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Colchester Public SchoolsProposed Budget

2014-2015

Ronald Goldstein, ChairmanDonald Kennedy, Vice-Chairman

Jeffry P. Mathieu, Superintendent of SchoolsBarbara Gilbert, Director of Teaching and Learning

Presentation to the Board of FinanceMarch 5, 2014

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Goals of Our Presentation

• Compare Colchester to Other Towns in Connecticut• Show Major Budget Increase Areas

– Capital – Facilities and Grounds– Transportation– Tuition– Instruction– Salaries

• Grants• Technology• Stipends

• A Close Look at Class Size• Why is Our Budget Increasing?

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Colchester “Conquers” The Challenges

Yankee Institute for Public Policy

June 14, 2013

“Colchester educated its students most efficiently of the 111 districts reviewed, spending only $129,099 over 13 years.”

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DRG RANK DISTRICT2012-13

PER PUPIL EXPENDITURE

1 East Granby 16,3002 Milford 15,8093 Windsor 15,5824 Old Saybrook 15,4565 East Lyme 15,3616 Wallingford 15,1257 Branford 15,1068 Waterford 14,8969 Clinton 14,58410 Newington 14,52511 Bethel 14,35812 East Hampton 14,29713 Berlin 14,03314 Wethersfield 13,74015 Stonington 13,72716 Rocky Hill 13,33317 North Haven 13,15018 Ledyard 13,04719 Cromwell 12,98420 COLCHESTER 12,79421 Watertown 12,73222 Southington 12,50423 Shelton 12,44024 New Milford 12,231

TOTAL: 338,114

Average: 14,088

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Surrounding Towns Rank DISTRICT PER PUPIL EXPENDITURE

notes 1 District 18 (Lyme/Old Lyme) 17,6652 Chester 15,4503 East Lyme 15,361

PK-12 4 Windham 15,3155 Essex 15,1586 Bozrah 15,1537 Columbia 15,0858 Bolton 14,956

PK-12 9 Lebanon 14,635PK-12 10 Norwich 14,549

11 Salem 14,46612 East Haddam 14,387

PK-12 13 East Hampton 14,297PK-12 14 Middletown 14,058PK-12 15 Montville 13,972

16 Franklin 13,848PK-12 17 Glastonbury 13,322PK-12 18 Portland 13,109

19 Andover 13,096

PK-12 20 COLCHESTER 12,79421 Hebron 12,27122 District No. 8 11,95823 Marlborough 11,295

TOTAL: 326,200

Average: 14,183

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2012-2013Average Per Pupil Expenditure

Series111,500

12,000

12,500

13,000

13,500

14,000

14,500

15,000

15,500

14961

1418314088

12794

Connecticut Surrounding TownsDRG Colchester

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1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-150%

1%

2%

3%

4%

5%

6%

7%

8%

9%

10%

11%

12%

13%

14%

15%

7.01%

6.03%

5.41% 5.24%

8.95%

10.22%

11.19%

4.51%

3.24%

5.76%

7.49%

4.40%

2.98%

1.55%

3.31%3.86%

0.41%

4.14%

3.39%

COLCHESTER PUBLIC SCHOOLSPERCENTAGE BUDGET INCREASE

BUDGET YEARS 1995 - 2015*

BUDGET YEAR

*All years represent Original Adopted Budget except FY 2014-2015 - Proposed Budget. FY 2010-2011 and FY 2009-2010 Adopted Budget include $1,932,716 of Federal ARRA - State Fiscal Stabilization funds and FY 2011-2012 Adopted Budget includes $550,000 of Federal Jobs Bills funds provided directly to the Board of Education.

