EDWARDSVILLE YMCA BREAKERS PRESENTS: The Heartland …€¦ · Results: Event results will be...

EDWARDSVILLE YMCA BREAKERS PRESENTS:

The Heartland Area Championship Swim Meet

March 17th-19th, 2017 Ozark LSC Sanction #OZ –

YMCA SC Sanction #

Assigned

Positions:

Meet Referee: John Lynch

Admin Referee: Dana LeVasseur

Meet Director: Dave Baggette

Safety Marshall: Marsha Billhartz

Location:

Charles Fruit Aquatic Center

6168 Center Grove Road

Edwardsville, IL 62025 618-656-436

Directions:

From I-270 exit 157 north. Take Hwy 157 approximately 3.5 miles north. Turn right onto Center Grove

Road. Go to the next stop light and take a left, entering into the District 7 Sports Complex. The Chuck Fruit

Aquatic Center will be on your left hand side. Parking is either the first left as you enter, or, you can go

through the gates and you will find more parking.

Facility:

A 50 meter pool separated by two bulkheads, creating an 8 lane and 6 lane, 25 yard competition courses

with competitive non-turbulent lane markers and electronic Timing System with touchpads, beep start

system and a full matrix lane scoreboard. A warm-up/warm-down pool is also available in the south pool

lane 8 while the meet is running. No cell phone use will be allowed in locker rooms.

Meet Safety: In accordance with the recommendations of USA Swimming and YMCA Swimming, this meet will

operate under the guidance of a Safety Marshall. Per USA and YMCA policy, cell phones with video

and video recording devices are prohibited in all locker rooms and from behind the blocks.

Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools,

athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches,

officials and/or spectators are present.

*******No deck changing permitted********

Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited.

Warm up: Warm up lanes will be assigned and posted on the Breakers website, www.edwyswim.org. 2016/2017

USA Swimming Rules and “Rules That Govern YMCA Swimming” will govern Procedures along with

our Area YMCA rules and bylaws. All unaccompanied swimmers must report to the meet referee prior to

warming up for the first session in which they are swimming. The meet referee shall instruct swimmer in

safety rules for meet and assign to warm up lanes.

Entries: ENTRY DEADLINE: Wednesday, March 8th, 2017 at 6:00 PM.

Exhibition swimming is prohibited. Swimmers may compete in seven total individual events during

the meet and two relay events per day. Each team may enter one (1) relay team per relay event. A

swimmer’s age as of December 1, 2016 determines the age group for competition. Swimmers must

meet all the Heartland Area YMCA and “The Rules that Govern Competitive Sports” eligibility

requirements. In individual events, a swimmer may only swim in one competitive age group. In case of

12 year olds, they may swim in the 15-21 events that are not being held in their age group. In relay

events, a swimmer may swim up one age group (or two age groups for 11-12’s only). The 8 & under

and 9-10 age groups cannot swim up 2 age groups. NO DECK ENTRIES PERMITTED.

Qualifying

Times:

An athlete must achieve the minimum qualifying time standard for each Championship Meet event in

which he/she enters. The qualification period for the Area Championship Meet is March 1st of the

preceding year (2016) through the last day of the 2017 Heartland Area Regional Championship Meets.

Qualifying times can be found in this packet and on the YMCA Heartland Area Swim Committee website,

http://www.teamunify.com/SubTabGeneric.jsp?team=reczzhascil&_stabid_=110586. Coaches must be

able to show proof of time through Hy-tek meet result if asked. SCM times will be accepted, but they

must be submitted as SCM times. HY-Tek conversion factors will be used as is the case with Y

Nationals. Y to SCM = 1.11, 400/500 800/1000 = .875, 1650/1500 = .997. SCM times will be seeded

after SCY times. No LCM times will be accepted.

Procedure: DO NOT SEND ANY ENTRIES VIA POSTAL MAIL!

