MINUTES REGULAR MEETING TO ALL MEMBERS OF THE BOARD …hprsd.org/pages_inc/Board Minutes...

MINUTES

REGULAR MEETING

TO ALL MEMBERS OF THE BOARD OF EDUCATION:

A Regular Meeting of the Board of Education of the Hanover Park Regional High School District, in the County of, New

Jersey, was held in an on-line format via Zoom on Wednesday, May 6, 2020 at 7:30 p.m.

PRESENT: Deborah Davis, Rhett Eveland, Tim Donohue, Gerard Freda, James Herbert

Michael Lomio, Giuseppe Peluso, Kristine Peterson, Joanne Greene Tobias

ABSENT: None

ALSO

PRESENT: Mrs. Maria Carrell, Superintendent

Mr. William F. Albert, Jr., Business Administrator/Board Secretary

Noemi V. Cartaño Schlecht, Director of Curriculum and Instruction

Mr. Tom Callanan, Hanover Park High School Principal

Mr. Chris Kelly, Whippany Park High School Principal

Ms. Jaclyn Morgese, Attorney

I. CALL TO ORDER

James Herbert called the meeting to order at 7:30 p.m.

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE TO THE FLAG

IV. SUNSHINE STATEMENT

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance

notice of and to attend the meetings of public bodies at which any business affecting their interests in

discussed or acted upon. In accordance with the provisions of this Act, due notice of this meeting was sent

to the Morris County Daily Record, the Madison / Florham Park / Hanover Eagle and the town clerks of the

constituent districts as well as posted at the Board of education Building on the Friday immediately

preceding the meeting.

Statement from Mrs. Carrell, Superintendent

Good Evening. Before turning the floor over to the Board of Education President, I would like to make a

statement regarding end of year activities. As you well know, on Monday, May 4, Governor Murphy closed

schools for the remainder of the year. In anticipation of this event, I have been working closely with the

Administrative Team, Board of Education, PTO/Project Graduation Organizations, Offices of Emergency

Management, Police Chiefs and the Morris County Department of Education office. As of today, no guidance

has come out from the state nor has any guidance timelines been provided.

We, as a district, need to move forward. Over the course of several weeks, we have evaluated multiple other

plans including parades, drive-in graduations, ceremonies and other graduation events. These plans have

all been considered and vetted for safety and security. The plan that was found to meet our needs and

comply with the safety concerns for all students, staff and families is what was presented by the Board of

Education and Administration. We have coordinated with township officials to enact that plan based upon

the timelines provided. This plan is in line with the current executive orders as dictated by the Governor's

Office and the State of New Jersey. Of course, if additional guidance is provided by the state in a timely

Board Minutes - May 6, 2020

Page 2 of 18

fashion, the district will look at possible ways to enhance our plan while keeping the health and safety of all

in mind.

As a resident of the community and a proud Hanover Park High School graduate, the last thing that I wanted

to do in my first year as Superintendent is modify senior events in this fashion. I recognize and have empathy

for these senior students who have worked so hard and will not have senior year traditions that were afforded

to many of us. I also recognize the parents, understanding that this important milestone has been stripped

away from you and your twelfth grade student.

Please know that we will continue to look at various ways to creatively pivot from the already existing plan

we have in place; however, we will need to do so if and when additional guidance is provided. At this time,

we need to move forward within the current executive orders governed by the State of New Jersey but will

continue to work with outside parent organizations to think outside of the box on future events. Thank you.

Statement from Board of Education regarding school year continuing to be remote

As you are well aware by now, on Monday, May 4 New Jersey Governor Phil Murphy announced that

schools would remain closed for the remainder of the school year. In his statement, Governor Murphy was

very clear that the decision to keep schools closed was based on science and not emotion. He continued

that his experts could not guarantee at this point that schools could be re-opened “safely”.

This decision has the support of the NJEA, New Jersey School Boards and New Jersey Principals and

Supervisors Association as well as the Superintendents Association. As of yesterday, New Jersey had over

128,000 confirmed Corona Virus cases and over 8,000 deaths.

We, the Board of Education as well as the District Administration fully recognize that the closings have a

serious impact on our students and their families in terms of a “Normal” graduation and other events that

seniors usually participate in. The Administration has been working on contingency plans for several weeks,

“in the event” the Governor made the decision that he did. Included in these discussions were the Police

Chiefs and OEM Chairs for all three towns as well as the school principals and other administrators.

