DRAFT MINUTES OF THE REGULAR MEETING OF THE ESCAMBIA ...

DRAFT MINUTES OF THE REGULAR MEETING OF THE ESCAMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

DECEMBER 10, 2020

Present: Commissioner Robert D. Bender, Chairman, District 4

Commissioner Jeffrey W. Bergosh, Vice Chairman, District 1 Commissioner Steven L. Barry, District 5 Commissioner Lumon J. May, District 3

Honorable Pam Childers, Clerk of the Circuit Court and Comptroller Janice Gilley, County Administrator Alison Rogers, County Attorney

DeLana Allen-Busbee, Administrative Specialist, Clerk and Comptroller's Office Shamara Jernigan, Agenda Program Coordinator, County Administrator's Office

Absent: Commissioner Douglas B. Underhill, District 2 Location: Ernie Lee Magaha Government Building, Board Chambers, First Floor

221 Palafox Place, Pensacola, Florida Minutes prepared by: DeLana Allen-Busbee REGULAR BCC AGENDA

1. Call to Order

Chairman Bender called the Regular Meeting of the Board of County Commissioners to order at 5:30 p.m.

2. Invocation

Pastor Ferry Nye, Jehovah Lutheran Church, delivered the invocation.

3. Pledge of Allegiance to the Flag

Commissioner Bergosh led the Pledge of Allegiance to the Flag.

DRAFT MINUTES – DECEMBER 10, 2020

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REGULAR BCC AGENDA – Continued

4. Recommendation: That the Board adopt the agenda as prepared (or duly amended).

Motion: Move the agenda, as amended Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent

5. Commissioners’ Forum:

A. District 5 – Commissioner Barry provided comments; B. District 3 – Commissioner May provided comments; C. District 1 – Commissioner Bergosh provided comments; D. District 4 – Commissioner Bender provided comments; and

E. County Administrator Gilley also provided comments and Representative Michelle

Salzman advised the Board and public that her office is now open to serve the community.

6. Presentations.

I. Winterfest Holiday Visit.

Speaker(s): Denise Daughtry and Chris Cook II. Spirit of Community Award, presented by Kelly Sciba, Executive Director of the Florida

Commission on the Status of Women, to Zenani Johnson. Speaker(s): Kelly Sciba – via Teams and Zenani Johnson


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7. Proclamations.

I. Recommendation: That the Board take the following action:

A. Adopt the Proclamation commending and congratulating Janice Costin, a Customer Service Technician, in the Building Services Department, on her selection as "Employee of the Month" for December, 2020; and

B. Ratify the Proclamation dated November 12, 2020, commending and

congratulating James Brown on his retirement, effective November 12, 2020.

Motion: Move the Proclamations I and II, A and B Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): Janice Costin

II. Recommendation: That the Board take the following action concerning retirement

Proclamations:

A. Ratify the retirement Proclamation commending Belinda Gouveia Human Resources Supervisor with the Human Resources Department, for 26 years of dedicated service;

B. Adopt the retirement Proclamation commending Rufus Smith, III, Risk Analyst

with the Human Resources Department, for 32 years of dedicated service.

Motion: Move the Proclamations I and II, A and B Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): Rufus Smith III

FOR INFORMATION: Dr. Timothy Smith, Escambia County Schools Superintendent, introduced himself and spoke regarding his hopes for the school district.


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8. Years of Service Recognition.

I. Recommendation: That the Board recognize, with a pin and certificate, Connie Jones, Custodial Worker, for her dedication in 25 years of service to Escambia County.

Disposition: No action taken

9. Written Communication.

I. October 15, 2020, Communication from Thao Brewer Requesting Lien Relief for

Property Located at 6227 Dallas Avenue. Recommendation: That the Board review and consider the Lien relief request made by Thao Brewer, owner of the property, against 6227 Dallas Avenue.

On August 21, 2014, the Board amended the "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" policy, Section III, H2. Staff was instructed to review all requests for forgiveness and allowing the County Administrator to act on the Board's behalf if set criteria are met.

After reviewing the request for forgiveness of liens, staff made the determination that the request does not fall within the criteria that would allow the County Administrator to act on the Board's behalf and grant relief, in accordance with the Board's Policy, "Guidelines for Relief from Environmental (Code) Enforcement Special Magistrate Liens" Policy, Section III, H2.

County Administrator, Janice Gilley, did provide some relief to the owner by waiving fines on seven Environmental (Code) Enforcement Special Magistrate Lien in consideration of payment in the amount of $5,000.00.

Motion: Move that we accept $550 and allow the Attorney to drop a document that will remove the lien from that property Made by: Commissioner Bergosh Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): Ginger Brewer


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10. Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule:

A. The following two Public Hearings on the agenda:

(1) The 5:31 p.m. Public Hearing, advertised in the Pensacola News Journal on November 7, 14, 21, and 28 ,2020, for consideration of adopting a Resolution establishing the Board's intent to use the Uniform Method of Collecting Non-Ad Valorem Special Assessments;

(2) The 5:45 p.m. Public Hearing, advertised in the Pensacola News Journal on

November 25, 2020, concerning the issuance of a Permit to operate a land clearing disposal management facility located at 1950 Morgan Cemetery Road; and

B. The Board of County Commissioners – Escambia County, Florida, Meeting

Schedule December 7 – December 11, 2020, as published in the Pensacola News Journal on December 5, 2020.

Motion: Move the waiving of the reading Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

11. Public Hearings –

I. Recommendation: That the Board, at the 5:31 p.m. Public Hearing, adopt the

Resolution [R2020-172] establishing the Board's intent to use the Uniform Method of Collecting Non-Ad Valorem Special Assessments, as provided in Florida Statutes 197.3632.

Motion: Move the item Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): None


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CLERK & COMPTROLLER’S REPORT – Honorable Pam Childers, Clerk of the Circuit Court and Comptroller I. CONSENT AGENDA

1. Recommendation: That the Board accept, for filing with the Board’s Minutes, the

Investment Portfolio Summary Report for the month ended October 31, 2020, as required by Ordinance Number 95-13. On October 31, 2020, the portfolio market value was $298,908,963 and portfolio earnings totaled $184,554 for the month. The short term portfolio achieved a yield of 0.55%. The long-term CORE portfolio achieved a yield of 0.27%.

Motion: Move the Clerk’s Report Made by: Commissioner Bergosh Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent

2. Recommendation: That the Board accept, for filing with the Board's Minutes, the Tourist

Development Tax (TDT) Collections Data for the September 2020 returns received in the month of October 2020, as prepared by the Finance Department of the Clerk and Comptroller's Office; this is the first month of collections for the Fiscal Year 2021; total collections for September 2020 was $1,046,488.38; this is a 16.25% increase over the September 2019 returns; total collections year to date are 16.25% greater than the comparable timeframe in Fiscal Year 2020.


3. Recommendation: That the Board approve the transfer of equipment from the Board to

the Escambia County Sheriff's Office, as of September 30, 2020, in the amount of $3,617,293.21.



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CLERK & COMPTROLLER’S REPORT – Continued I. CONSENT AGENDA – Continued

4. Recommendation: That the Board accept, for filing with the Board's Minutes, the following

documents provided to the Clerk to the Board's office: A. The Oath of Office for Escambia County Health Facilities Authority Board member

Michael S. Kohler, as provided by Virginia L. Yeagle, Administrator; and B. Closing Documents for 89 Leyte Drive and 3722 James Street, based on the Board's

action of July 10, 2014, CAR II-7, declaring the property surplus, authorizing the sale, and authorizing the Chairman to sign all documents related to the sale.


5. Recommendation: That the Board take the following action concerning Minutes and

Reports prepared by the Clerk to the Board's office:

A. Accept, for filing with the Board's Minutes, the Report of the Agenda Work Session held November 5, 2020;

B. Approve the Minutes of the Attorney-Client Session held November 5, 2020; C. Accept, for filing with the Board's Minutes, the Report of the Gary Sansing Public

Forum held November 5, 2020; D. Approve the Minutes of the Regular Board Meeting held November 5, 2020; E. Approve the Minutes of the Attorney-Client Session held November 12, 2020; F. Approve the Minutes of the Special Board Meeting held November 12, 2020; and G. Approve the Minutes of the Special Installation and Organization Meeting held

November 17, 2020.



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GROWTH MANAGEMENT REPORT – Horace Jones, Director, Development Services Department

I. PUBLIC HEARINGS

1. Recommendation: That the Board, at the 5:45 p.m. Public Hearing, review and approve, modify, or deny the permit for Morgan Cemetery Road Yard Trash/Land Clearing Debris Disposal Facility, located at 1950 Morgan Cemetery Road, Parcel 21-3N-31-1101- 003-001.

