E4000TN

TITLE II-D STIMULUS E-LEARNING PROGRAM Webinar

March 26, 2010

PRESENTED BY:

Merrie Clark, Title II-D Project Director, Federal Programs

Wendy Oliver, Coordinator for e4TN

Debbie Owens, Associate Executive Director, Federal Programs

e4000TN Statewide Stimulus

Strategy e-learning Program

e4000TN Statewide Stimulus

Strategy e-learning Program

60 school districts awarded e4000TN grants $10,000 to be used for personnel and equipment $10,000 credit available to access current e4TN

e-Learning courses.

TITLE IID ARRA

e4TN e-LEARNING PROGRAM

e4TN is TN DOE’s grant funded online learning initiative

21 full credit classes 18 half credit classes 16 credit recovery classes Physics and Art History coming in Fall 2010 Classes meet TN and national technology

and content standards e4TN’s online learning program is

implemented in districts all over Tennessee and taught by Tennessee teachers

e4000TN PROGRAMSe4000TN will fund 4000 TN students in online

programs Distance learning opportunities Credit recovery Advanced credit Serving gifted, special education or English

Language Learner populations Supplementing or driving Advanced

Placement offerings Filling teacher shortages Serving homebound student

COMPLIANCE WITH NCLB AND ARRA The LEA assures that all program requirements

of Enhancing Education Through Technology: No Child Left Behind Title II Part D and of the American Recovery and Reinvestment Act of 2009 (ARRA) (Title II Part D), shall be met.

The LEA assures its understanding that the American Recovery and Reinvestment Act of 2009 (ARRA) (Title II Part D) reimbursement grant funds shall only be used for eligible reimbursable expenditures.

The LEA assures that any and all equipment and software purchased and salaries or stipends provided will supplement, not supplant, the level of services that would have been provided in the absence of monies received from this grant.

BUDGET PROCEDURES Title II-D Competitive Stimulus Subfund Total Budget: $10,000.00 for e4000TN LEA

Grant Award Letter Budget Reimbursement Form Budget Amendment

Will receive completed budget amendment electronically (for FY10 with e4000TN funds included)

School System: 999 XYZ County Period of Grants: J uly 1, 2009 to September 30, 2010 Federal Granting Agency: U. S. Department of Education

AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) GRANTS TO LEAS – FY 2010 AMOUNT

Title I , Part A: Improving Basic Programs Operated by LEAs (CFDA #84.389) $662,205 Local Neglected Allocation $0

Title I , Part D, Subpart 2 –Local Programs for Children & Youth Who Are N or D Or At Risk (CFDA #84.389) $0

ARRA Title II, Part D – Enhancing Education Through Technology (CFDA #84.386) $33,543 ARRA Title II-D Formula Portion $23,543 ARRA Title II-D Competitive Portion e4000 Base $0.00 e4000 Branch $0.00 e4000 LEA $10,000

FACILITY NAMES AND COUNTS OF THOSE TO BE SERVED WITH LOCAL DELINQUENT ALLOCATION

Institution(s) Delinquent Count Status: N/A

FACILITY NAMES AND COUNTS OF THOSE TO BE SERVED WITH LOCAL NEGLECTED ALLOCATION

Institution(s) Neglected Count

Total: $ 0.00

Appropriations

71100 Line Item Description

71100 / 116 Teachers 0.0071100 / 117 Career Ladder Program 0.0071100 / 127 Career Ladder Extended Contracts 0.0071100 / 128 Homebound Teachers 0.0071100 / 162 Clerical Personnel 0.0071100 / 163 Educational Assistants 0.0071100 / 189 Other Salaries & Wages 8,719.6371100 / 195 Certified Substitute Teachers 0.0071100 / 198 Non-certified Substitute Teachers 0.0071100 / 201 Social Security 564.2071100 / 204 State Retirement 584.2271100 / 206 Life Insurance 0.0071100 / 207 Medical Insurance 0.0071100 / 208 Dental Insurance 0.0071100 / 210 Unemployment Compensation 0.0071100 / 212 Employer Medicare 131.9571100 / 299 Other Fringe Benefits 0.0071100 / 311 Contracts with Other School Systems 0.0071100 / 330 Operating Lease Payments 0.0071100 / 336 Maintenance & Repair Services - Equipment 0.0071100 / 356 Tuition 0.0071100 / 369 Contracts for Substitute Teachers -Certified 0.0071100 / 370 Contracts for Substitute Teachers Non-certified 0.0071100 / 399 Other Contracted Services 0.0071100 / 429 Instructional Supplies & Materials 0.0071100 / 449 Textbooks 0.0071100 / 499 Other Supplies & Materials 0.0071100 / 535 Fee Waivers 71100 / 599 Other Charges 0.0071100 / 722 Regular Instruction Equipment 0.00

71100 Subtotal REGULAR INSTRUCTIONAL EDUCATION 10,000.00

Account Number/Line Item Number

Title II -Part D Competitive

Stimulus (Current $)

REGULAR INSTRUCTIONAL EDUCATION

REIMBURSEMENT FORM INSTRUCTIONS District’s e4000TN reimbursement form.

Can be used for multiple reimbursements Includes the year to date expenditures.

1.  Complete the Reimbursement Request # (1, 2, 3.....). 2.  Complete the monthly period for the request (04/01/2010 -

04/30/10). 3.  List the year to date expenditures in the column next to budget

amount, account number, and  description. Total amount already requested for reimbursement before this request. Do not include the amount of your current request in this column.

