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EMPOWERING ENERGY EFFICIENCY &

SUSTAINABILITY IN IT FOR FEDERAL

AGENCIES Recent US Executive Orders stipulate that federal agencies must implement power management policies

across all PCs. Discover how electronic stewardship is made easier with 1E.

Michelle Hazelton & Martin Anderson – 1E

June 2010

ABSTRACT: THIS DOCUMENT DISCUSSES EXECUTIVE ORDERS 13514 & 13423 AND LOOKS AT HOW THE GOALS, OBJECTIVES

AND SUSTAINABLE PRACTICES OUTLINED IN THE EXECUTIVE ORDERS CAN BE MET BY USING SIMPLE BUT INTELLIGENT

SOLUTIONS.

©1E 2010 Page 2 of 14

Contents

Executive Order 13514 - Federal Leadership in Environmental, Energy, and Economic Performance .........................................4

EO Deadlines ........................................................................................................................................................................4

Executive Order 13423 - Strengthening Federal Environmental, Energy, and Transportation Management ...............................5

EO Deadlines ........................................................................................................................................................................5

Environmentally Preferable Products (EPP) ...........................................................................................................................6

What is "Environmentally Preferable”? .................................................................................................................................6

Where 1E can help ...................................................................................................................................................................7

PC & Laptop Power Management .........................................................................................................................................7

Increased security ................................................................................................................................................................7

Inventory computers ............................................................................................................................................................8

Report savings & emissions ................................................................................................................................................ 10

Reduce energy & waste ...................................................................................................................................................... 11

Extend equipment life ........................................................................................................................................................ 12

Bonus features ................................................................................................................................................................... 12

Timeline to Savings................................................................................................................................................................. 12

Conclusion ............................................................................................................................................................................. 13

Contact 1E .............................................................................................................................................................................. 13

References ............................................................................................................................................................................. 14

©1E 2010 Page 3 of 14

INTRODUCTION

On October 5, 2009, President Barack Obama signed Executive Order (EO) 135141, Federal Leadership in Environmental,

Energy, and Economic Performance, a broad-based environmental initiative to “establish an integrated strategy towards sustainability in the Federal Government and to make reduction of greenhouse gas emissions a priority for Federal agencies.”

EO 13514 requires the Department of Energy (DOE) and other Federal agencies to lead by example in creating a clean energy economy, expanding upon the energy reduction and environmental performance requirements required under EO 13423

2

Strengthening Federal Environmental, Energy, and Transportation Management. Signed by President George W. Bush in January 2007 EO 13423 requires federal agencies to purchase environmentally preferable products and services, revoking previous E.O.s related to Environmentally Preferable Purchasing (EPP).

“Every day, over 54 million workers in the United States make the decision not to turn off their PCs at the end of the day, wasting $2.8bn.” Alliance to Save Energy, PC Energy Report 2009

3

According to research conducted by Gartner4, energy use from servers, desktops, monitors and laptops is the largest single

category of IT energy consumption in the United States, accounting for 48% of all IT electricity costs. And research from The

Alliance to Save Energy says that 50% of all the users in the US leave their PCs running out of hours3, potentially costing their

employers many hundreds of thousands of dollars in unnecessary costs.

With recent figures from the Environmental Protection Agency (EPA) suggesting that the number of users leaving PC’s on out

of hours could actually be much higher, it is clear to most that reducing energy consumption across Federal desktops could

play a major role in achieving the aims of both EO 13514 and EO 13423.

The Office of Management & Budget (OMB) is also integral to EO 13423, because it will track progress on EO goals through an

environmental stewardship management scorecard, which compels Federal agencies to be on track to implement power

management on 100 percent of PCs, laptops and monitors and extend the life of IT equipment to greater than four years, by

December 20105.

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Executive Order 13514 - Federal Leadership in Environmental, Energy, and

Economic Performance

On October 5, 2009, President Barack Obama signed Executive Order 135141, Federal Leadership in Environmental, Energy, and Economic Performance. This EO expands on the energy reduction and environmental performance requirements for EO 134232 (see below).

EO 13514 requires the DOE and other Federal agencies to lead by example in creating a clean energy economy. To meet EO goals, the DOE shall:

Increase energy efficiency

Measure, report and reduce Green House Gas (GHG) emissions from direct and indirect activities (scope 1 & 2 emissions)

Leverage Departmental acquisition to foster markets for sustainable technologies and environmentally preferable materials, products, and services

Scope 1 emissions - Scope 1 emissions are direct GHG emissions from sources owned or controlled by the Federal agency.