Motion: Move the 5:45 Public Hearing Made by: Commissioner Barry Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): None

II. FOR ACTION

1. Recommendation: That the Board take the following action concerning recording Jennings Place Phase One (a 107-lot residential subdivision), located in the Beulah Community, lying north off Frank Reeder Road and south of Interstate 10. Owned and developed by Forestar (USA) Real Estate Group, Inc. Prior to recording the County Surveyor and the Clerk of the Circuit Court must sign the subdivision plat as set forth in Section 2-5.7, of the Escambia Land Development Code; also, prior to recording the County Surveyor must sign the Final Plat as set forth in Chapter 177.081 (1) Florida Statute:

A. Approve the subdivision plat for recording in the Public Records; B. Approve the street names “Dorovan Drive, “Niall Drive” and “Ravines Lane”; C. Accept all public easements, pond, drainage improvements within public easements

as depicted upon the subdivision plat for permanent County maintenance; the cost of maintenance is to be funded through the establishment of a storm water management Municipal Services Benefit Unit (MSBU); and

D. Authorize Chairman or Vice Chairman to execute a Two-Year Warranty Agreement

without Surety, Access and Drainage Easement and Release of Claims for Damages, Hold Harmless and Indemnification Agreement.

Motion: Move it forward, A, B, C, and D Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 3-0, with Commissioner May temporarily out of Board Chambers and Commissioner Underhill absent Speaker(s): Tucker Dorsey


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GROWTH MANAGEMENT REPORT – Continued III. CONSENT AGENDA

1. Recommendation: That the Board authorize the scheduling of the following Public Hearings:

January 7, 2021

A. 5:45 p.m. - A Public Hearing - Small Scale Map Amendment - 10605 Sorrento Road -

SSA-2020-04

Summary: A small-scale amendment to the Future Land Use (FLU) map proposing to change the FLU category of two parcels totaling 9.83 (+/-) acres from Commercial (C) to Mixed-Use Urban (MU-U).

B. 5:46 p.m. - A Public Hearing - Tiny Home Ordinance

Summary: The Florida Building Commission has proposed new regulations on the construction of tiny houses-homes that are less than 400 square feet or smaller in size. The Board of County Commissioners finds that adoption of the ordinance creating regulations for tiny home developments serves the health, safety, and welfare of the residents and visitors to Escambia County.

C. 5:47 p.m. - A Public Hearing - Perdido Landfill North Borrow Pit Permit Renewal

Summary: Review and approve, modify, or deny the request of a permit renewal for a borrow pit located at 13009 Beulah Road.

D. 5:48 p.m. - A Public Hearing - Perdido Landfill East Borrow Pit Permit Renewal

Summary: Review and approve, modify, or deny the request of a permit renewal for a borrow pit located at 13009 Beulah Road.

E. 5:49 p.m. - A Public Hearing - North End Camp Borrow Pit Permit Renewal

Summary: Review and approve, modify, or deny the request of a permit renewal for a borrow pit located at 4901 Camp Road.

F. 5:50 p.m. - A Public Hearing - Blossom Trail Borrow Pit Permit Renewal

Summary: Review and approve, modify, or deny the request of a permit renewal for a borrow pit located at 1850 Blossom Trail.

(Continued on Page 10)


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GROWTH MANAGEMENT REPORT – Continued III. CONSENT AGENDA – Continued

1. Continued…

G. 5:51 p.m. - A Public Hearing - Devine Farms Borrow Pit Expansion

Summary: Review and approve, modify, or deny the request of a permit for an expansion of a borrow pit located at 4478 Devine Farms Road.

H. 5:52 p.m. - A Public Hearing - Eager Beaver Recycling Facility Permit Renewal

Summary: Review and approve, modify, or deny the request of a permit renewal for a recycling permit for a vegetative yard trash recycling/processing facility located at 2170 Longleaf Drive.

Motion: Move the amended Consent Agenda For Information: The Consent Agenda was amended to drop C, D, E, F, and H. Made by: Commissioner Barry Seconded by: Commissioner Bergosh Disposition: Carried 3-0, with Commissioner May temporarily out of Board Chambers and Commissioner Underhill absent


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COUNTY ADMINISTRATOR'S REPORT – Janice Gilley, County Administrator I. TECHNICAL/PUBLIC SERVICE CONSENT AGENDA

1. Recommendation: That the Board take the following action:

A. Approve and authorize the Chairman to execute the Resolution [R2020-173] approving the 2020 Public Transportation Agency Safety Plan (PTASP);

B. Approve and adopt the 2020, Escambia County Public Transportation Agency Safety Plan (PTASP), Performance Measures and Targets prepared by the Mass Transit Department; and

C. Direct the Mass Transit Director to provide copies to the FTA and other

appropriate agencies. Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

2. Recommendation: That the Board acknowledge the appointment of Cecily Chundrlek as

the City's appointment to the Affordable Housing Advisory Committee (AHAC) to fill the unexpired term of John Rickmon. Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent


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COUNTY ADMINISTRATOR'S REPORT – Continued I. TECHNICAL/PUBLIC SERVICE CONSENT AGENDA – Continued

3. Recommendation: That the Board approve and authorize the Chairman to sign the Data

Sharing Agreement between The Florida Department of Economic Opportunity, The Chief Elected Official of Local Workforce Development Area 1, and CareerSource Escarosa (formerly Workforce Escarosa, Inc.). The purpose of this Agreement is to provide the Chief Elected Official of Local Workforce Development Area 1 (CLEO) and its agent, the Local Workforce Development Board, with certain Confidential Information to assist in the performance of CLEO's official duties. For purposes of this Agreement, "Confidential Information" has the meaning ascribed at 20 CFR 603.2(b), and is understood to include information declared confidential under section 443.1715,F.S. Use of the Confidential Information received pursuant to this Agreement is limited to conducting targeted outreach to Reemployment Assistance (RA) program claimants via mail, email and telephone to: 1. Explain the assistance available through the workforce information system established. 2. Explain services available through location one-stop career centers. 3. Provide notification of job opportunities. Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

4. Recommendation: That the Board take the following action concerning two appointments

to the Board of Electrical Examiners: A. Waive the Board's Policy, Section I, Part B 1. (D), Appointment Policy and Procedures;

and B. Reappoint Tom McElhaney, electrical contractor, and David Hawkins, layperson, for

three-year terms, retroactive to October 1, 2020, through September 30, 2023. A Community and Media Relations General Alert, posted August 20, 2020, advising "Appointees Sought for Board of Electrical Examiners" received no qualified responses as of the posted deadline of September 20, 2020. The current appointees have indicated that they wish to continue serving on the Board. (Continued on Page 13)


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4. Continued… Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

5. Recommendation: That the Board take the following action concerning reappointments

to the Building Services Department Inspections Fund Advisory Board (IFAB): A. Waive the Board's Policy, Section I, Part B.1.(D), Appointment Policy and Procedures;

and B. Reappoint Bob Price, Jr., Building Contractor, Bob Price, Jr. Builder, Inc., and William

Merrill, P.E., Licensed Engineer, for three-year terms, retroactive to October 1, 2020, through September 30, 2023.

Motion: Move A and B Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

6. Recommendation: That the Board review and approve the "Special Event Permit

Application" for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance, allowing the number of decibels to exceed 70 dbA (sound level measured by a sound level meter at or within the property boundary of the receiving land use) for the Fireworks Event launched from a Barge on the Soundside of Quietwater Beach for the Pensacola Beach Chamber of Commerce New Year's Eve Celebration on January 1, 2021, from 12:00 a.m., until 12:20 a.m. Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent


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7. Recommendation: That the Board review and approve the "Special Event Permit

Application" for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance, allowing the number of sound decibels to exceed 70 dbA (sound level measured by taking four sound readings over a continuous 15 minute period, with the four readings taken at approximately equal intervals at or within the property boundary of the receiving land use), for the Flora-Bama New Year's Eve Celebration fireworks display to be discharged from behind the Flora-Bama Lounge on Perdido Key, from 12:00 a.m., to 12:15 a.m., on January 1, 2021.

Motion: Move the balance For Information: The balance refers to Technical/Public Service Consent Agenda items 1 through 22, with the exception of items 5 and 20, which were held for separate votes. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

8. Recommendation: That the Board take the following action concerning the Cross Border

Connectivity Memorandum of Understanding between the Alabama 9-1-1 Board and Escambia County:

A. Approve the Cross Border MOU with the Alabama 9-1-1 Board commencing January

1, 2021; and B. Authorize the Chairman to sign the Agreement.



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9. Recommendation: That the Board approve the Request for Disposition of Property Form

for the Public Safety Department, for the equipment described and listed on the Request Form, with reason for disposition stated. The Request Form has been signed by all applicable authorities.



for the Library Services Department, for the equipment described and listed on the Request Form, with reason for disposition stated. The Request Form has been signed by all applicable authorities.


