EDMS - Engineering Data Management System Electronic Documents Management System

Introduction to EDMS (slides):https://edms.cern.ch/document/110709

examplehttps://edms.cern.ch/

Proposal (to get your comments):Introduce LCD project as “tree structure” in EDMS

… and before you protest too much …NB. A full-text search engine for EDMS is being developed, is close to being released

Linear Collider Detector Project

Project Breakdown Structure

Project Management

General Presentations

Meetings

Detector Subsystems

Offline Computing and Analysis

Infrastructure

Integration and Installation

Conceptual Design Report

ILC Reports

Tracking Systems Vertex Detector Silicon Tracker Time Projection Chamber

Electromagnetic Calorimeter

Hadron Calorimeter

HCAL prototype

Magnet

Muon System

Time Stamping

Near-Beam Systems

Electronics and DAQ

Detector Subsystems

Detailed LCD Breakdown Structure in EXCEL Fileuploaded “here” in INDICO

http://indico.cern.ch/getFile.py/access?contribId=4&resId=0&materialId=1&confId=65847

Creation date

Project Document number

Title StatusEDMS internal ref. Author(s)

Document type

A document in the EDMS

Attached file(s)

Copied from https://edms.cern.ch/document/110709

Document “Cycle” – simple version (my preferred one...)

Some Key Features (non-exhaustive):• material is kept in a common place

• material is accessible to everyone

• back-up is automatic (and guaranteed)

• versioning / status of documents very helpful - tracking back is easier (“obsolete” documents will be kept)

• facility for notification, e.g. to ask for comments (by e-mail)

• decent search facility available (soon)

• last but not least : EDMS Viewer (put the whole LCD tree on your laptop)https://espace.cern.ch/edms-services/faq/EDMS%20related%20tools/How%20to%20use%20the%20EDMS%20Viewer.aspx

Proposal:

start working with EDMS Support “now” (Rachel Bray)

agree on main tree structure (can be changed... additions made...)

LCD local administrators: Kate & Konrad