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DRAFT MINUTES Bowmore School Council Meeting

Thursday, May 17, 2012 1. Welcome to Parents Thank you from Rebecca for all the support and help from the council over the last year. 2. Welcome to our new members Welcome to new members for the May 2012 to May 2013 year: New co chair – Shelley New secretary – Maureen Boles Treasurer – still open QSP Chair – Nancy Botelho 3. Approve Meeting Minutes from April Moved: Rebecca Seconded: Kathleen Approved 4. Vote on Bylaws Copies have been posted, and circulated at the meeting. Two changes have been made: name changes – Bowmore School Council, and Sandi’s suggestion that “members shall remember that they are representing the school and not their own personal interests” Moved: Stephanie Seconded: Elizabeth Approved 5. Principal’s Report – Lilian Hanson

• Please continue to read the newsletter

• There is an increase in student population for the next school year

• Increase of one additional class

• Hiring for the first time in a few years

• June newsletter will include teachers and classrooms, but there may be some changes before September

• Input from parent rep – Carol Harrison – addressed phys ed for the juniors, issues of French delivery, to many changes and transitions for the children. Grade 6 classes will have homerooms teaching French and phys ed from a specialist – more options when teachers can teach French

• Office is very busy – be patient with response times, addressing openings, new hires, etc.

• Front of the school is being graded – called an improvement, dirt has been piling up against the building (higher then the windows) causing some water

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and possible foundations issues, including invasive bushes and trees, so work is being done using TDSB funds

• New soil, bushes and plants that are recommended will be installed and will address water issues at the front of the school

• Some parents worked on the property to pull out hostas, bulbs, and shrubs that can be reused – tulips and daffodils bulbs have been saved and will be replanted next year - Maureen Boles was critical in working on the gardens! Thanks Maureen!

• A lot of important dates coming up – next week is really busy – including EQAO starting on the 23rd

• Grade 7/8 gifted classes go to Queens University for an overnight trip

• Grade 6 Celebration – calling volunteers, it is a celebration – not a graduation. Done in the morning, in the senior gym, children each get a small certificate, with cake and juice. Kids then have a pool party in the afternoon.

• Permits for school council are cheap! Need to be smart about planning them out, there’s a $20 admin fee per application, but less then $3 an hour.

6. Ward 16 Update

• Meeting was on Tuesday, May 15th

• Permit department – how to permit, when, challenges in the secondary vs. elementary

• Presentation on the different types of school – full service schools, PSI schools,

• Concern expressed from the PIAC rep about cuts to the education budgets – will effect all schools in the province, Cassie Bell presented a passionate speech

• Eco school presentation, arboretums to identify all the types of trees on school property

• Great event – lively, humorous, social,

• Would like to see more social events to gather more support for working together

• High praise for Bowmore’s social media program (AWESOME JOB Kathleen!!) 7. Staff survey and play date

• Primary play day on June 13th

• Olympic theme

• Need lots of parents to come and help run stations

• Survey on the fans

• There is a request from the teachers for more fans to address the overheating in the classroom issues

• Teachers are asking for the parent council to fund the fans

• Ask for donations from parents Move to re-instate the Fan Club with a teacher rep, 2 parents to work with facilities to address the overheating issues. Moved: Orla Seconded: Kathleen Approved

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8. Funding request review and vote

Move to defer the carpet purchase for the primary division Moved: Orla Seconded: Nancy

Jennifer moves to give the senior, junior and primary divisions $500 each to spend as they see fit, for enrichment programs by June 17th. This was moved, and then added to the list of item that were voted on (see below)

Moved: Jennifer Seconded: Susana Approved

Votes on: #1 - $300 for Mr Goldberg’s butterfly garden – 20/20 in favour #2 - deferred #3 – $500 buses for the kindergarten trip to around the bend farm – 20/20 in favour #4 - Deferred #5 - $1000 carry over for the music program year over year - 20/20 in favour #6 – $1500 - $500 to each division to spend as they see fit – 20/20 in favour #7 – $121 for expenses for @home alone program at the school - 19/20 in favour #8 - $1000 for new fans for the hottest rooms in the school per the reinstatement of the Fan Club - 19/20 favour #9 – Additional $1000 for the music program for 2011/2012 school year- 16/20 in favour 9. Fundraising Report (see below)