In the last 24 hours I have participated in ZOOM meetings along with the Superintendent, Mrs. Carrell and

our respective school principals Mr. Callanan and Mr. Kelly with parents of Senior students at Hanover

Park and Whippany Park. These meetings allowed the District the opportunity to explain further what the

plans are for Graduation should conditions remain as they are currently, and to listen to the parents explain

what their hopes and wishes would be to make the rest of the school year as “Normal” as possible for the

graduating class. I came away from these discussions with the feeling we all want the same thing for these

students and we can work together to make their Graduation memorable. The one word I heard more than

any from the parents was the word HOPE and I think we should all keep that thought in our minds as we

further plan to honor these deserving students. That being said, we also must obey the current orders of the

Governor with respect to groups congregating or organizing and we must continue to practice social

distancing while it is still in effect.

The single most important factor in organizing any type of graduation ceremony is the health and safety of

everyone who would participate. In addition, we cannot violate the mandate set forth by the Governor

regarding social distancing.

The District continues to look at different ideas on how we can honor and recognize the graduating Seniors

of Hanover Park and Whippany Park. We welcome dialogue from Students and parents who may have ideas

however any suggestions must meet the requirements of social distancing and safety of all who would

participate.

Thank you.


Page 3 of 18

V. PUBLIC COMMENT

Diane Doyle, Hanover Park, asked for clarification on what was said on open to suggestions on virtual

graduation.

Maria Carrell indicated the District has a plan in place and needs to move forward as it takes time for

production and process. If other ideas are with the government EO, then District may modify plan if

possible.

Alana Gilespie Whippany Park asked if all school districts were under the same rule? There is a letter from

Passaic Valley Regional School District saying they are holding an outdoor graduation.

Maria Carrell, stated that there have been discussions and that plans had been run by the OEM, Police and

Health Department. Modifications may be made pending Governor’s Executive Order. Local decision,

however, may interpret differently as the District does not want to put any student at risk.

Rosemarie Primmamora East Hanover, stated her appreciation what the District is doing noting that some

schools have done nothing. Her son is unhappy about not having friends in theater during the virtual

graduation..

Maria Carrell indicated she appreciates what is being said and noted the Governor’s Executive Order there

is not to be an event with greater than 10.

Robert and Danielle Rosalli, Whippany Park noted there is a lot of talk about guidance and plan be presented

to OEM.

Maria Carrell said the District had conversations with OEM and Police and said we must follow OEM.

Robert and Danielle Rosalli asked if the Board of Education put forth a proposal to Governor for outside

graduation.

Maria Carrell recommended a virtual graduation.

Robert and Danielle Rosalli, asked if the Board of Education has a Plan B if things change.

Robert and Danielle Rosalli, stated the District cannot predict what is going to happen and need time due to

production.

Maria Carrell stated if the Governor’s Executive Order changes, plan may be changed to reflect or pivot.

John Winters, Florham Park, asked if the District was taking any projects in advance of summer.

William Albert, Business Administrator, indicated that on guidance from the Department of Education, the

District is not going to undertake any major projects.

Cloe Jakubowski Senior at Whippany Park, felt the letter received from Mr. Kelly was cold. She worked

hard for grades and asking for the same fight from administration, joint letter to Governor regarding

graduation.

Maria Carrell said she appreciates what is being said but the health and safety is first and foremost. It wasn’t

an easy decision but the District must follow the Governor’s Executive Order and practice social distancing.

The administration is working to put in place other pieces.


Page 4 of 18

James Herbert indicated the Board of Education reviewed the letter from Mrs. Carrell and noted that she is

trying to be factual and trying to do everything she can.

Janis Catalano, Whippany Park, taken aback by letter, cold protocols, keep passion.

Maria Carrell said District was looking for creative ways to keep the passion going.

Alicia Sauchelli Whippany Park, indicated she has spoken to Mrs. Carrell and Mr. Herbert this morning.

Discussed concern about the safety of students. Proposed drive-in graduation, would be able to see students

graduate. Believes it to be safe and not more than 10 people; asked the Board to have faith in parents.

Maria Carrell, said that will be taken into consideration.

John Brucheski, Whippany Park, asked have schools approved outdoor graduation. The district owes it to

students. Suggested having it the first week of July.

Maria Carrell stated the District cannot host event as they are not our students. She has been talking with

PTOs.

