eInstruction EduClick Flow user guide

FLOW USER GUIDE — SOLUTION COMPONENTS

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Flow!

Flow

User Guide


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USER GUIDE V 1.6

July 2012


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Table of Contents

SOLUTION COMPONENTS .......................................................................................................................... 7

FLOW .............................................................................................................................................................. 7

STUDENT RESPONSE SYSTEMS ............................................................................................................. 8

VPAD FOR FLOW ........................................................................................................................................ 8

EDUCLOUD ................................................................................................................................................... 9

EPS MODULE ................................................................................................................................................ 9

WORKSPACE™ ............................................................................................................................................. 9

MOBI VIEW™ ............................................................................................................................................. 10

GETTING STARTED ...................................................................................................................................... 11

INSTALL THE SOFTWARE ...................................................................................................................... 11

CONNECT THE HARDWARE ................................................................................................................ 11

JOIN THE SESSION .................................................................................................................................. 12

CPS PULSE AND SPARK ..................................................................................................................... 12

CPS IR ...................................................................................................................................................... 13

VPAD ........................................................................................................................................................ 13

ASK IMPROMPTU QUESTIONS ........................................................................................................... 14

THE QUESTION WINDOWS ..................................................................................................................... 15

MAIN WINDOW ....................................................................................................................................... 15

RESPONSE GRID....................................................................................................................................... 16

QUESTION STATISTICS .......................................................................................................................... 16

PIE CHART .............................................................................................................................................. 17

CLICK TO EDIT QUESTION ............................................................................................................... 17

MOBI VIEW™ ......................................................................................................................................... 18

BARS AND HISTOGRAM ................................................................................................................... 19

ANSWER PER STUDENT .................................................................................................................... 20

DRAG AND DROP RESULTS AND CHARTS .................................................................................... 20

END QUESTION ........................................................................................................................................ 21

SESSION RESULTS ....................................................................................................................................... 22


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SESSION RESULTS BY SESSION .......................................................................................................... 22

SESSION RESULTS BY QUESTION ...................................................................................................... 23

SAVE RESULTS .......................................................................................................................................... 24

HTML ........................................................................................................................................................ 24

EXCEL ....................................................................................................................................................... 24

OPEN OFFICE WRITER ....................................................................................................................... 24

FLOW TEST ............................................................................................................................................. 25

LMS/EDUCLOUD .................................................................................................................................. 25

EDIT QUESTIONS ......................................................................................................................................... 27

ADD-INS ..................................................................................................................................................... 27

POWERPOINT ....................................................................................................................................... 27

WORKSPACE™ ...................................................................................................................................... 28

FLOW QUESTION EDITOR .................................................................................................................... 29

MANAGE PARTICIPANTS .......................................................................................................................... 31

REGISTRATION PROCESS ..................................................................................................................... 31

STUDENT ID ........................................................................................................................................... 32

DEVICE ID ............................................................................................................................................... 33

FLOW REGISTRATION RULES .......................................................................................................... 33

CREATE A CLASS LIST ............................................................................................................................. 34

IMPORT A CLASS LIST ............................................................................................................................ 35

IMPORT FROM A .CSV FILE .............................................................................................................. 35

IMPORT FROM AN .EDUCLOUD FILE ........................................................................................... 35

IMPORT FROM THE LMS .................................................................................................................. 35

IMPORT FROM EDUCLOUD ............................................................................................................. 35

FLOW TESTS................................................................................................................................................... 41

CREATE A FLOW TEST ............................................................................................................................ 41

EXPORTING A FLOW SESSION ....................................................................................................... 41

TEST BUILDER ....................................................................................................................................... 42

RUN A FLOW TEST .................................................................................................................................. 44

FLOW MENU.................................................................................................................................................. 45

FLOW QUESTION EDITOR .................................................................................................................... 45


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LOAD FLOW TEST .................................................................................................................................... 45

OPTIONS ..................................................................................................................................................... 45

ONLINE CONNECTION SETINGS ................................................................................................... 45

VPAD SETTINGS ................................................................................................................................... 46

GENERAL OPTIONS ............................................................................................................................ 47

DETECT DEVICE ........................................................................................................................................ 48

LICENSE INFORMATION ....................................................................................................................... 48

FLOW IS ALREADY UPDATED .............................................................................................................. 49

ABOUT FLOW ............................................................................................................................................ 49

HELP & SUPPORT .................................................................................................................................... 49

EXIT ............................................................................................................................................................... 49

CONTACTS ..................................................................................................................................................... 50


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SOLUTION COMPONENTS

FLOW

Flow is user-friendly assessment software that allows you to start a session

immediately. This dynamic solution is fully cloud integrated and LMS ready, fully

compatible with eInstruction® student response systems as well as with

applications for smartphones and tablets. Flow questions

are compatible with Microsoft PowerPoint, eInstruction

Workspace™, Open Office and other software. It also

enables MobiTM KWIK and Mobi ViewTM instant feedbacks

features.