11. Recommendation: That the Board approve the Request for Disposition of Property for

the Corrections Department, for property which is described and listed on the Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be disposed of properly.



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for the Office of the Clerk of Court and Comptroller, for property which is described and listed on the Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be disposed of properly.



for the Human Resources Department for property which is described and listed on the Request Form, with the reason for disposition stated. The item is inoperable and of no further usefulness to the County; thus, it is requested that it be properly disposed.


14. Recommendation: That the Board take the following action concerning the Employee

Assistance Program (EAP): A. Approve the awarding of a Contract to New Directions Behavioral Health, L.L.C., for

the Employee Assistance Program, effective January 1, 2021, for a period of 12 months (“Initial Term”) and thereafter may be renewed for two additional successive one-year terms (“Renewal Terms” or singularly “Renewal Term”) with mutual consent of the parties; and

B. Authorize the County Administrator to sign the Agreement for Employee Assistance

Program Services with New Directions Behavioral Health, L.L.C. (Continued on Page 17)


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14. Continued…

(Funding Source: Fund 501, Internal Service Fund; Cost Center 150106, Object Code 53401)


15. Recommendation: That the Board take the following action regarding the proposed State

of Florida, Department of Transportation, District 3 Applications for Multi- Modal Facilities:

A. Approve submittal of Applications for the Florida Department of Transportation (FDOT) Transportation Alternatives Program (TAP) Grant funds for design and construction of pedestrian/bicycle improvements for the following:

1. School Pedestrian Crosswalk Upgrades at 10 locations within the County - All

Commission Districts; and 2. Multi-Use Path along Blue Angel Parkway from Gulf Beach Highway (CR 292) to

Sorrento Road (SR 292) - Commission District 2;

B. Authorize the Chairman or Vice Chairman to sign the Resolution [R2020-174]; and C. Authorize the Chairman or the County Administrator to sign the Grant Applications

and any other documents associated with the Grant Applications, subject to legal review.

(Funding: No local funding match is required)



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16. Recommendation: That the Board authorize the scheduling of a public hearing on

January 7, 2021, at 5:31 p.m., to consider adoption of an ordinance creating the Hamilton Crossing Street Lighting Municipal Services Benefit Unit (MSBU).



January 7, 2021, at 5:32 p.m., to consider adoption of an ordinance creating the Brookhaven Phase 2 Street Lighting Municipal Services Benefit Unit (MSBU).



January 7, 2021, at 5:33 p.m., to consider adoption of an ordinance creating the Smith Station Street Lighting Municipal Services Benefit Unit (MSBU).



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19. Recommendation: That the Board approve and authorize the Chairman to sign the

Interlocal Agreement by and between Escambia County and the Community Redevelopment Agency of the City of Pensacola (CRA), for the County and the CRA to work together to maintain donated Planters and Crape Myrtle Trees at the M.C. Blanchard Judicial Building along a portion of the sidewalk abutting the north side of building.


20. Recommendation: That the Board confirm Chairman Robert Bender's 2021 annual

appointments to Boards and Committees on which Commissioners serve, as submitted.

Motion: Move this slate with the change to put Commissioner Lumon May as the first appointee on the Children’s Services Council For Information: During the Agenda Work Session, the Board agreed that Commissioner Barry would be appointed to the Pensacola-Escambia Development Commission for a two year term. Made by: Commissioner Bergosh Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent

21. Recommendation: That the Board appoint Angela Baroco Eddy to the Escambia County

Disability Awareness Committee (ECADC), to serve as Commissioner Robert Bender's appointment, effective December 10, 2020, through the remainder of his term in office, to replace Pat Young who resigned as his representative.



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22. Recommendation: That the Board approve the proposed process for soliciting and

selecting citizen applications for gubernatorial appointment to the Children's Services Council (CSC) of Escambia County.


II. BUDGET/FINANCE CONSENT AGENDA

1. Recommendation: That the Board take the following action concerning the Local Agency

Emergency Repair Agreement between the State of Florida Department of Transportation (FDOT) and Escambia County, Florida, for CR-399 (Bob Sikes Bridge area on Pensacola Beach Boulevard) over Santa Rosa Sound - Bridge #'s 480123 and 480139:

A. Adopt and authorize the Chairman to sign the Resolution [R2020-175] authorizing the

Local Agency Emergency Repair Agreement; B. Approve and authorize the Chairman to sign the Local Agency Emergency Repair

Agreement between the FDOT and Escambia County, Florida, obligating $1,727,661 for damages incurred to CR-399 (Bob Sikes Bridge area on Pensacola Beach Boulevard) over Santa Rosa Sound - Bridge #'s 480123 and 480139 during Hurricane Sally; and

C. Authorize the Chairman to execute, subject to Legal review and sign- off, any

subsequent Agreements and program-related documents for this project that do not alter the finite terms of funding amounts or budgets.



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COUNTY ADMINISTRATOR'S REPORT – Continued II. BUDGET/FINANCE CONSENT AGENDA – Continued

1. Continued…

Vendor/Contractor Funding Amount Contract Number

Florida Department of Transportation

Fund 112, Disaster Recovery, Cost Center 330906, Object Code 54615, Project BOB SIKES

$1,727,661 Local Agency Emergency Repair Agreement 448274-1-H8-01 for CR-399 (Bob Sikes Bridge area on Pensacola Beach Boulevard) over Santa Rosa Sound - Bridge #'s 480123 and 480139

This project is located in Commission District 4.

Motion: Move the balance For Information: The balance refers to Budget/Finance Consent Agenda items 1 through 49, with the exception of items 3, 9, 10, 28, 29, and 32, which were held for separate votes, as amended to drop item 30. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent


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2. Recommendation: That the Board approve and authorize the County Administrator to

execute the following Change Order to Chavers Construction, Inc., in the amount of $22,558.50, on Contract 19-20.050, Blue Springs Drainage Improvements at Crescent Lake.

Department: Engineering

Division: Construction Management

Type: Addition

Amount: $22,558.50

Vendor: Chavers Construction, Inc.

Project Name: Blue Springs Drainage Improvements at Crescent Lake

Contract: PD 19-20.050

PO#: 201511

CO#: 2

Change Order #1: $27,695.65 (Hurricane Sally)

Change Order #2: $22,558.50

Original Contract Amount: $373,000.00

Cumulative Amount of Change Orders Through this CO:

$50,254.15

New Contract Amount: $423,254.15

Funding Source: Fund 352, LOST III, Cost Center 210107, Object Code 56301, Project

#15EN3252




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2. Continued… Motion: Move the balance For Information: The balance refers to Budget/Finance Consent Agenda items 1 through 49, with the exception of items 3, 9, 10, 28, 29, and 32, which were held for separate votes, as amended to drop item 30. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

3. Recommendation: That the Board, for Fiscal Year 2020/2021, amend its action of

October 1, 2020, to approve the issuance of blanket and/or individual Purchase Orders in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements for the Engineering Department, to add Fund 112 Disaster Recovery Cost Centers 330901 - 330907, as follows:



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3. Continued…


General Drainage and Paving Agreement - Paving and Drainage Projects Allsouth Construction Services LLC, Vendor Number: 420550 Chavers Construction, Vendor Number: 032335 Gulf Atlantic Constructors, Vendor Number: 843895 J Miller Construction, Inc., Vendor Number: 133404 Mid South Paving, Inc., Vendor Number: 133305 Panhandle Grading and Paving, Vendor Number: 160114 Roads, Inc. of NWF, Vendor Number: 182328 Utility Services Co., Inc., Vendor Number: 211593 B&W Utilities, Vendor Number: 420661 Site and Utility, Vendor Number: 420683 Gulf Marine Construction, Vendor Number: 072896 Heaton Brothers Construction Company, Vendor Number: 081314 Principle Properties, Vendor Number: 420785

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101 Fund: 175

(Transportation Trust Fund) Cost Center 260102 Fund: 181 (Master

Drainage Basin Fund) Cost Centers: 210719- 210736 Fund: 352 (LOST III)

Cost Centers: 210107/350229 Fund: 353 (LOST IV) Cost Centers: 210106/350221 Fund: 353 (LOST IV) Cost Center: 110102 Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302 Fund 112, Disaster

Recovery, Cost Center 330901-330907

$2,000,000 annual for all vendors, Projects over $250K coming back to Board for approval.