Entries are to be submitted on HYTEK compatible format. All entries are to be sent via e-mail. If

submitting written entry please type a word file. You must include complete names and birthdates of

swimmers. E-mail your entry to [email protected] . If assistance is needed, please contact Bob

Rettle at 618-407-7665(C), or by email, [email protected]. Fees must be turned in before the

Friday evening session begins, or before the first session your swimmers compete in. Make check Payable

to EDWY Swim Team and send payments via postal mail to:

EDWY Breakers

17 Junction Dr #235

Glen Carbon, IL 62034

Coaches must review their entries, no changes will be allowed after Saturday, March 11th, 2017 at

10:00 PM. There will be NO exceptions since this is a pre-seeded meet. Meet information and TM

Event file at: www.edwyswim.org – Area Meet Tab

Coaches:

Per Heartland Area rules, only certified coaches and meet officials will be permitted on the main pool

deck during the meet. Coaches are not allowed behind starting blocks at the start of race. Coaches must

receive coaches’ clearance of certification from Aaron Heiss – [email protected]. Deck passes will

only be issued to qualified coaches that meet all certification requirements. There will be a hospitality

room for coaches and meet officials only.

Fees: $7.00 per individual event and $21.00 per relay and a $10.00 per swimmer surcharge.

Heat Sheet: Heat sheets will be sold for $15.00 for the entire weekend. This will include heat sheets for any returning

swimmers for Finals Saturday and Sunday night.

NO GATE ENTRY FEE INTO FACILITY

Eligibility:

Open to all swimmers who are YMCA members. Swimmers age as of December 1, 2016 will determine age group for the meet. Swimmers must compete in the age groups that fit their age group description.

“Swimming up” is permitted in relays as described in YMCA Rules.

Seeding:

The meet will be pre-seeded with Friday evening’s 200, 500 free, 200 and 400 IM will be swum in the

event order listed, but swum fastest heat to slowest heat. The 1000 and 1650’s are swum fast to slow.

tel:(500)%20800-1000

Results: Event results will be posted outside the hospitality room. Complete results will be available for coaches at

the conclusion of the meet and on the Breakers website: www.edwyswim.org under the 2017 Heartland

Area tab

Concessions: Full concessions will be available during the three-day event.

Vendors: Onsite vendors over the weekend.

• B & B Aquatics – Swim equipment and apparel.

• Fine Designs – Area Meet T-Shirts, Sweatshirts, etc – Will share Area Logo once completed

• St. Louis Digital – For pictures of your swimmers during competition.

Awards and

Scoring: Points and awards will be rewarded to the top 16 finishers in each

event.

Individual Events: 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1

Relay Events: 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2

Awards: Individual & Relays - 1st-8th place Championship Medals 9th-16th place Special Ribbons

Age Group Awards: 1st-3rd place Team Trophies, separate boys/girls

Team Awards: 1st-3rd place Team Trophies, boys/girls combined

All age group and team trophies will be presented after the conclusion of finals on Sunday (the 8 & Under

and 9-10 Age group will be given after their afternoon timed final session on Sunday). Coaches or a

predesignated parent only may pick up individual awards following the completion of finals. All teams will

receive one copy of total meet results on Sunday. Teams may bring 1 disk/thumb drive for computer results

of the meet to pick up Sunday with awards. Please be sure to label your device for pick up. During the meet,

results of each event will be posted in the team area for spectators and swimmers and on deck for coaches.

Swimming

Schedule:

All Friday night events are timed finals. Saturday and Sunday morning events will be swum as prelim/finals,

except for all of the Relays, the 1000, 1650 Freestyle, and the 200 Fly, Back, Breast events. ALL 8 &

UNDER AND 9-10 EVENTS WILL BE SWUM AS TIMED FINALS during the afternoon sessions.

• Swimmers who place in the top 16 of each prelim event on Saturday and Sunday will qualify for finals to be

swum that evening of prelims.

• Swimmers with at least one meet qualifying time will be granted one bonus swim. Swimmers are still

subject to meet and session event limits.