Flow is compatible with Windows XP, Vista, and Windows 7.

Download link is: http://getmyflow.com

Download the Offline installer and press Setup.exe.

A vPad demonstration version is provided for 30 days allowing the registration of

40 vPad devices with Internet extension. After the 30 day trial, the software

narrows the registration to five vPads on a local network.

Flow provides an automatic update feature to insure you always have its latest

version. In + more, when an update is available you will see the message A new

version is available to download. Close the software before launching the

installation of the upgrade.

Notes:

Depending on your configuration several USB ports may be required: One USB port for the

vPad license, another USB port for student response system receiver(s).

An additional USB port is required to connect the Mobi™.

We recommend using a powered external USB hub.

http://getmyflow.com/



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STUDENT RESPONSE SYSTEMS

Flow is compatible with eInstruction® student response systems:

CPS PULSE™: True/False, Multiple choice, Multiple answer; Short text; Numeric;

Self-paced mode. (Radio Frequency – (RF))

CPS SPARK™: True/False, Multiple choice, Self-Paced mode (RF)

CPS™ IR: True/False, Multiple choice. (Infra-Red)

Cricket: True/False, Multiple choice. (RF)

PRS RF: True/False, Multiple choice, Multiple answer, Short text, Numeric, Self-

paced mode. (RF)

VPAD FOR FLOW

Flow is compatible with our virtual response system vPad for Flow, which is

available for smartphones and tablet PCs, iOs and Android, as well as computers

with Windows, Mac and Linux.

The vPad for Flow application can be downloaded from AppStore, Google Play,

and http://getmyflow.com

vPad for Flow download is free and can therefore be installed on each device. A

vPad for Flow license will open the registration to additional virtual participants.

The license takes the form of a USB KEY (behaving like a dongle) allowing you to

move the license from one computer to other. Additional vPad extensions are

provided.

vPad for Flow is designed in a way that if a direct connection between the vPad

and the instructor’s computer is detected, vPad for Flow will automatically switch

to local network communication allowing the Internet bandwidth of the

institution to remain available. Java 6+ is required for vPad computers as well as a

Wi-Fi connection.

Notes:

No Internet connection is required.

vPad for Flow Internet extensions are provided for Internet connection.

The demonstration version allows you to try the Internet connection through the session

number.

Google Play and iTunes research key word is vpad

The above Physical and Virtual response systems can all work simultaneously.


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EDUCLOUD

EduCloud is a free external secured database that allows teachers to list their

classes, to save the results, and to view different types of reports.

Available reports are: Session questions, Session grades, Student answers, Student

overview and Class overview.

EduCloud platform link is: http://educloud.einstruction.com

Each account allows the creation of with 10 classes and 50 students per class.

Please refer to IMPORT FROM EDUCLOUD on page 35 for more information.

Notes: Internet connection is needed to import from or save to EduCloud. Flow

can work without EduCloud.

EPS MODULE

EPS is a module that allows secure data transfer between Flow and a learning

management system (LMS) such as Moodle, Blackboard, WebCT, Sakai.

Download the classes from the LMS in one click; in another click, upload the

results to its online gradebook.

This solution guarantees a simple and constant communication between teacher

and students.

Note that it requires the integration of the EPS module in the platform – service

included – Available for Moodle, Blackboard, WebCT, and Sakai.

WORKSPACE™

Workspace™ is eInstruction’s simple software for the creation and sharing of

multimedia lessons. Flow is fully integrated with Workspace. It opens a universe of

digital contents that can be adapted and shared. Please refer to page 28 for more

information.

Workspace LE download link is:

http://www.einstruction.pl/LEregister_eu.php

http://educloud.einstruction.com/

http://www.einstruction.pl/LEregister_eu.php


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MOBI VIEW™

Mobi ViewTM is eInstruction’s Mobile Interactive Whiteboard. It allows total

freedom of movement during the lesson. You can control many facets of the

projected screen from anywhere in the room and receive student feedback on the

Mobi View private touch screen. Flow is also compatible with Mobi KWIK™ (Know

What I Know!). Please refer to page 18.