Scope 2 emissions - Scope 2 emissions are direct GHG emissions resulting from the generation of electricity, heat, or steam purchased by a Federal agency.

Scope 3 emissions - Scope 3 emissions are GHG emissions from sources not owned or directly controlled by a Federal agency, but related to agency activities such as vendor supply chains, delivery services, and employee travel and commuting.

EO Deadlines

Federal agencies are required to meet a series of deadlines critical to achieving the Green House Gas reduction goals of the EO:

By November 5, 2009 each agency submitted the name of their Senior Sustainability Officer (SSO) to the Council of Environmental Quality (CEQ) Chair and Office of Management & Budget (OMB) Director

On January 4, 2010 a percentage reduction target for agency-wide reductions of scope 1 and 2 GHG emissions in absolute terms by fiscal year 2020, relative to a fiscal year 2008 baseline of the agency's scope 1 and 2 GHG is due to the CEQ Chair and OMB Director

On 2 June 2010 Scope 3 targets and the Strategic Sustainability Performance Plan is due to the CEQ Chair and the OMB Director (Section 8 of the EO describes the Strategic Sustainability Performance Plan required contents1)

5 January 2011 the comprehensive GHG inventory is due from each of the agencies to the CEQ Chair and OMB Director

Powering down all desktop computers is the third ‘top idea’ for conserving energy listed in the recent Whitehouse GreenGov Challenge Final Report published in February 20106.

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Executive Order 13423 - Strengthening Federal Environmental, Energy, and

Transportation Management

On January 24, 2007, President George W Bush signed Executive Order 134232, Strengthening Federal Environmental, Energy, and Transportation Management.

EO 13423 instructs Federal agencies to conduct their environmental, transportation, and energy-related activities under the law in support of their respective missions in an environmentally, economically and fiscally sound, integrated, continuously improving, efficient, and sustainable manner. The EO sets goals in the following areas:

Energy efficiency

Acquisition

Sustainable buildings

Electronic Stewardship (ES)

EO Deadlines

Federal agencies are required to improve energy efficiency and reduce GHG of the agency, through reduction of energy intensity by:

implementing power management on 100% of PCs, laptops and monitors by December 20105,7

Extending the life of IT equipment to greater than 4 years

Reducing GHG emissions by 3 percent annually, by the end of fiscal year 2015, or 30 percent by the end of fiscal year 2015, relative to the baseline of the agency’s energy use in fiscal year 2003;

The OMB Environmental Stewardship Scorecard, issued January 2010 states that under the ES practices of EO 13423, agency’s must have an ES plan and be on track to implement power management on 100 percent of PCs, laptops and monitors and extend the life of equipment to greater than four years, by December 20105.

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Environmentally Preferable Products (EPP)

The EPA's Environmentally Preferable Purchasing (EPP) Program is helping agencies across the federal government comply

with green purchasing requirements, and, in doing so is using the federal government's enormous buying power to stimulate

market demand for green products and services.

Federal agencies are directed by federal laws, regulations and executive orders to make purchasing decisions with the

environment in mind. EPA created the Environmentally Preferable Purchasing Program in 1993 to help federal officials meet

these requirements.

Most recently, these requirements have included EO 13423, Strengthening Federal Environmental, Energy, and Transportation Management, which ordered federal agencies to use sustainable practices when buying products and services.

As they implement these green purchasing requirements, federal purchasers need to consider:

Their legal requirements

Product and service needs

Costs and benefits of various green products and services

The Environmentally Preferable Purchasing Program has created a Web site to make the job easier by helping purchasers7:

Identify federal requirements

Find and evaluate information about green products and services

Calculate the costs and benefits of their purchasing choices

Manage their green purchasing processes

What is "Environmentally Preferable”?

Environmentally preferable means "products or services that have a lesser or reduced effect on human health and the

environment when compared with competing products or services that serve the same purpose."

For the Federal government as a whole, the President's OMB has issued a series of scorecards to help track progress of

Federal agencies in implementing EO 13423. Green purchasing progress is measured in the Environmental Stewardship

Scorecard5 (see above).

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Where 1E can help

With deadlines looming one of the first steps is establishing your baseline for power consumption so that realistic targets can be set. Establishing these targets can be somewhat confusing. Based on industry research, case studies and product testing the following reductions are considered achievable when using tools such as NightWatchman® & NightWatchman Server Edition:

PC & Laptop Power Management

For offices where the majority of PCs and Monitors are left switch on overnight and at weekends a 40% reduction in

energy consumption is achievable.