• Two alternates will be assigned to each event (next two swimmers after 16th place). Once a prelim event has

completed, the top 16 swimmers and the 2 alternates will be announced.

• Swimmers chosen for finals, consolation finals, or as alternates have 30-minutes to scratch once the

announcement has been made. If necessary, additional swimmers will be chosen and announced -- they will

have 30-minutes to scratch once chosen and announced.

• Any swimmer, other than an alternate, who qualifies for finals or consolation finals, who does not scratch,

and does not participate in the finals event, will be removed from participating in the remainder of the meet.

• In the event that there is a no show for finals, swimmers from consolation finals will be moved into finals,

and alternates will be moved into the consolation finals.

• Alternates will not be penalized for a 'no show' if called upon to participate in finals and they are not present.

• Girls will swim prelims in the North Pool and the boys will swim prelims in the South Pool

• All finals will be swum in the North Pool.

• The 10 and under session will be swam in the North Pool, but is subject to change based on the number of

entries.

• Declared false starts may be used for prelim, timed final and swim-off events.

• Declared false starts cannot be used for final or consolation final events.

• Official scratch sheets will be provided at the meet and must be turned in regardless of whether or not a team

has scratches for that session.

• Scratch sheets must be turned in to the Administrative Referee one (1) hour prior to the start of the session.

• A no-show in prelims or a timed finals event only removes that swimmer from that event. A no show in a

finals event will remove that swimmer from the remainder of the meet.

• This will be an USA Swimming approved meet. Those teams that want their swimmers swims observed and

times recorded in the USA Swimming data base (SWIMS) must provide the name (first, middle, last), date

of birth, and USA Swimming athlete registration number with their meet entries. Please do not build an ID

in Team Manager if the swimmers are not registered with USA Swimming as this will delay the process of

getting times submitted into SWIMS.

• Senior Awards will be given on Saturday near the end of or at the end of the Preliminary Session.

Time Trial:

• Time trials will be held at the end of the session each day of the meet for events 500 yards and down.

• Swimmers participating in time trials must be 12 years or older and have a current swim time meeting the

13-14 age group Heartland area qualifying time.

o Only open to those entered into the Heartland Area Meet

o Time trial fees are as follows: $10 per splash, $25 per relay.

Rules: The 2016/2017 USA Swimming Rules shall govern this meet as dictated by “Rules That Govern

YMCA Swimming”.

• No flash or lighted cameras, smart phones, tablets, or other devices may be used at any time during the

meet.

• No shaving will be allowed on meet premises.

• No recording devices, cameras, including cell phones, of any type will be allowed in the locker rooms or

behind the blocks.

• Smoking is PROHIBITED on all District 7 facilities.

• NO SWIM BAGS in the Spectator mezzanine area.

• Failure to follow these rules will result in immediate removal from the Aquatic center and denial of reentry.

Bull Pen: All Swimmers in 10 and under events must report to the bullpen. Swimmers are REQUIRED to report to the

ready room during finals. There will be NO bullpen on Friday night or during Prelims, swimmers will report

to the blocks when event is called.

Important

Dates: Wednesday, March 8th, 2017 – Entries Due

Saturday, March 11th, 2017 – Deadline for changes to entries

Wednesday, March 15th, 2017 – Psych Sheet posted on website (If all call ups are completed to fill meet)

Wednesday, March 15th, 2017 – Warm up Schedule Posted based on swimmers entered per team

Meet Information: Seating for 499 Spectators in the mezzanine area above the pools. Swimmers must use the pool deck to

keep their swim bags and other belongings.

• Meet Programs will be sold for $15.00 for the entire meet, including the Finals for Saturday and Sunday

evening.

• Final Heat Sheets will be made available before the beginning of the Finals warm Up Sessions start.

• No entry fee into the Aquatic Center for the meet.

• Swimmers in the 500, 1000, and the 1650 freestyle must provide their own lap counters.