Note: Connect the Mobi View to the Device Manager by plugging its RF Receiver

into a USB port on your computer.

FLOW USER GUIDE — GETTING STARTED

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GETTING STARTED

INSTALL THE SOFTWARE

Flow is compatible with Windows XP, Vista, and Windows 7.

Download link is: getmyflow.com. Download the offline installer and run the

installer.

CONNECT THE HARDWARE

The connection between the hardware and Flow is made through the Device

Manager (DM).

Device Manager is installed automatically during the installation of Flow.

Make sure your receiver is connected to the DM.

There are three types of receivers: Infra-Red (IR) for CPS IR, Radio Frequency (RF)

for CPS Pulse and Spark, and Radio Frequency for Crickets and PRS RF.

Notes:

To access the Device Manager, click on the eInstruction Tools icon appearing at the

bottom right part of your desktop.

CPS RF, CPS IR and PRS RF receivers can be connected at the same time.

If the receiver is not detected (Green check on it), in Options, you can use Detect Devices

to run another scan of the USB ports.

To change the channel number, do a right click on the receiver and select Properties.

If using a Mobi View™, the device must be recognized in DM prior to launching Flow.

When a Mobi is connected, a Mobi icon will appear in Flow’s main window.

../Flow/eInstruction/FLOW!%20-%20EDUCLOUD/Communication/v1.4/getmyflow.com


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JOIN THE SESSION

Click the Flow icon on your desktop to launch Flow.

CPS PULSE AND SPARK

Registering anonymous participants is very easy. Just press the Power on button

on the Response System, enter your channel number (Here 44).

On the Flow software, click Ask new question.

To register participants from a class list, please refer to page 31.

Notes:

You cannot ask a question if no participants are registered.

It is recommended to use a different channel number for each RF Receiver.

To minimize the Flow window, click at the top right corner of its main window.

To move the icon around, maintain the left click. Click on it to maximize the application.

For Crickets and PRF RF, enter the channel number to join the session.


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CPS IR

With CPS™ IR, Registering anonymous participants is very easy. Just press any

button on the Response System. To register participants from a class list, please

refer to page 31.

VPAD

Download your vPad from getmyflow.com, Google Play or the AppStore.

Set your vPad on the same Wi-Fi network as Flow. Launch Flow and the vPad.

The classes available to join appear on the vPad. Click on the session to join.

Notes:

You cannot ask a question if no participant(s) are registered,

At least one CPS IR must enter the session.

The other participants can join the session while the question is running.

Make sure that the vPad and Flow are sharing the same Wi-Fi network.

The session announced on local network can be modified from +more/ vPad Settings.

A student ID must be entered to join the session with the vPad.

vPad Google Play and iTunes keyword is vpad. Select the vPad from vBote Innovation.

If the session does not appear, you can type in directly the session number and connect

manually.



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ASK IMPROMPTU QUESTIONS

An impromptu question is a question asked from the desktop without advance

preparation. Flow supports the following question types: True / False; Multiple

choice; Multiple Answer, Short text and Numeric with 6 options from A to F or 1

to 6.

From Flow main window, click Ask question. Select your question type and set its

parameters.

Penalty represents the percentage of

points taken off from the original

value. When the correct answer is B,

the value of the question is 5 and the

penalty is C or D the score will be -2.5.

Allow partial credit will give one half

of the total value if only one answer is

correct. For example if set to 50%, if

the response is A, the correct answer is

A and B with a value of 5, if A is sent,

the score will be 2.5.

Notes:

The correct answer can be edited later.

For Short text questions, separate the correct answers by a comma.

You can also directly select on the chart the answers that you decide to validate.

FLOW USER GUIDE — THE QUESTION WINDOWS

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THE QUESTION WINDOWS

MAIN WINDOW

The question window shows the question Title, the Type, and the timer. Click the

+ button to add time.

The percentage of collected answers is displayed.

When the time is over

and the responses to

receive are not 100%

collected, the question

doesn’t stop! If you select

Back to the question,

the timer will continue

with negative figures.

During the question, Flow window can be fully minimized:

Notes:

Flow takes a screenshot of the question and stores it in its Session results (page 22),

The screenshots are included in the different types of exportation.

