Emergency Shelter & NFI Preparedness and Response Plan

Emergency Shelter & NFI Preparedness and Response Plan

Version 0.3 – 28th May 2012

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Emergency Shelter - NFI Sector Contingency Planning 2012 version 28 May

2012

Members / leads

Organization Province Focal Point Contact details IOM (lead organization)

Islamabad Mutya Izora Maskun

[email protected] 0300 500 7268

UNHCR Islamabad Ajit Fernando [email protected]

UNHCR KPK UNHCR Balochistan Wajid Abdul

Wadood Abdul [email protected] [email protected]

IOM Islamabad Maria Moita [email protected] 0303 555 2956

IOM Sindh Laura Palatini [email protected] 0308 520 4741

IOM Punjab Laura Palatini [email protected] 0308 520 4741

Background and Situation Analysis

Pakistan Pakistan is prone to a range of natural disasters including Tsunamis, Cyclones, Flooding and Earthquakes. By some climate change predictions, the likelihood of each of these occurring will increase over the coming years. Recent examples include:

1. Flooding in Sindh and Balochistan in 2011 2. Country wide flooding in 2010

As many families affected by both the 2010 and 2011 floods remain vulnerable and without appropriate shelters, the authorities and humanitarian stakeholders have developed and refined contingency plans to prepare for and mitigate the impact of potential new floods, enabling a quick response to provide emergency shelter needs necessary to the survival of affected populations. Contingency planning identifies risks and vulnerabilities emanating from previous disasters, particularly the 2010 and 2011 floods, building upon the worst case scenario data provided by UNOCHA in April 2011. A map below shows the districts affected by the 2010 and 2011 flooding as well as those districts affected by both events.

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Flooding in Sindh and Balochistan in 2011 In August and September 2011, intense rainfall in SE Sindh caused widespread flooding and direct damage from the rainfall itself. For example in Tharparkar, in late august, almost 1 metre of rain fell in one night, damaging several thousand roofs, particularly in Nangparkar. Widespread flooding affected a population of over five million across 23 districts in Sindh, as well as an estimated 700,000 individuals in Balochistan province. Localised flash flooding has also caused damage and loss of life in southern Punjab and Khyber Pakhtunkhwa. In Sindh and Balochistan, approximately 823,000 (source: MSDNA assessment) houses were damaged or destroyed. Approximately 2,500 temporary settlements sprang up as people moved away from severely flooded areas. It is estimated that 1.8 million people were displaced, with approximately 824,000 of these living in temporary settlements and the majority of the remainder staying with host families. The temporary settlements ranged from large government managed tented camps to much smaller spontaneous roadside settlements. As of the end of April, almost all of the temporary settlements had closed and the majority of people had returned to their place of origin.





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Country wide flooding in 2010 The “slow tsunami” that hit Pakistan in 2010 damaged or destroyed 1,590,311 houses, caused considerable displacement, affected 20.1 million people and has left at least 11 million people homeless. An estimated 805,694 houses were totally destroyed by the floods all over Pakistan. Approximately 1,821,000 people reported as of 1 September by PDMAs and the Education Cluster were residing in makeshift sites and more than 6,000 collective facilities like schools and tent cities (Source: Pakistan Floods Relief and Recovery plan 2010). 67% of affected households were provided with emergency shelter. Current commitments for Early Recovery Shelters only meet 31% of the needs of families left homeless. (source: Shelter/NFIs Cluster, March 2011). The type of constructions and the nature of human settlements are such that the affected population remains particularly vulnerable to monsoons’ hazards. As of March 30, 2011, the majority of the IDP’s have returned back to their areas of origin, often facilitated by government interventions. A minority remains in the camps for a variety of reasons, which often require an individual approach. The CCCM cluster (led by UNHCR) has closed down per 1st of April 2011, the remaining coordination activities have been handed over to the ER working groups, mainly Protection. Sindh Sindh is particularly exposed to monsoon’s hazards, including super floods, tropical cyclones, flash floods and water intrusion from the sea. The region is also exposed to seismic hazards and tsunami. Accidents, droughts and violence are also important threats identified in the region. In both 2010 and 2011, Sindh was the worst affected province by the floods in terms of loss and damage to social, community and economic infrastructure. In 2010, 15 districts were severely affected by the floods with 876,249 houses damaged or destroyed, affecting 7,254,355 people. (Source: NDMA/PDMA). 1,060,427 families were provided with emergency shelters as of March 2010 (Source: Shelter Cluster Pakistan. March 30, 2011). Past emergencies resulted in major displacements of millions of persons. Consequently vast numbers of spontaneous and planned camps (approximately 4,100 camps sheltering 1,040,000 persons (Source UNHCR - PDMA Camp Profiling)) were operating with varying degrees of compliance in maintaining minimum standards essential for the well being of the camp population. In 2011, the numbers of damaged and destroyed houses were approximately 796,000 (Source: MSDNA). As of the end of April 2012, 575,278 families had been provided with emergency shelter (Source: Shelter Cluster). Again, significant displacements occurred as areas quickly became severely flooded. When reflecting on the flood response experience, it is clear that the situation was characterized by;

