change. Press the setting

and press Enable orDisable.

Repeat this step until you finish

changing settings.

i Press Stop/Exit.

Setting up and changingrestricted users 2

You can set up users with restrictions and apassword for functions that are available to

them. You can set up more advanced

restrictions, such as by page count or PC

user login name, through Web Based

Management. (For more information, see the

Network User's Guide.) You can set up to 25

restricted users with restrictions and a

password.

Setting up restricted users2

a Press MENU.





e Press Setup ID.

f Enter the four-digit administratorpassword by pressing the buttons on the

Touchscreen.

Press OK.

g Press a orb to display User01.Press User01.

h Enter the user name by pressing thebuttons on the Touchscreen. (SeeEntering textinAppendix Cof the Basic

User's Guide.)

Press OK.

i Enter a four-digit user password bypressing the buttons on the

Touchscreen.

Press OK.


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Chapter 2

8

j To set up a restricted user, pressEnable orDisable for each operation,

as follows: Press Fax Tx. Then press

Enable orDisable. After you have set

Fax Tx, repeat these steps for

Fax Rx, Copy, Scan, Direct Print,

Print and Color Print.

k Repeat stepsg toj for entering eachadditional user and password.

l Press Stop/Exit.

Note

You cannot use the same name as

another user's name.

Changing user name, password or

settings for restricted users 2

a Press MENU.





e Press Setup ID.


Touchscreen.

Press OK.

g Press a orb to display the existingrestricted user you want to change.

Press the user name.

h Press Change.To change the user name, enter a new

user name by pressing the buttons on

the Touchscreen. (See Entering textin

Appendix Cof the Basic User's Guide.)

Press OK.

i To change the password, enter a newfour-digit user password by pressing the

buttons on the Touchscreen.

Press OK.

j To change a restricted user's settings,press a orb to display the setting you

want to change. Press the setting and

then press Enable orDisable.

Repeat this step until you are finished

making changes.

k Press Stop/Exit.

Note

You cannot use the same name as

another user's name.

Reset existing restricted users 2

a Press MENU.





e Press Setup ID.


Touchscreen.

Press OK.

g Press a orb to display the existingrestricted user you want to reset.

Press the user name.

h Press Reset.

i Press Yes to reset the existing restricteduser.

j Press Stop/Exit.


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Security features

9

2

Turning Secure FunctionLock on/off 2

Turning Secure Function Lock on

a Press MENU.




d Press Function Lock.e Press Lock OffiOn.

f Enter the registered four-digitadministrator password by pressing the


Press OK.

Turning Secure Function Lock off

a Press Public orxxxxx (where xxxxx isthe users name).

b Press Lock OniOff.

c Enter the registered four-digitadministrator password by pressing the


Press OK.

Note

If you enter the wrong password, the LCD

will show Wrong Password. Re-enter

the correct password.


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Chapter 2

10

Switching Users 2

This setting allows you to switch between

registered restricted users or Public modewhen Secure Function Lock is turned on.

Changing to the restricted user Mode

a Press Public orxxxxx (where xxxxx isthe users name).

Press Change User.

b Press a orb to display your user name.

c Press your user name.

d Enter the registered four-digit userpassword by pressing the buttons on the

Touchscreen.

Press OK.

Changing to the Public Mode

a Press xxxxx. (where xxxxx is the usersname.)

b Press Go to Public.

Note

After a restricted user has finished using

the machine, it will return to the Public

setting within the same time as the Mode

Timer setting. (See Mode Timer

on page 4.)

If your ID has set page limit restrictions

and already reached the maximumnumber of pages, the LCD will show

Limit Exceeded when you print data.

Contact your administrator to check your

Secure Function Lock Settings.

If your ID has set Colour Print restrictions

to Disable, the LCD will show

No Permission when you try to print

coloured data. The machine prints the

data in black & white only.


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Security features

11

2

Setting Lock 2

Setting Lock lets you set a password to stop

other people from accidentally changing yourmachine settings.

Make a careful note of your password. If you

forget it, you will have to reset the passwords

stored in the machine. Please call your

administrator or your Brother dealer.

While Setting Lock is On, you cannot access

MENU andAddress Book Functions.

Also, machine settings cannot be changed

through the Remote Setup utility while Setting

Lock is On.

Setting up the password 2

a Press MENU.




d Press Setting Lock.

e Enter a four-digit number for the

password by pressing the buttons on theTouchscreen.

Press OK.

f Re-enter the password when the LCDshows Verify.

Press OK.

g Press Stop/Exit.


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Chapter 2

12

Changing your Setting Lockpassword 2

a Press MENU.





e Press Set Password.f Enter the registered four-digit password

by pressing the buttons on the

Touchscreen.

Press OK.

g Enter a four-digit number for the newpassword by pressing the buttons on the

Touchscreen.

Press OK.

h Re-enter the password when the LCDshows Verify.

Press OK.

i Press Stop/Exit.

Turning Setting Lock on/off 2

If you enter the wrong password when

following the instructions below, the LCD willshow Wrong Password. Re-enter the

correct password.

Turning Setting Lock on

a Press MENU.





e Press Lock OffiOn.

f Enter the registered four-digitadministrator password by pressing the


Press OK.

Turning Setting Lock off

a Press Setting Lock on the LCD.

b Enter the registered four-digitadministrator password by pressing the


Press OK.


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Security features

13

2

Restricting dialling 2

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.You can set the machine to restrict dialling by

using the dial pad, One Touch and Speed

Dial.

If you choose Off, the machine does not

restrict the dialling method.