The Minimize application upon starting a question option is available from

+more/Options/General Options

Select Allow change answers to enable participants to change their answers at any time.


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RESPONSE GRID

Student IDs of students who have not yet submitted an answer to the current

question are displayed in orange. Students who have submitted an answer are

indicated in green.

QUESTION STATISTICS

When you select Question statistics, the question window opens displaying the

collected answers in real time, in different charts. The chart type appearing is

always the last chart type selected except Answer per student to avoid errors.


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PIE CHART

CLICK TO EDIT QUESTION

The right answer can be set in two ways.

The first way is to directly click the chart.

The second way is through Edit question as shown below.


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MOBI VIEW™

When the Mobi View™ is connected, while the chart in Histogram displays the

class results anonymously, you can see who as responded what and decide

whether or not you would like to engage a particular student.

Notes:

The Mobi View window shows the Student ID, the Student First Name and Last Name, the

response given, and shows if the answer is correct or not.

In Flow’s General Options settings, you can order reports by Student ID or by Student last

name.

At the end of the session, the Mobi View will display the final scores.


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BARS AND HISTOGRAM

For Multiple Answers questions, the Bars chart shows the response given while

the Histogram shows its distribution. In this example the correct answer is AC.

Note that C alone is considered correct because of partial credit.


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ANSWER PER STUDENT

Answer per student displays which student has responded what and its

associated score. In this example, the correct answer was AC, worth 5 points with

a 50% penalty, and partial credit allowed.

DRAG AND DROP RESULTS AND CHARTS

You can drag and drop the results and the charts in a large variety of

documents.

Notes:

The results in PowerPoint must be dropped outside a text zone and outside the slideshow

mode.

Once the results are dropped into Workspace™, use the Split sentence into words function

to interact.


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END QUESTION

When the question ends, the Question statistics window appears with two extra

choices. You can Ask again (the results of the previous question will be erased) or

Discard question if you do not want the results to be included in the session. You

can also save the results in Excel, PDF and Word.

Notes:

The Question statistics window always displays the last chart selected except Answer per

student.

You can unselect Show results when question ends from General options.

At this stage, Flow’s auto-save feature has created an HTML file in the folder set in Options.

See page 47.

FLOW USER GUIDE — SESSION RESULTS

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SESSION RESULTS

Click Session results to view session results windows. You can choose between

reviewing the results by Session or by Question.

SESSION RESULTS BY SESSION

You can save the session results in Excel, PDF and Word.


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Clicking Grading options allows you to set your maximum and minimum grade.

SESSION RESULTS BY QUESTION

Session results by question lists the questions asked during the session along with

its corresponding answers. In this window you can order the different questions,

edit and delete them, and view where a question was taken from by clicking on

the image.


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Once the questions are completely edited, you can save the results in different

formats. Send the results to vPad for Flow applications by clicking Send to vPads.

SAVE RESULTS

Results can be saved during the session or at the end of it.

Click Save results and choose your export format: HTML, Excel, Open Office

Writer, Flow Test, LMS/EduCloud.

HTML

For sharing purposes, the HTML option is provided. It includes screenshots of

each question, detailed grades, detailed answers and a summary.

EXCEL

The Excel report is a full and editable report that includes screenshots of each

question. In the Excel sheets, you can find the sections Summary, Detailed grades,

Detailed answers and a sheet for each question with its screenshot.

OPEN OFFICE WRITER

The OpenOffice Writer report includes the sections Summary, Detailed grades,

Detailed answers as well as a report per question. You can select a part of the

report and paste it into Open Calc.


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FLOW TEST

Creating a Flow Test allows you to save the results of your session in a special file

format that you will be able to load into Flow later. Once the test is loaded, you

can start your test and collect the answers in a self-paced mode. In Session

results, click Save results and Export question as Flow test. (See FLOW TESTS on

page 41.)

LMS/EDUCLOUD

LMS

Flow allows you to load classes from the LMS platform and send the collected

results directly to its online Gradebook. Click Save results and Save to

LMS/EduCloud. This option requires the implementation of the EPS module

inside the LMS.

EDUCLOUD

To save results in EduCloud, a valid EduCloud account is needed.

You can save the session results in EduCloud only if your class has been

previously loaded from EduCloud. (See IMPORT FROM EDUCLOUD on page 35.)

Click Save results and Save to LMS/EduCloud to directly send results to

EduCloud.