James Herbert asked Ms. Gilespie to send letter from PVR.

Barbara Massey, East Hanover, said the lines of communication need to be better; that other schools have

administrators on social media.

Maria Carrell expressed her thanks.

Deanne and John Roe, Whippany Park, appreciates everyone’s effort. Would like to put form and time

period committee. Interim considering when will public hear from the District?

Maria Carrell stated the District will provide progress on May 27th. Will move forward with current plan.

Julian Campise, Senior at Whippany Park High School, stated it seems like some of the plans where nixed

because the Senior Class cannot be trusted. Would like to see friends graduate.

Maria Carrell said she will ask to see if we can provide that.

Julian Campisi would like to have better communication with classmates; students left in the dark.

Maria Carrell said she will talk with the principals about class meetings.

James Herbert said there was no thought that District does not trust students.

James Carlson, Whippany Park, had four great years at Whippany Park High School and said it’s unfortunate

to end his time. Current circumstances does not undo love from administration. PVR will have class of 400

and will not be able to have under 10 people gathering as per the Governor’s Executive Order. Silly to say

if they can do it so can we.

Letter should have been sent earlier but trust you are doing the best for students.

Mike Petro, asked if the State opens up congregating what would lead time be?

Maria Carrell noted the District would need significant time, need chairs, sound system.


Page 5 of 18

Alyssa Campbell, Whippany Park, said conversation was much different this morning than tonight.

James Herbert noted nothing has changed since this morning. Cap May is opening hotels.

Maria Carrell said there has been no decision from State on graduation.

Alyssa Campbell asked if they can use Bayer from this morning’s discussion.

Maria Carrell indicated the District is moving forward with plan in place and will explore other options.

Mike Mihalko, Hanover Township, owner of Party Pleasing Rental, stated the District can get chairs, etc.

Suzanne DeMont noted that when kids walked out of school they had no idea that it would be the last time.

Asked if kids can get back into school and together and have party, families’ cars parades through town for

graduates with police escort.

Karen McClenus, Whippany Park, asked what would be concerns of the Town with car parade. Police

Chiefs have had concerns with car parades in town.

Roc Moore asked that instead of car parade just have a regular parade.

Yvette Quioque, East Hanover, noted Seniors are not enthusiastic about classes. They are given work in the

morning and no interaction after that.

Maria Carrell indicated constantly monitoring distance learning, began conversation for continual

engagement now that school will not be in session.

VI. COMMITTEE REPORTS

A. Personnel – K. Peterson, Chairperson; T. Donohue, J. Tobias

Mrs. Peterson noted there was nothing to report.

B. Curriculum – J. Tobias, Chairperson; T. Donohue, G. Peluso

Mrs. Tobias noted the Committee has met to discuss Student Distant Learning 2021 Curriculum.

Mrs. Tobias discussed Mindfulness Classes.

C. Policy – M. Lomio, Chairperson; G. Freda, K. Peterson

Mr. Lomio noted there was nothing to report.

D. Student Affairs – R. Eveland, Chairperson; G. Peluso, J. Tobias

Mr. Eveland noted there was nothing to report.

E. Buildings, Grounds and Transportation – G. Freda, Chairperson; D. Davis, R. Eveland

Dr. Freda noted there was nothing to report and the Committee has not met.


Page 6 of 18

F. Finance – T. Donohue, Chairperson; D. Davis, M. Lomio

Mr. Donohue noted there was nothing to report.

G. Negotiations – D. Davis, Chairperson; G. Freda, K. Peterson -

Mrs. Davis noted there was nothing to report.

H. Public Relations – G. Peluso, Chairperson; R. Eveland, M. Lomio

Mr. Peluso noted there was nothing to report.

VII. ACTION ITEMS

A. Personnel

20.480. Sidebar Agreement – Attachment No. 1

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve the Sidebar Agreement for

Employee #4205 as presented in Attachment No. 1.

Carried: 9 yea, 0 no, 0 absent

20.481. Supervisor of Instruction Resignation

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board accept the resignation from Karen

Seiferheld, Supervisor of Instruction, effective June 30, 2020.


20.482. Teacher Resignation

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board accept the resignation from Kelsey

Connelly, Whippany Science Teacher, effective June 30, 2020.


20.483. 2020-2021 Tenured Administrator Contracts

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve 2020-2021 employment

contracts for tenured administrators. Salaries to be determined by contracts of the respective employee

bargaining units (2020-2021 Guide).