If you choose Enter # twice, the machine

will prompt you to re-enter the number, and

then if you re-enter the same number

correctly, the machine will start dialling. If you

re-enter the wrong number, the LCD willshow an error message.

If you choose On, the machine will restrict all

fax sending and outbound calls for that

dialling method.

Dial pad restriction 2

a Press MENU.

b Press a orb to display Fax.Press Fax.

c Press a orb to displayDial Restrict.

Press Dial Restrict.

d Press Dial Pad.

e Press Off, Enter # twice orOn.

f Press Stop/Exit.

One Touch restriction 2

a Press MENU.




d Press One Touch Dial.


f Press Stop/Exit.

Speed Dial restriction 2

a Press MENU.




d Press Speed Dial.


f Press Stop/Exit.


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Chapter 2

14

LDAP server restriction 2

a Press MENU.




d Press LDAP server.


f Press Stop/Exit.

Note

TheEnter # twice setting will not work

if you lift an external handset before

entering the number. You will not be

asked to re-enter the number.

The machine cannot restrict dialling from

Redial/Pause.

If you chose On orEnter # twice, youcannot use the Broadcasting feature and

cannot combine quick dial numbers when

dialling.


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15

3

3

Additional sendingoptions 3

Sending faxes using multiplesettings 3

Before you send a fax, you can change any

combination of these settings: duplex fax,

contrast, resolution, overseas mode, delayed

fax timer, polling transmission, real timetransmission, broadcast, glass scan size or

cover page settings.

a Press (FAX).The LCD shows:

b Press d orc to display a setting youwant to change and press the setting,

then press the option you want.

c Do one of the following: Repeat stepb to change more

settings.

If you are finished choosing settings,

go to the next step for sending yourfax.

Note

Most settings are temporary and the

machine returns to its default settings after

you send a fax.

You can save some of the settings you

use most often by setting them as the

default. These settings will stay until you

change them again. (See Setting yourchanges as the new defaulton page 21.)

Changing a 2-sided fax layout3

You need to choose the duplex scanning

format before you send a 2-sided fax. The

format you choose will depend on the layout

of your 2-sided document.

a Press (FAX).

b Press d orc to display Duplex Fax.Press Duplex Fax.

c Do one of the following: If your document is flipped on the

Long edge, press

DuplexScan :LongEdge.

If your document is flipped on the

Short edge, press

DuplexScan :ShortEdge.

d Press Stop/Exit.

Sending a fax 3

Duplex FaxAddress Book

Fax Resolution

Off Standard

FAX Long edge

Portrait Landscape

Short edge

Portrait Landscape


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Chapter 3

16

Contrast 3

For most documents the default setting of

Auto will give the best results.Auto automatically chooses the suitable

contrast for your document.

If your document is very light or very dark,

changing the contrast may improve the

quality of the fax.

Use Dark to make the faxed document

lighter.

Use Light to make the faxed document

darker.

a Press (FAX).

b Press d orc to display Contrast.Press Contrast.

c PressAuto, Light orDark.

Note

Even if you choose Light orDark, the

machine will send the fax using theAuto

setting if you choose Photo as the FaxResolution.

Changing Fax Resolution 3

The quality of a fax can be improved by

changing the Fax Resolution. Resolution canbe changed for the next fax.

a Press (FAX).

b Press d orc to displayFax Resolution.

Press Fax Resolution.

c Press Standard, Fine, S.Fine orPhoto.

Note

You can choose four different resolution

settings for black & white faxes and two for

colour.

If you choose S.Fine orPhoto and then

use the Colour Start key to send a fax,

the machine will send the fax using the

Fine setting.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than

Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine

resolution.

Photo Use when the document has

varying shades of grey or is a

photograph. This has the

slowest transmission time.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission

time is slower than Standard

resolution.


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Sending a fax

17

3

Additional sendingoperations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the

dialling, ringing and fax-receiving tones while

sending a fax.

a Make sure you are in Fax mode

(FAX).

b Load your document.

c Pick up the handset of an externaltelephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tones, pressMono Start orColour Start.

If you are using the scanner glass,press Send.

f Replace the handset of an externaltelephone.

Dual access(black & white only) 3

You can dial a number, and start scanning thefax into memoryeven when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD will show the new

job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If you get an Out of Memory messagewhile scanning the first page of a fax,

press Stop/Exit to cancel scanning. If you

get an Out of Memory message while

scanning a subsequent page, you can

press Mono Start to send the pages

scanned so far, or press Stop/Exit to

cancel the operation.


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Chapter 3

18

Broadcasting(black & white only) 3

Broadcasting lets you send the same faxmessage to more than one fax number. You

can include Groups, One Touch, Speed Dial

numbers and up to 50 manually dialled

numbers in the same broadcast.

You can broadcast to up to 390 different

numbers. This will depend on how many

groups, access codes or credit card numbers

you have stored, and on how many delayed

or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be

stored in the machine's memory before they

can be used in a broadcast. (See Storing One

Touch Dial numbers and Storing Speed Dial

numbers in Chapter 7of the Basic User's

Guide.)

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include manystored One Touch Dial and Speed Dial

numbers for easier dialling. (See Setting up

Groups for Broadcastingon page 38.)

How to broadcast a fax 3

Note

To help you choose numbers easily, pressAddress Book or (Search).

a Press (FAX).


c Press d orc to display Broadcasting.Press Broadcasting.

d You can add numbers to the broadcastin the following ways:

Press Manual and enter a number


Touchscreen. (See How to dialin

Chapter 7of the Basic User's Guide.)

Press OK.

PressAddress Book. Press

to search by Alphabetical Order or

Numerical Order. Put a check in the

check box beside each number you

want to include in the broadcast.