The following reports are available: Class roster, Session questions, Session

grades, Student answers, Student overview, Class overview.


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FILE FOR LMS EDUCLOUD

If no Internet connection is available when you are saving results, you can save

the results in an EduCloud file format (.esd) that you can upload in EduCloud later.

Click Save results, Save to file for LMS/EduCloud.

Notes:

Excel 2002 users can export the report in the HTML format and change the file extension

from .html to .xls to edit.

For OpenOffice users, you can copy the OpenOffice Writer report and paste it into Open

Calc.

You can also change the file extension from .oth to.ods to open the report with Open Calc.

Microsoft Excel is needed to export to Excel.

The session results can be saved into the LMS/EduCloud (or into a file for the

LMS/EduCloud) only if the class was imported from the LMS or from EduCloud.

FLOW USER GUIDE — EDIT QUESTIONS

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EDIT QUESTIONS

In addition to asking impromptu questions (see page 14), you can also create and

edit questions in advance. Create and edit questions through add-ins for

Microsoft PowerPoint and Workspace™, or use the Flow Question Editor.

ADD-INS

POWERPOINT

The PowerPoint Add-in installs automatically during Flow’s installation process. A

Flow Add-in is installed in the Add-in tab of PowerPoint.

Flow can read questions previously edited with the Response PowerPoint add-in.

However, to use the Flow PowerPoint Add-in, you must remove the Response

and Smart technologies PowerPoint Add-ins. (See Notes.)

In More Options you will be able to customize each of the slides by

selecting Automatically start question, Finish current question when

time is over or Advance slide on question end.

Edit your question and click Save to save the question in the slide. The Flow

icon will appear.

Switch to slideshow mode to launch the question. Double-click on the

question mark and start collecting answers.

Notes:

PowerPoint add-in: Start/Programs/eInstruction Alliance Solution/Addins.

You can set the Minimize application upon starting a question function in General Options

(See page 47).

To remove the Response PowerPoint Add-in, go to:

Start/Programs/eInstruction/Response/Unregister PowerPoint Add-in.

Remove the Smarttech PowerPoint Add-in by disabling it from PowerPoint Options/Add-Ins.

Reach Add-in COM and disable the Add-in.

Flow PowerPoint Add-in automatically updates itself when a new version is available.

Switching to slideshow mode does not automatically launch Flow. Flow must be started

before launching PowerPoint slideshow mode.

The question will only launch if at least one participant is registered.

Use the Drag and Drop feature (see page 20) to drop the charts and the results into the slide

(outside of the presentation mode and outside a text zone).


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WORKSPACE™

The Workspace™ Add-in must be installed manually and takes the place of the

Response Add-in.

Install the Workspace Add-in from Start/Programs/ eInstruction Alliance

Solution/Addins/Setup Workspace Addin. Launch Workspace.

The Add-in is now located in the Workspace tool named Student Response

System Functions available in the tool bar:

To create your question, select the Create Blank Page tool and type your

question.

Then click Student Response System Functions and select the question type

with Create Question.

Click OK. The image will appear.

Launch the question by selecting Ask Question.

Double-click the question mark and start collecting answers.

Notes:

You can also drag and drop question banks from ExamView®.

You can launch Flow from Workspace by selecting Start Response.

When Flow is started while Workspace is open, an error message will appear. Click OK.

To re-launch the question, use the tool’s Previous and Next Page.

The Total and Right Answers can be dragged and dropped on a Workspace Blank Page,

Use the Split sentence into words feature of the Text tool to play with the results.

The question will only launch if at least one participant is registered.


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FLOW QUESTION EDITOR

In +more / Flow question editor, you can

generate a question in a coded button that

can be pasted in a large number of formats.

Compatible formats: Microsoft Word and

Excel, Open Office Suite, PDF, Flash, SCORM,

Html, Smart Notebook, ActivInspire, and

applications using files such as Windows

Explorer.

Set up your question and customize its

appearance, select Generate question, and

then paste it. You can paste as many

questions as you like on one page.

Click Change to choose the type of the

content that you would like to send to the

vPad (see next page)

Close the Question editor and CTRL-click on

the Flow button to launch the question. (See

notes on the next page.)

When using Microsoft Word and Excel, in +

more/Options/General options, select

Disable Microsoft Office security warning

for Flow questions.