• Limited capacities to respond to a large scale disaster (emergency services, available resources and capacities to manage them)

• Lack of appropriate early warning system • Lack of awareness and sensitization to disaster risk mitigation among populations • Significant population movement from rural to urban areas





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In Sindh, districts Thatta, Badin, Qamber Shahdakot, Dadu, Karachi, Jacobabad, Larkana, Shikarpur, Naushero Feroze, Nawabsha, Sanghar, Hyderabad and Mirpurkhas are considered as being particularly vulnerable to monsoon’s hazards, in decreasing priority. Damages suffered to flood protection infrastructure could accentuate vulnerabilities to floods during the next monsoon, along with vulnerabilities due to weak coping mechanisms of those already affected by both the 2010 and 2011 floods. Punjab The 2010 floods revealed inadequacy of protective flood infrastructures and vulnerabilities of human settlements in flood plains; More than 5 million people were affected, and 344,085 houses were damaged or destroyed in the province. Muzaffragarh: some 120,000 houses destroyed only in this district = ca. 50% of all in Punjab. Approximately 327 planned camps were organized sheltering 116,295 persons (Source: Factsheet PDMA). 321,792 Emergency Shelters were provided to affected populations in need of shelter assistance. Punjab is exposed to flash floods, urban and river flooding. Most vulnerable are districts situated along the Indus Right Bank, Lowe Kashmir, LehNullah, urban areas (Lahore, Gujranwala, Faisalabad). Districts Rajanpur and DG Khan being the districts identified as being the most exposed to recurring flash floods. KPK Having weak flood protective infrastructure, inadequate human settlements in flood prone areas and facing lack of early warning capacities, KPK is particularly exposed to river and flash floods, including in urban areas. In the 2010 floods, 24 districts were affected, where 285,243 houses where damaged or destroyed; 912,999 persons were affected by the floods and the humanitarian community provided emergency shelter to 253,529 households in the Province. On 28-09-2010, 4379 flood affected families resided in 280 school camps (PDMA KPK website). Figures about families in informal settlements and tented camps are not known. Change in river morphologies due to 2010 floods poses high risks of new floods. River flows / water regulations are considered as being critical; floods in conflict prone areas pose a major challenge, particularly for the assistance of conflict related IDPs. Most vulnerable districts are: Swat, Upper Dir and Lower Dir; Charsadda, Nowshera, Mardan and Swabi; DI Khand and Tank. Kohistan, Shangala, Battagram, Mashera, Abottabad and Haripur; Pehsawar and adjoining areas, Chitral, Bannu, LakkiMarwat and FATA regions. KPK Humanitarian Response Zones: The 2010 Floods revealed five distinct zones in terms of severity of the humanitarian impact and access constraints posed as a consequence. These are indicated in the following priority: Kabul River System: It encloses areas from Munda Headwork to the Attock gorge and includes the populated districts of Charsadda, Nowshera and partly Mardan and Swabi. The 2010 Flood impact persevered to cause serious humanitarian consequences and posed access constraints; Swat River: Flash flooding caused losses in life, infrastructure and posed access constraints due to severed communication infrastructure. Affected districts are Swat,





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Upper Dir and Lower Dir. Indus River: Combination of riverine and flash floods engendered serous humanitarian and infrastructural losses in DI Khan and Tank districts; Hazara Region: This includes districts of Kohistan, Shangla (part of Malakand Division), Battagram, Mansehra, Abbotabad and Haripur and it is extremely vulnerable to flash flooding; Other Regions Prone to Flash Flooding: These include FATA Agencies, areas adjoining Peshawar City, Bannu and LakkiMarwat districts. Balochistan Balochistan is exposed to flash floods, riverine floods and cyclones during the rainy season. The province is vulnerable to flash floods that drains into Indus or the Sea, through Sindh or the costal regions, and exposed to tropical cyclones that affected more or less severely the province in the last few years. Trans-provincial character of disaster occurrence coupled with weak disaster management (no early warning arrangements), logistic constraints and precarious security situation made Balochistan particularly vulnerable to disasters. In the wake of 2010 floods, 75,596 houses were damaged or destroyed in the province e.g. Balochistan” 50% of all destroyed houses in Jaffarabad only; 109 planned camps were set up (Source: CCCM – BRSP) (sheltering approximately 80,000 persons and shelter cluster members provided 26,638 emergency shelters to affected families in the Balochistan. As of March 2011, and 16,194 remain displaced in districts Naseerabad and Jaffarabad In 2011, the flooding was further west and centred on 5 districts. While a relatively small number of houses were damaged or destroyed (26, 138 – source: PDMA), a relatively large number of people (approx. 700,000) were displaced (source: OCHA). The most vulnerable districts identified are: Kech and Gwador in the Mekran region; Sibi, Bolan, JhalMagsi, Naseerabad and Jaffarabad along the ‘katchi’ plains where flood water drains into Manchar Lake / Indus in Sindh; and Kalat and Lasbela where hill torrents drain into the Sea AJK To be completed… Vulnerable districts: Neelum; Poonch , Muzzafarabad; Hattian, Bagh, Haveli, Sundhnoti, Gilgit Baltistan To be completed…