Dell implemented NightWatchman on 50,000 computers, achieving a 40% reduction in energy consumption and repeatable

cash savings of $1.8m per annum on electricity8, equivalent to 935 tons of CO2 emissions9.

PC and laptop power management with 1E’s Power & Patch Management™. A scalable, proven solution comprising our two

leading applications: NightWatchman® and WakeUp™, enabling Federal agencies to safely and remotely power down PC’s

overnight, significantly reducing energy consumption and their impact on the environment.

For example, an agency with 10,000 PCs:

Achieving a 40% reduction in energy consumption from 10,000 PCs would yield savings of 1,800 tons of CO2

emissions, equivalent to the carbon absorbed by 42,000 trees10 and a total cost reduction of $294,000 per annum

on electricity11.

"Today, the average desktop PC wastes nearly half of its power, and the average server wastes one-third of its power." Urs Hölzle, senior vice president, Operations & Google Fellow12

Increased security

NightWatchman enhances PC security in two important ways:

When computers are powered down they are impervious to attack from virus outbreaks and other malware.

All computers can reliably be woken for security patching, thus ensuring that the entire PC estate is up-to-date with

all critical security patches.

A PC that is shut down overnight and at weekends presents a 70% smaller target of opportunity for malware attacks.13

©1E 2010 Page 8 of 14

Inventory computers

One of the first steps is establishing your baseline for power consumption. NightWatchman gives you complete visibility of your network by providing an inventory of all networked computers. The inventory information helps identify the computer and determine its typical power consumption figures. The power consumption data is used to calculate how much power the computer is consuming throughout the day in different states.

Inventory all networked computers including power consumption data and define location groups to apply location

specific power policies

NightWatchman Management Center Console inventories computers showing power state data for on, standby and

hibernate.

©1E 2010 Page 9 of 14

The NightWatchman Management Center Console also lets you define location and agency groups. Location groups enable you to model your agency according to the physical location of the computers. This lets you report on and apply location specific power settings to computers according to the time zones they reside, computers can be woken up and shutdown to suit local office hours. You can also use the location groups to apply specific localized tariffs that increase the accuracy of power cost reports.

©1E 2010 Page 10 of 14

Report savings & emissions

NightWatchman’s highly accurate reporting has been independently verified by Dell using an instrumented building to compare results giving agencies confidence in their power usage and CO2 emissions reporting.

Fast, accurate reporting on current cost, energy and CO2 usage, together with detailed ‘what if’ recommendations

of potential savings based on suggested options

The total daily CO2 emissions report show the total CO2 emissions emitted from all PCs, laptops and monitors in your estate

making reductions clearly visible.

©1E 2010 Page 11 of 14

Reduce energy & waste

After a full assessment of your PC estate has been carried out, power policies can be applied to automatically power down PC’s according to a centrally controlled schedule, reducing administration time and costs.

Sleepless Client Detection™ ensures that every PC, Mac, laptop and monitor goes to sleep when it should,

maximizing energy savings and minimizing CO2 emissions across your agency

The daily state in time report shows the percentage of time work stations (PCs & monitors) have been in each power state, including on, off, suspend and monitor in standby. This level of visibility enables you to assess your current power management strategy and identify potential areas where further energy efficiency improvement can be made.

An organization with 1,000 PC’s wastes nearly $26,000 per year in energy costs and nearly 94 tons of CO2 by not shutting those PCs down overnight.” Alliance to Save Energy3

©1E 2010 Page 12 of 14

Extend equipment life

Computer Health™ performs scheduled or instant health checks on PCs, proactively identifying issues and automatically remedying them to ensure 100% patch success and reduced downtime. With regular maintenance and patching your healthy computers are more likely to stay in good working order for longer extending your refresh cycles.

Computer Health™ helps extend the life of computers with scheduled health checks that identifies and auto fixes

problems

Bonus features

Delivers rapid cost savings and energy and carbon emissions reductions while ensuring your users remain productive, working without interruption on secure and well maintained PC’s.

Minimizes the window of opportunity for virus infiltration, enhancing security and compliance

Works in any environment, with or without existing systems management infrastructures

Ability to set regular maintenance windows to allow for scheduled maintenance

Protects user data, using timed warnings with opt-outs and a ‘do not disturb’ feature for active users. When powering down, saves all unsaved data before closing any open applications

For additional information on how 1E can help with EO 13514 & EO 13423 please visit: http://www.1e.com/federal

Timeline to Savings

Any Federal agency can achieve a Return-on-Investment (ROI) within twelve months, with extensive cost savings through

Power & Patch Management, delivering initial savings much faster.

