ELOSAP Presentation.pdf

8/10/2019 ELOSAP Presentation.pdf

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ELO Digital Office International Group

ELO Digital Office GmbH Tuesday, 11 September 2007 Jrg W. Deppe Page 1

SAP & ELOThe innovative solution for secure documentmanagement and legally compliant archiving

SAP Tihany / Hungary 2007


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Jrg W. Deppe Page 2 ELO Digital Office GmbH Tuesday, 11 September 2007


Agenda

1. Why archiving and documentmanagement with SAP?

2. Typical processes and business

documents.3. What does SAP offer?

4. What additional benefits does anDMS solution provide?

5. How can ELO Digital Office help

you?


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1. Data archiving with

SAP and DMS

Objective: Control the size of the database

Advantages: Improve the Business Process

Increased System Performance Reduced Query Times

Reduced Vulnerability of Data

Less Backup time Easier Database Administration

Less Hardware Requirements

Less Storage Costs


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1. When to start with

data archiving

R/3 DBR/3 DB

Archive System

R/3 DBR/3 DB

As soon as possible!

SAP data archiving should be part of the initial R/3implementation

At this time, core business processes are definedincluding data creation and data retention

An early archiving start: Ensures best archiving performance Avoids R/3 performance problems due to large data

volumes

Avoids unnecessary infrastructure investments, such ashard disk, backup, disaster recovery, etc.

Eliminates the pressure of implementing whenperformance is poor or no disk space remains

SAP Data Archiving is a standard SAP maintenancetask!




1. Business documents:

The problem

Current situation: High costs

- Office Material

- Furniture

- Cost of copier/printer Time

- Labor Intensive Retrieval

- One check-out per time

Misplaced- Lost Documents

- Labor Intensive Storage

- Slow Retrieval




1. Managing documents withSAP and DMS

Objective:

Handle electronicdocuments instead ofpaper

Advantages: Reduces costs in paperarchives and distribution

Accelerates retrieval time Increases transparency inbusiness processes

Simplifies documenthandling




Agenda






you?


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2. Processes and documents:some examples

SD & CRMInquiry

Quote

Contract

Sales Order Confirmation

Delivery Note

Invoice

Accounts PayableIncoming Invoice

Credit Memo

Delivery Note

Product Lifecycle Management

CAD DrawingOffice Document

Quality ManagementComplaint

Internal Problem Notification

Certificate

ProcurementRFI / RFQ / RFP

Quote

Purchase Order

Correspondence

Contract

Human Resources

W2, W4, 401K ApplicationResume, Performance Review

Time Sheet

Expenses

Healthcare Plan, Company Policy

Plant MaintenanceOrderJob ticket

Material Staging List

Order Object List

Service Notification


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2. Archiving Scenarios forincoming documents

Filing for later recording

(early archiving) Filing for later classification

(early archiving)

Filing and recording(simultaneous archiving)

Filing and classification(simultaneous archiving)

Classification and filing(late archiving)

Early filing with barcode(early archiving)


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2. Outbound Documents

Printer

Archive

No more paper copies

Access out of SAP transaction Availability and re-printing of outbound

documents even if the underlying

transactional data is already archived, e.g.invoices

Archiving process is fully automated anddoes not require a change of the businessprocess

Outbound documents available viahyperlinks in print lists


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2. Print list archiving

Print lists are stored in the

archive No additional paper

archive required

Retrieval through SAPGUI No redundant report

generation (= load)or multiple print jobs

Availability of informationis fully independent of theavailability of the

underlying R/3 data


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Agenda






you?


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3. SAP ADK - Data archiving

SAP System

ARCHIVE SystemSAP DB

Archiving ObjectTables

Archiving run (ADK)

Archive Files

File System

Via ArchiveLink

Transaction SARA


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3. SAP ArchiveLink

External components

SAP R/3 system

FI

SDMMQMPMPPHR

...

modules

SAPArchiveLink

moduleindependent

component

User User

desktop applications

filing systems

Standard defined by SAP

Consistent available for FI

CO

SD

SAPoffice

HR

MM/PS

PP ...

DMS vendor has to becertified by SAP


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3. SAP Records Management

Standard solution for the electronic

magament of records Provides electronical representationof the conventional paper record

Exceeds conventional paper record:

Enter Office documents Add notes into the record

Integrates diverse electronicelements

Business objects Transactions

Reports

WebFlow Engine

Comprehensive customizable!


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Agenda






you?


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Workflow

Applications

Datab

ases

E-Mail

Host

Printer

Fax

Scanner

ECM

4. Information availability


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ELO-Archive/DMS

Lotus Notes

MS Outlook

MS Office

4. Combining SAP withnon-SAP documents

SAP Office


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4. Adding scanning a/ofunctionalities to SAP

DMS with scan clients can do Single / duplex scans

Batch scans

Quality improvement of scans Quality check (paper jam etc.)

(automated) Classification of

documents Validation and extraction of

data for automated input into

SAP transactions

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4. Enhancing SAP workflowcapabilities

SAP business workflow is process

oriented DMS workflow is documentoriented

DMS workflow can reach

additional users Users without SAP GUI External users like suppliers,

project members etc.

DMS provides ad hoc workflowswith flexible designs

DMS can create SAP businessworkitems / activate SAP businessworkflows

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Archive server

WWW gateway

4. Integration intocompany portals

Intranet-Client

Portal server


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Agenda




4. What additional benefits does an

DMS solution provide?5. How can ELO Digital Office help

you?

5 ELO Di it l Offi


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Launch Electronical Leitz Organizer (ELOoffice)

Introduction of ELOprofessional

Introduction of ELOenterprise

Louis Leitz creates his first company

Foundation of ELO Digital Office GmbH

18711871

20042004

19981998

19961996

19951995

5. ELO Digital OfficeInnovation through tradition

5 ELO Di it l Offi


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fullfull upwardupward scalabilityscalability

ELOELOofficeoffice

- Box product- DB MS Access- Up to 10 users- 200.000 documents- Scanning, Archiving

and DMS

ELOELOprofessionalprofessional

- Client/Server

- SQL database- Up to 3000 users- 4,5 bil. documents- Modular, Archive,

DMS, Workflow- Windows based

ELOELOenterpriseenterprise

- Java technology- SQL database- Unlimited users

- Unlimiteddocuments

- Application server,SOA, Portalintegration

- Platformindependent

5. ELO Digital Officethe product family

5 ELO l ti f SAP


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5. ELO solutions for SAPcustomers

ELO is SAP ArchiveLinkcertified

ELO can be integrated

into SAPGUIenvironments

ELO can be integratedinto SAP Netweaver /Enterprise Portal

...

5 ELO Digital Office


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5. ELO Digital Officecustomers from all industries


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Any questions?

Thank you!

Jrg W. DeppeLeading Professional

ELO Digital Office

www.elo.com

www.elodigital.hu

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