EcoVadis Document Guide...5 Document Standards The reliability of the documents provided is a...
Transcript of EcoVadis Document Guide...5 Document Standards The reliability of the documents provided is a...
Document Classification | EcoVadis Public EcoVadis 2019 V20 EN
EcoVadis Document Guide How to ensure you are providing the relevant information for your assessment
Overview 3
Providing Supporting Documents 4
Document Standards 5
Assessment Scope 6
Company Size and Assessment 8
Document Preparation 9
Document Relevance Check 10
Attaching Document 11
Managing Document 12
Before You Submit 13
Document Confidentiality 14
Check List 15
2
Table of Contents
Document Classification | EcoVadis Public
3
Please note that documents provided should
bull Demonstrate your companyrsquos CSR management system
bull Be relevant and complete
bull Relate to the corresponding scope of the assessment
Overview
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos Corporate Social Responsibility (CSR) management system
In order to rate your CSR performanceour analysts need evidence to supportyour answers in our questionnaire iethe aforesaid CSR components Hencethe very first and key step is to uploadcorresponding documents that reflectyour companyrsquos commitment to CSR
Document Classification | EcoVadis Public
Providing Supporting Documents
Relevant
Regularly reviewed (annual or bi-annual)
Well described (details on function and how they mitigate relevant risk)
Actions
Formalized
Regularly reviewed (annual or bi-annual)
Qualitative andor quantitative objectives
Pre-exist for adequate period of time (ie more than 3 months)
to allow integration into the management system
Relevant KPIs
Recent annual disclosures (ie KPIs
no more than 2 years old)
Policies
Reporting
25
40
35
Reminders It is important to upload evidence to support your answers in questionnaire
You may upload a maximum of 55 documents
Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal
Prioritise documents when uploading and avoid duplicates
Some examples of documents that we are looking for
bull CSR management procedures
bull CSRSustainability Reports
bull Social Audit reports
bull HSE Policies
bull Code of EthicsConduct
bull Employee Handbooks
bull Certificates (ISO14001 OHSAS18001 among others)
bull UNGC Communication on Progress
bull Annual Reports with Integrated CSR section
A good CSR management system
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system
4Document Classification | EcoVadis Public
5
Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process
Documents up to EcoVadis Standards
bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date
bull Are credible formal and fully integrated in your CSR management system
bull Are authentic pre-existing and complete
bull Are appropriate for their intended purpose
bull Are of high quality and understandable for their target audience
bull Provide material content and address potential sustainability issues
Documents that do not meet EcoVadis Standards
bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted
bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents
bull Extended questionnaire answers that are not management system documents
What to remember when providing documents
Fake or Forged documents will be escalated to buyers or clients
Document Classification | EcoVadis Public
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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Overview 3
Providing Supporting Documents 4
Document Standards 5
Assessment Scope 6
Company Size and Assessment 8
Document Preparation 9
Document Relevance Check 10
Attaching Document 11
Managing Document 12
Before You Submit 13
Document Confidentiality 14
Check List 15
2
Table of Contents
Document Classification | EcoVadis Public
3
Please note that documents provided should
bull Demonstrate your companyrsquos CSR management system
bull Be relevant and complete
bull Relate to the corresponding scope of the assessment
Overview
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos Corporate Social Responsibility (CSR) management system
In order to rate your CSR performanceour analysts need evidence to supportyour answers in our questionnaire iethe aforesaid CSR components Hencethe very first and key step is to uploadcorresponding documents that reflectyour companyrsquos commitment to CSR
Document Classification | EcoVadis Public
Providing Supporting Documents
Relevant
Regularly reviewed (annual or bi-annual)
Well described (details on function and how they mitigate relevant risk)
Actions
Formalized
Regularly reviewed (annual or bi-annual)
Qualitative andor quantitative objectives
Pre-exist for adequate period of time (ie more than 3 months)
to allow integration into the management system
Relevant KPIs
Recent annual disclosures (ie KPIs
no more than 2 years old)
Policies
Reporting
25
40
35
Reminders It is important to upload evidence to support your answers in questionnaire
You may upload a maximum of 55 documents
Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal
Prioritise documents when uploading and avoid duplicates
Some examples of documents that we are looking for
bull CSR management procedures
bull CSRSustainability Reports
bull Social Audit reports
bull HSE Policies
bull Code of EthicsConduct
bull Employee Handbooks
bull Certificates (ISO14001 OHSAS18001 among others)
bull UNGC Communication on Progress
bull Annual Reports with Integrated CSR section
A good CSR management system
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system
4Document Classification | EcoVadis Public
5
Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process
Documents up to EcoVadis Standards
bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date
bull Are credible formal and fully integrated in your CSR management system
bull Are authentic pre-existing and complete
bull Are appropriate for their intended purpose
bull Are of high quality and understandable for their target audience
bull Provide material content and address potential sustainability issues
Documents that do not meet EcoVadis Standards
bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted
bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents
bull Extended questionnaire answers that are not management system documents
What to remember when providing documents
Fake or Forged documents will be escalated to buyers or clients
Document Classification | EcoVadis Public
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
- Button 2
- Button 3
- Button 4
- Button 5
- Button 6
- Button 7
- Button 8
- Button 9
- Button 10
- Button 15
- Button 14
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- Button 11
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- Button 12
3
Please note that documents provided should
bull Demonstrate your companyrsquos CSR management system
bull Be relevant and complete
bull Relate to the corresponding scope of the assessment
Overview
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos Corporate Social Responsibility (CSR) management system
In order to rate your CSR performanceour analysts need evidence to supportyour answers in our questionnaire iethe aforesaid CSR components Hencethe very first and key step is to uploadcorresponding documents that reflectyour companyrsquos commitment to CSR
Document Classification | EcoVadis Public
Providing Supporting Documents
Relevant
Regularly reviewed (annual or bi-annual)
Well described (details on function and how they mitigate relevant risk)
Actions
Formalized
Regularly reviewed (annual or bi-annual)
Qualitative andor quantitative objectives
Pre-exist for adequate period of time (ie more than 3 months)
to allow integration into the management system
Relevant KPIs
Recent annual disclosures (ie KPIs
no more than 2 years old)
Policies
Reporting
25
40
35
Reminders It is important to upload evidence to support your answers in questionnaire
You may upload a maximum of 55 documents
Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal
Prioritise documents when uploading and avoid duplicates
Some examples of documents that we are looking for
bull CSR management procedures
bull CSRSustainability Reports
bull Social Audit reports
bull HSE Policies
bull Code of EthicsConduct
bull Employee Handbooks
bull Certificates (ISO14001 OHSAS18001 among others)
bull UNGC Communication on Progress
bull Annual Reports with Integrated CSR section
A good CSR management system
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system
4Document Classification | EcoVadis Public
5
Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process
Documents up to EcoVadis Standards
bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date
bull Are credible formal and fully integrated in your CSR management system
bull Are authentic pre-existing and complete
bull Are appropriate for their intended purpose
bull Are of high quality and understandable for their target audience
bull Provide material content and address potential sustainability issues
Documents that do not meet EcoVadis Standards
bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted
bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents
bull Extended questionnaire answers that are not management system documents
What to remember when providing documents
Fake or Forged documents will be escalated to buyers or clients
Document Classification | EcoVadis Public
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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Providing Supporting Documents
Relevant
Regularly reviewed (annual or bi-annual)
Well described (details on function and how they mitigate relevant risk)
Actions
Formalized
Regularly reviewed (annual or bi-annual)
Qualitative andor quantitative objectives
Pre-exist for adequate period of time (ie more than 3 months)
to allow integration into the management system
Relevant KPIs
Recent annual disclosures (ie KPIs
no more than 2 years old)
Policies
Reporting
25
40
35
Reminders It is important to upload evidence to support your answers in questionnaire
You may upload a maximum of 55 documents
Through our expertise we have seen that top performers tend to have consolidated reports (CSRSustainability Reports) and obtain some of the highest scores when uploading between 8-22 documents a range found to be optimal
Prioritise documents when uploading and avoid duplicates
Some examples of documents that we are looking for
bull CSR management procedures
bull CSRSustainability Reports
bull Social Audit reports
bull HSE Policies
bull Code of EthicsConduct
bull Employee Handbooks
bull Certificates (ISO14001 OHSAS18001 among others)
bull UNGC Communication on Progress
bull Annual Reports with Integrated CSR section
A good CSR management system
The objective of the EcoVadis assessment is to assess the quality of a companyrsquos CSR management system
4Document Classification | EcoVadis Public
5
Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process
Documents up to EcoVadis Standards
bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date
bull Are credible formal and fully integrated in your CSR management system
bull Are authentic pre-existing and complete
bull Are appropriate for their intended purpose
bull Are of high quality and understandable for their target audience
bull Provide material content and address potential sustainability issues
Documents that do not meet EcoVadis Standards
bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted
bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents
bull Extended questionnaire answers that are not management system documents
What to remember when providing documents
Fake or Forged documents will be escalated to buyers or clients
Document Classification | EcoVadis Public
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
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5
Document StandardsThe reliability of the documents provided is a crucial element which allows us to quantitatively credit the information available in our assessment process
Documents up to EcoVadis Standards
bull Must fulfill the minimum requirements presence of company name company logo date or implementation andor review date
bull Are credible formal and fully integrated in your CSR management system