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Shelter Contingency Plan Objectives and Indicators

Overall Objective

Reduce vulnerability and support resilience of affected populations by providing basic emergency shelters and NFIs necessary to ensure the survival of disaster affected people, in a dignified manner, and prioritizing the most vulnerable populations.

Specific Objectives Shelter / NFI

• To provide adequate family emergency shelter and associated shelter NFI packages to displaced populations,

• In close coordination with the CCCM sector to design and provide suitable support infrastructure for displaced settlement

• Coordinate with WASH sector for provision of wash facilities as well as with other relevant sectors including Nutrition, Food, Health, Education, Protection, Livelihoods, and ensure the mainstreaming of cross-cutting issues

Measurable Indicators

• 70 % of displaced families in spontaneous settlements, community centres, camps and host communities receive emergency shelter assistance and NFIs, in compliance with recognized international standards





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Assumptions and Scenarios Update

Planning Assumptions / Scenarios

Provinces Summary of Key Points Sindh

§ Typical occurrence of high floods along Indus River at the upper fringe. Volume would be 0.7 – 0.8 millions cusecs, tropical cyclone of moderate intensity, flash flooding and monsoon rains over South Sindh.

§ Enhanced vulnerabilities due to weak coping mechanisms of those affected by the 2010 & 2011 floods

§ Riverine flooding is likely to engender major breach(es), on both the Indus Left and Right Bank . Affected districts could include: Kashmor, Shikarpur, Larkana, Kambar Shahdadkot, Dadu, Jamshoro. Left bank districts include Gothki, Sukkur, Mirpurkhas, Naushero Feroze, Kharipur, Nawabshah, Khairpur and Hydrerabad;

§ Flood breaches south of Kotri in Thatta District can occur along both banks and Districts Kambar Shahdadkot, Larkana, Dadu, Mirpurkhas and Badin are prone to Flash Floods.

Punjab

§ 5 rivers drain into the Punjab and all are prone to flooding;

§ Flash floods and urban floodings;

KPK § Flash floods;

Balochistan

§ Tropical cyclones along the coast causing flash floods. § Deficiencies in the rehabilitation of Right Bank

infrastructure in Sindh and other floods protection infrastructures (Jaffarabad, Naseerabad);

AJK § Flash Floods § Poor flood protection infrastructure; § Weak coping mechanisms of vulnerable populations

Gilgit Baltistan § Flash Floods

General Assumptions Shelter / NFI - CCCM

§ In case of an emergency and activation of the cluster system the Shelter / NFI’s sector, the national coordination will be led by IOM. IOM will also directly coordinate Sindh and Punjab. UNHCR will coordinate Balochistan and KPK, GB and FATA

§ The Shelter / NFI scenario’s are based on the caseload provided by NDMA / OCHA. It is observed that the affected population in ‘worst case’ scenario is still considerably lower than the population affected by 2010 floods.




Shelter Assumptions

§ The following emergency shelter alternatives have been identified (source: Transitional Settlement, Displaced populations, Corsellis and Vitale, Oxfam)

§ From the total scenario caseload affected people will be disarrange dispersed settlement (host families, uban and rural self settlement). 3 % informal settlements. 7buildings and 4% in tent camps. These assumptions are based on the Sindh Camp Profiling in September 20102011 TSSU data

§ (Early) Recovery activities are not included in § DRR activities / approaches will be included in the interventions.

be send through the mass comm§ Family size (relevant for dispersed settlem

Settlement Survey in 2010.o Punjab o Sindh o KPK, Balochistan, GB, AJK

NFI’s assumptions

§ The existing stocks identified in the the 15th May 2012. 3’ PRCS, IOM, UNHCR

§ In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many organizations use aneeds to be coordinated with the relevant clusters.

§ Estimation has been made for the unidentified stocks according to the following calculation: ((total number of organizations involved in ‘the big 3’) -/- (number of organizations that gave input)) * average stocks of the smaller organizations.

§ The needs calculation is based on the most common shelter related NFI’s”. In the calculation an amount of person, this can cover a wide range of products or financial support.