Hanover Park

Thomas Callanan – Principal

Sergio Silva – Assistant Principal

Michael Menditto – Assistant Principal/Athletic Director

Whippany Park

Christopher Kelly – Principal

Brian Palumbo – Assistant Principal

Brent Kaiser – Assistant Principal/Athletic Director



Page 7 of 18

20.484. 2020-2021 Non-Tenured Administrator Contracts


contracts for non-tenured administrators. Salaries to be determined by contracts of the respective employee

bargaining units (2020-2021 Guide).

District

Jeremy Davies – Supervisor of Instruction

Scott Maciag – Supervisor of Guidance

Debra Strauss – Director of Special Services


20.485. 2020-2021 Tenured Teachers, Athletic Trainers, and Support Staff Contracts


contracts for tenured teachers, athletic trainers, and support staff members. Salaries to be determined by

contracts of the respective employee bargaining units (2020-2021 Guide).


20.486. 2020-2021 Non-Tenured Teachers, Athletic Trainers, and Support Staff Contracts – Attachment No. 2


contracts for non-tenured teachers, athletic trainers, and support staff members as presented in Attachment

No. 2. Salaries to be determined by contracts of the respective employee bargaining units (2020-2021

Guide).


20.487. 2020-2021 Tenured Secretarial Employment


contracts for tenured secretarial staff members covered by employee bargaining units. Salaries to be

determined by contracts of the respective employee bargaining units (2020-2021 Guide).

Hanover Park Whippany Park

Denise Basista Pam Antoniello

Julie Lackaye Deanne Esposito

Michele Massa Mary Finlay

Janice Miller Sue Reeve

Katerina Molnar

Anne Marie Roselle


20.488. 2020-2021 Non-Tenured Secretarial Employment


contracts for non-tenured secretarial staff members covered by employee bargaining units. Salaries to be

determined by contracts of the respective employee bargaining units (2020-2021 Guide).


Page 8 of 18


Nancy Byron Jill Kolk

Michelle Nekich


20.489. Administrative, Teaching and/or Support Staff to Receive Tenure

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that 2020-2021 employment contracts be granted to

the non-tenured administrative, teaching and/or support staff listed below. The granting of 2020-2021

contracts to this group of employees will provide tenure for each professional on the appropriate date.

Salaries to be determined by contracts of the respective employee bargaining units.


Kathryn Karovic Alec Fenstermacher

Nicholas McGill Colleen Moriarty

Emily-Sofia Ruela


20.490. 2020-2021 Custodial, Grounds and Maintenance – Attachment No. 3

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve annual 2020-2021 (July 1,

2020 - June 30, 2021) employment contracts for custodial, grounds, and maintenance employees. Salaries

to be determined by contracts of the respective employee bargaining units as presented in Attachment No. 3

(2020-2021 Guide).


20.491. 2020-2021 District Bus Drivers – Attachment No. 4

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve annual 2020-2021 (July 1,

2020 - June 30, 2021) employment contracts for district bus drivers. Salaries to be determined by contracts

of the respective employee bargaining units as presented in Attachment No. 4 (2020-2021 Guide).


20.492. 2020-2021 Department Coordinators – Attachment No. 5

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve the 2020-2021 Department

Coordinators (2020-2021 Guide) as presented in Attachment No. 5.


20.493. 2020-2021 Special Education Instructional Aides/Job Coaches

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the following Special Education Instructional

Aides/Job Coaches be appointed effective September 1, 2020 through June 30, 2021 with locations to be

determined at a later date. Salaries to be determined by contracts of the respective employee bargaining

units (2020-2021 Guide).

Vincent Donofrio Full-Time Margaret Feeney Full-Time

Anthony DiIorio Full-Time Tara Geisser Full-Time

Glen Berkencamp Part-Time Emily Heinaman Part-Time


Page 9 of 18

Charles Calatone Part-Time Lisa Liloia Part-Time

Danielle Castagna Part-Time Susan Malgieri Part-Time

Lucia Cesaro Part-Time Shanna McCormick Part-Time

Claudia Ciasullo Part-Time Kyle Mednick Part-Time

Carmela DiLauri Part-Time Mirna Patner Part-Time

Michelle DiMeo Part-Time Monika Piersa Part-Time

Ryan Dunne Part-Time Joe Poulter Part-Time

Lucia Galdi Part-Time Mike Poulter Part-Time

Janine Gillespie Part-Time Renee Russo Part-Time

Paulette Guanci Part-Time Mary Schiavone Part-Time

Kathleen Heffernan Part-Time


20.494. 2020-2021 Teacher Appointments

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Kristen Cefaloni as Whippany