PD 16- 17.081 Original Board Approval 11/30/2017 Board Approval 1st Extension 12/01/2018 (through 11/30/2019) Board

Approval 2nd Extension 12/05/2019 (through 11/30/2020) Extension

approved through 12/31/2020. New contract to the Board for approval 12/10/2020



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3. Continued…


Blue Arbor Vendor Number: 023818 Temporary Labor Services

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101 Fund: 181 (Master

Drainage Basin Fund) Cost Centers: 210719- 210736 Fund: 352 (LOST III)

Cost Centers: 210107/350229 Fund: 353 (LOST IV) Cost Centers: 210106/350221 Fund:

116 (Development Review) Cost Center: 240302 Fund: 167 (Bob Sikes Toll

- if needed) Cost Centers: 140301/140302 Fund 112, Disaster Recovery, Cost Center 330901-330907

$225,000 PD 17- 18.055 Original

Board Approval 08/02/2018 Board

Approval for 1st Renewal 08/17/2019 Board

Approval for 2nd Renewal 8/6/2020 Effective

Date 08/17/2020

Motion: Move the item Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 3-0, with Commissioner Barry abstaining and filing Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers, and Commissioner Underhill absent


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4. Recommendation: That the Board approve and authorize the County Administrator to execute the following Change Order to F & W Construction Company, Inc., on Contract PD 19-20.097, Local Agency Emergency Repair Agreement - Bob Sikes Bridge Hurricane Sally Repairs:

Department: Engineering

Division: Construction Management

Type: Addition

Amount: $304,803.20

Vendor: F & W Construction Company, Inc.

Project Name: Bob Sikes Bridge Hurricane Sally Repairs Local Agency Emergency Repair Agreement

Contract: PD 19-20.097

PO#: 201813

CO#: 1

Original Contract Amount: $1,286,297.71

Cumulative Amount of Change Orders Through this CO:

$304,803.20

New Contract Amount: $1,591,100.91

Funding: Fund 112 "Disaster Recovery Cost Center 330906, Object Code 54615 Project No. BOB SIKES

This project is located in Commission District 4. (Continued on Page 27)


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4. Continued…


5. Recommendation: That the Board, for Fiscal Year 2020/2021, approve the issuance of

blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements or annual requirements for the Engineering Department:

Vendor/Contractor Funding Amount Contract

Number Kenneth Horne and Associates, Inc. Project: Ortega Subdivision Pond Improvements

Fund 352, Local Option Sales Tax (LOST) III, Cost Center 210107 Object Code 56301 Project #17EN3973

$40,500 PD 02- 03.79 Professional Services




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6. Recommendation: That the Board take the following action concerning the Community Development Block Grant Agreement with the Escambia County Human Relations Commission: A. Approve the Community Development Block Grant Agreement with the Escambia

County Human Relations Commission (HRC), in the amount of $48,680.67, to provide for fair housing services through September 2021; and

B. Authorize the Chairman to execute the Agreement and related documents required to

implement the program.


7. Recommendation: That the Board take the following action regarding the acquisition of

real property (approximately 0.37 acres) located at 3300 West Desoto Street, from Myrtle Grove Lodge #352: A. Authorize the purchase of real property located at 3300 West Desoto Street

(approximately 0.37 acres), owned by Myrtle Grove Lodge #352, for $90,000, in accordance with the terms and conditions contained in the Contract for Sale and Purchase;

B. Approve the Contract for Sale and Purchase for the acquisition of the parcel of real

property located at 3300 West Desoto Street (approximately 0.37 acres) from Myrtle Grove Lodge #352, for $90,000;

C. Accept the Public Disclosure of Interest Form from Myrtle Grove Lodge #352; and D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice

Chairman to execute any documents, subject to Legal review and sign-off, necessary to complete the acquisition of this property, without further action of the Board.



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7. Continued…

Funding for this project is available in the Brownsville CRA Fund 151-370113. This property located in Commission District 3.


8. Recommendation: That the Board take the following action concerning authorization for

the acquisition of real property located on Riola Place (approximately 80.22 acres) from Marsha S. Blanton, individually and as Trustee of the Revocable Trust Agreement of Marsha S. Blanton, William A. Moore, and Bryan R. Moore:

A. Authorize the purchase of Riola Place (approximately 80.22 acres) owned by Marsha

S. Blanton, individually and as Trustee of the Revocable Trust Agreement of Marsha S. Blanton, William A. Moore, and Bryan R. Moore, for the purchase price of $240,000;

B. Approve the Contract for Sale and Purchase for the acquisition of real property located

on Riola Place; C. Accept the Public Disclosure of Interest Form from The Revocable Trust Agreement

of Marsha S. Blanton; and D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman

to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of this property without further action of the Board.

Fund Cost Center Object Code Project #

352, LOST III 210107 56101 11EN1405

This parcel is located in Commission District 1.



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8. Continued… Motion: Move the balance For Information: The balance refers to Budget/Finance Consent Agenda items 1 through 49, with the exception of items 3, 9, 10, 28, 29, and 32, which were held for separate votes, as amended to drop item 30. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

9. Recommendation: That the Board take the following action concerning authorization for

the acquisition of a portion of real property located in the northeast intersection of Pine Barren Church Road and Highway 4 (approximately 0.33 acres) for the Pine Barren Church Road Paving Project, and a 50 foot easement, 25 feet on each side of the center line of Salters Lake Road (approximately 2.40 acres) for the Salters Lake Road Paving Project owned by Seven States Timberlands, LLC:

A. Authorize the purchase of a portion of real property (approximately 0.33 acres) located

in the northeast intersection of Pine Barren Church Road and Highway 4 for the Pine Barren Church Road Paving Project, and a 50 foot easement, 25 feet on each side of the centerline of Salters Lake Road (approximately 2.40 acres) for the Salters Lake Road Paving Project owned by Seven States Timberlands, LLC, for a total of $10,000;

B. Approve the Agreement of Sale for the acquisition of a portion of real property

(approximately 0.33 acres), located in the northeast intersection of Pine Barren Church Road and Highway 4, and a 50 foot easement, 25 feet on each side of the centerline of Salters Lake Road (approximately 2.40 acres);

C. Accept the Public Disclosure of Interest Form from Seven States Timberlands, LLC;

and D. Authorize the County Attorney's Office to prepare, and the Chairman or Vice Chairman

to execute, subject to Legal review and sign-off, any documents necessary to complete the acquisition of this property without further action of the Board.

Fund Cost Center Object Code

353, LOST IV 210106 56101



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9. Continued…

The real property is located in Commission District 5.

Motion: Move Item 9 A through D. In addition, add an item E that is also approving contingent upon the timely receipt of the appropriate disclosure of interest document from Molpus [The Molpus Woodlands Group, LLC] Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent

10. Recommendation: That the Board, for Fiscal Year 2020/2021, approve the issuance of

blanket and/or individual Purchase Orders, in excess of $25,000 based upon previously-awarded Contracts, Contractual Agreements or annual requirements for the Mass Transit Department, as follows:

Vendor/Contractor Amount Contract

Number

A Blue Arbor Vendor # 023818 Temporary labor Fund 104 Cost Center 320401

$75,000 PD 17-18.055

B Zonar Systems Vendor # 250206 Annual Subscription GPS/Vehicle Inspection hardware for Paratransit Fund 104 Cost Center 320401, 320406

$75,000 Blanket Purchase Order

C 3H Services Vendor # Custodial services Fund 104 Cost Center 320401

$34,000 PD 19-20.092

D Southern Tire Mart LLC Vendor # 426199 Tires Fund 104 Cost Centers 320401, 320404, 320406

$55,000 State Contract- 25172500-19- ACS

Motion: Pull Item B, Move A, C, and D Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent


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11. Recommendation: That the Board, for the Fiscal Year 2020-2021, approve the issuance of blanket and/or individual Purchase Orders, in excess of $25,000, based upon previously-awarded Contracts, Contractual Agreements, or annual requirements, for the Parks and Recreation Department, as follows:


Number

Bliss Products and Services, Inc. Vendor Number: 425792 Engineered Wood Fiber Chips for use as safety surfacing at Escambia County Playgrounds

Fund: 353 (Local Option Sales Tax IV) Cost Center: 350221 (Parks Capital Projects)

$37,200 Vendor Registry Quote # PKS 10/29/20



A. Approve the usage of NCPA (National Cooperative Purchasing Alliance) Contract 01-

97, Advanced Technology Solutions Aggregator; and B. Approve the issuance of a Purchase Order, in excess of $25,000, for Cisco Licenses

from PC Specialists, Inc. D/B/A Technology Integration Group, for Phase 2 of the VOIP Project, in the amount of $111,420, (pricing obtained through the competitively bid NCPA Contract 01-97).



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12. Continued…


Vendor: PC Specialists, Inc. dba Technology Integration Group Vendor #

Fund: 001 Cost Center: 270103 Object Code: 56401

$111,420 Quote #: 061996: NCPA Contract 01-97 Advanced Technology Solutions Aggregator



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13. Recommendation: That the Board take the following action concerning the Microsoft

Enterprise Services Work Order:

A. Approve and authorize the Chairman to sign the Microsoft Enterprise Services Work Order;

B. Authorize the County to award a Purchase Order, in the amount of $89,993.83, to

Microsoft Corporation, State of Florida Contract # 43230000-15-01; and C. Authorize the Chairman, Vice Chairman, or County Administrator to execute all future

documents related to this service Work Order without further action from the Board.