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Flow Question Editor allows you to choose the type of the content that you would

like to send to the vPad for Flow. Default setting will take a screenshot of your

desktop and send it to the vPad for Flow. You are able to send additionally

Custom text as well as Internet content in the form of an image, a video, a

YouTube video and a web page.

Notes:

The different types of buttons are also in different sizes.

With Open Impress, the include text option will be necessary.

You can also Drag and Drop the question directly.

If you click the Flow button while the Question Editor is open, it will load the parameters of

the question for you to re-edit.

In full screen view of Word and Excel, click on the icon to start the question.

Microsoft Word: Disable the CTRL-click function: File / Options / Advanced / disable the Use

CTRL + click to follow hyperlink function.

Open Writer: Disable the CTRL-click function: Tools / Options / Security / Security options

and warnings / Options / Security options / disable the click by holding down the CTRL

required to follow hyperlinks function.

With Internet content video type questions, right click on the video and copy its link.

To put a question in Open Writer, use Generate Question, then Edition/Special

Paste/HTML.

FLOW USER GUIDE — MANAGE PARTICIPANTS

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MANAGE PARTICIPANTS

REGISTRATION PROCESS

The registration process involves joining a session from a class roster.

The Manage participants window includes two windows. The left window shows

the imported class list (see page 35). The window on the right shows participants

who have entered the class. These can include registered participants from the

class roster and anonymous participants who are not on the class roster.

To join the session from a class roster, Flow must recognize your Student ID

number and, optionally, your Device ID (See page 33).


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STUDENT ID

The Student ID is the administrative number of the student. It is usually a six to

nine-digit number. Note that Flow only accepts Student IDs with numbers.

NUMBERED CLICKERS

Numbered clickers mainly consist of the CPS Pulse™ and CPS Spark™ Classpacks,

delivered in a set of 24, 32 or 40 units. Note that the Student ID number can be

the Sticker number. (1,2,3…)

UNNUMBERED CLICKERS

With CPS Pulse, it is possible to change a Student ID directly from the device’s

menu by selecting Menu/Student ID/SID. Use the Alpha/Numeric button to switch

from letter to numbers. (Firmware version .54 and above is required.)

With CPS Spark, you must use Device Manager to assign the Student ID. In

Options / Properties, select the tab named Assign Student ID. Click Start

Receiver, join the session with the channel number, and press any key to see your

device appear in the main window. Enter the desired SID in the Student ID section

and click Send SID to Clicker.

Notes:

When you change the Student ID of a device, it is helpful to use a sticker to label the device

with the new Student ID.

In the case of a device in Loaner mode, at each start, the student is asked to enter a new

Student ID.


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DEVICE ID

The Device ID is the unique number of the device, otherwise known as its serial

number. For example, a CPS Pulse device may have a Device ID of 30423EE.

There are two reasons to include Device IDs in the class list. The Device ID

provides the response systems with auto-connection. This means that there is no

need to enter the channel number to enter the session. The second reason is to

affect in a secured way a certain response system to a particular person.

FLOW REGISTRATION RULES

If no class roster is loaded, the default setting is Allow anonymous participants. Power

on the devices and enter the channel number.

If a class roster is loaded (see page 35), it must include a Student ID column. Power on

the devices and enter the channel number. Flow will automatically look for a

correspondence between the Student ID input into the CPS Pulse and the Student ID of

the loaded class list. If both Student IDs match, Flow will register the participant.

If no match is found, use the Enable self-register function to allow the participant to

enter its Student ID directly from CPS Pulse’s main question screen (Q:). Note that to

avoid having to enter the full Student ID, the Assisted registry function can also allow

you to register participants. When the participant sees his name, he can press any button

to register.

If the loaded class roster includes both Student ID and Device ID, Flow will prepare the

auto-connection, displaying the Preparing CPS device message. We advise to wait until

the message ends before powering on the response systems. No channel number is

necessary to enter. Flow will look for a match between the Device ID of the class list and

the Device ID of the response system. If a match is found, registration will proceed

even if the Student ID doesn’t match.

Notes:

Device IDs are automatically collected.

You can save the collected Device IDs for auto connection or for device affectation

purposes.

Click the Excel Button above the Registered Participants window to export a .csv file

including the Device IDs.

The exported .csv can be uploaded into the LMS platform to update the class lists.

If the class list was taken from EduCloud, you can automatically upload the Device IDs

pressing the EduCloud icon above the Registered participants window.


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CREATE A CLASS LIST

There are three ways of creating a class list.