• Teams will be asked to provide timers. The number of timers will be based on the entry size.

Crash Area: There will be a gym for swimmer and spectator crash area and pool deck to be used as crash area for the

swimmers only. All swimmers must use the POOL DECK as their crash area to keep their swim bags. The

gym will be available for team crash area. Each team will be assigned a designated area based upon the

number of athletes participating in the meet. The spacing of the designated area will be marked, and may not

be altered. Lawn chairs may be brought into each team's designated area. No cots or tents will be allowed

in the crash area. Parents and swimmers will not be allowed to set up a crash area in the spectators’ area, in

walk ways, in any designated exit areas, or other unauthorized areas as designated by the Chuck Fruit

Aquatic Center Staff.

Officials: Each team is required to supply certified officials for the Area Swim Championships. A separate form

related to officials is attached and must be sent to:

John E Lynch, Jr.

12 Joan Dr.

New Baden, IL 62265

618-792-4222 (cell)

E-mail: [email protected]

E-mail submissions for officials will be accepted in lieu of the paper form. Officials’ submissions via e-mail

should be made to [email protected] An officials form must be received by John Lynch, no later

than March 8th, 2017, 8 pm or your team will be subject to the $100.00 late fee for the Area Meet. Failure to

return this form will result in your team not being entered in the Area Meet.

Liability:

The Edwardsville YMCA, District 7 School District, Chuck Fruit Aquatic Center and the Heartland Area

Swim Committee do not assume any responsibility for injury and lost or stolen articles.

Time Schedule:

NOTE: The timeline may be adjusted as necessary depending on number of entries received

Fri., March 17th, 2017 – Timed Finals

All Age Groups

4:30-5:50 P.M. Warm ups

5:00 P.M. Officials Meeting

5:45 P.M. 1st Event Called

6:00 P.M. Meet Begins

Immediately following last event— Time Trial

Immediately Following Time Trial - Mandatory Coaches Meeting

Sat., March 18th, 2017 - PRELIMS

11 and OLDER Only

6:30-7:50 A.M. Warm Ups

7:00 A.M. Officials Meeting

7:30 A.M. Scratch/Relays Due

7:50 A.M. 1st Event Called 8:00 A.M. Meet Begins

Official scratch sheets must be turned in regardless of whether or not a team has scratches for that session.

Sat., March 18th, 2017 – TIMED FINALS

8 and UNDER with 9-10 Age Group

11:00-12:15 P.M. Warm Ups


11:30 A.M. Scratch/Relays Due 12:15 P.M. 1st Event Called 12:30 P.M. Meet Begins


Sat., March 18th, 2017 –FINALS

11 AND OVER ONLY

4:00-4:50 P.M. Warm Ups (see schedule)




Immediately following last event— Time Trial (if necessary)

Sunday, March 19th, 2017 - PRELIMS

11 AND OVER ONLY

6:30-7:50 A.M. Warm Ups



7:50 A.M. 1st Event Called 8:00 A.M. Meet Begins


Sunday, March 19th, 2017 – TIMED FINALS

8 and UNDER with 9-10 Age Group

11:00-12:15 P.M. Warm Ups



12:15 P.M. 1st Event Called 12:30 P.M. Meet Begins


Sunday, March 19th, 2017 –FINALS

11 AND OVER ONLY

4:00-4:50 P.M. Warm Ups (see schedule)




Immediately following last event— Time Trial (if necessary)