§ The prices of the NFI’s are based on Pakistani “market prices” in May 201specification of the NFI’s, especially

NFI Pricelist (May 201Blanket Hygiene Kit Jerry Can Kitchen Set Tarpaulin Sleeping Mats Quilts

Rope

§ The proposed distribution of the NFI’spractice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the right on 1.75 tents etc.


Version 0.3

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emergency shelter alternatives have been identified (source: Transitional Settlement, Displaced populations, Corsellis and Vitale, Oxfam) From the total scenario caseload 50% of the

ted people will be displaced. 36% will arrange dispersed settlement (host families, uban and rural self settlement). 3 % informal settlements. 7 % will shelter is community buildings and 4% in tent camps. These assumptions are based on the Sindh Camp Profiling in September 2010 (UNHCR – PDMA) and broadly confirmed with the 2011 TSSU data. (Early) Recovery activities are not included in the contingency plan or budget.DRR activities / approaches will be included in the interventions.be send through the mass communications network

(relevant for dispersed settlement) is based on the UN HABITAT Settlement Survey in 2010.

8 persons 9 persons

, Balochistan, GB, AJK 11 persons

The existing stocks identified in the contingency plan reflect the situation around . 40 organizations have provided the information

CS, IOM, UNHCR). In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many organizations use an integrated approach (wash / health / shelter) the distributions needs to be coordinated with the relevant clusters. Estimation has been made for the unidentified stocks according to the following calculation: ((total number of organizations involved in NFI distributions in 201

(number of organizations that gave input)) * average stocks of the smaller organizations. The needs calculation is based on the most common shelter related NFI’s”. In the calculation an amount of $25 has been budgeted for “other” NFI’s per affected person, this can cover a wide range of products or financial support.The prices of the NFI’s are based on Pakistani “market prices” in May 201specification of the NFI’s, especially

NFI Pricelist (May 2012, market prices) US $

9,00 Tent 18,00 Plastic rolls 2,00 Shelter tool kit

30,00 Solar light 18,00 Bucket 2,00 Mosquito net 8,00 Poles

1,50 Other (to be determined)

distribution of the NFI’s per settlement is calculated as follows. In practice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the right



and broadly confirmed with the

the contingency plan or budget. DRR activities / approaches will be included in the interventions. Messages will

) is based on the UN HABITAT

contingency plan reflect the situation around organizations have provided the information (including the ‘big

In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many n integrated approach (wash / health / shelter) the distributions

Estimation has been made for the unidentified stocks according to the following NFI distributions in 2011 -/-

(number of organizations that gave input)) * average stocks of the

The needs calculation is based on the most common shelter related NFI’s”. In the ther” NFI’s per affected

person, this can cover a wide range of products or financial support. The prices of the NFI’s are based on Pakistani “market prices” in May 2012. The

250,00 250,00 25,00 15,00 1,50 10,00 5,00

25,00

per settlement is calculated as follows. In practice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the right





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NFI's Required Dispersed settlement

Informal settlements

Comm buildings

Tent camps

Tents per person - 0 0.1 0.25

Tarpaulins per person - 0.5 0.1 0.25

Shelter tool kits + Poles

per person - 0.25 0 0

Other per person 1.0 1 1 1

Kitchen sets per person - 0.2 0.2 0.2

Blankets per person - 0.5 0.5 0.5

Mattrasses / mats per person - 0.5 0.5 0.5

§ A shelter tool kit includes is based on the IFRC shelter kit with the addition of poles. § It is strongly advised for organizations to supply 1 or 2 lights per family in camp

situations for protections purposes. Children can orientate better and it is has a positive effect on the reduction of Gender based violence.

Human Resources assumptions

§ The need for Human Resources for shelter programs has not been calculated in numbers. The Operational costs and overhead costs have been estimated as 15% and 5% respectively of the total emergency shelter / NFI costs.

§ The total HR emergency response capacity available is approximately 50,000 (as indicated by the CCCM and Shelter partners and estimated number of unconfirmed capacity).

§ Specific shelter / housing District Focal staff numbers have been identified

Financial resources

§ This document is only concerned with typical humanitarian actors. Private sector and philanthropist activities are not included.





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Emergency Shelter Caseload UN OCHA has requested 5 scenarios allowing for a broad range in the numbers of affected population, from 100,000 to 5,000,000. Emergency Shelter caseload assumptions are as follows:

§ From the total affected population, approximately 50% will not be displaced. While small numbers of these people may have been significantly affected (and will therefore require emergency shelter), it is likely that the majority of these people have experienced little or no impact from the flooding.