NightWatchman & WakeUp can baseline current PC energy consumption across any Federal agency in just 30-days, delivering

a written report of our analysis and ‘what if’ scenarios. Based on this report, 1E will be able to easily identify and recommend

power policies and schemes to ensure you maximize savings.

©1E 2010 Page 13 of 14

Conclusion

The Electronics Stewardship program addresses the life-cycle management of electronic equipment from procurement to

disposal. Agencies can have the greatest impact on electronics stewardship during the in-life phase of any PC – that period

when that PC is active and in use on a daily basis – by implementing energy and carbon emissions savings measures. This is

why the goals, objectives and sustainable practices outlined in both EOs stipulate that all agencies must implement policies to

enable power management across all PCs, reporting on those savings on a regular basis. In addition to enabling power

management agencies must also establish policies to extend the useful life of electronic equipment and implement best

management practices for energy-efficient management of servers and Federal data centers*. Agencies choosing to deploy

intelligent solutions such as Power and Patch Management are better prepared to meet the goals, objectives and sustainable

practices of the EOs and are realizing energy and carbon emission savings of up to 40%.

*For more information on increasing energy efficiency in the data center see the White Paper - Empowering Energy Efficiency

in Federal Data Centers available from:

http://www.1e.com/download/whitepapers/EmpoweringEnergyEfficiency_in_FederalDataCenters.pdf.

The following is an example of the ‘Enterprise View’ dashboard. This provides all stakeholders of CIOs, IT Staff, Sustainability

Officers, and Energy Officers great visibility into the Server and PC estate.

Contact 1E

For additional information on how to contact 1E please visit http://www.1e.com/federal/Contactus.aspx

©1E 2010 Page 14 of 14

References

1 Federal Register, Executive Order 13514 (Oct 5, 2009). Available from: http://edocket.access.gpo.gov/2009/pdf/E9-24518.pdf

2 Federal Register, Executive Order 13423 (Jan 24, 2007). Available from: http://edocket.access.gpo.gov/2007/pdf/07-374.pdf

3 PC Energy Report (2009). Available from: http://www.1e.com/EnergyCampaign/downloads/PC_EnergyReport2009-US.pdf

4 Gartner: Forecast IT Hardware IT Hardware Energy Consumption Worldwide 2005-2012 (2008). Available from: http://rte.gartner.com/DisplayDocument?ref=g_search&id=842025

5 The OMB Environmental Stewardship Scorecard, Department of Energy (Jan, 2010). Available from: http://www.hss.energy.gov/nuclearsafety/env/reports/omb_scorecard_jan_2010.pdf

6 Whitehouse GreenGov Challenge Final Report (Feb, 2010). Available from: http://www.whitehouse.gov/sites/default/files/20100217-greengov-final-report.pdf

7 Environmental Protection Agency Environmentally Preferable Products (2010). Available from: http://www.epa.gov/epp/

8 Dell: Focusing on energy efficiency. Available from: http://www.1e.com/download/whitepapers/dell_case%20study_us.pdf

9 40% saving on 89Watts = 35.6Watts (0.0356kWh) 0.0356kWh x 24hrs x 365days = 311.86kWh per year 311.86 kWh x 50,000PCs = 1559280kWh 1559280kWh x 0.544kg CO2 = 848.25 tonne / 935 US ton

10 EPA Greenhouse Gas Equivalencies Calculator (2010). Available here: http://www.epa.gov/rdee/energy-resources/calculator.html

11 PCs = average 84Watts 0.084kW x 24hr x 365days = 735.84kWh x 10,000 PCs = 7,358,400kWh 7,358,400kWh x 0.544kg CO2 = 4,002,970kg / 4,003 tonne CO2 / 4,413 US ton CO2 (40% = 1,765 US ton CO2) 7,358,400kWh x $0.10 electricity = $735,840 (40% = $294,336)

12 Intel and Google Join with Dell, EDS, EPA, HP, IBM, Lenovo, Microsoft, PG&E, World Wildlife Fund and Others to Launch

Climate Savers Computing Initiative (Jun 12, 2007). Available from: http://www.google.com/intl/en/press/pressrel/climate_savers_20070612.html 13

A PC left on 24 hours a day is able to be attacked by malware for 168 hours over a 1 week period. A PC that is powered down at evenings and all weekend is only on for around 50 hours a week which is ~30% of the time and therefore presents a 70% smaller target of opportunity for attacks.