Friday Night Timed Finals

Girls Qualifying Time Event Qualifying Time Boys

1 2:44.95 11-12 200 Individual Medley 2:48.30 2



7 2:22.97 11-12 200 Free 2:26.51 8

9 6:11.68 13-14 500 Free 5:38.90 10

11 6:04.99 15-21 500 Free 5:37.01 12

Saturday AM Prelims


13 1 entry per team 11-12 200 Free Relay-Timed Final 1 entry per team 14



19 2:12.70 13-14 200 Free 2:08.40 20

21 2:12.46 15-21 200 Free 1:58.99 22

23 1:26.10 11-12 100 Breast 1:31.05 24

25 2:59.99 13-14 200 Breast – Timed Final 2:49.50 26

27 2:58.99 15-21 200 Breast – Timed Final 2:41.50 28

29 34.70 11-12 50 Back 35.68 30

31 1:10.01 13-14 100 Back 1:08.10 32

33 1:07.05 15-21 100 Back 1:02.50 34

35 1:20.50 11-12 100 Fly 1:20.52 36

37 1:10.10 13-14 100 Fly 1:06.90 38

39 1:09.50 15-21 100 Fly 1:03.98 40

41 28.93 11-12 50 Free 29.35 42

43 27.44 13-14 50 Free 26.25 44

45 27.05 15-21 50 Free 23.70 46

47 1 entry per team 13-14 400 Medley Relay-Timed Final 1 entry per team 48


51 22:50.9914:14.00 13-14 1650 Free – Timed Final13-14 1000 Free – Timed Final

22:05.0013:45.00 52

53 22:07.0113:54.04 15-21 1650 Free – Timed Final15-21 1000 Free – Timed Final

21:47.0112:30.00 54

Saturday PM Timed Finals


101 1:37.42 9-10 100 Breast 1:42.80 102

103 21.50 8&U 25 Back 21.99 104

105 38.65 9-10 50 Back 39.48 106

107 21.11 8&U 25 Fly 20.95 108

109 1:44.69 9-10 100 Fly 1:45.50 110

111 40.65 8&U 50 Free 41.55 112

113 32.78 9-10 50 Free 33.39 114

115 1 entry per team 8&U 100 Free Relay 1 entry per team 116

117 1 entry per team 9-10 100 Free Relay 1 entry per team 118

Saturday Evening Finals


19 Top 16 Prelims 13-14 200 Free Top 16 Prelims 20


23 Top 16 Prelims 11-12 100 Breast Top 16 Prelims 24

29 Top 16 Prelims 11-12 50 Back Top 16 Prelims 30



35 Top 16 Prelims 11-12 100 Fly Top 16 Prelims 36






Sunday AM Prelims





61 1:04.50 11-12 100 Free 1:05.90 62

63 1:00.87 13-14 100 Free 56.99 64

65 59.01 15-21 100 Free 51.99 66

67 38.19 11-12 50 Breast 39.41 68

69 1:20.95 13-14 100 Breast 1:16.99 70

71 1:21.50 15-21 100 Breast 1:09.50 72

73 1:16.04 11-12 100 Back 1:17.36 74

75 2:38.05 13-14 200 Back – Timed Final 2:32.85 76

77 2:34.50 15-21 200 Back – Timed Final 2:25.01 78

79 2:31.05 13-14 200 IM 2:25.50 80

81 2:29.25 15-21 200 IM 2:16.39 82

83 32.97 11-12 50 Fly 34.10 84

85 2:50.95 13-14 200 Fly – Timed Final 2:40.95 86

87 2:58.99 15-21 200 Fly – Timed Final 2:20.99 88



93 22:50.99 13-14 1650 Free – Timed Final 22:05.00 94

95 22:07.01 15-21 1650 Free – Timed Final 21:47.01 96

Sunday PM Timed Finals


119 38.60 9-10 50 Fly 39.34 120

121 1:49.49 8&U 100 IM 1:56.47 122

123 1:24.61 9-10 100 IM 1:29.35 124

125 17.35 8&U 25 Free 17.75 126

127 1:15.01 9-10 100 Free 1:16.65 128

129 24.77 8&U 25 Breast 25.05 130

131 44.05 9-10 50 Breast 45.80 132

133 1:25.99 9-10 100 Back 1:27.92 134

135 1 entry per team 8&U 100 Medley Relay 1 entry per team 136

135 1 entry per team 9-10 200 Medley Relay 1 entry per team 136

Sunday PM Finals


61 1:03.27 11-12 100 Free 1:05.00 62

63 1:00.01 13-14 100 Free 56.12 64

65 58.23 15-21 100 Free 51.34 66

67 38.29 11-12 50 Breast 38.69 68

69 1:19.99 13-14 100 Breast 1:16.82 70

71 1:21.24 15-21 100 Breast 1:09.04 72

73 1:06.68 11-12 100 Back 1:02.64 74

79 2:30.81 13-14 200 IM 2:25.38 80

81 2:28.48 15-21 200 IM 2:16.31 82

83 32.36 11-12 50 Fly 33.75 84

Heartland Area YMCA Championships

March 17th - 19th, 2017 Chuck Fruit Aquatic

Center, Edwardsville, Illinois

Complete this form and mail with your entry file and fees with check made payable to EDWY Swim

Team to:

EDWY Breakers

17 Junction Dr #235

Glen Carbon, IL 62034

Summary of Fees:

# Individual Entries ______ x $7.00 = ________

# Relay Entries ______ x $21.00 = ________

# Swimmers ______ x $10.00 = ________

Total: ________