§ Approximately 36% of people will stay with host families or will remain extremely dispersed in spontaneous settlements, e.g. by the roadside. These two groups are combined as both potentially require emergency shelter. In a recent assessment of IDPs in KPK (source: IARA), while the majority of families were staying with host families, they still expressed shelter as an overriding need due to the crowded living situations. Existing vernacular dwellings in most parts of Pakistan tend to be just barely big enough for the family themselves. With the arrival of extended family members, these host families quickly become overburdened, typically at a time when the winter is approaching.

§ Of the remainder, approximately 7% will be accommodated in communal buildings and will not require emergency shelter. However, as the emergency progresses, this group may require additional support to help them to return to their place of origin.

§ The final 7% are thought likely to stay in tented camps (4%) or larger informal settlements (3%) and will require emergency shelter.

These assumptions are summarized in the following table:

Scenario People Affected

Num Displaced People (50%)

Num Displaced

HH (9 per family in Sindh)

Num Displaced HH in need of Emergency Shelter**

Best 100,000 50,000 5,556 5,000

Better 500,000 250,000 27,778 25,000

Average 1,000,000 500,000 55,556 50,000

Worse 2,000,000 1,000,000 111,111 100,000

Worst 5,000,000 2,500,000 277,778 250,000 *No Displaced people: We estimate that 50% of the affected people are displaced. 9 people per family is typical in rural Sindh. ** These assumptions are based on data collected during 2011, via TSSU assessments Note that the proportions included in these assumptions will vary depending on the nature of the specific emergency. For example, in 2011 only approximately 35% of the affected population was displaced (rather than 50% source: TSSU Surveys). Shelter Cluster is conducting an assessment of the areas of return (ACCCRA) to determine community coping capacity. One of the key points we hope to identify from this is the proportion of people that went to host families.




The following table and chart, summarivolumes of affected population (note

Affected population Tents 1.000.000 17.000 2.000.000 34.000 3.000.000 51.000 4.000.000 68.000 5.000.000 85.000 6.000.000 102.000 7.000.000 119.000 8.000.000 136.000 9.000.000 153.000

10.000.000 170.000 11.000.000 187.000 12.000.000 204.000 13.000.000 221.000 14.000.000 238.000 15.000.000 255.000 16.000.000 272.000 17.000.000 289.000 18.000.000 306.000

--

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

Number of required NFI's

NFI Requirements

Mattrasses

Shelter tool kits


Version 0.3

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The following table and chart, summarise the numbers of NFIs required for increasing volumes of affected population (note – displace persons are equivalent to 50%).

Tarpaulins Shelter tool kits Kitchen sets Blankets17.000 32.000 7.500 28.000 70.000 34.000 64.000 15.000 56.000 140.000 51.000 96.000 22.500 84.000 210.000 68.000 128.000 30.000 112.000 280.000 85.000 160.000 37.500 140.000 350.000

102.000 192.000 45.000 168.000 420.000 119.000 224.000 52.500 196.000 490.000 136.000 256.000 60.000 224.000 560.000 153.000 288.000 67.500 252.000 630.000 170.000 320.000 75.000 280.000 700.000 187.000 352.000 82.500 308.000 770.000 204.000 384.000 90.000 336.000 840.000 221.000 416.000 97.500 364.000 910.000 238.000 448.000 105.000 392.000 980.000 255.000 480.000 112.500 420.000 1.050.000 272.000 512.000 120.000 448.000 1.120.000 289.000 544.000 127.500 476.000 1.190.000 306.000 576.000 135.000 504.000 1.260.000

5,000,000 10,000,000 15,000,000

Number of affected persons

NFI Requirements - affected population

Mattrasses Tents Tarpaulins

Shelter tool kits Kitchen sets Blankets



se the numbers of NFIs required for increasing displace persons are equivalent to 50%).

Blankets Mattrasses 70.000 70.000

140.000 140.000 210.000 210.000 280.000 280.000 350.000 350.000 420.000 420.000 490.000 490.000 560.000 560.000 630.000 630.000 700.000 700.000 770.000 770.000 840.000 840.000 910.000 910.000 980.000 980.000

1.050.000 1.050.000 1.120.000 1.120.000 1.190.000 1.190.000 1.260.000 1.260.000

20,000,000

affected population





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Cost estimation emergency Shelter / NFI’s For each scenario, Shelter Cluster has calculated the requirement and expected gap in terms of the number of each of the specific items and the cost of these items. An example of these workings are showing in the following table:

ITEM AVAILABLE

IN COUNTRY

REQUIREMENT FOR 100,000

GAP Expected Senario

Unit Price Total

Operational Cost 20 % of Total in PKR

Total PKR

Total in USD *

(0,0110 PKR = 1

USD)

Tents

35,400

2,500

-

13,600

-

-

-

-

Plastic Sheet (Tarpaulin)