This column will be blank for first request

4.  List the amount you are requesting for reimbursement in the “Amount Requested” column.

5.  The “Balance” column will calculate from the other data entered. 6.  Sign and date the form. 7.  Mail the signed form and supportive documentation to the person

indicated on the bottom of the form.

 

E4000TN REIMBURSEMENTSE4000TN REIMBURSEMENTS1.1. LEA Grant recipients will receive an LEA Grant recipients will receive an

electronic reimbursement form based on electronic reimbursement form based on their approved e4000TN budget with their approved e4000TN budget with instructions.instructions.

2.2. Request reimbursements by:Request reimbursements by:a)a) Entering the reimbursement #Entering the reimbursement #b)b) Enter the date range covered by this Enter the date range covered by this

requestrequestc)c) Complete Column 3 (Amount Complete Column 3 (Amount

Requested) by line item.Requested) by line item.d)d) Send electronic form to Merrie Clark at Send electronic form to Merrie Clark at

merrie.clark@tn.gov and mail the and mail the original signed copy to the address at original signed copy to the address at the bottom of the form.the bottom of the form.

3.3. Reimbursement forms may be submitted Reimbursement forms may be submitted monthly, but no less than quarterly.monthly, but no less than quarterly.

4.4. Once the form is reviewed for allowability, Once the form is reviewed for allowability, Local Finance will process the paymentLocal Finance will process the payment..

5.5. Repeat steps 2-4 until funds are exhausted.Repeat steps 2-4 until funds are exhausted.

FY10 (School Year 09-10)

LEA REIMBURSEMENT REQUEST FORM

Reimbursement Request #

School System/School Name:

Period Covered by this Invoice: through

189

71100 Regular Instructional Education-Other Salaries and Wages $8,719.63 $8,719.63

201

71100 Regular Instructional Education-/Other Student Support-Social Security $564.20 $564.20

204

71100 Regular Instructional Education-State Retirement $584.22 $584.22

212

71100 Regular Instructional Education-Employer Medicare $131.95 $131.95

71100 Regular Instructional Education--Other Supplies Materials $0.00

504 99100-Indirect Cost (_____%) $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Title II-D Competitive (e4000TN)

BALANCE

$10,000.00 $0.00 $0.00 $10,000.00

XYZ County-LEA Grant

YEAR TO DATE EXPENDITURES AMOUNT REQUESTED

CATEGORYEnter the Account number, followed by the

account descriptionLINE ITEM NUMBER

TOTALS

AMOUNT BUDGETED

DOE Approval Stamp:APPROVED FOR PAYMENTI certify that this payment is for goods and/or services delivered.

_______________________________

Date ______________________________

Assistant Commissioner or Designee

Allot. Code: 331.03 Cost Center: 481

E4000TN AMENDMENTSE4000TN AMENDMENTS One-time “Free pass”:One-time “Free pass”:

your budget will be your budget will be copied from your copied from your approved application approved application budget to the budget to the amendment-ready amendment-ready budget spreadsheet budget spreadsheet (file 009)(file 009)

Your budget will be Your budget will be stamped as “reviewed stamped as “reviewed and allowable” and and allowable” and resent to your systemresent to your system

Your system will Your system will receive both a final receive both a final “amended” budget “amended” budget

spreadsheet as a spreadsheet as a pdfpdf andand An amendment-ready An amendment-ready

excel file for your excel file for your “next” amendment“next” amendment

LEAs who received LEAs who received the e4000TN Grant the e4000TN Grant award will receive award will receive a completed a completed budget amendment budget amendment for that grantfor that grant

BUDGET AMENDMENT PROCEDURES

When an LEA wishes to modify any finally approved budget, resulting in a greater than ten percent increase or

decrease in a budget category, whether the change is single or cumulative,

The LEA federal programs contact person shall submit an electronic version, an original paper copy, and 2 paper copies of the budget amendment to his/her

assigned NCLB consultant. The following items must be included as a part of this

budget amendment when submitted: a completed NCLB Budget Amendment Form ED-5341 for

each affected title, an original cover letter from the Director of Schools, and a revised budget for the affected title(s).

QUESTIONS AND NEXT STEPS

Any Questions?

Next steps

Implementing the E4000TN e-Learning Program

INFORMATIONAL MEETINGSRegional Meetings in April

West TN – Tipton County DOE, Board Room April 19, 9-11 am or April 26, 9-11 am

Middle TN – Wilson County Teacher Training Center April 22, 1-3 pm or April 27, 9-11 am

East TN – Hamilton County DOE, e4TN, Bldg. 212 April 23, 1-3 pm or April 29, 9-11 am

INFRASTRUCTURE TRAININGS TBA

Onsite Facilitators

Lab Facilitators

Teachers

COURSE SCHEDULE

Summer Session 2010 Registration 5/24 Courses 6/10-6/22

Fall 2010 Registration 7/21 Courses 8/11-12/20

IMPORTANT NOTES

Use Seats Summer 2010 – Fall 2011 Seats are in $50 increments If LEA provides the teacher then fees

are $50 for e4TN courses If e4TN provides the teacher, then fees

are $300 for e4TN courses

ARRA FRAUD PREVENTION If you have knowledge of any activity which

you consider to be illegal, improper, or wasteful, please call the state comptroller’s toll-free hotline:

1-800-232-5454

CONTACT INFORMATION

Please contact: Merrie Clark, Federal Programs, with other

questions (Merrie.Clark@tn.gov)

The LEA’s e4000TN Regional Branch Site Contact