Electronic Effort Certification

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Electronic Effort Certification 1

description

Electronic Effort Certification. Effort Certification. Effort Certification is required with receipt of Federal funding. If any portion of salary/pay comes from a sponsored project, the entire salary/pay must be certified. - PowerPoint PPT Presentation

Transcript of Electronic Effort Certification

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Electronic Effort Certification

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Effort Certification

• Effort Certification is required with receipt of Federal funding.

• If any portion of salary/pay comes from a sponsored project, the entire salary/pay must be certified.

• Federal Government wants assurance that if they pay an individual, the individual worked on the sponsored project.

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Current Effort Report

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Current Effort Certification

• Program Creates Reports in ePrint (NZREFRT)• Reports are pulled/generated based on home

orgs• Reports are hand delivered for signatures

to/from departments, Principal Investigators, etc.

• Reports are sent to Contracts & Grants

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Issues with Current Method

• Not 100% compliant• Paper• Labor intensive• Unsure of document status• Manual collection & monitoring• Scanned into digital storage

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Overall Objectives for a New Effort Certification System

• Effort Certification Generating Program• Create Approval Queues for Each Certification• Control End-User Certification• Control End-User Approval Actions• Notify Appropriate Contacts• Store Effort Certification Electronically

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New Online Effort Certification System

• Increase Efficiency• Increase Compliance (in an increasing audit environment)• Allows Simultaneous Certification• Paper Reduction• System developed internally (external costs ~ $1 Million)• Automatic email notification• Implementation to begin with quarter ending 3/31/11 (Training

of faculty, researchers and personnel in mid- Feb/Early March)• New Online system will be accessed through Banner Self

Service

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Electronic/Web-based Effort Certification

• SSB• Banner Security• Single Sign-on• Menu Item

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Effort Reporting Webpage

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Log into the Training System

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BANNER 902#

Assigned Pin

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Log into the Training System

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Log into the Training System

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Main Page

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Principal Investigators & Co-Principal Investigators

• 3 Ways to certify effort

a. Individual certificationb. Grant certificationc. Multiple Grant certification

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Individual Certification

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Individual Certification

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Individual Certification

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Person’s Information

Status for Document

Certify

Warnings per FOAP line

Routing Queues

Line Certification

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Grant Certification

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Multiple Grant Certification

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Multiple Grant Certification

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eCert Effort Certification System

• Allow Principal Investigators to certify their funds• Allow Department Heads to certify their employees

or organizations• Allow authorized employees/research personnel to

certify their own labor distributions• Allow authorized departmental administrators to

save or certify unrestricted/non-sponsored FOAPs• Allow FYI contacts to view and save reports

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eCert Effort Certification Outcomes

• Increased Rate in Effort Certified (Goal = 100%)

• Ability to Track an Effort Certification Document• Immediate Information to all Stakeholders

involved in the Effort Certification• Retrieval of Effort Certification Documents

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Departmental Administrators “SAVE” Options

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Blue – saved value

Yellow – unlocked row

CertifiedPerson / Date

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GOAL - Individual

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Goal Department(s)

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Monitoring the Status by the P.I.

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Personnel View for P.I.

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Basic Labor View

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Advanced Labor View

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Departmental Views

• Department Heads• Department Financial Administrators• Department PAR Administrators

• Department Actions• Department Personnel Views• Department Sponsored Programs• Department Non-Sponsored Programs• Department Overview

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Department Actions

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Department Personnel View

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Department Sponsored Programs

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Department Non-Sponsored Programs

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Department Overview

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Request to Unlock A Row• Only rows which have been certified are

available• After selecting which rows in a certification

need to be unlocked, give a reason• This now appears under “Awaiting Action”• Contracts and Grants Accounting will have

to approve the request

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Request to Unlock A Row

Go To Other Tab and select Request a document unlocked

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Request to Unlock A Row

Only rows which have been certified are available

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Request to Unlock A Row

After selecting which rows in a certification need to be unlocked, give a reason

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Request to Unlock A Row

This now appears on the Awaiting Action

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Request to Unlock A Row

Upon Certification, a note is made to the document

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Person Search

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Show Effort Certification Schedule

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Departmental Contacts

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Salary Wage Transfers(In Development)

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Email Notification System

• Automatic notifications to be emailed:1. 5th day after quarter end-PAR Administrators; Dept. Financial Administrators2. 10th day after quarter end-PI, Co-PI, Faculty, Research Personnel, Dept Head, ADR, Dean’s Contact3. 30th day after quarter end-PI, Co-PI, Faculty, Research Personnel PAR Administrator4. 35th day after quarter end-PI, Co-PI, Faculty, Research Personnel, PAR Administrator, Dept Financial Administrator, Dept Head, ADR, Dean’s Contact, Dean5. 40th day after quarter end-End of business day: System is closed

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Consequence of Not Certifying an Effort Report within 40 Days of

Quarter End

• Expense related to the effort recorded on a sponsored or cost share FOP will be transferred to an unrestricted departmental funding source.

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Questions?

Contact information:Melanie Cosby [email protected] 844-6183David Hennessey [email protected] 844-6184Robert Campbell [email protected] 844-3612Effort Certification [email protected] 844-4847

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