EB transition guidelines
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Transcript of EB transition guidelines
EB team transition guidelines Transition from term
2011-2012 to 2012-2013
Before transition
What to do before
transition starts
Define WHAT the current team wants from the transition period in regards to:
* skills needed for the new EB
* transfer of knowledge from one term to the other (strategic plan, results, learnings, projects from previous term)
* team bonding for the new team, feedback and inputs on the new teams plan
Set clear EXPECTATIONS with the new team in terms of:
* their role - to learn and ask questions * your role - to teach, help them get the knowledge they need in order to perform in their term
* honesty (the current EB team to admit their mistakes so that the new team can learn from them & for the current EB team to give honest feedback and input on how they see the new team working & new EB team to express very clearly and honesltly what they feel they are lacking in terms of skills or information)
Define HOW you will meet the main objectives of the transition (here are some examples)
* functional area transition (LCVP - LCVP) * team transition (EB - EB) * trainings * sharing
* online materials Define WHEN you will deliver everything
* set clear dates for all the sessions (remember to consider: conferences, exams, Easter holiday, and when the projects are supposed to be delivered)
Define WHO will deliver what sessions:
* EB members * MC members * externals (alumni, trainers, etc)
Transition blocks and sessions
AIESEC knowledge
AIESEC Norway
Our LC
Functional knowledge
Skills
Block Session Description Outcome
AIESEC knowledge
AIESEC history
Brief description of AIESEC in the beginning (reason of starting the organisation), development throughout the years, AIESEC now
New EBs understand why the organisation was created and they understand why it's important to work for "Peace&fulfillment..."
AIESEC Way
- What is AIESEC - What we envision - Our impact - The way we do it - Our values
New EB understand the theory behind the organisation
AIESEC 2015
- 2015 statements & BHAG - The 3 wheels (Global Youth Voice, First choice partner, Positive impact) - 2015 goals New EB connects and understands 2015 and they
start asking themselves how their term will contribute to the 2015 mid-term ambition
The AIESEC experience
- Engagement with AIESEC - ELD – GIP, GCDP, TMP, TLP – program canvases - Lifelong connection
AIESEC structure AI < regions < MCs < LCs New EB understands the magnitude of the organisation and how it work from international to local level
AIESEC trends International drivers
New EB understands the new trends in the international network, they get connected to what's happening at international level. -> open their mind, think beyond your LC
Block Session Description Outcome
AIESEC Norway
History New EB understands how AIESEC Norway developed from 1948 til now
Insight in the other LCs
Present the projects and performance of each LC in the past 3 years
New EB learns what is the reality of each LC in AIESEC Norway and think about where they want to be
AIESEC Norway governance structure
NEB, MC, BoD, LCP, MCP, EB, LC - roles and responsibilities; communication flow and reporting line
New EB understands the governance structure and tey understand their role in AIESEC Norway
AIESEC Norway Compendium
Present the national compendium - role and rules
New EB knows what they have to deliver and what are the deadlines stated in the compendium that they have to follow
Block Session Description Outcome
LC
History a bit of LC history and focus more on the past year
The new team understands what has been the focus, achievements and non-achievements of the previous term, they learn from the successes and challenges
Roles and responsibilities
Defining better each role: LCP, VP, EB with clear responsibilities and tasks
Everyone understands who is responsible for what, what is the reporting line in the LC and EB
LC management
- What’s the EB role in the LC management - Explain the hierarchy structure of an LC (communication and reporting flow) - How to engage our members - How to communicate with our members - EB = role-model of the LC
New EB understands their role and responsibility towards the LC
Local compendium Present the local compendium - role and rules New EB understand how they can use it
Block Session Description Outcome
Functional knowledge
GIP ICX - Business model – for each program - How to package each experience (GIP or GCDP) - How to sell each product - International peaks - platform management of GIP and GCDP
New EB understands better the X products GCDP ICX
GIP OGX
GCDP OGX
Finance
- Financial model - ERMF - MC-LC fees - Financial state of each LC - Main incomes and expenses - EP, TN fees
New EB understands better the finance area in AIESEC Norway
Communication
- AIESEC brand (rules and regulations on how to use it) - How to communicate about AIESEC - Role of Communication
New EB understands better the COM area and they think how they want to develop it further
TMP and TLP
- Business model – for each program - Elements of Human Resource Management - Platform management of TMP and TLP
New EB understands better the TMP an TLP, they think about what kind of experiences the want to offer to their members and HOW they re going to do that
Block Session Description Outcome
Skills
Time management
The new EB gets basic skills that will help them in their term
Team management
Project management
Planning - tracking - evaluation
Leadership vs. management
Coaching
Facilitating - meetings, trainings, etc
How to prepare for transition
Make sure that you (or who should deliver the sessions) are prepared to deliver a QUALITATIVE session
Prepare the materials needed (hand-outs, ppts, online materials, etc). Make sure that you also put all the documents in a database that can be used for future preparations.
Make sure that everyone knows when and where the sessions will be delivered and get everyone from the new EB there -> the new EB needs to understand the RELEVANCE & IMPORTANCE of transition.
Make sure that the new EB understands what you are teaching them. Evaluate on-going how is the transition for them.
REMEMBER You are responsible to ensure the best preparation to your successor
Transition is still part of your term
Transition (the preparation of the new EB) will influence the performance of the new team
Transition is in the time when people have exams and have to deliver on the last months of the term – time is short so PREPARE beforehand
Transition is the responsibility of all EB members, not just the LCP.