Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First...

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Employee Self-Service User Guide Version 1.3.6 5/17/2012 Office of Information Technology Enterprise Applications

Transcript of Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First...

Page 1: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

Employee Self-Service User Guide Version 1.3.6 5/17/2012 Office of Information Technology Enterprise Applications

Page 2: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Table of Contents ESS Logon ...................................................................................................................................................... 3

First Time User Logon ............................................................................................................................... 3

Returning User Logon ............................................................................................................................... 5

Trouble Logging in User ............................................................................................................................ 6

Change Residence Address & Phone Number .............................................................................................. 8

Change Emergency Contact ........................................................................................................................ 11

Change Mailing Address.............................................................................................................................. 14

Contact Your Personnel Administrator ....................................................................................................... 16

View Pay Stub ............................................................................................................................................. 18

Update Tax Withholdings............................................................................................................................ 20

Update State Withholding Certificate ......................................................................................................... 22

Personal Allowances Worksheet ................................................................................................................ 23

View W-2 Form ........................................................................................................................................... 24

Contact Your Payroll Administrator ............................................................................................................ 26

Document Center ........................................................................................................................................ 28

Change Password ........................................................................................................................................ 30

Contact Administrators ............................................................................................................................... 32

Logout ......................................................................................................................................................... 34

Page 3: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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ESS Logon

First Time User Logon

Click the ‘First time User’ link.

Enter your Employee Id, Social Security Number, Date of Birth, E-Mail Address and Retype

your E-Mail Address.

Click the ‘Submit’ button

Page 4: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Enter your new password

Re-type your new password

Click the ‘Submit’ button

Page 5: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Returning User Logon

Enter your Employee Id and Password.

Click the ‘Submit’ button

Page 6: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Trouble Logging in User

If you are having problems logging in or can’t remember your password, click the ‘Trouble

Logging in?’ link

Enter your Employee Id, Social Security Number, Date of Birth, E-Mail Address and Retype

your E-Mail Address.

Click the ‘Submit’ button

Page 7: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Enter your new password

Re-type your new password

Click the ‘Submit’ button

Page 8: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Change Residence Address & Phone Number

To change your Residence Address or Phone Number, click the ‘Change Residence Address &

Phone Number’ link on the side menu or the main menu.

Page 9: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Enter or change your Name Prefix.

Enter or change your Name Suffix.

Enter or change your Home Address lines, City, State and Zip Code.

Enter or change your Home Phone, Cell Phone or Pager

Enter or change your Email addresses.

Click the ‘Save’ button.

Page 10: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Verify changes.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 11: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Change Emergency Contact

To change your Emergency Contact, click the ‘Change Emergency Contact’ link on the side

menu or the main menu.

Page 12: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Enter the name of your Emergency Contact.

From the drop down menu, click on the relationship the Emergency Contact has to you.

Enter the Phone Number of your Emergency Contact.

Click the ‘Save’ button.

Page 13: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Verify changes

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 14: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Change Mailing Address

To view your mailing address, click the ‘Change Mailing Address’ link on the side menu or the

main menu.

Page 15: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Information on the ‘Change Mailing Address’ screen cannot be edited, it is provided for

informational purposes only.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 16: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Contact Your Personnel Administrator

To get information on how to contact your Personnel Administrator, click the ‘Contact Your

Personnel Administrator’ link on the side menu or the main menu.

Page 17: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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The administrator contact name, email and phone number is displayed.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 18: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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View Pay Stub

To view your Pay Stub, click the ‘View Pay Stub Detail’ link on the side menu or the main

menu.

Page 19: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Select the date of the paystub you wish to view from the drop down box at the top of the

screen.

Click the ‘Print’ button to get a paper copy of the paystub.

Page 20: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Update Tax Withholdings

To change your federal or state tax withholding, click the ‘Update Tax Withholdings’ link on

the side menu or the main menu.

Page 21: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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The Federal Withholding page display’s first.

Change your marital status on the line numbered 1.

To change the number of allowances you are claiming, click on the ‘Personal Allowances Worksheet’ link or enter a new number directly into box number 2. The ‘Total Number of Allowances’ from the ‘Personal Allowances Worksheet’ will automatically update box number 2.

To have an additional amount withheld from your paycheck, enter the amount into box number 3.

To update your State Withholding, click the ‘Update State Withholding Certificate’ button.

To save your changes, click the penalties checkbox and click the ‘Submit’ button.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 22: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Update State Withholding Certificate

Change your marital status on the line numbered 1.

To change the number of allowances you are claiming, click on the ‘Personal Allowances Worksheet’ link or enter a new number directly into box number 2. The ‘Total Number of Allowances’ from the ‘Personal Allowances Worksheet’ will automatically update box number 2.

To have an additional amount withheld from your paycheck, enter the amount into box number 3.

To save your changes, click the penalties checkbox and click the ‘Submit’ button.

Click the ‘Return to Federal W-4’ button or on the side menu click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 23: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Personal Allowances Worksheet

Check the boxes that pertain to you.

The ‘Total Number of Allowances’ will automatically update.

Click the ‘Return to W-4 Form’ button.

Page 24: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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View W-2 Form

To view your W-2 form, click the ‘View W-2 Form’ link on the side menu or the main menu.

Page 25: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Click the ‘Print’ button to get a paper copy of the W-2 form.

Page 26: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Contact Your Payroll Administrator

To get information on how to contact your Payroll Administrator, click the ‘Contact Your

Payroll Administrator’ link on the side menu or the main menu.

Page 27: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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The administrator contact name, email and phone number is displayed.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 28: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Document Center

To view or download files, click the ‘Document Center’ link on the side menu or the main

menu.

Page 29: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Click on the link to open the document.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 30: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Change Password

To change your password, click the ‘Change Password’ link on the side menu or the main

menu.

Page 31: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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To change your password, enter your current password, enter your new password and re-

enter your new password.

You can also change your ESS contact e-mail address

Click the ‘Submit’ button

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 32: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Contact Administrators

To contact your Administrator, click the ‘Contact Administrators’ link on the side menu or the

main menu.

Page 33: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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The administrator contact name, email and phone number is displayed.

On the side menu, click ‘Home’ to return to the Main Menu or click ‘Logout’ to exit ESS.

Page 34: Employee Self-Service User Guide User Guide.pdf3 ESS Logon First Time User Logon Click the ‘First time User’ link. Enter your Employee Id, Social Security Number, Date of Birth,

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Logout

To exit the Employee Self-Service application, click the ‘Log Out’ link on the side menu or the

main menu


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