Microsoft Corporation Vendor # V0000577 Service Work Order

Fund: 001 Cost Center: 270102 Object Code: 53101

$89,993.83 State of Florida Contract # 43230000- 15-01

This will allow the Board of County Commissioners, Clerk of Court, Tax Collector, Supervisor of Elections, State Attorney's Office, and Sheriff's Office to leverage their Microsoft resources more effectively. The support components provided are: dedicated support account management, proactive service support, reactive service support, and a cyber response team. We will be able to easily collaborate with Microsoft experts, prevent and manage risks both on-premise and in Office 365 and Azure, and receive recommendations tailored to our environments.



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14. Recommendation: That the Board approve and authorize a Purchase Order, in the amount of $84,399.84 to South Central Planning and Development Commission (SCPDC), for the use of the MyGovernmentOnline.org (MGO) Software Suite, for the period of October 1, 2020, to September 30, 2021. The cost will be divided between the Building Services Department and the Information Technology Department.


Number

South Central Planning & Development Commission Vendor #424032

Fund: 406 Inspection Fund Cost Center: 250111 Administration Object Code: 54601 Repair & Maintenance - $42,199.92 Fund: 001 General Fund Cost Center: 270102 Information Systems Object Code: 54601 Repair & Maintenance - $42,199.92

$84,399.84 Software License and Service Agreement (attached) signed 5/12/2017



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15. Recommendation: That the Board approve the Issuance of a blanket Purchase Order, in excess of $25,000.to Ward International for Fiscal Year 2020-2021. This action is requested based on the previous Annual Maintenance Requirements for the Public Works Department.


Number

Ward International (Vendor #230580)

Fund 143, Cost Center

$50,000 Proprietary Parts

Fire Truck Parts, Supplies, Repair Fund 143, Cost Center 330206, 54601 (Fire Services)

330206, 54601

Fire Trucks



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16. Recommendation: That the Board approve and authorize the County Administrator to execute the following Change Order, in excess of $25,000, adding funds for Stop Loss Insurance for the County’s Self-Funded Health Insurance Plan:

Department: Human Resources

Division Benefits

Type Addition

Amount $690,000

Vendor Stop Loss Insurance Services

Purchase Order 210629

Change Order 1

Original Award Amount $210,000

Cumulative Amount of Change Orders Through This Change Order:

$690,000

New Purchase Order Total $900,000

(Funding Source: Fund 501, Internal Service Fund, Cost Center 150108, Object Code 54501)



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17. Recommendation: That the Board approve the budget neutral revisions to the following section of the Human Resources Policies and Procedures: Section 18, The Salary Administration Program, Subsection 18.12, Promotional/Reclassification Increase.


18. Recommendation: That the Board take the following action concerning the Memorandum

of Understanding between the Amalgamated Transit Union (ATU) Local 1395 and Escambia County Board of County Commissioners:

A. Approve the Memorandum of Understanding (MOU) for the Escambia County Area

Transit (ECAT) retirement buyout; and B. Ratify the County Administrator's signature on the MOU.



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19. Recommendation: That the Board adopt the Resolution [R2020-176] approving Supplemental Budget Amendment #012, Other Grants and Projects Fund (110), in the amount of $19,190, to appropriate funds for the Florida Fish and Wildlife Conservation Commission (FWC) for FWC #20133 & #20158 - Derelict Vessel Grants previously approved by the Board - Grant #FWC 20133, in the amount of $8,590, was approved on October 15, 2020, and Grant #FWC 20158, in the amount of $10,600, was approved on November 5, 2020. The Grants provide funding to remove and transport two eligible derelict vessels to the Perdido Landfill. No match is required for these Grants. However, the landfill tipping fee will be funded by the County portion of Vessel Registration Fees.

Fund Number Fund Name Revenue

Code Revenue Title Amount

110 Other Grants & Projects

334260 Derelict Vessels Grant

$19,190

Total $19,190

Fund Number Cost

Center No.

Cost Center Title

Account Code

Account Title Amount

110 220339 Derelict Vessel Grant

53401 Other Contractual Services

$19,190

Total $19,190



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20. Recommendation: That the Board adopt the Resolution [R2020-177] approving Supplemental Budget Amendment #015, Other Grants & Projects (110), in the amount of $322,069, to recognize a Florida Department of State, Division of Elections Grant for the Coronavirus Aid, Relief and Economic Security (CARES) Act to purchase products and/or services that promote and maintain a safe environment for voters and elections staff for the 2020 Primary and General Elections in Escambia County. Funds will be spent on vote-by- mail, staffing, polling sites, offices, equipment, supplies, public education, and voter mailings. There is a 20% match of $64,414 which was spent from Fund 001 Cost Center 550101 in the Fiscal Year 2020 Budget.



001 General Fund

NEW Elections CARES Grant

$322,069



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20. Continued…

Fund Number Cost Ctr No.

Cost Center Title

Account Code

Account Title Amount

001 550127 (New)

Elections CARES Grant

51301 Other Salaries & Wages

20,000

001 53401 Other Contractual Services

50,000

001 54701 Printing & Binding

30,000

001 54801 Promotional Activities

22,069

001 55101 Office Supplies 100,000

001 55201 Operating Supplies

100,000

Total



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21. Recommendation: That the Board adopt the Resolution [R2020-178] approving Supplemental Budget Amendment #016, Law Enforcement Trust Fund (121), in the amount of $70,000, to recognize additional revenues from various law enforcement activities, and to appropriate these funds into the Sheriff's Law Enforcement Trust (LET) Fund Budget, pursuant to Florida Statute 932.7055, to pay vouchers submitted for payment to various outside agencies and related Law Enforcement activities for the remainder of Fiscal Year 2020/2021.


22. Recommendation: That the Board adopt the Resolution [R2020-179] approving

Supplemental Budget Amendment #018, General Fund (001), in the amount of $13,922, to recognize the Sheriff's off-duty officer reimbursements, miscellaneous fees, auto repairs, public records and investigation costs, and to appropriate these funds back into the Sheriff's Administrative Budget, to offset operational expenses associated with providing law enforcement services in Escambia County.

Fund Name Account Name Account

Code Amount

001/General Fund 001/General Fund 001/General Fund

Miscellaneous Sheriff's Fees Investigative Costs Miscellaneous- Reimbursements/Fees

369939 341525 369401

$1,398 $33 $12,491

TOTAL $13,922



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22. Continued…

Fund Name Cost Center/Code/Title Account Code/ Appropriations Title

Amount

001/General Fund 540101/Administration 59703/Operating Expenses

$13,922

TOTAL $13,922



Supplemental Budget Amendment #019. Local Option Sales Tax Fund (353), in the amount of $16,965, to recognize proceeds received from ATV and Auto Auction. These funds must now be recognized and appropriated back into the Sheriff's budget. Motion: Move the balance For Information: The balance refers to Budget/Finance Consent Agenda items 1 through 49, with the exception of items 3, 9, 10, 28, 29, and 32, which were held for separate votes, as amended to drop item 30. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent


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Supplemental Budget Amendment #020 to the Local Option Sales Tax Fund (353), in the amount of $17,280, to recognize proceeds received from auto auction. These funds must now be recognized and appropriated back into the Sheriff's capital budget.



Supplemental Budget Amendment #021, Other Grants and Projects Fund (110), in the amount of $5,000, to recognize proceeds from a Volunteer Florida Federal Fiscal Year 2020-2021 Emergency Management Performance Grant (EMPG) Community Emergency Response Team (CERT) Program Grant Contract, and to appropriate these funds to implement the CERT Program. These funds are being provided to continue the effort to engage, educate, and train local citizens in their role as it relates to emergency prevention, preparedness, response, recovery, mitigation, and public health measures for all hazards.

Fund

Number Fund Name

Revenue Code Revenue Title Amount


334248 Community Emergency Response- CERT

$5,000

Fund Number

Fund Name

Cost Center No./Name

Account Code/Title

Amount


330430/Community Emergency Response Team Grant

58201/Aides to Private Organizations

$5,000



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25. Continued…



Supplemental Budget Amendment #022, Transportation Trust Fund (175), in the amount of $2,503, to recognize the Bureau of Justice Assistance Grant Award for Correctional Officer Bulletproof Vest Funding.