Park Mathematics Teacher effective September 1, 2020 through June 30, 2021. Compensation for this

appointment will be BA Step 1 (2020-2021 Guide = $58,969.00). This appointment is subject to receipt of

Certificate of Eligibility with Advanced Standing and pending successful completion of the background

check and receipt of criminal history clearance.

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Christopher Herman as

Whippany Park Science Teacher effective September 1, 2020 through June 30, 2021. Compensation for this

appointment will be BA Step 1 (2020-2021 Guide = $58,969.00). This appointment is pending successful

completion of the background check and receipt of criminal history clearance.

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Laurence Bissett as Hanover

Park Mathematics Teacher effective September 1, 2020 through June 30, 2021. Compensation for this

appointment will be BA Step 1 (2020-2021 Guide = $58,969.00). This appointment is subject to receipt of



Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Lauren Bsales as District

Technology Teacher effective September 1, 2020 through June 30, 2021. Compensation for this

appointment will be MA Step 1 (2020-2021 Guide = $63,563.00). This appointment is subject to receipt of




20.495. 2020-2021 Learning Disabilities Teacher Consultant Appointment

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Erica Bell as Hanover Park

Learning Disabilities Teacher Consultant effective September 1, 2020 through June 30, 2021.

Compensation for this appointment will be MA15 Step 9 (2020-2021 Guide = $75,950.00). This

appointment is pending successful completion of the background check and receipt of criminal history

clearance.



Page 10 of 18

20.496. 2020-2021 Leave Replacement School Psychologist Appointment

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Kathleen Carlisle as Leave

Replacement Hanover Park School Psychologist effective September 1, 2020 through June 30, 2021.

Compensation for this appointment will be PhD Step 7 (2020-2021 Guide = $76,875.00). This appointment

is pending successful completion of the background check and receipt of criminal history clearance.


20.497. 2020-2021 Leave Replacement Teacher Appointment

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Robert Merle as Leave

Replacement District Special Education Teacher effective September 1, 2020 through June 30, 2021.

Compensation for this appointment will be BA Step 2 (2020-2021 Guide = $59,269.00).


20.498. 2020-2021 District Supervisor of Instruction

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve Fay Witkowski as District

Supervisor of Instruction effective July 1, 2020 through June 30, 2021. Compensation for this position will

be $120,000.00. This appointment is pending successful completion of the background check and receipt

of criminal history clearance.


20.499. Maternity/Child Rearing Leave of Absence

Motioned by Mrs. Peterson, seconded by Mrs. Davis, that the Board approve the request of Kimberly Senius,

Whippany Park Special Education Teacher, for a maternity/child rearing leave of absence to begin on or

about September 2, 2020 through June 30, 2021. Ms. Senius plans to use 40 accumulated sick days during

this leave. This leave will run concurrently with FMLA and NJFLA. It is anticipated that Ms. Senius will

return to her teaching position effective September 1, 2021.


B. Curriculum and Instruction

20.500. Individual Instruction

Motioned by Mrs. Tobias, seconded by Dr. Freda, that the Board approve Student No. 5200430 to begin

home instruction effective March 9, 2020.


20.501. Waive Regulation 2622.1 - Cumulative Examinations/Projects for the 2019-2020 school year

Motioned by Mrs. Tobias, seconded by Dr. Freda, that the Board approve to waive Regulation 2622.1 -

Cumulative Examinations/Projects for the 2019-2020 school year due to the COVID-19 pandemic. All

students will be exempted from culminating final examinations/projects for the 2019-2020 school year. In

accordance with the 2019-2020 School Calendar, the last day of instruction for students and faculty for the

Hanover Park Regional High School District will be Monday, June 22, 2020.