Press OK.

Note

One Touch Dial numbers begin with l.

Speed Dial numbers begin with #.

e After you have entered all the faxnumbers by repeating step d, press OK.

f Press Mono Start.After the broadcast is finished the machine

will print a broadcast report to let you know

the results.

Note

The scan profile of the One Touch,

Speed Dial or Group number you chose

firstwill be applied to the broadcast.


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Chapter 3

20

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to a bad connection, thenturning on Overseas Mode may help.

This is a temporary setting, and will only be

active for your next fax.

a Press (FAX).


c Press d orc to displayOverseas Mode.

Press Overseas Mode.

d Press On.

Delayed Fax(black & white only) 3

You can store up to 50 faxes in the memory

to be sent within a twenty-four hour period.

a Press (FAX).b Load your document.

c Press d orc to display Delayed Fax.Press Delayed Fax.

d Press On.

e Enter the time you want the fax to besent (in 24-hour format) by pressing the

buttons on the Touchscreen. (For

example, enter 19:45 for 7:45 PM.)Press OK.

Note

The number of pages you can scan into

the memory depends on the amount of

data printed on each page.

Delayed batch transmission(black & white only) 3

Before sending the delayed faxes, yourmachine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time.

All delayed faxes that are scheduled to be

sent at the same time to the same fax number

will be sent as one fax to save transmission

time.

a Press MENU.


c Press a orb to display Setup Send.Press Setup Send.

d Press Batch TX.

e Press On orOff.

f Press Stop/Exit.


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Sending a fax

21

3

Checking and cancellingwaiting jobs 3

Check which jobs are still waiting in thememory to be sent. If there are no jobs, the

LCD will show No Jobs Waiting. You can

cancel a fax job that is stored and waiting in

the memory.

a Press MENU.


c Press a orb to displayRemaining Jobs.Press Remaining Jobs.

Jobs that are waiting will appear on the

LCD.

d Press a orb to scroll through the jobsand press the job you want to cancel.

Press OK.

e Do one of the following:

To cancel, press Yes. If you want tocancel another job go to step d.

To exit without cancelling, press No.

f When you have finished cancelling jobs,press Stop/Exit.

Setting your changes as thenew default 3

You can save the fax settings forFax Resolution, Contrast,

Real Time TX, Glass ScanSize and

Coverpage Setup you use most often by

setting them as the default. These settings

will stay until you change them again.

a Press (FAX).

b Press d orc to choose the setting youwant to change, and then press the new

option.Repeat this step for each setting you

want to change.

c After changing the last setting,press d orc to display

Set New Default.

Press Set New Default.

d Press Yes.

e Press Stop/Exit.

Restoring all fax settings tothe factory settings 3

You can restore all the fax settings you have

changed to the factory settings. These

settings will stay until you change them again.

a Press (FAX).

b After changing the last setting,press d orc to display

Factory Reset.

Press Factory Reset.

c Press Yes.

d Press Stop/Exit.


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Chapter 3

22

Electronic cover page(black & white only) 3

This feature will notwork unless you havealready programmed your Station ID. (See

the Quick Setup Guide.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name (or

number) stored in the One Touch or Speed

Dial memory.

By choosing On you can also display the

number of pages on the cover page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of your

own, up to 27 characters long. Use the charton Entering textinAppendix Cof the Basic

User's Guide for help entering characters.

(See Composing your own comments

on page 22.)

5.(User Defined)

6.(User Defined)

Composing your own comments 3

You can set up two comments of your own.

a Press MENU.b Press a orb to display Fax.

Press Fax.


d Press Coverpage Setting.

e Press Coverpage Note.

f Press 5 or6 to store your own comment.

g Enter your own comment by pressingthe buttons on the Touchscreen.

Press OK.

Use the chart on Entering textin

Appendix Cof the Basic User's Guide

for help entering characters.

h Press Stop/Exit.


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Sending a fax

23

3

Send a cover page for all faxes 3

You can set the machine to send a cover

page whenever you send a fax.

a Press (FAX).

b Press d orc to displayCoverpage Setup.

Press Coverpage Setup.

c Press On (orOff).

d Press the comment you want to add.

e Enter two digits to show the number ofpages you are sending.

Press OK.

For example, enter0, 2 for 2 pages or

0, 0 to leave the number of pages blank.

If you make a mistake, press Clear to

back up and re-enter the number of

pages.

Using a printed cover page 3

If you want to use a printed cover page that

you can write on, you can print the sample

page and attach it to your fax.

a Press MENU.



d Press Coverpage Setting.

e Press Print Sample.

f Press Mono Start orColour Start.

g After the machine prints a copy of yourcover page, press Stop/Exit.


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Chapter 3

24

Polling overview 3

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polled transmit(black & white only) 3

Polled transmit lets you set up your machineto wait with a document so another fax

machine can call and retrieve it.

Setup for polled transmit 3

a Press (FAX).


c Press d orc to display Polled TX.Press Polled TX.

d Press Standard.

e Press Mono Start.

f If you are using the scanner glass, theLCD will prompt you to choose one of

the following options:

Press Yes to scan another page.

Go to step g.

Press No orMono Start to send the

document.

g Place the next page on the scannerglass and press Mono Start. Repeat

steps f andg for each additional

page.

h Your machine will automatically sendthe fax.

Note

The document will be stored and can be

retrieved from any other fax machine until

you delete the fax from memory.

To delete the fax from memory, press

MENU, Fax, Remaining Jobs. (See

Checking and cancelling waiting jobs

on page 21.)