175 Transportation Trust

369001 Misc Revenues $2,503

Fund Number Fund Name Cost Center/Title

Account Code/Title

Amount

175 Transportation Trust

290202/Care & Custody

55201/Operating Supplies

$2,503



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27. Recommendation: That the Board adopt the Resolution [R2020-184] approving Supplemental Budget Amendment #023, Other Grants and Projects Fund (110), in the amount of $3,000, to recognize proceeds from a Florida Department of State, Division of Elections grant, and to appropriate these funds for the purchase of a Cradlepoint router to be used as an emergency backup communications device.




331108 SOE Security Grant

$3,000

Fund Number Fund Name Cost Center/Title

Account Code/Title

Amount


550120/SOE Security Grant

55201/Operating Supplies

$3,000


28. Recommendation: That the Board accept for record the TDT Financial Reports.

Motion: So moved For Information: Honorable Pam Childers provided information on TDT and the Tourist Development Council’s request for an independent audit. Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent Speaker(s): David Bear


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29. Recommendation: That the Board take the following action concerning the Fiscal Year 2020/2021 Program Participation Agreement for Pathways For Change:

A. Approve the Program Participation Agreement to be paid from the General Fund

(001), Cost Center 110201; B. Authorize the Chairman to sign the Agreement and all other necessary documents;

and C. Authorize the approval of the necessary Purchase Order.

Motion: Move the item, A, B, and C Made by: Commissioner Barry Seconded by: Commissioner Bergosh Disposition: Carried 3-0, with Commissioner May abstaining and filing Form 8B Memorandum of Voting Conflict for County, Municipal, and other Local Public Officers, and Commissioner Underhill absent

30. Recommendation: That the Board approve a funding allocation, in the amount of $1,500,

from Commissioner May's discretionary money, in support of a New Year's Eve fireworks display.

(Funding: Fund 001, General Fund, Discretionary Money, Cost Center 110101, Object Code 58201)



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31. Recommendation: That the Board approve a funding allocation, in the amount of $2,500, from Commissioner May's discretionary money, in support of Pensacola High School Boosters Club.



32. Recommendation: That the Board approve a funding allocation, in the amount of

$10,000, from Commissioner May's discretionary money, in support of WEAR Communities Caring at Christmas.


Motion: Move the item For Information: Commissioners Barry, Bergosh, and Bender each added $2,500 from their discretionary funds to this funding allocation as well. Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent


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33. Recommendation: That the Board approve a funding allocation, in the amount of $1,000, from Commissioner May's discretionary money, in support of West Florida High School Girls' Basketball Team.



34. Recommendation: That the Board approve $1,800 to be funded from Commissioner

Robert Bender's discretionary funds, to replace the AG Novo Monitor/Display in the Veterans Memorial Park Kiosk.




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35. Recommendation: That the Board take the following action concerning the Florida Department of Health, Bureau of Emergency Medical Oversight, Emergency Medical Services (EMS) County Grant Application for the Fiscal Year 2020/2021, in the amount of $27,801.85:

A. Adopt and authorize the Chairman to sign the Resolution [R2020-185] certifying that

the monies received from the State of Florida EMS Trust Fund, as the Escambia County Emergency Medical Services Award, shall be used to improve and expand the County's pre-hospital EMS system and shall not be used to supplant existing EMS budget allocations in any manner; and

B. Approve and authorize the Chairman to sign the EMS Grant Application and Request

for Grant Fund Distribution.


36. Recommendation: That the Board approve the request for a single time waiver of the

yearly training hours required for the retention incentive for four personnel at Beulah Fire Station 2. These four members met the other requirement set forth by Standard Operating Guidelines for the Administration of the Volunteer Firefighter Stipend Program, Section IV, A.3.

To keep quality volunteers in the organization and show appreciation of their years of service an incentive pay program was established by Escambia County BCC in conjunction of ECFR.

Vendor /Contractor Amount Contract Number

(4) Volunteer Firefighters Fund: 143, Fire Services Cost Center:330206 (Fire Rescue) Account 51302

$3,200 Standard Operating Guidelines for the Administration of the Volunteer Firefighter Stipend Program, Section IV, A.3.



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36. Continued…


37. Recommendation: That the Board approve the payment to the County's General Lines

Agent, USI Insurance Services, LLC, in the amount of $339,981.91, to provide commercial insurance through VFIS, for the Fire Department property, vehicles, and equipment for the period of January 1, 2021, through December 31, 2021.

Vendor Amount Contract Number

USI Insurance Services LLC Vendor Number: 422228 Insurance Agent

$339,981.91 Board Approved Renewal: September 19, 2019

Fund 143 Cost Center 330206, Object Code 54501

Contract Number PD 15-16.039



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38. Recommendation: That the Board approve the issuance of a blanket and/or Individual Purchase Order, in excess of $25,000, for the Fiscal Year 2020-2021, based on the previously awarded Contracts, Contractual Agreements, or annual maintenance requirements for the Waste Services Department.

Vendor/Contractor Amount Contract #

Southern Tire Mart, LLC - $60,000 State Contract

Vendor #426199 Light and Heavy Equipment Tires Fund 401 Solid Waste Fund

Cost Center: 230307 SW Transfer Station Object Code: 54601 Fleet Maintenance - $40,000

Cost Center: 230314 SW Operations Object Code: 54601 Fleet Maintenance - $20,000

25172500-19-ACS



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39. Recommendation: That the Board approve the issuance of a Purchase Order to Green View Turf Maintenance, Inc., in the amount of $26,341.00 for as needed Groundskeeping Services for the Perdido Landfil and Palafox Transfer Station for the period 11/01/2020 - 12/31/2021.

Vendor/Contractor Amount Contract Number

Green View Turf Maintenance, Inc. - Vendor No: 426975 Groundskeeping at Perdido Landfill and Palafox Transfer Station Fund 401, Solid Waste Fund

Cost Center: 230307, SW Transfer Station Object Code: 53401 Other Contractual Services - $5,830

Cost Center: 230314, SW Operations Object Code: 53401 Other Contractual Services - $20,511

$26,341

Request for Quotes via Vendor Registry



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40. Recommendation: That the Board approve and authorize the County Administrator to execute Change Order #1 to Purchase Order #210242, to Thompson Consulting Services, LLC, for debris monitoring services related to Hurricane Sally, per the Terms and Conditions of PD 17-18.007; BCC approved 09/24/2020.

Department

Waste Services Contract PD 17-18.007 Fund 112, Disaster Recovery Fund, pending Federal assistance and reimbursement Cost Center 330901, Debris Removal (Hurricane Sally); Object Code 53101, Professional Services

Division: Waste Division

Type: Addition

Amount: $3,145,729.91

Vendor: Thompson Consulting Services, LLC - 425076

Project Name: Consulting Services for Debris Monitoring Services Related to Hurricane Sally

Purchase Order#: 210242

Original Award Amount: $7,395.419.13

Change Order #1: $3,145,729.91

Total: $10,541,149.04



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41. Recommendation: That the Board take the following action concerning an Application for Certificate of Need for Diversified Property Works, Inc.:

A. Approve the Application for Certificate of Need permitting Diversified Property Works,

Inc., to operate in Escambia County; and B. Authorize the Chairman to sign the Certificate.



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42. Recommendation: That the Board approve and authorize the County Administrator to execute Change Order #2 to the following Purchase Orders, per the Terms and Conditions of PD 18-19.027, Debris Hauling Services:

Department

Waste Services - Contract Number: PD 18-19.027 Fund 112, Disaster Recovery Fund, pending Federal assistance and reimbursement Cost Center 330901, Debris Removal (Hurricane Sally); Object Code 53401, Other Contractual Services


Type: Addition

Amount: $5,649,594.48

Vendor: Ashbritt, Inc. - 014138

Project Name: Debris Hauling Services (Hurricane Sally)

Purchase Order #: 210238

Original Award Amount: $12,534,566.71

Change Order #1: $0.00 (Administrative, Cost Center Change)

Change Order #2: $5,649,594.48

Total: $18,184,161.19



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42. Continued…

Department



Type: Addition

Amount: $4,427,252.21

Vendor: Panhandle Grading & Paving, Inc. - 160114





Change Order #2: $4,427,252.21

Total: $16,647,955.72



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42. Continued…

Department



Type: Addition

Amount: $6,897,867.86

Vendor: Roads, Inc. - 182328





Change Order #2: $6,897,867.86

Total: $19,119,393.30



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A. Approve the award of an Indefinite Quantity, Indefinite Delivery Multiple Awards Contract to each firm noted below, per the terms and conditions of PD 19-20.080, General Paving and Drainage Agreement, effective January 1, 2021, for a term of one year with the option of up to two, one- year renewal periods, for a maximum Agreement period of 36-months, for an estimated annual amount of $2,000,000 per firm; and