Page 11 of 18

20.502. 2020 Summer Curriculum Writing Projects

Motioned by Mrs. Tobias, seconded by Dr. Freda, that the Board approve the 2020 Summer Curriculum

Writing Projects as listed below:


C. Policy

20.503. Approval of New Board Policy and Regulation for a First Reading – Attachment No. 6

Motioned by Mr. Lomio, seconded by Mrs. Peterson, that the Board approve a new Board policy and

regulation for a first reading as presented in Attachment No. 6:

R 1581Domestic Violence

P 9320.1Suspicionless Searches


20.504. Approval of Revised Board Policies and Regulation for a First Reading – Attachment No. 7

Motioned by Mr. Lomio, seconded by Mrs. Peterson, that the Board approve the revised Board policies and

regulation for a first reading as presented in Attachment No. 7:

P 1581Domestic Violence

P 2422Health and Physical Education

PR 5330Administration of Medication

P 7243Supervision of Construction

P 8220School Day

P 8462Reporting Potentially Missing or Abused Children


20.505. Authorization of Travel

Motioned by Mr. Lomio, seconded by Mrs. Peterson, that in accordance with N.J.A.C. 6A:23B-1.1, the

Board of Education approve the proposed travel and attendance of board members and/or staff members at

the conferences, workshops, meetings etc. as detailed below.

Arts

AP Art History (549)

AP 2D Art and Design (547)

Studio Art (550)

English

English II (121)

Mathematics

PreCalculus (751)

Science

AP Environmental Science (332)

Special Education

College & Career Readiness (198)

World Cultures (954)

Special Alternatives

Mindfulness, Resilience, and Wellness (777)


Page 12 of 18

Attendance at the specified functions promotes delivery of instruction or furthers efficient operation of the

school district and is fiscally prudent. Unless indicated, travel and related expenses for the specified

functions is expected to adhere to state guidelines established in Circular A-87 of the New Jersey Office of

Management and Budget. Where travel and related expenses for the indicated function is expected to exceed

state travel guidelines, the Board finds the specified travel and related expenses to be both necessary and

unavoidable.

Travel and related expenses for employees have been approved by the Superintendent of Schools.

Staff Member Activity Cost Date

Christina Vittorio, HP Special Education AP Capstone Training-NY $1,075.00 August 3-7, 2020


D. Student Affairs

20.506. McKinney-Vento Education of Homeless Children and Youth Program Collaboration/Articulation

Agreement – Attachment No. 8

Motioned by Mr. Eveland, seconded by Mrs. Davis, that the Board approve to submit the McKinney-Vento

Education of Homeless Children and Youth Program Collaboration/Articulation Agreement as presented in

Attachment No. 8.


20.507. FamilyID Agreement

Motioned by Mr. Eveland, seconded by Mrs. Davis, that the Board approve for the district to enter into an

agreement with FamilyID. This program enables the district to handle athletic forms and registration in an

electronic format for the 2020-2021 school year. The cost of the program is $5,711.00 for the district.


VIII. RECESS

Motioned by Mr. Dononhue, seconded by Mrs. Tobias, to take a recess at this time, 8:58 pm.


IX. RECONVENE

Motioned by Mr. Lomio, seconded by Mrs. Tobias, to proceed with meeting at this time 9:02 pm.


Mr. William F. Albert Jr., School Business Administrator/Board Secretary, presented the 2020-2021 Budget.

Public Questions:

John Winters, Florham Park, asked about tax rate and funds to cut from budget.


Page 13 of 18

E. Finance

20.508. 2019-2020 Transfer of Funds

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve the following fund transfers

for the reasons noted:

From To Amount Reason 11-402-100-390-A-100-050 11-402-100-110-C-100-050 $1,100.00 HP site managers

11-402-100-610-A-100-050 11-402-100-890-A-100-050 $1,817.00 HP athletic miscellaneous

11-190-100-610-A-110-050 11-402-100-590-A-100-050 $1,970.00 HP Police services

11-000-291-270-B-300 11-000-310-930-B-300 $15,000.00 Free & Reduced lunch costs.

11-000-262-610-D-200 11-000-262-610-E-200 $1,600.00 I Victory Electrostatic Backpack

Sprayer with disinfectant tablets

11-150-100-101-A-200-070 11-150-100-101-A-100-050 $3,000.00 Home Instruction

11-402-100-390-A-100-050 11-402-100-110-C-100-050 $540.00 HP Site Managers


20.509. Payment of Invoices

Motioned by Mr. Donohue, seconded by Mrs. Davis, that it be resolved that the Board of Education of the

Hanover Park Regional High School District authorize the Business Administrator/Board Secretary to pay

bills and claims from April 3, 2020 through April 30, 2020.