8.49%

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2014-15 TO 2013-14 COMPARISON

BUDGET 14-15 BUDGET 13-14 (DECREASE) INCREASE PERCENT CHANGE

SALARIES 24,520,467 24,122,301 398,166 1.65%

BENEFITS 6,935,434 6,929,997 5,437 0.08%

INSTRUCTIONAL 1,170,358 1,078,158 92,200 8.55%

TRANSPORTATION 2,547,359 2,402,684 144,675 6.02%

PROFESSIONAL SERVICES 313,533 293,199 20,334 6.94%

PROPERTY/LIABILITY INSURANCE 119,446 114,587 4,859 4.24%

OFFICE SERVICES 372,459 391,285 (18,826) -4.81%

TUITION 2,162,577 1,901,799 260,778 13.71%

FACILITIES & GROUNDS 1,791,733 1,672,224 119,509 7.15%

CAPITAL OUTLAY 300,000 4,700 295,300 6282.98%

PAYMENT TO DEBT SERVICE FUND 167,872 165,120 2,752 1.67%

GRAND TOTAL 40,401,238 39,076,054 1,325,184 3.39%

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Salaries60.69%

Benefits17.17%

Instructional2.91%

Transportation6.30%

ProfessionalServices0.78%

Insurance0.30%

Office Services0.92%

Tuition5.35%

Facilities&

Grounds4.42%

CapitalOutlay0.74%

Debt ServiceFund

0.42%

Salaries - $24,520,467 Benefits - $ 6,935,434 Instructional - $ 1,170,358 Transportation - $ 2,547,359Professional Services - $313,533 Insurance - $119,446 Office Servcies - $372,459 Tuition - $2,162,577Facilities & Grounds - $1,791,733 Capital Outlay - $300,000 Debt Service Fund - $167,872

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Superintendent - Administrative Team First Round Reductions

Reductions to School/Department Requests

Amount Reduced

Certified Staff: New Positions -$101,959

Certified Staff: Existing Positions -29,106

Stipends: New -11,368

Classified Staff: Existing and Reallocated Positions

-82,650

Software and Licensing -13,065

Grounds Maintenance Supplies -4,000

Facilities -33,000

Employee Benefits Coordinator (shared) -22,425

Technology and Equipment -74,711

Capital -700,000

Total Reductions -$1,072,284

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Critical Needs Requiring Increased Funding

• Capital• Facilities and Grounds• Transportation• Tuition• Instruction• Salaries : Technology Personnel

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BACON ACADEMYInstall Split AC System – Server Room 22,000Install Grease Trap Interceptor in Academy Cafe 7,500Boiler #2 – Replace Leaking Sections 15,000Roof Repairs – Multiple Locations 20,000HVAC Repairs 35,500TOTAL 100,000

WILLIAM J. JOHNSTON MIDDLE SCHOOLExterior Window Blind Replacement / Door Shades 60,000HVAC Repairs 20,000Phone / Intercom System Replacement 78,000Building A Entrance – Railing Installation 8,000Window Repairs 22,000TOTAL 188,000

JACK JACKTER INTERMEDIATE SCHOOLZone Valves Replacements - Heating System 12,000

TOTAL 12,000

Capital Budget Increases Remaining after Superintendent Cuts

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FY 2014-2015PROPOSED

BUDGET

FY 2013-14ADOPTEDBUDGET

INCREASE/(DECREASE)