B. Authorize the County Administrator to sign all related documents.

• B and W Utilities • C.W. Roberts Contracting, Inc. • Chavers Construction, Inc. • J. Miller Construction • Panhandle Grading & Paving, Inc. • Roads, Inc. of NWF • Site and Utility, LLC

Vendor Funding Contract

Number

B and W Utilities C.W. Roberts Contracting, Inc. Chavers Construction, Inc. J. Miller

Construction Panhandle Grading & Paving, Inc. Roads, Inc. of NWF Site and Utility, LLC

Fund: 175 (Transportation Trust Fund) Cost Centers: 211201/211602/211101 Fund: 175 (Transportation Trust Fund) Cost Center 260102 Fund: 181 (Master Drainage Basin Fund) Cost Centers: 210719-210736 Fund: 352 (LOST III) Cost Centers: 210107/350229 Fund: 353 (LOST IV) Cost Centers: 210106/350221 Fund: 353 (LOST IV) Cost Center: 110102 Fund: 167 (Bob Sikes Toll) Cost Centers: 140301/140302 Fund: 112 (Disaster Recovery) Cost Centers 330901-330907

PD 19-20.080



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43. Continued…


44. Recommendation: That the Board take the following action regarding the Bureau of

Justice Assistance (BJA) Grant Award for Correctional Officer Bulletproof Vest Funding:

A. Approve the acceptance of the Bureau of Justice Assistance Grant Award for Correctional Officer Bulletproof Vest Funding, totaling $2,503.24. This Award requires a 50% match that will be paid from existing department funds. The funding will be used to contribute to the purchase of approximately 40 bulletproof vests for Escambia County Work Annex Corrections Officers. The vests will provide potentially lifesaving measures to protect Corrections Officers that work outside the confines of the Work Annex to provide required oversight to inmate work crews disbursed throughout the County; and

B. Authorize the Corrections Department to electronically submit reimbursement requests

on behalf of the Board through the Bureau of Justice Assistance Grant portal.



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45. Recommendation: That the Board take the following action regarding PD 17-18.077, Re- Solicit Special Magistrate:

A. Approve the second of two possible one-year renewal periods, per the Agreement for

PD 17-18.077, Re-Solicit Special Magistrate, for each of the following firms:

1. John B. Trawick, P.L.L.C; 2. Farrar Law Firm, P.A.; and 3. Robert O. Beasley, P.A.;

B. Approve the fees, based on the original Agreement, for the second one-year renewal:

1. Special Magistrate, in the amount of $155 per hour; and 2. Paralegal, in the amount of $75 per hour; and

C. Authorize the Department(s), in conjunction with the Office of Purchasing, to issue

Purchase Orders as required. (Funding: Fund 103, Code Enforcement Fund; Cost Center 220110, Environmental Code Enforcement; Object Code 53101, Professional Services)

VENDOR/CONTRACTOR

FUNDING

AMOUNT

CONTRACT NUMBER

John B. Trawick, P.L.L.C. Farrar Law Firm, P.A. Robert O. Beasley, P.A.

Fund 103, Code Enforcement Fund

Cost Center 220110, Environmental Code Enforcement

Object Code 53101, Professional Services

Special Magistrate $155 per hour

Paralegal $75 per hour

PD 17- 18.077 Original Contract BCC: 11-01- 2018

1st Renewal BCC: 01-07- 2020



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46. Recommendation: That the Board accept the RESTORE Direct Component (Pot 1) Grant Award from the U.S. Department of the Treasury for Planning Assistance for the Eleven Mile Creek Stream Restoration Design Project, Grant Award No. 1 RDCGR080135-01-00, in the amount of $1,217,936. (Fund 118, Gulf Coast Restoration Fund. The Cost Center will be determined during the time of the Supplemental Budget Amendment)

Vendor Fund Amount Grant Number /

Project

U.S. Department of the Treasury

118, Gulf Coast Restoration Fund; Cost Center to be determined at the time of the Supplemental Budget Amendment

$1,217,936 1 RDCGR080135-01-00 Planning Assistance for the Eleven Mile Creek Stream Restoration Project



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47. Recommendation: That the Board take the following action concerning the State of Florida Department of Environmental Protection (FDEP) Grant Agreement No. NF077 to provide financial assistance for the Bayou Chico Stormwater Retrofit Project Phase II (also known as the County's Beach Haven Northeast Drainage and Sanitary Sewer Project Phase II):

A. Accept and approve the Grant Agreement No. NF077 between the State of Florida

Department of Environmental Protection and Escambia County in the amount of $660,000, for the Bayou Chico Stormwater Retrofit Project Phase II (Beach Haven Northeast Drainage and Sanitary Sewer Project Phase II);

B. Authorize the Chairman or Vice Chairman to sign the Grant Agreement and other

future Agreement-related documents, including no cost extensions, pending Legal review and approval, without further action of the Board to complete the Project; and

C. Approve the reallocation of $50,000 from Fund 353, Local Option Sales Tax (LOST)

IV, Cost Center 210106, “Transportation & Drainage”; Object Code 56301, “Improvements Other than Buildings”; Project No. 19EN0452, “Beach Haven Phase II” to a new ancillary project specifically created to assure County compliance with monitoring related FDEP grant requirements; Project No. TBD. Funds reallocated to be split with $38,000 for personnel costs and the remaining $12,000 for operating costs.

Note: The County Attorney’s Office has requested that the Board be made aware of the language, in paragraph 23 (page 11 of 45) of the Agreement: “Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State, and venue will be in the Second Judicial Circuit, in and for Leon County.” (Funding Source for FDEP Grant Agreement NF077: Fund 110, Other Grants and Projects, Cost Center to be determined at the time of Supplement Budget Amendment. FDEP agrees to reimburse 100.00% of all approved budget period costs incurred, up to and not exceeding total funding of $660,000. County is required to provide $440,000 in matching funds. Matching funds are available in Fund 353, Local Option Sales Tax (LOST) IV, Cost Center 210106, “Transportation & Drainage”; Object Code 56301, “Improvements Other than Buildings”; Project No. 19EN0452, “Beach Haven Phase II”.) (Continued on Page 64)


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47. Continued…

(Funding Source for Reallocation: $50,000 from Fund 353, Local Option Sales Tax (LOST) IV, Cost Center 210106, “Transportation & Drainage”; Object Code 56301, “Improvements Other than Buildings”; Project No.19EN0452, “Beach Haven Phase II” to a new ancillary project specifically created to assure County compliance with monitoring related FDEP grant requirements; Project No. TBD. Funds reallocated to be split with $38,000 for personnel costs and the remaining $12,000 for operating costs).



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47. Continued…


Number

Florida Department of Environmental Protection (FDEP)

Fund 110, Other Grants and Projects Cost Center to be determined at the time of Supplemental Budget Amendment Matching funds are available in Fund 353, Local Option Sales Tax (LOST) IV Cost Center 210106, Transportation & Drainage Object Code 56301, Improvements Other than Buildings Project No. 19EN0452, Beach Haven Phase II

FDEP not to exceed $660,000 County Matching Funds $440,000

FDEP NF077



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47. Continued…

Requested Action

Funding Amount Requested Action

Project Information

Reallocation from Fund 353, Local Options Sales Tax (LOST) IV Cost Center 210106, Transportation & Drainage Object Code 56301, Improvements Other than Buildings Project No. 19EN0452, Beach Haven Phase II

$50,000 Reallocation to

New Ancillary Project specifically created to assure County compliance with monitoring related FDEP grant requirements Project No. TBD Funds reallocated will be split with $38,000 for personnel costs and the remaining $12,000 for operating costs



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A. Authorize the County Administrator to sign the documents related to the 48 month lease agreement; and

B. Approve the issuance of a Purchase Order to CPC Office Technologies, in the amount

of $27,755.88, which will include equipment, supplies, and maintenance necessary for the printing and copying needs for the Office of the Trial Court Administrator, which includes offices in Escambia, Santa Rosa, and Okaloosa Counties.


Number

CPC Office Technologies Fund 115, Article V Fund, Cost Center 410503 (Escambia Technology), Object Code 54401 (Rentals & Leases)

$12,974.04

FL # 44000000- NASPO- 19-ACS

Fund 115, Article V Fund, Cost Center 410503 (Escambia Technology), Object Code 54601 (Repair & Maintenance)

$2,176.20



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48. Continued…


Number

Fund 115, Article V Fund, Cost Center 410515 (Santa Rosa Technology), Object Code 54401 (Rentals & Leases)

$4,874.04

Fund 115, Article V Fund, Cost Center 410515 (Santa Rosa Technology), Object Code 54601 (Repair & Maintenance)

$920.70

Fund 115, Article V Fund, Cost Center 410516 (Okaloosa Technology), Object Code 54401 (Rentals & Leases)

$4,874.04

Fund 115, Article V Fund, Cost Center 410516 (Okaloosa Technology), Object Code 54601 (Repair & Maintenance)

$920.70



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48. Continued…


Number Fund 115, Article V Fund,

Cost Center 410502 (Teen Court), Object Code 54401 (Rentals & Leases)

$848.76

Fund 115, Article V Fund, Cost Center 410502 (Teen Court), Object Code 54601 (Repair & Maintenance)

$167.40

Total $27,755.88 / Year



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49. Recommendation: That the Board approve the issuance of a Purchase Order, in the amount of $69,264.15, to Presidio Networked Solutions for the purchase of necessary hardware, software, maintenance, and professional services in support of the VOIP Project for the M.C. Blanchard Judicial Building. Pricing obtained is pursuant to Florida State Contract # 43220000-WSCA-14-ACS and multiple quotes received with Presidio offering the lowest cost.