160,626

5,000

-

1,360

-

-

-

-

Shelter Toolkit

35,400

-

3,600

-

-

-

-

Blankets

250,391

9,999

-

636

-

-

-

-

Kitchen Set

41,610

5,000

-

2,900

-

-

-

-

Sleeping Mats

12,400

9,999

-

160

-

-

-

-

Rope 30 m

37,492

9,999

-

100

-

-

-

-

Poles & Pegs

-

5,000

5,000

770

3,850,000

770,000

4,620,000

50,820

Shelter Kit

-

-

3,850

-

-

-

-

Jerry Can

70,800

10,000

-

120

-

-

-

-

Plastic Mat

6,063

10,000

3,937

175

688,975

137,795

826,770

9,094 Solar Lamp/Lamp Hurricane

74,300

5,000

-

700

-

-

-

-

Stove

35,400

5,000

-

-

-

-

-

Buckets

-

5,000

5,000

-

-

-

- Summerized Blanket (Khase)

36,800

10,000

-

350

-

-

-

-

Water Cooler (15L)

9,200

5,000

-

450

-

-

-

-

Raised Bedding (Iron Cot)

8,000

5,000

-

2,500

-

-

-

-

In summary, we have compared the caseload for each of the scenarios with the available stocks in country. Where the caseload exceeds the available stocks, we have estimated the funds required to support the caseload using unit costs from the 2011/ 2012 emergency response.





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Stocks and Pipeline emergency NFI’s overview per 20-05-2012 The following table summarises the stock levels that are currently in warehouses in country:

ITEM AVAILABLE

IN COUNTRY

Tents

35,400


160,626

Shelter Toolkit

35,400

Blankets

250,391

Kitchen Set

41,610

Sleeping Mats

12,400

Rope 30 m

37,492

Poles & Pegs

-

Shelter Kit

-

Jerry Can

70,800

Plastic Mat

6,063

Solar Lamp/Lamp Hurricane

74,300

Stove

35,400

Buckets

-

Summerized Blanket (Khase)

36,800

Water Cooler (15L)

9,200

Raised Bedding (Iron Cot)

8,000 To Do: Add an organizational breakdown





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Shelter – Funding GAP This Contingency Plan focuses on the quantities of NFI’s required in the emergency phase (likely scenario 3 months, worst case scenario 6 months). In summary, for each of the required scenarios, these are the following requirements in terms of the number of items of each type of kit:

ITEM AVAILABLE

IN COUNTRY



REQUIREMENT FOR 1

MILLION

REQUIREMENT FOR 2

MILLION

REQUIREMENT FOR 5 MILLION

Tents

35,400

2,500

12,500

25,000

50,000

250,000


160,626

5,000

25,000

50,000

100,000

500,000

Shelter Toolkit

35,400

Blankets

250,391

9,999

50,000

99,999

200,000

999,999

Kitchen Set

41,610

5,000

25,000

50,000

100,000

500,000

Sleeping Mats

12,400

9,999

50,000

99,999

200,000

999,999

Rope 30 m

37,492

9,999

50,000

99,999

200,000

999,999

Poles & Pegs

-

5,000

25,000

50,000

100,000

500,000

Shelter Kit

-

Jerry Can

70,800

10,000

50,000

100,000

200,000

1,000,000

Plastic Mat

6,063

10,000

50,000

100,000

200,000

1,000,000 Solar Lamp/Lamp Hurricane

74,300

5,000

25,000

50,000

100,000

500,000

Stove

35,400

5,000

25,000

50,000

100,000

500,000

Buckets

-

5,000

25,000

50,000

100,000

500,000 Summerized Blanket (Khase)

36,800

10,000

50,000

100,000

200,000

1,000,000

Water Cooler (15L)

9,200

5,000

25,000

50,000

100,000

500,000 Raised Bedding (Iron Cot)

8,000

5,000

25,000

50,000

100,000

500,000





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Using the calculations above, these requirements translate into the following costs for each of the scenarios:

ITEM AVAILABLE

IN COUNTRY






Tents

35,400

-

-

-

2,620,992

38,524,992 Plastic Sheet (Tarpaulin)

160,626

-

-

-

-

6,092,442

Shelter Toolkit

35,400

-

-

-

-

-

Blankets

250,391

-

-

-

-

6,293,109

Kitchen Set

41,610

-

-

321,169

2,235,169

17,547,169

Sleeping Mats

12,400

-

79,411

185,009

396,211

2,085,809

Rope 30 m

37,492

-

16,511

82,509

214,511

1,270,509

Poles & Pegs

-

50,820

254,100

508,200

1,016,400

5,082,000

Shelter Kit

-

-

-

-

-

-

Jerry Can

70,800

-

-

46,253

204,653

1,471,853

Plastic Mat

6,063

9,094

101,494

216,994

447,994

2,295,994 Solar Lamp/Lamp Hurricane

74,300

-

-

-

237,468

3,933,468

Stove

35,400

-

-

-

-

-

Buckets

-

-

-

-

-

- Summerized Blanket (Khase)