Setup for polled transmit with a secure

code 3

Secure polling lets you restrict who can get

the documents you set up to be polled.Secure polling only works with Brother fax

machines. If another person wants to retrieve

a fax from your machine they will have to

enter the secure code.

a Press (FAX).


c Press d orc to display Polled TX.Press Polled TX.

d Press Secure.

e Enter a four-digit number.Press OK.

f Press Mono Start.

g If you are using the scanner glass, theLCD will prompt you to choose one of

the following options:

Press Yes to scan another page. Go

to step h.

Press No orMono Start to send the

document.

h Place the next page on the scannerglass and press Mono Start. Repeat

steps g andh for each additional

page.

i Your machine will automatically sendthe fax.


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25

4

4

Remote Fax Options(black & white only) 4

Remote Fax Options are NOT available for

colour faxes.

Remote Fax Options let you receive faxes

while you are away from the machine.

You can use only one Remote Fax Option at

a time.

Out of Paper Reception 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper. Put some paper in the paper tray.

(See Loading paper and print media in

Chapter 2of the Basic User's Guide.)

The machine will carry on receiving the fax,

with the remaining pages being stored in

memory, if enough memory is available.Incoming faxes will continue to be stored in

the memory until the memory becomes full or

paper is loaded in the paper tray. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Fax Forwarding4

The Fax Forwarding feature lets you

automatically forward your received faxes to

another machine. If you choose Backup Print

On, the machine will also print the fax.

a Press MENU.


c Press a orb to displaySetup Receive.

Press Setup Receive.

d Press a orb to displayForward/Store.

Press Forward/Store.

e Press Fax Forward.

f Do one of the followings: Press Manual to enter the

forwarding fax number (up to 20

characters) or E-mail address (up to

60 characters) using the buttons on

the Touchscreen. (See Entering text

inAppendix Cof the Basic User's

Guide.)

Press OK.

PressAddress Book.

Press a orb to scroll until you find thefax number or E-mail address you

want your faxes to be forward to.

Press the fax number or E-mail

address you want to use.

Receiving a fax 4


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Chapter 4

26

Note

You can enter an E-mail address by

pressing on the Touchscreen.

You can display your stored numbers and

E-mail addresses in alphabetical order by

pressing on the Touchscreen.

You cannot enter a forwarding number

using a One Touch key on the control

panel.

Depending on the E-mail address you

choose, you will be asked for the File

Type. Choose TIFF orPDF and go to

stepg.

If you choose a Group number from the

Address Book, the faxes will be forwarded

to multiple fax numbers.

g Press Backup Print:On orBackup Print:Off.

IMPORTANTIf you choose Backup Print On, the

machine will also print received faxes at

your machine so you will have a copy.

This is a safety feature in case there is a

power failure before the fax is forwarded

or a problem at the receiving machine.

h Press Stop/Exit.

Fax Storage 4

The Fax Storage feature lets you store your

received faxes in the machines memory. Youcan retrieve stored fax messages from a fax

machine at another location using the remote

retrieval commands. (See Retrieving fax

messages on page 30.) Your machine will

automatically print a copy of the stored fax.

a Press MENU.






e Press Fax Storage.

f Press Stop/Exit.


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Receiving a fax

27

4

PC-Fax Receive 4

If you turn on the PC-Fax Receive feature

your machine will store received faxes inmemory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or the weekend, for example), your machine

will receive and store your faxes in its

memory. The number of received faxes that

are stored in the memory will appear on the

LCD.

When you start your PC and the PC-FaxReceiving software runs, your machine

transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you

must have the PC-FAX Receiving software

running on your PC. (For details, see PC-FAX

Receivingin the Software User's Guide.)

a Press MENU.






e Press PC Fax Receive.

f The LCD gives you options that youhave set up in the PC-Fax receiving

program on your PC. If you started the

PC-FAX Receiving program on your

computer, press OK. (See PC-FAX

Receivingin the Software User's

Guide.)

g Press a orb to choose or yourcomputer name if the machine is

connected to a network.Press OK.

h Press Backup Print:On orBackup Print:Off.

i Press Stop/Exit.

IMPORTANTIf you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

Note

Before you can set up PC-Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PC

is connected and turned on. (For details

see PC-FAX Receivingin the Software

User's Guide.)

If your machine has a problem and is

unable to print faxes in memory, you can

use this setting to transfer your faxes to aPC. (For details, see Transferring your

faxes or Fax Journal reportinAppendix B

of the Basic User's Guide.)

PC-Fax Receive is not supported in

Mac OS.

Even if you have turned on the PC-Fax

Receive feature, colour faxes will not be

transferred to your PC. The machine

prints received colour faxes.


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Receiving a fax

29

4

Remote retrieval 4

The remote retrieval feature lets you retrieve

your stored fax messages when you are notat the machine. You can call your machine

from any touch tone phone or fax machine,

then use the Remote Access Code to retrieve

your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you

access the remote retrieval features when

you are away from your machine. Before you

use the remote access and retrieval features,you have to set up your own code. The

default code is the inactive code: l.

a Press MENU.


c Press a orb to displayRemote Access.

Press Remote Access.

d Enter a three-digit code using thenumbers 0 9, l or#.

Press OK.

e Press Stop/Exit.

Note

DO NOT use the same code used for your

Remote Activation code (l51) or Remote

Deactivation code (#51).(See UsingRemote Codes in Chapter 6of the Basic

User's Guide.)

You can change your code at any time. If you

want to make your code inactive, press

Clear and OKin d to restore the default

setting l.

Using your Remote Access Code 4

a Dial your fax number from a telephoneor another fax machine using touch tone

dialling.

b When your machine answers,immediately enter your Remote Access

Code

c The machine signals if it has receivedmessages:

No beeps

No messages received.