PERCENTCHANGE

PROTECTIVE CLOTHING 300 0 300 100.00%

RECYCLING 29,586 31,300 (1,714) -5.48%

WATER/SEWER 52,950 55,722 (2,772) -4.97%

BUILDING & GROUNDS CONTRACTS 117,607 113,461 4,146 3.65%

PROFESSIONAL & OTHER SERVICES 32,315 30,052 2,263 7.53%

CLEANING/REPAIRING MAINTENANCE 153,164 72,895 80,269 110.12%

VEHICLE MAINTENANCE 550 500 50 10.00%

MAINTENANCE SUPPLIES 86,301 66,226 20,075 30.31%

GROUNDS MAINTENANCE SUPPLIES 26,400 25,400 1,000 3.94%

CUSTODIAL SUPPLIES 75,160 67,727 7,433 10.97%

HEATING FUEL 442,650 441,513 1,137 0.26%

ELECTRICITY 726,142 735,732 (9,590) -1.30%

PROPANE 500 800 (300) -37.50%

GASOLINE 1,950 1,950 0 0.00%

BUILDING LEASE 25,858 22,246 3,612 16.24%

DUES AND FEES 600 0 600 100.00%

SOFTWARE LICENSING/SUPPORT 3,700 3,700 0 0.00%

FURNITURE & FIXTURES 3,000 3,000 0 0.00%

EQUIPMENT 13,000 0 13,000 100.00%

TOTAL FACILITIES & GROUNDS 1,791,733 1,672,224 119,509 7.15%

FACILITIES AND GROUNDS2014-2015

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FY 2014-2015PROPOSED

BUDGET

FY 2013-14ADOPTEDBUDGET

INCREASE/(DECREASE)

PERCENTCHANGE

REGULAR TRANSPORTATION 1,180,731 1,137,992 42,739 3.76%

SPECIAL EDUCATION 964,057 841,430 122,627 14.57%

VOCATIONAL EDUCATION 142,643 146,741 (4,098) -2.79%

TRAVEL 44,078 42,171 1,907 4.52%

FUEL 214,150 230,400 (16,250) -7.05%

VEHICLE MAINTENANCE 1,700 1,700 0 0.00%SOFTWARE LICENSING & SUPPORT 0 2,250 (2,250) -100.00%

TOTAL TRANSPORTATION 2,547,359 2,402,684 144,675 6.02%

TRANSPORTATION2014-2015

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FY 2014-15PROPOSED

BUDGET

FY 2013-14ADOPTEDBUDGET

INCREASE/(DECREASE)

PERCENTCHANGE

     TUITION - VO-AG 86,400 103,896 (17,496) -16.84%TUITION - PUBLIC 918,812 959,211 (40,399) -4.21%TUITION - PRIVATE 831,438 491,482 339,956 69.17%TUITION - STATE AGENCY PLACEMENT 0 112,962 (112,962) -100.00%

TUITION - MAGNET SCHOOLS 325,927 234,248 91,679 39.14%         

TOTAL TUITION 2,162,577 1,901,799 260,778 13.71%

TUITION2014-2015

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Vo-Ag School Enrollment

Grade 2014-15* 2013-14 2012-13 2011-129 5 4 4 3

10 2 2 2 311 2 2 3 412 3 3 4 0

Subtotal 12 11 13 10

* Proposed enrollment

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Magnet School EnrollmentGrade 2014-15 2013-14 2012-13 2011-12PreK 3 7 7 0 0PreK 4 5 5 5 6

K 2 8 8 21 8 7 2 12 6 5 1 53 5 2 4 04 2 3 0 05 3 1 0 06 1 10 6 67 10 8 7 28 8 8 2 09 7 7 12 4

10 7 14 5 111 14 4 0 512 4 1 3 3

TOTAL 89 90 55 35

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INSTRUCTIONAL2014-2015

 

FY 2014-15PROPOSED

BUDGET

FY 2013-14ADOPTEDBUDGET

INCREASE/(DECREASE)

PERCENTCHANGE

CLASSROOM SUPPLIES 253,537 251,318 2,219 0.88%OTHER SUPPLIES 142,893 108,534 34,359 31.66%TEXTBOOKS 135,589 131,734 3,855 2.93%LIBRARY BOOKS 29,812 17,000 12,812 75.36%PERIODICALS 3,058 3,557 (499) -14.03%

PROFESSIONAL DEVELOPMENT 33,308 32,580 728 2.23%

INSTRUCTIONAL PROGRAM IMPRVMT 41,795 20,095 21,700 107.99%PUPIL SERVICES 171,620 172,252 (632) -0.37%DUES AND FEES 62,713 39,468 23,245 58.90%

PROFESSIONAL & OTHER SERVICES 119,393 120,184 (791) -0.66%

CURRICULUM IMPLEMENTATION 44,104 100,084 (55,980) -55.93%

SOFTWARE LICENSING & SUPPORT 69,968 71,212 (1,244) -1.75%EQUIPMENT 62,568 10,140 52,428 517.04%

       

TOTAL INSTRUCTIONAL 1,170,358 1,078,158 92,200 8.55%

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SALARIESStaffing / Salary Funding Increases

Location New Position F.T.E.