The first way is to manually fill in the fields of the Class roster section

of the Participant management window. Press the .csv export

button at the top right part of the Class roster section to export your

class.

The second way is to manually save an Excel (or Open Calc) file into a .csv file

format respecting the following column order:

Column A = Student ID / B= First Name / C =Last name / D = Device ID

Note that the columns must NOT include the above title. Last Name and Device

ID columns are OPTIONAL.

The third way is to register participants anonymously and then to press the

.csv exportation button at the top right part of the Registered participants

section. Save the file, edit it with the first and last names and save the file as

your class in the same .csv file format.


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IMPORT A CLASS LIST

There are four ways of importing your class roster into Flow.

IMPORT FROM A .CSV FILE

To register participants from a .csv file, you need to import it in a Flow template

file.

Default Flow .csv template per column is:

Student ID / First Name / Last Name / Device ID.

With CPS IR the template is:

Student ID = P1, P2, P3 / First Name / Last Name / Device ID = Clicker # (1, 2, 3).

IMPORT FROM AN .EDUCLOUD FILE

If no Internet connection will be available when you want to import your

EduCloud class list, you can use the Download roster for Flow option in

EduCloud to create a file for import in advance.

IMPORT FROM THE LMS

You can bring your class list directly from your LMS platform. This option requires

the implementation of the EPS module into the platform. (See page 9.)

IMPORT FROM EDUCLOUD

You can import your class list directly from the

EduCloud platform if an Internet connection is

available.

To import your class from EduCloud, you first

need a valid EduCloud account (See page 36).


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CREATE YOUR EDUCLOUD ACCOUNT

To create your EduCloud account, please refer to the link:

http://educloud.einstruction.com

With your account, you can create up to 10 classes. Each class can include up to

50 students.

Click http://educloud.einstruction.com

Select Please click here to create a new user account and fill in the registration

form.




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IMPORT CLASS FROM EDUCLOUD

To add a class and import its students in EduCloud, in the main window, select

Add roster, enter the class roster information information, and click Save.


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ADD STUDENTS MANUALLY TO EDUCLOUD

Select Add student. The Student information window appears.

In the Student information window, no Device ID is required (See page 33).


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IMPORT STUDENTS FROM A .CSV FILE TO EDUCLOUD

To import a list of students into EduCloud, you must use a previously generated

.csv file in the form of a Flow template (see page 34).

Select your class and click Import student.

In the Upload students window, select the .csv file name.

Click Save. Your class is imported.


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CONNECT TO EDUCLOUD

Once your account is created, enter your User name and Password, and click

Connect.

In Manage participants/ Load roster/ Connect to LMS/EduCloud, select your class

then click Get roster. Your class will be automatically loaded in the Class roster

list.

FLOW USER GUIDE — FLOW TESTS

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FLOW TESTS

Flow tests allow you to use ask questions in a self-paced mode.

CREATE A FLOW TEST

There are two ways of creating a Flow test. The first way is to export the session

results in a Flow Test. The second way is to create a test in Test Builder.

EXPORTING A FLOW SESSION

At the end of your session, you can use Session results to save results or export

questions as a Flow test.

Enter your Test name, the Author and the Max time. Click Save test to save all

questions of your test in a special format .fll.


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TEST BUILDER

Test Builder installs itself automatically during the installation of Flow.

It allows you to create, modify and adapt a Flow test that you can display later in

a self-paced mode.

Create individual questions by selecting the Type, Answer and the content (using

Set content). The content can be Text, Image or Internet content such as an

Image file, a Video file, an HTML page or a Youtube video.

Selecting Import from Flow test, allows you to import a test that you have done

in the past and select questions to insert in your new test.

Selecting Import from PowerPoint allows you to choose from the questions

previously edited in your PowerPoint with Flow PowerPoint Add-in.

Note that Flow Test builder is also compatible with a PowerPoint edited with our

Response software.


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Once your test is set up, you can print it to use it with student response systems

that are enabled for self-paced mode: CPS Pulse, CPS Spark and PRS RF.

Set the general printing display from Menu/ Options / Force page break. For

example if you select After every question you will put one question per page.

Press Print preview to review the final printing layout. You can set the page from

Portrait to Landscape.

In Page setup select Print background colors and images to view the layout

with colors.


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RUN A FLOW TEST

Import your test from the Load Flow test menu in +more. A preview of the test

will appear. Click Start test to start your test. The top bar gives you the

percentage of the questions that have been answered while the bottom one

shows the percentage of participants that have completed the test.