bull Are authentic pre-existing and complete
bull Are appropriate for their intended purpose
bull Are of high quality and understandable for their target audience
bull Provide material content and address potential sustainability issues
Documents that do not meet EcoVadis Standards
bull Documents (commitments actions andor reporting) created solely for satisfying EcoVadis questionnaire will not be accepted
bull Direct or verbatim copying of objectives actions or reporting from another organization or online sources without reasonable assurance of implementation will be grounds for disqualification of documents
bull Extended questionnaire answers that are not management system documents
What to remember when providing documents
Fake or Forged documents will be escalated to buyers or clients
Document Classification | EcoVadis Public
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
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- Button 9
- Button 10
- Button 15
- Button 14
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- Button 11
- Button 13
- Button 12
6
Assessment Scope
Why is the Assessment Scope important
bull The objective is to assess the CSR management system of an operational site or a group of operational sites
bull Scope should adhere to answer in questionnaire and supporting documentation provided
bull Not to under or over-estimate associated risks
The Assessment Scope must have
bull a relevant level of operational scope
bull an official Commercial Legal Entity (LEN)
Assessment Scope
an official Commercial Legal Entity (LEN)
a relevant level of operational
scope
Document Classification | EcoVadis Public
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
- Button 2
- Button 3
- Button 4
- Button 5
- Button 6
- Button 7
- Button 8
- Button 9
- Button 10
- Button 15
- Button 14
- Button 16
- Button 17
- Button 11
- Button 13
- Button 12
Interactions of scope levels and information credited
The CSR performance of the company under assessment could be under or overestimated if evidence is provided solely from subsidiariessites andor parent company Therefore under certain circumstances policies actions and results from subsidiariessites andor parent company might not be fully credited due to uncertainty that the information provided is applicable to the scope of assessment
7Document Classification | EcoVadis Public
Assessed Company
Subsidiaries Sites1
Parent Company2
Sister Companies3
Policies Yes No Yes No
Actions Yes Yes No No
Results Yes No No No
Note 1 under certain conditions policies and results may be credited at subsidiariessitesrsquo level
Note 2 under certain conditions actions and results may be partially credited from parent level documents
Note 3 documents from sister companies will not be credited
Assessment Scope
8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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8Document Classification | EcoVadis Public
Company Size and Assessment
Are there any changes in document expectations for extra small companies
We understand that smaller companies may not have a CSR management system that is as developed as larger companies and so may not have as many formalized documents Please note that we consider extra small companies to be companies with up to 25 employees
For this reason the EcoVadis assessment questionnaires are adapted to each company depending on their size industry and location This ensures that only issues that are relevant for the company are taken into account to ensure rating reliability
Please note that for extra small companies we welcome non-formalized documentation Examples of acceptable documents include
bull Action plans for your future CSR projects
bull Proof of employee training
bull Internal emails regarding employee awareness
bull Invoices for purchasing eco-labeled products
1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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1
Document format File size Validity
Only the following formats will be accepted docx doc xls xlsx pdf odt ott sxw stw ods odp jpeg
jpg png bmp txt html
4
2 3
5
Language
Documents in all languages are accepted given that they are readily editable eg MS
Word format It should be possible to copy text from your document and paste
that text into a separate location
File size of each document cannot exceed 30MB for
uploading
The most recently updated documents (validity period
for both policies and actions is 8 years while that
of reported KPIs is 2 years)
Note It is important to ensure all documents from previous and cur-
rent assessments are still up-to-date and within validity periodNumber of
documents
Maximum number of documents uploaded for each assessment is 55 We are confident that your
company is able to demonstrate the comprehensiveness of its CSR
management systems with no more than 55 documents
Note numerous documents should not be merged into 1 document they are to be
uploaded separately
Document Preparation
Before preparing supporting documentation to be uploaded please remember the following requirements to ensure files are taken into account
9Document Classification | EcoVadis Public
10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
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10Document Classification | EcoVadis Public
C Document prepared specifically to answer to the EcoVadis assessment and not included in the CSR management system of the company
D Document with CSR information but not from the scope of assessment
E Document is not within the validity period
Document Relevance CheckSupporting documents are key to demonstrate your companyrsquos CSR management system It is thus important to ensure that submitted documents are relevant for the assessment
1 2
Document submission
Not
Rel
eva
nt
Inva
lid
Not taken into consideration
Valid CSR Document
Accepted and Analyzed
Main reasons why documents are not processed during the assessment
Invalid Document
Document cannot be processed
A Document is corrupted or falls outside the accepted document formats
B Document could not be analyzed because of its language and is not in an editable format