36,800

-

60,984

291,984

753,984

4,449,984

Water Cooler (15L)

9,200

-

93,852

242,352

539,352

2,915,352 Raised Bedding (Iron Cot)

8,000

-

561,000

1,386,000

3,036,000

16,236,000

Total

59,914

1,167,352

3,280,471

11,702,734

108,198,682 In 2010 (according to FTS) $133 million USD was appealed for the shelter sector and in 2011 this was $66 million USD. Government funding and other funding sources like Red Cross emergency appeal, government funding, private sector and remittances have not been taken into account.





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Emergency Human resources capacity Staff numbers are based on telephone follow up with approximately 30 organisations and estimations, using the information of 2010 for the remainder. “Unconfirmed staff” numbers cover the organizations that did not give feedback and is calculated on the basis of an average of about 100 staff per organization Red Cross has been estimated for 20,000 volunteers / staff, based on the number of staff mentioned on the PRCS website (40.000 *50%). This has not been confirmed! People specializing in Community Information are available in all districts, mainly originating from the IOM Mass Communications network. There are approximately 3,000 to 4,000 people available in each province. Pakistan Army and government are excluded from this overview.

Province Shelter / NFI Persons Islamabad 69 Balochistan 518 KPK 1,042 Punjab 821 Sindh 9,025 Unconfirmed 34.000 Grand Total 45,475





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NFI Distribution Planning The following table summarises the locations and capacity for production of the following items. Note that in addition, multiple humanitarian donors have pre-positioned stocks in e.g. Dubai that can be imported into Pakistan rapidly.

ITEM AVAILABLE

IN COUNTRY

LOCATIONS TO SOURCE ITEMS

TIMELAPSE TO RECEIVE (manufacturing and transport to warehouse)

Tents 35,400 Pakistan 5,000/ 30 wkg days

50,000/ 190 wkg days

Plastic Sheet (Tarpaulin) 160,626 Pakistan/ China 10,000/ 30 days 100,000/ 60 days

Shelter Toolkit 35,400 Pakistan

Blankets 250,391 Pakistan 20,000/ 15 days 200,000/ 30 days

Kitchen Set 41,610 Pakistan 5,000/ 7 days 50,000/ 30 days

Sleeping Mats 12,400 Pakistan 20,000/ 15 days 100,000/ 30 days

Rope 30 m 37,492 Pakistan 50,000/ 15 days

Poles & Pegs - Pakistan 45,000/ 30 days 1,500/ day

Shelter Kit - Pakistan

Jerry Can 70,800 Pakistan 10,000/ 7 days

Plastic Mat 6,063 Pakistan

Solar Lamp/Lamp Hurricane

74,300 Pakistan

Stove 35,400 Pakistan

Buckets - Pakistan

Summerized Blanket (Khase)

36,800 Pakistan 20,000/ 9 days 50,000/ 30 days

Water Cooler (15L) 9,200 Pakistan 6,000/ 7 days 12,000/ 12 days

Raised Bedding (Iron Cot) 8,000 Pakistan 6,000/ 25 days

In terms of distributions, capacity to distribute is estimated to be 500 families per day per organization per warehouse (e.g effectively per hub). To Do - What does this translate to in terms of operational capacity?





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Activity plan Shelter / NFI

Preparedness and Capacity-building Activities

Activities Who When 1 Shelter / NFI Draft Contingency

Plan finalized and shared • Gap identification and

resource mobilization (human, material and financial resources)

• Identify funding gaps

IOM, UNHCR 28th May

2 Aligning the contingency plan assumptions and response plans with the other sectors

IOM, UNHCR 31st May

3 Identifying the appropriate government department for shelter / CCCM and establish working relations

IOM, UNHCR 30th June

4 Agreed assessment method / template of affected population. Identify and agree on vulnerability criteria and assessment tools

OCHA, Assessment WG 15th June

5 Identification, stocking and pre-positioning of emergency shelters and other NFIs. • Mapping of the supply line

(potential suppliers / leadtimes, quality etc)

PDMA, IOM, UNHCR and Shelter partners

15th June

6 Capacity assessment (name, contacts, CM working area (wash, health, food etc), human resources, funding, technical capacity) and making “standing agreements” with NGOs on the provision of services to be available on the ground

IOM, UNHCR 15th June

7 Shelter District Focal point Training

IOM, ACTED, HANDs, Helpage

30th June

8 Community Outreach / Humanitarian Communications • Develop flood awareness

messages • Disseminate locations of

potential camp sites • Camp are the ‘last resort’

message.