District IT Network Engineer 1.0

District IT Technology Integration Specialist (partially reallocated)

1.0

CES Paraprofessional PK .50

TOTAL: 2.50

Location Formerly Grant- Funded Position F.T.E

JJIS Paraprofessional 1.0

BA Paraprofessional 1.0

District Early Childhood Coordinator 0.25

TOTAL: 2.25

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Technology PositionsCurrent Employees FTE

13-14Proposed FTE

14-15Salary

Increase / Decrease

Director of Technology 1.0

Director of Technology

1.0

Network Engineer 1.0 An Additional Network Engineer

2.0 +$80,000

IT Technician 1.0 IT Technician -1.0 -$31,000

-- -- Technology Integration Specialist

+1.0 +$65,000

CURRENT EMPLOYEES: 3 TOTAL PROPOSED EMPLOYEES: 4

Total salary increase: $114,000

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STAFFING PROPOSAL

* The position is not included in the funding of the FY 14-15 Superintendent’s proposed budget. This is being presented as a shared position.

Location Position F.T.E.

Town and BOE Position

*Employee Benefit Coordinator

50/50 Split with Town of Colchester

Stipends Not Previously Funded

Position School Reason Amount

Club Advisor (GSA) BA Long existing club, unpaid in the past

$ 1,916

World Language Department Rep.

BA Paid position years ago, unpaid due to budget cuts.

Has been monitored by a Bacon Administrator.

$1,916

Fencing Coach BA Long existing club, unpaid in the past

$3,067

Unified Theatre Director

WJJMS Long existing club, unpaid in the past

$1,015

Invention Convention Advisor JJIS

Long existing club, unpaid in the past $472

TOTAL $ 8,386

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A Close Look at Class Size

• History of teacher reductions to match student enrollment decline

• K-5 classroom size– Quality teaching and maximizing learning

• Secondary class size– Electives and applied academics– Comprehensive High School concept– Limitations of teaming and leveled courses

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Student Enrollment & Teacher Reductions K-12

Year

Change in Number of Students from

Previous Year

Change in Number of Teachers from Previous Year

Projected 2014-2015 -142* -1.6 FTE

2013-2014 -124 -2.6 FTE

2012-2013 -135 -7.7 FTE

2011-2012 -85 -3.8 FTE

2010-2011 -115 -9.0 FTE

2009-2010 +28 -1.4 FTE

2008-2009 -50 -1.6 FTE

2007-2008 -16 -1.0 FTE

TOTALS: -639 -28.7

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Staffing vs. Declining Enrollment

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 140

50

100

150

200

250

300

350

ENROLLMENT VS STAFFING COMPARISON

Enrollment x10Certified Instructional Staff

YEAR

NU

MB

ER

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Staff Reductions 2014-15

School F.T.E. Department Reasons Net Total

CES -0.2 Music TeacherRetirement, Reduced Enrollment -0.2

JJIS -1.0 Third Grade Teacher Reduced Enrollment -1.0

WJJMS -0.2-1.0

PE TeacherParaprofessional

Reduced Enrollment -0.2-1.0

BA -0.2-1.0

PE TeacherParaprofessional

Reduced Enrollment -0.2-1.0

DISTRICT -1.0 Technician Reallocation of Staff -1.0

Net Total Positions = - 4.6

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K-5 Classrooms Per GradeGrade 2007-8 2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15

K 11 11 11 10 9 8 8 (full)

8 (Full)

1 12 12 10 11 10 9 8 8

2 11 11 11 10 11 10 8 8

3 11 11 11 10 10 11 9 8

4 11 10 11 11 9 9 10 9

5 10 11 10 11 10 9 9 10

In the past 7 years, CES has moved 3 teachers out of grades 1,2 into K to accommodate full-day K and also reduced 7classrooms. JJIS has reduced by 5classroom teachers. K-5 has also cut PE, Art, and Music by partial staff to reflect reduced class enrollment, in addition to .5 technology teacher and .5 enrichment teacher. These data do not include additional reductions at WJJMS and BA.