Payroll: 4/15/2020: $927,038.10

FICA: 4/15/2020: $65,850.73

Payroll: 4/30/2020: $831,960.19

FICA: 4/30/2020: $58,673.80

Invoices: 4/03/2020 – 4/30/2020: $593,298.47

Hand Checks: 4/03/2020 – 4/30/2020: $1,281.47

Total: $2,478,102.76


20.510. Approval of Change Order #HP013 from FKA Architects - Hanover Park High School Athletic Complex

Refurbishment Project

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve Change Order #HP013 from

FKA Architects Services in the amount of $1,760.00 for hand digging around existing conduits uncovered

by the tennis courts for Hanover Park High School Athletic Complex Refurbishment Project.


20.511. Approval of Change Order #WP011 from FKA Architects – Whippany Park High School Athletic Complex


Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve Change Order #WP011 from

FKA Architects Services in the amount of $37,607.61 to credit unused contract allowance back to Owner for

the Whippany Park High School Athletic Complex Refurbishment Project.



Page 14 of 18

20.512. Approval of Change Order #HP014 from FKA Architects - Hanover Park High School Athletic Complex


Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve Change Order #HP014 from

FKA Architects Services in the amount of $8,000.00 back to the owner for acceptance of non-specified light

fixtures at the Hanover Park and Whippany Park High School Athletic Complex Refurbishment Project.


20.513. Approval of FKA Architects Proposal to Update and Submit the District Long Range Facility Plan –

Attachment No. 9

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve the proposal, by FKA

Architects., to update the District’s Long Range Facility Plan originally approved on December 12, 2008 as

presented in Attachment No. 9.


20.514. Approval of FKA Architects Proposal for Submission of NJDOE Applications for the Whippany Park High

Schools Milling and Paving Project – Attachment No. 10

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve the proposal by FKA Architects

of the NJDOE project application to the New Jersey Department of Education for milling and paving at

Whippany Park High School as presented in Attachment No. 10.


20.515. Approval of 2020-2021 Budget

Motioned by Mr. Donohue, seconded by Mrs. Davis, that it be resolved, upon the recommendation of the

Superintendent, that the Board of Education of the Hanover Park Regional High School District, in the

County of Morris, New Jersey approves the following resolution:

Be it resolved, to approve a tentative 2020-2021 school district budget as follows:

General Fund $ 38,727,315

Special Revenue Fund $ 272,778

Debt Service Fund $ 3,471,600

Total $ 42,471,693

Be it further resolved, that there should be raised for the

General Fund $ 33,594,935

Debt Service Fund $ 3,241,312

Total $ 36,836,247

for the ensuing School Year (2020-2021); and

Motioned by Mr. Donohue, seconded by Mrs. Davis, that it be resolved, that the Hanover Park Regional High

School District Board of Education, in the County of Morris, New Jersey approves the need for Special


Page 15 of 18

Education and the use of $1 of banked cap for the 2020-2021 budget and will complete said purpose by June

2021.

WHEREAS, school district policy and NJAC 6A:23A-7.3(a) provides that the board of education shall

establish in the annual school budget a maximum expenditure amount that may be allotted for such travel and

expense reimbursement for the 2020-2021 school year; and

WHEREAS, maximum expenditure amount allotted for travel and expense reimbursement for the 2019-2020

school year was $75,000; and

WHEREAS, travel and expense reimbursement has reached a total amount $28,532 as of March 1, 2020;

Now, it therefore, be resolved, that the Board of Education Hanover Park Regional High School District, in

the County of Morris, New Jersey hereby establishes the school district travel maximum for the 2020-2021

school year at the sum of $75,000; and

Be it further resolved, that the School Business Administrator shall track and record these costs to insure that

the maximum amount is not exceeded.

WHEREAS, N.J.A.C. 6A:23A:5.2 (a) mandates boards to establish annually prior to budget preparation, for

public relations and each type of professional service a maximum level of spending for the ensuring school

year; and

WHEREAS, the tentative budget includes the following appropriations

Legal $ 76,500

Accounting $ 47,000

Architect $ 10,000

School Physician $ 23,100

WHEREAS, the Board and Administration wishes to minimize the amount of paperwork involved in this

area;

Be it further resolved, that the Hanover Park Regional High School District Board of Education, in the County

of Morris, New Jersey established maximums for professional services in the areas listed above at a level of

120% of the amounts listed above.