Notes:

Run a Flow test by dragging and dropping it directly into Flow’s main window.

Run your PowerPoint (PPT) test in a Self-paced mode by directly dragging and dropping it

into Flow’s main window. Works with PPT edited with Flow PPT add-in and Response PPT

add-in.

Select Shuffle questions for vPad device to randomly display the test questions on each

device and discourage cheating.

FLOW USER GUIDE — FLOW MENU

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FLOW MENU

Click +more to access the menu. You can also right-click on the main window.

FLOW QUESTION EDITOR

Create a question and paste into a variety of formats (page 29).

LOAD FLOW TEST

Load a Flow test and display it in a self-paced mode (page 44).

OPTIONS

ONLINE CONNECTION SETINGS

Connect Flow to EduCloud. You can also connect it to Moodle, Blackboard, Web

CT and Sakai with the EPS module option. Set up your EduCloud account (See

page 36).


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VPAD SETTINGS

The vPad Settings window allows you to announce your session on the local

network. Customize the announcement by choosing the Session icon and the

Session name. A password can be setup by selecting Require session password.

The Question options setting allows you to determine the size of the image you

would like to send to the vPad for Flow. This setting is meant to adapt the vPad

feedback to the type and number of vPad you have. A Small size is suitable for

small Smartphones and/or large lecture halls. A Large size is best suited for large

tablet PCs and/or a regular size classroom.

The overall experience depends upon the quality of the network and of the vPad

for Flow. We strongly recommend that you test your settings before going to

class!

Once the parameters are saved, you will see the session name and icon appearing

on the welcome window of the vPad for Flow. Join the session by entering your

Student ID and selecting the session.


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GENERAL OPTIONS

From this window, it is possible to Hide Student ID (The column in the Manage

participants window disappears), Show results when question ends, Disable

Microsoft Office security warnings for Flow questions, Order the Mobi reports by

Student ID or by Student last name, Minimize application upon starting a

question, Show help on start, and Enable large hall CPS Pulse support

(recommended for use with more than 500 participants).

The Auto save function allows you to keep an .html copy of your session

refreshing after each question. Note that you can change the .html extension into

.xls or .ods to edit it with Microsoft Excel or Open Calc.


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DETECT DEVICES

Detect devices is used when the Radio Frequency receiver is removed.

After reinserting the USB RF receiver, Detect devices will rescan the USB ports to

pick up the channel. This process is automatically launched when starting Flow.

Note that this function only detects hardware devices. Restart Flow to refresh the

latest selected WI-FI network.

LICENSE INFORMATION

Flow downloads with a 30-day trial period. This trial allows connection to up to 40

vPad for Flow applications through local or Internet connection. At the end of

this trial period, the vPad for Flow license drops to five vPads on local network.

To connect additional vPad for Flow devices after the trial period, you must

purchase a Flow vPad license. The license will be delivered on a USB drive to allow

you to transfer the license from one computer to another. vPad for Flow licenses

are available for sets of 20 vPads and 40 vPads. Extension packs of 10 and 50 vPad

for Flow licenses are also available.

The vPad for Flow USB license can be acquired in two ways. The first option is to

purchase the vPad for Flow license directly. The second option is to update your

Flow USB stick into a vPad for Flow USB license from getmyflow.com.

A special code to purchase is required.



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FLOW IS ALREADY UPDATED

Updates to the Flow software are free. When an update is available, the Flow is

already updated message will convert into Flow is available for update.

Download the Setup file and close Flow prior to launching the installation.

ABOUT FLOW

We recommend you to update the software when an update is available. The

About Flow windows will indicate the current version for support purposes.

HELP & SUPPORT

Help & Support displays the Flow User Guide.

EXIT

Click Exit to close the Flow application.

Be careful to save your session data and to enable the Auto-save function (See

page 47).

FLOW USER GUIDE — CONTACTS

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CONTACTS

We are committed to providing you with full satisfaction.

Technical Support

For technical support in EMEA and APAC, please contact:

[email protected]

For technical support in the USA and LATAM, please contact:

[email protected]

Business Inquiries

EMEA: [email protected]

APAC: [email protected]

LATAM: [email protected]

USA: [email protected]

mailto:[email protected]






FLOW USER GUIDE — CONTACTS

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eInstruction EduClick Flow user guide

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