1 long beep

Fax message received.

d The machine gives two short beeps totell you to enter a command. The

machine will hang up if you wait longer

than 30 seconds before entering a

command. If you enter an invalid

command the machine will beep three

times.

e Press 90 to reset the machine when youhave finished.

f Hang up.

Note

If your machine is set to Manual mode,

you can still access the remote retrieval

features. Dial the fax number as normal

and let the machine ring. After

100 seconds you will hear a long beep totell you to enter the remote access code.

You will then have 30 seconds to enter the

code.


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Chapter 4

30

Retrieving fax messages 4


dialling.


Code (3 digits followed by l). If you hear

one long beep, you have messages.

c When you hear two short beeps, use thedial pad to press 962.

d Wait for a long beep, and then use thedial pad to enter the number of theremote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

e Hang up after you hear your machinebeep. Your machine will call the other

machine, which will then print your fax

messages.

Note

You can insert a pause in a fax number by

using the # key.

Changing the Fax Forwarding number4

You can change the default setting of your fax

forwarding number from another telephone or

fax machine using touch tone dialling.


dialling.


Code (3 digits followed by l). If you hear

one long beep, you have messages.

c When you hear two short beeps, use thedial pad to press 954.

d Wait for a long beep, and then use thedial pad to enter the new number of the

remote fax machine where you want

your fax messages forwarded followed

by ## (up to 20 digits).

e Press 90 to reset the machine when youhave finished.

f Hang up after you hear your machinebeep.

Note

You can insert a pause in a fax number by

using the # key.


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Receiving a fax

31

4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your Remote Access Code (3 digits followed byl

), the system will givetwo short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding or

fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

short beeps, you cannot change because the conditions have

not been met (for example, registering a fax forwardingnumber). You can register the maximum number of rings. (See

Changing the Fax Forwarding numberon page 30.) Once you

have registered the number, fax forwarding will work.

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See Retrieving fax messages on page 30.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.If yes, you will hear one long beep. If no, you will hear three

short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 9 0 to exit remote retrieval. Wait for the long beep, then

replace the handset.


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Chapter 4

32

Additional receivingoperations 4

Printing a reduced incomingfax 4

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of A4, Letter, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (MENU, General Setup,Tray Setting, Tray Use:Fax). See

Paper Size and Type in Chapter 2of the

Basic User's Guide.

a Press MENU.


c Press a orb to displaySetup Receive.Press Setup Receive.

d Press a orb to displayAuto Reduction.

PressAuto Reduction.

e Press On orOff.

f Press Stop/Exit.

Duplex (2-sided) printing forFax mode 4

Your machine can automatically printreceived faxes onto both sides of the paper

when Duplex is set to On.

You can use A4 size paper for this function

(60 to 105 g/m2).

a Press MENU.




d Press a orb to display Duplex.Press Duplex.

e Press On orOff.

f Press Stop/Exit.

Note When Duplex is turned on incoming faxes

will automatically be reduced to fit the size

of paper in the paper tray.

When Duplex is set to On, the LCD

displays (Duplex icon).

1 2


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Receiving a fax

33

4

Setting the Fax ReceiveStamp (black & white only) 4

You can set the machine to print the receiveddate and time in the top centre of each

received fax page.

a Press MENU.




d Press a orb to display Fax Rx Stamp.Press Fax Rx Stamp.

e Press On orOff.

f Press Stop/Exit.

Note

The received time and date will not appear

when using Internet Fax. Make sure you have set the current date

and time in the machine. (See the Quick

Setup Guide.)

Setting the Print Density 4

You can adjust the Print Density setting to

make your printed pages darker or l ighter.

a Press MENU.




d Press a orb to displayPrint Density.Press Print Density.

e Press c to make the print darker.Or, press d to make the print lighter.

Press OK.

f Press Stop/Exit.


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Receiving a fax

35

4

Polling overview 4

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax

machine to receive a fax.

a Press (FAX).

b Press d orc to display Polling RX.Press Polling RX.

c Press Standard.

d Enter the fax number you are pollingusing One Touch, Speed Dial, or the dial

pad. Press Mono Start orColour Start.

Secure polling 4

Secure polling lets you restrict who can get

the documents you set up to be polled.

Secure polling only works with Brother fax

machines. If you want to get a fax from a

secured Brother machine you have to enter

the secure code.

a Press (FAX).


c Press Secure.

d Enter a four-digit number.Press OK.

e Enter the fax number you are polling.Press Mono Start orColour Start.

Delayed polling 4

Delayed polling lets you set the machine to

begin polling receive at a later time. You can

only set up one delayed polling operation.

a Press (FAX).


c Press Timer.

d Enter the time (in 24-hour format) youwant to begin polling.

For example, enter 21:45 for 9:45 PM.

Press OK.

e Enter the fax number you are polling.Press Mono Start orColour Start.

The machine makes the polling call at

the time you entered.

Sequential polling 4

Sequential polling lets you request

documents from several fax machines in one

operation.

a Press (FAX).


c Press Standard, Secure orTimer.

d Choose one of the options below. If you choose Standard go to

step e.

If you choose Secure, enter a

four-digit number, press OK, go to

step e.

If you chose Timer, enter the time

(in 24-hours format) you want to

begin polling and press OK, go to

step e.

e Press d orc to display Broadcasting.Press Broadcasting.


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Chapter 4

36

f Do one of the following: Press Manual and enter a number


Touchscreen.Press OK.

PressAddress Book. Press

to choose Alphabetical Order or

Numerical Order. Press a orb to

select a number.

Press OK.

