Effective Planning &Scheduling

7/24/2019 Effective Planning &Scheduling

1/10


2/10

r

z1

Pre-Test

1.

A

milestone

is...

a.

A major

element or step

of a

project

b.

An individual

task

to

be

completed

in

a

project

c. The

final task

of

a

project

2.

What are

the

phases

of

the

project

life

cycle?

a.

Forming,

storming,

norming,

and

performing

b.

Beginning,

climax,

conclusion

c.

Conceptual,

planning,

execution,

and

termination

3.

True

or

False:

Projects are

the

sarne

as

other

kinds

of

work.

4.

True

or

False: A

Work

Breakdown

Structure

is

a

family

tree

that

graphically

breaks

down

an end

goal

or deliverable into

manageable

units.

5.

True

or

False:

Scope defines

what the

project

will or will

not encompass.

6.

True

or

False:

Projects

can

help

you

build

relationships.

7.

The

person

who

typically initiates

the

project

and

provides

the

authority

within

the

organization

is called...

a. The

project

manager

-b.

The

sponsor

c. The

subject matter expert

B.

The

_

is

the

formal

project

definition

document.

a.

Statement of

Work

b.

Charter

c. ImprovementProposal


3/10

i

zl

Session Five:

Case

Study

-

G*ing

Camnping

Level 1 Level 2

Level

3

Level

4


4/10

'_-_.:

4i

Case Study

-

Trip

to

Nerr* York

You and

your friend/spouse

are

planning

a

weekend

trip

to

New

York.

It

is up

to you

to

ensure

each

task

gets

completed in the

correct order.

Put

the

following

activities

into

the

proper

sequence

in

the table

and

identify

the dependency

relationship.

o

Book

flight

o

Research

hotels

.

Trip

to

New

York

o

Research

restaurants

o

Go to

airport

o

Plan

activities

-

o

Bookhotel

o

Book

car

o

Pack

suitcases

o

Determine

budget

o

Select dates

o

Renew

passports

o

Talk

to

travel

agent

Activity

Depends

On

Dependency

(ss,

Fs,

sF

&

FF)

1..

PW

1c1v

r\\@

+

2'

Dttan"r*

r*

Vwan

+

3.

*)eq

va4vi

t.r

4'

fl14@

rc

r.-/q,-,

yopk

5.

17h

4

6-

1WTW

ls

?|AAA+

C,

1

7.

Go

to

/vtww

r-.

?

B.

akuV

ru

-t\r4nJet

Xfrb

t.

9.

10.

1- 1-.


5/10

iEi

iJl

Task R*Iationships

Exercise

Now,

fill in the

dependency

table

for

the

camping trip

project.

Identify

the

dependencies

[predecessors,

successors,

parallel,

and series

activities)

that

exist

between

all tasks.

Activity

Depends

On

Dependency

(ss,

Fs,

sF

&

FF)


6/10

16l

CPM Exercise

Perform CPM

on

the

following

example. You

should

draw

the

network

diagram

using

the

activity-on-node

metho

d.

Task

Description

Time

required

(

days)

Predecessor

A Excavate

3

B

Lay

Foundation

4

A

c

Rough Plumbing

3

B

D Frame

1_0

B

E

Finish Exterior

8

D

F

lnstall

HVAC

4

D

G

Rough Electric

6

D

H

Sheetrock

8

C,E,F,G

lnstall Cabinets

5

H

J Paint

5

H

K

Final Plumbing

4

L

Final Electric

2

J

M

lnstall

Flooring

4

K,L

-

-

\.=

\o+

4Tr,^+Tp

@

*T*,

yfan,

1;-1\*

w*Wq

h^

-

I

[-

P-

Tt,l,".c

Voqe,

u


7/10

:a

PERT

Task No. Task

Name

To

T-

Tp

Te

A

Determine

budget

1

4

B

B

Select dates

1 2

6

C Renew

passports

1

2

6

D

Book

flight

1

1)

2

E

Research

hotels

2

4

6

F

Book

hotel

1 T

2

G

Book

car

1l

1l

2

H Plan

activities 2

8 T6

Pack suitcases 1

2

4

I

Go to airport

1 T

2


8/10

Gantt Chart Template

Dates

(t

a

o

tt)

o

u

A

B

c--^

D

E**

F

G---

H

I

i-*

1

5

10 15

20

25

30


9/10

lsi

Pre-Assignment

Revi*t#

You

were

asked

to

come

to this

workshop

with

an idea

for

a

project you

have been assigned

to do

or

would like

to do

(either

at

work

or

at home).

Take

ten minutes

to

think about

all

of

the

potential

risks

associated

with

the

project.

Fill

out

the Risk

Register,

detailing

all

of

the

potential

risks

surrounding

your

project,

regardless

of

whether

the

scope

is

well

defined

or

not. Don't

forget

to fill in all

of

the

fields

the

best

you

can

Proiect:

Risk

Description

Trigger

Probability

Impact

Response


10/10

Communication

Exercise

Fill

in the communication plan below

for your

pre-assignment project.

It

should

detail

five

or

six

pieces

of

communication

that need

to

happen,

the

person

who

needs

to

receive

the

communication,

the frequency

of

the communication,

and

the method

of

communication.

Example

What

Who/Target

Purpose

Frequency

Method(s)

Effective Planning &Scheduling

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