Vendor/Contractor Amount Contract

Number Presidio Network Solutions FL#43220000

- WSCA-14-ACS

Fund 115, Article V Fund, Cost Center 410503, Object Code 56401

$39,320.79


$14,026.04


$4,057.32


$11,860.00

Total $69,264.15



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COUNTY ADMINISTRATOR'S REPORT – Continued III. FOR DISCUSSION

1. Recommendation: That the Board approve the following allocations of Law Enforcement Trust (LET) Funds, per the requirements of F.S. 932.7055(5) for Outside Agency partners in Escambia County for Fiscal Year 2020/2021:

A. Knowledge Ministries, Inc., DBA Golden Elite Track and Field Club, in the amount of

$1,000; B. Big Brothers Big Sisters of Northwest Florida, in the amount of $20,000; C. The Arc Gateway, Inc., in the amount of $10,000; D. Scout Pack 430, Troop 430, in the amount of $2,500; E. Northwest Florida Legal Services, Inc., in the amount of $2,500; F. Pace Center for Girls, in the amount of $25,000; G. Epps Christian Center, Inc., in the amount of $3,000; and H. Sacred Heart Foundation, in the amount of $20,000. Upon approval of these funding allocations, the Sheriff’s Office will process all appropriate paperwork and submit for payment from LET Funds to the Escambia Clerk of the Circuit Court and Comptroller. (Funding Source: Fund 121, Law Enforcement Trust Fund, Cost Center 540103, Aids to Private Organizations 58201)

Motion: Move the item Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent


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COUNTY ADMINISTRATOR'S REPORT – Continued III. FOR DISCUSSION – Continued

2. Recommendation: That the Board accept the following information concerning Professional Liability (Medical Malpractice) Insurance for the jail. This is an update on where the County is and the future options for this coverage.

USI Insurance Services, LLC, has been working to secure market coverage since the two carriers pulled out of the market. An extension was approved on November 5, 2020. Our extension for coverage is until December 31, 2020. USI has not been able to secure any quotes so far; however, they are still working on it. If we cannot secure market coverage, we will have no other choice than to self-fund the claims. See the provided attachments for additional analysis.

For Information: Commissioner Bender advised that he would make some calls to see if the County can get access to the market and release that to Risk Manager Mark Bartlett and his team. We’ll get some additional quotes for the TPA and a recommendation on what our self-retention should be and get a quote for that. Disposition: No action taken


A. Approve approximately a $250,000 increase for the Small Business Grant to

complete eligible Applications; B. Approve the reimbursement of the increased cost for extra cleaning during the

elections, in the amount of $42,320; and C. Approve the reimbursement to Pensacola Sports for the rental of Thermal Imaging

Systems to be used at this year’s Snowball Derby in the amount of $10,300.

State and Federal deadlines update: Thursday November 12 - Spending plan had to be sent to FDEM encumbering 100% of our CARES Act Allocation. • Escambia County met this deadline Monday, November 16 - Phase 1 and Phase 2 allocations in the amount totaling $25,778,383 backup documentation including agreements, invoices, receipts, and proof of payment had to be uploaded into the FL CARES portal. • Escambia County met this deadline (Continued on Page 73)


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3. Continued…

Thursday, December 3 - Phase 3 allocation totaling $31,506,912 requests for reimbursements had to be submitted into the FL CARES portal. No new requests for reimbursement can be entered after this date. • Escambia County not only met this deadline but was able to enter in a total of

$46,566,936.62 for Phase 3 reimbursements creating a buffer of $15,060,024.60 to be utilized should some of our other commitments fall short. This buffer is made up of Public Health and Safety payroll.

Wednesday, December 30 - The last day expenses can be incurred. Treasury has clarified that for a cost to be considered to have been incurred, performance or delivery MUST occur during the covered period. Final reporting due. • Escambia County is in the process of processing payments as our community partners

send in their documentation to ensure payment by December 30. We are also working on submitting required documentation to FDEM through the FL CARES portal to ensure compliance and reimbursement for Phase 3 expenses.

Motion: Move this item, A, B, and C, and include an item D to send correspondence requesting a full allocation of our submitted expenses For Information: The Board also discussed upcoming legislative asks. Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent


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4. Recommendation: That the Board authorize staff to amend the RESTORE Direct

Component (Pot 1) Multi-Year Implementation Plan to include $500,000 for design and construction of the Cantonment Community Center.

For Information: The Board will hold this item until January.

COUNTY ATTORNEY’S REPORT – Alison Rogers, County Attorney I. FOR ACTION

1. Recommendation: That the Board take the following actions:

A. Ratification of Escambia County State of Local Emergency Resolution R2020-164, R2020-165, R2020-166, R2020-167, R2020-168, R2020-169, R2020-170, R2020-171; and

B. Extension of Escambia County State of Local Emergencies.

Motion: Move A and B For Information: This action adopted Resolutions R2020-186 and R2020-187. Made by: Commissioner Barry Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent


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COUNTY ATTORNEY’S REPORT – Continued II. FOR DISCUSSION

1. Recommendation: At the request of Commissioner Barry, that the Board discuss whether to direct staff to take to the Planning Board an LDC amendment that would provide a one-time allowance for residential structures that predate agricultural zoning to remain conforming uses.

Motion: Commissioner Barry gave a narrative of this item as his motion for approval Made by: Commissioner Barry Seconded by: Commissioner May Disposition: Carried 4-0, with Commissioner Underhill absent

2. Recommendation: That the Board discuss extending the Escambia County Emergency

Order related to tolling permits.

Motion: So moved For Information: This action adopted Emergency Order EO 20-15. Made by: Commissioner Bergosh Seconded by: Commissioner Barry Disposition: Carried 4-0, with Commissioner Underhill absent

3. Recommendation: At the request of Commissioner May, that the Board discuss and

determine whether to authorize the Chairman to sign and send the provided letter to Governor Ron DeSantis regarding preservation of local control.

Motion: Move the item Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent


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COUNTY ATTORNEY’S REPORT – Continued III. FOR INFORMATION

1. Recommendation That the Board accept the following informational report concerning the matter of John and Linda Nowell v. Escambia County & Santa Rosa Island Authority (SRIA), Case No. 2019 CA 001313.

Disposition: No action taken

ITEMS ADDED TO THE AGENDA I. COMMISSIONER STEVEN BARRY, DISTRICT 5

1. Recommendation: That the Board ratify Commissioner Barry’s signature on the letter of

support for the 2020 Republic Services National Neighborhood Promise Grant.

Motion: “This is to ratify a letter that I signed and sent supporting Cantonment Improvement Committee with a request from Republic Services for a National Neighborhood Promises Grant” Made by: Commissioner Barry Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent

II. COMMISSIONER LUMON MAY, DISTRICT 3

1. Recommendation: That the Board approve a Funding Allocation in the amount of $500.00

to each organization from Commissioner May's discretionary account in support of Washington High School Boys & Girls Basketball, Pine Forest Boys Basketball and Escambia Boys Basketball. [Funding: Fund 001, Discretionary Cost Center 110101, Object Code 58201]

Motion: “We’re utilizing our discretionary funds for $500 for Washington High School Boys and Girls, Pine Forest Boys, and Escambia High Boys in the amount of $500” For Information: This request was for a total of $2,000. Made by: Commissioner May Seconded by: Commissioner Bergosh Disposition: Carried 4-0, with Commissioner Underhill absent


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ANNOUNCEMENTS – None. ADJOURNMENT There being no further business to come before the Board, Chairman Bender declared the Regular Meeting of the Board of County Commissioners adjourned at 8:04 p.m. BOARD OF COUNTY COMMISSIONERS ESCAMBIA COUNTY, FLORIDA By: ________________________________

Robert Bender, Chairman ATTEST: Pam Childers Clerk of the Circuit Court & Comptroller _______________________________

Deputy Clerk Approved: January 7, 2021

DRAFT MINUTES OF THE REGULAR MEETING OF THE ESCAMBIA ...

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