Note

One Touch Dial numbers begin withl

.Speed Dial numbers begin with #.

g After you have entered all the faxnumbers by repeating stepf, press OK.

h Press Mono Start.The machine polls each number or

Group number in turn for a document.

Press Stop/Exit while the machine is dialling

to cancel the polling process.

To cancel all sequential polling receive jobs,

see Cancelling a Sequential Polling Job

on page 36.

Cancelling a Sequential Polling Job 4

a Press Stop/Exit.

b Do one of the following:

To cancel the entire sequentialpolling job, press

Entire Seq. Poll. Go to stepc.

To cancel the current job, press the

button that displays the number

being dialled. Go to stepd.

To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want tocancel the entire sequential polling job,

do one of the following:

Press Yes to confirm. To exit without cancelling, press No

orStop/Exit.

d Do one of the following: To cancel the current job, press Yes.

To exit without cancelling, press No

orStop/Exit.


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37

5

5

Telephone lineservices 5

BT Call Sign (U.K. only) 5

The BT Call Sign subscriber service is a way

to have a separate number for your machine,

it allows you to have at least two separate

telephone numbers on one phone line. Each

phone number has its own distinctive ringing

pattern.

You can set up your machine so that it only

responds to the second number.

When you set the BT Call Sign feature to ON,

the receive mode is set to Manual

automatically.Manualmode will not respond

to incoming telephone calls, since the

number you use for telephone calls will use

the normal ring pattern. If you turn the feature

off, your receive mode will remain on

Manual.

To enable the machine to work with BT

Call Sign 5

This feature will only work with your external

phone.

a Press MENU.


c Press a orb to displayMiscellaneous.

Press Miscellaneous.

d Press BT Call Sign.

e Press On orOff.

f Press Stop/Exit.

Additional diallingoperations 5

Combining quick dialnumbers 5

Sometimes you may want to choose from

several long distance carriers when you send

a fax. Rates may vary depending on the time

and destination. To take advantage of lowrates, you can store the access codes of long

distance carriers and credit card numbers as

One Touch and Speed Dial numbers. You

can store these long dialling sequences by

dividing them and setting them up as

separate One Touch and Speed Dial

numbers in any combination. You can even

include manual dialling using the dial pad.

See Storing numbers in Chapter 7of the

Basic User's Guide.

For example, you might have stored 555 in

Speed Dial #003 and 7000 in Speed Dial

#002. You can use them both to dial

555-7000 if you press the following keys:

PressAddress Book, #003 and

Send a fax.

PressAddress Book, #002, Send a fax

and Mono Start orColour Start.

Numbers can be added manually by entering

them on the dial pad:

PressAddress Book, #003, Send a fax,

7001 (on the dial pad), and Mono Start or

Colour Start.

This would dial 5557001. You can also add

a pause by pressing Redial/Pause.

Dialling and storing numbers 5


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Chapter 5

38

Additional ways tostore numbers 5

Setting up Groups forBroadcasting 5

If you often want to send the same fax

message to many fax numbers you can set

up a Group.

Groups are stored on a One Touch key or a

Speed Dial number. Each Group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all thenumbers stored in a Group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing Mono Start.

Before you can add numbers to a Group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 20 small

Groups, or you can assign up to 339 numbers

to one large Group.

a PressAddress Book.b Press More.

c Press Setup Groups.

d Press Set Speed Dial orSet One Touch Dial which you

want to store the new Group to.

Note

The machine automatically allocates anavailable Speed Dial number or One

Touch Dial location to the new Group.

e Enter the Group name (up to 15characters) by pressing the buttons on

the Touchscreen. Use the chart on

Entering textinAppendix Cof the Basic

User's Guide to help you enter letters.

Press OK.

f Enter the Group number by pressing thebuttons on the Touchscreen.Press OK.

g To select the telecommunicationmedium and the file type, press d orc to

display

Fax/IFAX,

E-Mail B&W PDF,

E-Mail B&W TIFF,

E-Mail Color PDF,

E-Mail Color JPEG,

E-Mail Color XPS,

E-Mail Gray PDF,

E-Mail Gray JPEG or

E-Mail Gray XPS.

Press the option you want.

hAdd One Touch or Speed Dial numbers

to the Group by pressing the check box

to display a red check mark.

If you want to list the numbers in

alphabetical order, press .

Press OK.

Note

One Touch Dial numbers begin with l.

Speed Dial numbers begin with #.

If the stored telecommunication medium

of a One Touch Dial number or a Speed

Dial number is not compatible with the

telecommunication medium selected in

stepg, the One Touch Dial number or

Speed Dial number will be dimmed on the

LCD.


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Dialling and storing numbers

39

5

i To choose the fax/scan resolution forthe Group number, go to the appropriate

next step as shown in the following

table.

j Select the resolution from Standard,Fine, S.Fine 1 orPhoto and go to

step o.

1 S.Fine is available if the Group is constituted

by only fax numbers.

kSelect the resolution from 100 dpi,

200 dpi, 300 dpi or600 dpi.

If you chose E-Mail Color PDF,

go to stepn.

If you chose E-Mail Color JPEG

orE-Mail Color XPS, go to

step o.

l Select the resolution from 100 dpi,200 dpi or300 dpi.

If you chose E-Mail Gray PDF, goto stepn.

If you chose E-Mail Gray JPEG or

E-Mail Gray XPS, go to step o.

m Select the resolution from 200 dpi or200 x 100 dpi.

If you chose E-Mail B&W PDF, go

to stepn.

If you chose E-Mail B&W TIFF, go

to stepo.

n Select the PDF type from PDF, PDF/A,Secure PDF orSigned PDF that will

be used to send E-mail.