Name of Team: ______________________________ Code: ________

Head Coach: ______________________________ Phone: ________________

Email Contact: _________________________________________________

Certified Coaches Attending the Meet:

1. __________________________________________________________

2. __________________________________________________________

3. __________________________________________________________

4. __________________________________________________________

In consideration of this entry and its acceptance, I intending to be legally bound, hereby cosign, waive and release

any and all rights and claims for damages which may occur against the Heartland Area Swim Committee,

Edwardsville YMCA, District 7 School District, Chuck Fruit Aquatic Center Facility, and their representatives,

employees, volunteers, or successors for any and all injuries suffered by me or any contestants or spectators or

representatives in said meet, as a representative of my club and/or association.

__________________________________________ ___________________

Executive Director Date

__________________________________________ ___________________

Head Coach Date

Heartland Area Swimming Championships

Officials for Area Championships 2017

Each team is required to supply Certified Officials for the Area Swim Championships. This

completed form is part of your team’s entry process. Without this form, your team is NOT

CONSIDERED ENTERED into the Area Championships and you are subject to the $100 late fee for

the Area Meet.

Officials needed by each team:

Team: _____________________________________________________________________

Officials’ Names Certification

Level 1 or 2

Available Saturday? Available Sunday?

1.

2.

3.

4.

5.

6.

7.

8.

9.

Thank you.

Please return this form to:

John E Lynch, Jr.

12 Joan Dr.

New Baden, IL 62265 618-792-

4222 (cell).

E-mail: [email protected]

This form must be received by Wednesday March 8th, 2017 at 8pm.

Email Submissions are preferred.

YMCA Sanctioned Championship Meet

Declaration Form

Meet Name: ____________________________________________________________________

Meet Date(s): ____________________________________________________________________

Meet Location: ____________________________________________________________________

Participating YMCA: _________________________________________________________________

YMCA Address: ____________________________________________________________________

Head Coach: ____________________________________________________________________

Coaches Attending: ___________________________________________________________________

Meet Referee: ____________________________________________________________________

Entry Contact Name: _________________________________________________________________

E-Mail Address: ___________________________________________________________________

Phone: ___________________________________________________________________

I attest that all swimmers representing the YMCA above are full privilege members of the YMCA. I

also attest that all coaches representing the YMCA above hold current certifications in CPR, First Aid,

Coaches Safety Training and Principles of YMCA Competitive Swimming and Diving.

_____________________________________ ______________________________

Name of Head Coach Signature of Head Coach

_____________________________________ ______________________________

Name of YMCA Director or Designee Signature of Director or Designee

Please turn this form in with your fees.

EDWARDSVILLE YMCA BREAKERS PRESENTS: The Heartland …€¦ · Results: Event results will be...

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