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K-5 Average Classroom Sizes

07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15

K 20 19 21 20 20 21 19 18

1 19 19 22 21 20 19 21 19

2 22 21 19 21 20 20 22 20

3 20 22 22 21 20 20 22 22

4 22 22 22 21 24 22 22 21

5 23 22 22 22 24 23 22 22

State Class Size Average (most recent data)K: 18.5 2: 19.7 5: 21.6

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Grades 6-12 Course Enrollment

• Scheduling, choices, electives• Increased credit requirements• Comprehensive High School offerings• Middle School feeder courses

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Class Size Range Grades 6-8

Grade 6 Math: 15-28 English: 17-22Grade 7 Math: 15-24 Pre-Algebra: 25-32

English 14-28 Algebra: 9Grade 8 Math: 15-25 Algebra: 24-28

English 17-28 Sample elective area average class sizes:World Language: 24 PE: 23 FCS: 15

State class size average Grade 7 = 20.3 Algebra I = 18

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Average Class Size : Grades 9-12

• College prep (level 2)average class size: 20 for core academic areas

• Applied academics average class size: 16• Community activism classes: 30 • PE classes: 30• AP average class size: 14• Remedial classes in English and math,

average class size: 13

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Why is Our Budget Increasing?

These are not enrollment driven:– State mandates (special education, magnet

schools, testing, curriculum, teacher evaluation)– Salaries (Colchester remains near the bottom of

our DRG)– Health Insurance (nationally increasing)– Fixing and maintaining our buildings– Demands of technology – Community Expectations for Success

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Community Expectations for Success are Not Enrollment Driven

• CMT Scores Demonstrate WJJMS is an Excelling School.

• BA Named to AP Honor Roll• Students from JJIS performed at the HOT

School 2013 Summer Institute• Collaboration for Colchester’s Children (C3)

has identified strong K growth in reading over time– the result of improved Preschool opportunities and full day kindergarten.

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Expectations for Reading Success Are Not Enrollment Driven

Kindergarten September ’06

February ’07

May ’07 September ’07

February ’08

May ‘08

At grade level

90 – 40% 107 – 48% 143 – 65% 122 - 56% 132 – 60% 149 – 68%

Kindergarten September ’08

February ’09

May ’09 September ’09

February ’10

May ‘10

At grade level

101 – 49% 121 – 58% 153 – 75% 130 - 55% 156 – 66% 169 – 73%

Kindergarten Fall 2012 Winter 2013

Spring 2013

Fall 2013 Winter 2014

At grade level

125 – 74% 120 – 71% 116 – 69% 117 – 73% 132 – 85%

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Early ChildhoodEarned $1,167,742C3 Grants Received Include:School ReadinessDiscoveryCommunity ConversationsEarly Literacy PartnershipCapital Improvement GrantSDE Matching FundsQuality Enhancement Funding

Beyond Tax Dollars…FY 2007-2008 – FY 2013-2014

Competitive Grants Earned $761,361

Since 2008 to technology, arts, health, literacy, FCS, and school climate

PartnershipsCollaborative for Colchester’s Children (C3) and Graustein Memorial FundColchester CARES (C2)Head Start ProgramParent Teacher Organizations FundingColchester Learning Foundation Mini-GrantsRegional Calendar and Staff DevelopmentTown Agencies

A total of

$1,929,103 competitive dollars

has been earned,

though we continue to

seek new grants each

year.

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Colchester “Conquers” The Challenges

Yankee Institute for Public Policy

June 14, 2013

“Colchester educated its students most efficiently of the 111 districts reviewed, spending only $129,099 over 13 years.”