Note

If you choose Secure PDF, the machine

will ask you to enter a four-digit password

using the numbers 0-9 before it starts

scanning.

o Press OKto confirm.

p Press Stop/Exit.

Option selected in step g Go to step

Fax/IFAX j

E-Mail Color PDF

kE-Mail Color JPEG

E-Mail Color XPS

E-Mail Gray PDF

lE-Mail Gray JPEG

E-Mail Gray XPSE-Mail B&W PDF

mE-Mail B&W TIFF


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Chapter 5

40

Options for Setting Up Groups 5

The following chart shows the selections for setting up Group numbers.

When you store numbers, the LCD instructs you to choose from the options shown in the followingsteps.

1 S.Fine does not appear if you add an E-mail address in step 5.

Note

If you choose Signed PDF, you must install a certificate to your machine using Web Based

Management. Choose Configure Signed PDF Settings from Administrator Settings in Web

Based Management. For how to install a certificate, see the Network User's Guide.

PDF/A is a PDF file format intended for long-term archiving. This format contains all the

necessary information to be able to reproduce the document after long-term storage.

A Signed PDF helps prevent data tampering and the impersonation of an author by including

a digital certificate within the document.

Step 1

Enter

Group

Location

Step 2

Enter

Group

Name

Step 3

Enter

Name

Step 4

Select

Registration

Type

Step 5

Add Stored

One Touch

and Speed

Dial Numbers

to the Group

Step 6

Select Resolution

Step 7

Select File

Type

One

Touch

or

Speed

Dial

(Name)

Press OK

(1 to 40) Fax/IFAX Fax Number or

E-mail

Address

Standard, Fine,

S.Fine

1

, Photo

-

E-Mail

Color PDF

E-mail

Address

100 dpi, 200 dpi,

300 dpi, 600 dpi

PDF, PDF/A,

Secure PDF,

Signed PDF

E-Mail

Color JPEG

100 dpi, 200 dpi,

300 dpi, 600 dpi

-

E-Mail

Color XPS

100 dpi, 200 dpi,

300 dpi, 600 dpi

-

E-Mail

Gray PDF

100 dpi, 200 dpi,

300 dpi

PDF, PDF/A,

Secure PDF,

Signed PDF

E-Mail

Gray JPEG

100 dpi, 200 dpi,

300 dpi

-

E-Mail

Gray XPS

100 dpi, 200 dpi,

300 dpi

-

E-Mail

B&W PDF

200 dpi,

200 x 100 dpi

PDF, PDF/A,

Secure PDF,

Signed PDF

E-Mail

B&W TIFF

200 dpi,

200 x 100 dpi

-


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Dialling and storing numbers

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5

Changing Group numbers 5

You can change a Group number that has

already been stored. If the Group has a faxforwarding number, it will be dimmed on the

LCD. You cannot select the number to make

changes.

Changing a Group name, Resolution or

PDF type

a PressAddress Book.

b Press More.

c Press Change.

d Press a orb to display the Group youwant to change.

Press the Group.

e Do one of the following: If you chose Name, enter the name

(up to 15 characters) by pressing the

buttons on the Touchscreen.Press OK.

If you chose Resolution, press one of

the available resolution options

displayed on the LCD.

If you chose PDF type, press one of

the available file type options

displayed on the LCD.

The LCD will display your new setting.

Note

How to change the stored name or

number:

If you want to change a character, press

d orc to position the cursor under the

character you want to change, and then

press . Re-enter the character.

f Press OK.

g Press Stop/Exit.

Adding and deleting numbers in a Group


b Press More.

c Press Change.

d Press a orb to display the Group youwant to change.

Press the Group.

e PressAdd/Delete.

f Press a orb to display the number you

want to add or delete.

g Press the check box of the number youwant to add to check it.

Press the check box of the number you

want to delete to uncheck it.

Press OKto confirm.

h Press OK.

i Press Stop/Exit.


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Deleting Group numbers 5

You can delete a Group number that has

already been stored. If a Group has ascheduled job or fax forwarding number, it will

be dimmed on the LCD. You cannot select

the number to delete it.


b Press More.

c Press Delete.

d Press a orb to display the Group youwant to delete.Press the check box of the Group you

want to delete to check it.

Press OK.

e Do one of the following: To Delete the Group, press Yes.

To exit without deleting the Group,

press No.

f Press Stop/Exit.


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6

6

Fax reports6

Some fax reports (transmission verification

and fax journal) can be printed automatically

and manually.

Transmission verificationreport 6

You can use the Transmission Verification

Report as proof that you sent a fax. (Fordetails about how to set up the type of report

you want, see Transmission Verification

Reportin Chapter 4 of the Basic User's

Guide.)

Fax Journal 6

You can set the machine to print a fax journal

(activity report) at specific intervals (every

50 faxes, 6, 12 or 24 hours, 2 or 7 days). Thedefault setting is Every 50 Faxes, this

means that your machine will print the journal

when the machine has stored 50 jobs.

If you set the interval toOff, you can still print

the report by following the steps on the next

page.

a Press MENU.


c Press a orb to displayReport Settings.

Press Report Settings.

d Press Journal Period.

e Press d orc to choose an interval 6, 12, 24 hours, 2 or 7 days

The machine will print the report at

the chosen time and then erase all

jobs from its memory.

If the machine's memory becomes

full with 200 jobs before the time you

chose has passed, the machine will

print the Journal early and then erase

all jobs from the memory. If you want

an extra report before it is due toprint, you can print it without erasing

the jobs from the memory.