PDMA, IOM Mass Comms

15th June

9 Information Management: • Preparation of tracking tools,

assessments, templates, Pcode lists, contact lists, demographic data etc. (based

IOM, UNHCR

31st May





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on 2010 & 2011 situation) Emergency Response First 72 hours

Activities Who Where 1 Conduct rapid and participatory

needs assessments NDMA / PDMA / UN District,

provincial and national level

2 On a daily basis, participate in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs.

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement – NGOs - CBOs

National and Provincial level

3 On a daily basis, conduct coordination meetings with CCCM and shelter sector members (confirmation of available stock and other resources)

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement - NGOs

National and Provincial levels

4 Prepare / confirm (preparation phase) beneficiary vulnerability selection criteria and distribution records

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs with priority given to agencies already on the ground

Affected areas

5 Monitor the preparation of budgets and distribution plans. Explore funding possibilities

UN agencies-IOM- NGOs - RC/RC Movement in coordination with implementing partners, local authorities and Army

National and Provincial level in coordination with district level for distribution plans

6 Monitor the distribution / reception of emergency shelter items to settlements

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly/ through or as implementing partners)

Affected areas

7 Distribution / reception of survival non food item kits to informal settlements

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly/ through or as implementing partners)

Affected areas

Challenges

• Coordination with the district and provincial government. Connecting the support with existing Contingency Plans – disaster response plans.

• Coordination: participation of all actors involved in shelter response. Potentially leading to Duplication of services

• Coordination with other sectors (mainly WASH, Logistics) and private sector • Limited financial and human resources available • Accessibility of the ‘isolated’ beneficiaries by road, air and river • Security and accessibility, particularly in KPK – FATA – Balochistan • Human Resource Capacity surge requirements curtailed by visa issues





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Emergency Response FIRST 4 WEEKS

Activities Who Where 1 On a 2x per week basis

participate in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs in the areas affected

NDMA-PDMA-DDMA UN agencies-IOM- RC/RC Movement – NGOs - CBOs

National and Provincial level

2 On a weekly basis conduct coordination meetings at the national, provincial (hub) and district level. Shelter is planning to use the 2010 district focal points.

NDMA-PDMA-DDMA UN agencies-IOM- RC/RC Movement – NGOs.

National, Provincial (hub) and district level

3 Information analysis like, NFI distribution / displacement tracking in camps.

Authorities-UN agencies-IOM-NGOs-RC/RC Movement (directly or through IPs)

National, Provincial (hub) and district level

4 Complete and detailed assessment of displaced populations in areas not yet covered and gap identification in cooperation with CCCM and shelter sector

Authorities-UN agencies-IOM-NGOs -RC/RC Movement (directly or through IPs)

Affected areas

5 Continue with distributions / reception of emergency shelter and NFIs in camps and settlements • Restocking supplies if

required

Authorities-UN agencies-IOM- NGOs-RC/RC Movement (directly/ through or as implementing partners)

Affected areas

6 Prepare budgets and distribution plans. Participate in appeal and fundraising activities

Authorities-UN agencies-IOM- NGOs-RC/RC Movement (directly/ through or as implementing partners)

National and Provincial levels, in coordination with district level for distribution plans

7 Donor relations/resource mobilization

Authorities- UN agencies-IOM- NGOs - RC/RC Movement -OCHA- Donor agencies

National and provincial levels





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Emergency Response FOLLOWING 3 MONTHS

Activities Who Where 1 On a weekly basis participate in

coordination meetings with government, humanitarian community and CBOs operating in the areas affected.

NDMA-PDMA- DDMA- UN agencies-IOM- RC/RC Movement - NGOs

National, provincial and district levels

2 On a weekly basis conduct coordination meetings at the national, provincial and district level

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement - NGOs

National, provincial and district levels

3 Information analysis like, NFI distribution / displacement tracking in camps.

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs)

National, Provincial and district level

4 Complete assessments in areas not yet covered paying special attention to isolated pockets


Affected areas

5 Continue distribution / reception of emergency shelter/NFIs


Affected areas

6 Distribution / reception of repair and upgrade kits as appropriate (eg for summarization/winterization and vulnerable groups)


Affected areas

7 Donor relations – resources mobilizations

Authorities- UN agencies-IOM- NGOs - RC/RC Movement – UN/OCHA

National, Provincial and district levels

8 Development of an Early Recovery shelter strategy.

NDMA / PDMA / UN / IOM- NGOs - RC/RC Movement . + partners

National and provincial level where applicable.

9 Mainstreaming gender awareness, environment, DRR, self recovery, integrated approaches

NDMA / PDMA / UN / IOM- NGOs - RC/RC Movement . + partners

National, Provincial and district levels



Emergency Shelter & NFI Preparedness and Response Plan

Documents

Transcript of Emergency Shelter & NFI Preparedness and Response Plan