Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer...
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Transcript of Effective Presentations Sandra L. Cruz-Pol, Ph.D. Professor Dept. of Electrical & Computer...
Effective Presentations
Sandra L. Cruz-Pol, Ph.D.Professor
Dept. of Electrical & Computer Engineering
Universidad de Puerto Rico, Mayaguez, PR
I give No Handouts
…to help the environment.
But you can download this ppt at
http://www.ece.uprm.edu/~pol/outreach.html
No matter how good is your work…
It will not have an impact on the science community unless you present it well!
Effective Presentations
1. Talk Contents Preparation Your Persona Time
2. Slides
3. Power Point®
• Idea: do an
outline.
Effective Presentations
1. Tallk Contents Preparation Your Persona Time
2. Slides
3. Power Point®
• Idea: do an
outline.
Talk: Contents
Should include only the most relevant infoPractice & make sure you make it
RelevantAttractive &VisibilityQualityGreat Finale
Talk: Preparation
Audience Type Information Type Outline & Data( Practice ! ) n
The Talk
Be punctualHandouts? (2-6 /page) Pure B/WNervous ?(focus on informing)
Consider using a non-laser pointerEnthusiasmGreat beginning & Happy endingTwo options:
forward presentationbackward presentation
Graduate committee order
Your Persona
Entertain:Visual Contact Vary tone of voice Move
DON’T Read Don’t speak in Singular.
Your Persona (cont…)
Dress appropriatelyRelax,
Be yourselfFocus on informing
Jokes – avoid unless your good at it.
Involve the audience
Time
Practice total time!Average: 1min/ slideBe ahead of time
Test equipment, distance, etc.Don’t say “ I’ll be brief ” !
Effective Presentations
TalkSlides Power Point® • Go
back to outline.• Relate
items
Slides
Options: print* or PCNumber them*
LanguageUse Speller! (but not enough)
Don’t overload -maximum 7 bullets
Slide
• Tables
• Program Codes
• Circuits
• Histograms
• Graphs
• Block Diagrams
Example 1
1st Qtr 2nd Qtr 3rd Qtr 4th QtrEast 20.4 27.4 90 20.4West 10.1 38.6 34.6 8.7North 51.2 46.9 42.1 37.5
Example 1 …(much better)
0
10
20
30
40
50
60
70
80
90
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
EastWestNorth
Example 2
First the program reads the dataThen computes using the modelCompares with measured data modifying
the model variables using MonteCarlo method
Keeps iterating until threshold is metEstimates parameters x, z
Example 2 …(much better)
Read Data
Compute w/model
Montecarloerror<0.1
x,z
No
Yes
Example: Size of graphics
Hour [hr]
Disdrometer-NCDC rain data comparison [SJ, Apr 05]
Rain
rate
[m
m/h
r]
Why waste all this space?
Format
use Landscape Format!Background Color
Light F slidesDark F PC :
Font ColorAvoid yellow, avoid
Font size ≥24– “seen on floor”red
green
Format (cont…)
Avoid too many colors
Avoid too many styles (fonts)
Avoid too many transitions
dizzy
Effectives Presentations
TalkSlides Power Point®
MS Power Point®
Use AutoContent Wizard (file>new)
Change all : View > Slide Master
Add Numbers: View> Header and footer
Figures Import figures from any application
(Copy/Paste) or “Print Screen”/Paste (copies to Clipboard)
Download logos (Right click on them, Save as)
Figures will look darker on Show & Prints Right click figure> Format Picture>
and increase Brightness to 60%.
Give proper CREDIT!
Save Mbytes!This will ease sending by email!
OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif
Format. Save a lot of space on your USB memory sticks! Up to 20x!!
How? Cut each Picture, then Paste Special in JPG or GIF Format.
Figures from clipboard
• Print Scrn key
Format Pictures
60% brightnessDefault 50% brightness-looks dark on screen
Figures
• Right one is set at 60% brightness -better.
Give proper CREDIT:• Both pictures are from NASA website
MS Power Point®
Use SpellerBut don’t trust it too much.Words like roll for role are not detected.
Chronometer (Slide Show>Rehearse Timings)
Will tell you average time in each slide.If more than 2 mins., add more slides!
MS Power Point®
Using fill to create 3D sphereMake circleFill Effects>Two Tones > from centerNo line color
Video & Sound
CD-Rom Internet Music CD
Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file.
Use Package for CD option Save as Movie
Power Point®
(Format >Background or > slide design (Format >Colors and Lines) (Slide Show> S. transitions) Handouts (use Pure B/W!!!) Example of contrast with Fill:
fj
dRTf se
g 21
,
fj
dRTf se
g 21
,
Avoid tedious
equations,unless vital
SUMMARY
Talk – Prepare, organize & practicen
Persona – Entertain, relax & professional
Slides – Clear & attractive Number ~ corresponding to minutes given.
Summarize main points
How important is your work?
You can see how many people cite your work in http://www.elsevier.com/authors/author-ser
vices#benefits--discountshttp://wokinfo.com/products_tools/products
/related/citationalerts/http://libguides.asu.edu/content.php?pid=1
1186&sid=97844http://scholar.google.com/
Funny Summarizing Video
http://www.youtube.com/watch?v=lpvgfmEU2Ck (4 mins.)
Orhttp://www.youtube.com/watch?v=
KbSPPFYxx3o (9 mins)
Good Luck!
Credits: Some pictures are from NASA, NOAA,and the Animation Factory
See this presentation athttp://ece.uprm.edu/~pol/outreach