20.516. Final Adoption of the 2020-2021 Budget

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board approve the final adoption of the 2020-

2021 budget in the amount of $38,727,315 along with $272,778 for Special Projects and $3,471,600 for

Debt Service.

And, be it further resolved, the sum of $33,594,935 should be raised for general fund levy and $3,241,312

should be raised for the debt fund levy for local school district purposes for the 2020 -2021 school year.



Page 16 of 18

20.517. Implementation of Budget

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board of Education authorize the

Superintendent and Business Administrator to implement the 2020-2021 budget pursuant to local and State

policies and regulations.


20.518. Request for Distribution of School District Taxes

Motioned by Mr. Donohue, seconded by Mrs. Davis, that the Board of Education approve the annual Request

for Distribution of School District Taxes from East Hanover Township, Florham Park Borough and Hanover

Township. Said request is to be considered a replacement for the T-1 forms normally generated for the

payment of taxes to a local school district in accordance with statute and code.

The following is the tax schedule for East Hanover Township, Florham Park Borough and Hanover

Township for the 2020 -2021 school year:

East Hanover Township:

-2020-

TOTAL AMOUNT PAYMENT DATES/AMOUNT

$5,987,212.00 07/06/20 $1,995,738.00

09/08/20 $1,995,737.00

11/02/20 $1,995,737.00

-2021-


$5,987,212.00 01/04/21 $1,995,738.00

03/01/21 $1,995,737.00

05/03/21 $1,995,737.00

Florham Park Borough:

-2020-


$5,381,547.00 07/06/20 $1,345,387.00

08/03/20 $1,345,387.00

09/08/20 $1,345,387.00

11/02/20 $1,345,386.00

-2021-


$5,381,546.00 01/04/21 $1,793,849.00

03/01/21 $1,793,849.00

05/03/21 $1,793,848.00


Page 17 of 18

Hanover Township:

-2020-


$7,049,365.00 07/06/20 $1,174,895.00

08/03/20 $1,174,894.00

09/08/20 $1,174,894.00

10/05/20 $1,174,894.00

11/02/20 $1,174,894.00

12/07/20 $1,174,894.00

-2021-


$7,049,365.00 01/04/21 $1,174,895.00

02/01/21 $1,174,894.00

03/01/21 $1,174,894.00

04/05/21 $1,174,894.00

05/03/21 $1,174,894.00

06/07/21 $1,174,894.00


F. OTHER ITEMS

Superintendent’s report for Harassment, Intimidation and Bullying for the period of April 9, 2020 through

May 6, 2020.

20.519. Acceptance of Harassment, Intimidation and Bullying Report – Attachment No. 11

Motioned by Mr. Eveland, seconded by Dr. Freda, that the Harassment, Intimidation and Bullying report be

affirmed and accepted for the period of March 12, 2020 through April 8, 2020 as presented in Attachment

No. 11.


20.520. Emergency Preparedness Plan – Attachment No. 12

Motioned by Mr. Eveland, seconded by Dr. Freda, that the Board approve to submit the Emergency

Preparedness Plan outlining remote instruction to the Commissioner of Education in accordance with A3904

2019 as presented in Attachment No. 12.


X. INFORMATION ITEMS

A. Fire and Security Drills

None


Page 18 of 18

B. Student Attendance Summaries – Attachment No. 13

Student Attendance Summaries for the month of April are presented in Attachment No. 13.

C. Staff Attendance – Attachment No. 14

Staff Attendance Summaries for the month of April are presented in Attachment No. 14.

D. Discipline Report

None.

E. Graduate Study– Attachment No. 15

Graduate courses of study approved for staff members for the Summer of 2020 semester are presented in

Attachment No. 15.

XI. ADJOURNMENT

Motioned by Dr. Freda, seconded by Mr. Peluso, that the meeting be adjourned at this time.

Carried: 9 yea, 0 no, 0 absent Adjournment 9:42 pm

Respectfully Submitted,

William F. Albert, Jr.

Business Administrator/Board Secretary

MINUTES REGULAR MEETING TO ALL MEMBERS OF THE BOARD …hprsd.org/pages_inc/Board Minutes...

Documents

Transcript of MINUTES REGULAR MEETING TO ALL MEMBERS OF THE BOARD …hprsd.org/pages_inc/Board Minutes...