EcoVadis analysts are capable of analyzing documents in multiple languages including (but not limited to) English French Spanish German and Chinese In specific circumstances in which document is written in some unique languages an editable format (eg MS Word format) will be required to facilitate the analysis
Not Relevant Document
Document does not demonstrate companyrsquos CSR management system
A Document which does not provide information related to company CSR management system or not within the 21 EcoVadis assessment criteria
B Document which does not reflect a structural CSR management system in place For example not formalized documentation (eg without company namelogo implementationreview date etc) incomplete documentation unfilled template andor excerpts of large documents
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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- Button 11
- Button 13
- Button 12
11
Attaching Documents Most answers in the questionnaire require document(s) to be attached as supporting evidence Our CSR analyst team will review each attached document and define if it constitutes a valid proof of the declaration
How to attach a document to support your answer
1 Select an existing document to attach from Document Library or upload a new document
2 Indicate the page where the evidence can be found and add any comments
Document Classification | EcoVadis Public
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
- Button 2
- Button 3
- Button 4
- Button 5
- Button 6
- Button 7
- Button 8
- Button 9
- Button 10
- Button 15
- Button 14
- Button 16
- Button 17
- Button 11
- Button 13
- Button 12
12Document Classification | EcoVadis Public
Managing DocumentsAll your uploaded documents will be visible in the Document Library that can be accessed directly from the menu in the upper right-hand corner of the page
Use the Document Library to
bull View edit or delete documents uploaded for the assessment
bull Check which answers each document is attached to (Note If a document is not attached to any answer it will not be considered)
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
- Button 2
- Button 3
- Button 4
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- Button 8
- Button 9
- Button 10
- Button 15
- Button 14
- Button 16
- Button 17
- Button 11
- Button 13
- Button 12
13Document Classification | EcoVadis Public
Before You SubmitHow to check for missing attachments or information
Red icon No supporting document has been attached to the answer
Yellow icon Supporting document has been attached but without an indication of page where evidence can be found
Check amp Submit page
Get an overview of your progress any unanswered mandatory questions or missing information
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
bull To comply with the applicable privacy laws it is acceptable to obfuscate personal information in the documents provided for assessment This does not impact your document validity and it will still be taken into account for the analysis
Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
- Button 1
- Button 2
- Button 3
- Button 4
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- Button 8
- Button 9
- Button 10
- Button 15
- Button 14
- Button 16
- Button 17
- Button 11
- Button 13
- Button 12
14Document Classification | EcoVadis Public
Document Confidentiality
bull Document provided will only be used for our assessment purposes The information you provide are kept confidential and cannot be shared without your approvalThis is contractually bound in our Terms and Conditions
bull When uploading document you can choose whether or not to share the document with your customer
bull We are fully committed to customerrsquos data safety please refer to our Help Center for more details
bull Visit our Trust Center for the latest information regarding our quality and information security initiatives The latest versions of our ISO 9001 and ISO 27001 certificates are available there for review and download
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Terms and Conditions
Ensuring Data Security
Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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Check List
I verified that all the supporting documents to be submitted are related to my CSR management system
I confirmed that all the documents are credible formal and fully integrated into my CSR management system
I understand the scope of assessment for my company and have submitted the documents for the relevant scope
I prepared my documents in accordance to the acceptable format file size and the documents are deemed to be still within the validity period stated
I reviewed the admissibility criteria and provided my documents accordingly
For reassessment I have looked over all the documents submitted in my last assessment and uploaded any new documents or recently reviewed documents
I uploaded all my new documents to EcoVadis platform and have linked all documents in the library to my questionnaire answers
I understand that my documents will be kept confidential and I have shared all documents relevant to this CSR assessment
I have made sure that the documents transmitted comply with applicable laws and regulations
Any Questions supportecovadiscom
15
Copyright
No part of this document may be reproduced modified or distributed in any
form or manner without prior written permission of EcoVadis
No warranty
This document is intended for informational purposes only and EcoVadis
does not warrant the accuracy reliability completeness of the information
content text and graphics herein and is subject to change without notice
Limitation of liability
In no event shall EcoVadis or its subsidiary companies be liable for any
direct indirect special incidental or consequential damages arising out of
the use of any opinion or information expressly or implicitly contained in
this publication
Document Classification | EcoVadis Public
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- Button 2
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