Every 50 Faxes

The machine will print the Journal

when the machine has stored 50

jobs.

f Do one of the following: If you chose Every 50 Faxes

Go to stepg.

If you chose Every 6, 12, 24 hours or

2 Days

Enter the time to start printing in

24-hour format. (For example: enter

19:45 for 7:45 PM.)

Press OK.

If you chose Every 7 Days

Enter the time to start printing in24-hour format. (For example: enter

19:45 for 7:45 PM.)

Press OK.

Press d orc to choose the day of the

week.

g Press Stop/Exit.

Printing reports 6


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7

7

Copy settings7

You can change the copy settings temporarily

for the next copy.

These settings are temporary, and the

machine returns to its default settings one

minute after copying, unless you have set the

Mode Timer to 30 seconds or less. (See

Mode Timeron page 4.)

To change a setting, press (COPY)

and then press d orc to scroll through thecopy settings. When the setting you want is

displayed, press the button.

When you are finished choosing settings,

press Mono Start orColour Start.

Stop copying 7

To stop copying, press Stop/Exit.

Improving copy quality7

You can choose from a range of quality

settings. The default setting isAuto.

Auto

Auto is the recommended mode for

ordinary printouts. Suitable for documents

that contain both text and photographs.

Text

Suitable for documents containing mainly

text.

Photo

Better copy quality for photographs.

Graph

Suitable for copying receipts.

a Press (COPY).


c Enter the number of copies you want.

d Press d orc to display Quality.Press Quality.

e PressAuto, Text, Photo orGraph.

f If you do not want to change additionalsettings, press Mono Start or

Colour Start.

Making copies 7


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Chapter 7

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Enlarging or reducing theimage copied 7

To enlarge or reduce the next copy follow theinstructions below:

a Press (COPY).



d Press d orc to displayEnlarge/Reduce.

Press Enlarge/Reduce.

e Press 100%, Enlarge, Reduce orCustom(25-400%).

f Do one of the following: If you chose Enlarge orReduce,

press the enlargement or reduction

ratio button you want.

If you chose Custom(25-400%),

enter an enlargement or reduction

ratio from 25% to 400%.

Press OK.

If you chose 100%, go to stepg.

g If you do not want to change additionalsettings, press Mono Start or

Colour Start.

Note

Page Layout Options 2 in 1 (P), 2 in 1 (L),

2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not

available with Enlarge/Reduce.

100%*

104% EXE i LTR

141% A5 i A4

200%

50%

70% A4 i A5

78% LGL i LTR

83% LGL i A4

85% LTR i EXE

91% Full Page

94% A4 i LTR

97% LTRiA4

Custom(25-400%)


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Making copies

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7

Duplex (2-sided) Copying 7

If you want to use the automatic duplex copy

feature, load your document in the ADF.If you get an Out of Memory message while

you are making duplex copies, try installing

extra memory. (See Installing extra memory

on page 67.)

You must choose a 2-sided copy layout from

the following options before you can start

duplex copying. The layout of your document

determines which 2-sided copy layout you

should choose.

2sidei2side

Portrait

Landscape

1sidei2side Long Edge Flip

Portrait

Landscape

2sidei1side Long Edge Flip

Portrait

Landscape

1sidei2side Short Edge Flip

Portrait

Landscape

2sidei1side Short Edge Flip

Portrait

Landscape

a Press (COPY).

b Load your document.c Enter the number of copies you want.

11

2

11

2

11

2

1

2

1

2

11

2

11

21

2

1

2

11

2

11

21

2

1

2

11

2

11

2

1

2

1

2

11

2

11

2

1

2


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Chapter 7

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d Press d orc to display Duplex Copy.Press Duplex Copy.

e Press d orc to display the followinglayout options:2sidei2side,

1sidei2side LongEdgeFlip,

2sidei1side LongEdgeFlip,

1sidei2side ShortEdgeFlip,

2sidei1side ShortEdgeFlip,

Off

Press the option you want.


Colour Start.

Tray selection 7

You can temporarily change the Tray Use

option for the next copy.

a Press (COPY).

b Load your document.c Enter the number of copies you want.

d Press d orc to display Tray Use.Press Tray Use.

e Press MP>T1, MP>T1>T2 1, T1>MP,T1>T2>MP 1, Tray#1 Only,

Tray#2 Only 1 orMP Only.

1 T2 and Tray#2 Only appears only if the

optional lower tray is installed.


Colour Start.

Note

To change the default setting for Tray

Use, see Tray Use in copy mode in

Chapter 2of the Basic User's Guide.

Adjusting Brightness andContrast 7

Brightness 7

Adjust the copy brightness to make copies

darker or lighter.

a Press (COPY).



d Press d orc to display Brightness.Press Brightness.

e Press d to make a darker copy or pressc to make a lighter copy.

Press OK.


Colour Start.

Contrast 7

Adjust the contrast to help an image look

sharper and more vivid.

a Press (COPY).



d Press d orc to display Contrast.Press Contrast.

e Press d to decrease the contrast orpress c to increase the contrast.

Press OK.


Colour Start.


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7

Sorting copies using the ADF 7

You can sort multiple copies. Pages will be

stacked in the order 1 2 3, 1 2 3, 1 2 3, and soon.

a Press (COPY).

b Load your document in the ADF.


d Press d orc to display Stack / Sort.Press Stack / Sort.

e Press Sort.


Colour Start.

Note

Sort is available only when the document

is in the ADF.

Making N in 1 copies(page layout) 7

You can reduce the amount of paper usedwhen copying by using the N in

Brother 9970cdw printer advanced guide

Documents

Transcript of Brother 9970cdw printer advanced guide