• Vote to be taken on date of next Bowmore Rocks event - April 27th 2013 Vote: Proceed this event prior to engaging suppliers, and confirm date – April 27, 2013 - details to be worked out in the new school year Yes: unanimous No: n/a

FUNDRAISING REPORT to Council BOWMORE ROCKS! FUNDRAISER – Saturday April 28, 2012 This event was a hit with the community. The theme was appropriate, participants were enthusiastic about the music, the silent auction was well attended, and the venue was close enough to walk to. There were a number of parents from other schools in the community who attended this function and provided very positive feedback directly to the planning committee. The consensus was that it should become an annual event. Total Funds Raised Minus Overhead = $5,003.38

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Thank You’s This event would not have been the success it was without the Rocks Committee of Nancy Botelho, Viviana Kohon, Melanie Kaye, Erin Keaney, and Kathleen Sandsusky. A special thank you to Louise Linton, Vivi Kohon, and Shelly Baboolall for their exceptional work in soliciting so many items for the silent auction. To Lionel Bebbington for his design of the tickets and posters. Vivi for managing the electronic sales and Bowmore Rocks! Facebook page, Nancy for managing the silent auction, Melanie for being our stage manager, Erin our Master of Ceremonies, and Kathleen for her communication skills and for pulling that donor board out of nowhere! Joanne Hunter-Smith and Karina Halminen are to be congratulated on the success of the student silent auction pieces, it was their idea and coordination that made this happen, and Nicola Maguire for her time and talent spent to help create some very sweet pieces of art with the students. A great deal is owed to the many dedicated parents who volunteered to help the night of the event. The committee is so very grateful to all those who participated. Lastly, thanks to the dads who acted as door men, bus boys, dj, sound check guy, and generally carried heavy items and helped set up. Bowmore Rocks! 2013 Proposed date of event April 27th, 2013 Proposed Activities – Dancing, live band, DJ, silent (dutch) auction, 50/50 draw Band – Knucklebabies Venue – Royal Canadian Legion DJ – DJ Malik Parent coordinators – Melanie Kaye, Viviana Kohon, Lori Sears-Malik Fundraising chair has forwarded a thank you to the Royal Canadian Legion for their partnership in this fundraiser. They donated the space and have indicated that they are agreeable to donating the spaced again next year. Fundraising chair will be meeting with the Legion after the May long weekend to obtain a new contract and solidify the details of the event. Fundraising chair asks that a vote be taken of the parent council on whether or not to proceed with this event in 2013 prior to engaging in further discussions with the legion. The Knucklebabies have been tentatively booked for Saturday April 27th, 2013. Current Fundraising chair confirms that the parent coordinators listed above agree to organize and execute the event with the exclusion of the silent auction and management of ticket sales. The silent auction and ticket sales should be planned, organized and

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executed by the 2012/2013 Fundraising Chair and School Council. Tracking of tickets sales should be supported by the incoming treasurer. The Parent Coordinators listed above agree to plan, organize, and execute the following items: Ticket/poster/ and communication design and distribution Electronic ticket sales Booking of the band and dj Booking of the venue Obtain and delivery of contract to the fundraising chair for signature Décor and set up of the venue excluding the silent auction Stage Management Obtaining and set up of necessary dj equipment Ensuring adequate liability insurance is in place. The parent coordinators of this event will work closely with the Fundraising Chair to ensure that maximum capacity is not exceeded and to provide support to the new fundraising chair for this event. If council is agreeable to these conditions the parent coordinators will commence with putting a plan in place immediately to share with the incoming 2012/2013 fundraising chair person in September 2012. The parent coordinators recommend that snacks be provided on the tables at the Bowmore Rocks 2013 and omit serving of food. LIVING & LEARNING FUNDRAISER Fundraising Activities: Bake Sale, Pizza, Raffle, Merchandise Total Raised: 1,618.52 BOWMORE END OF YEAR FUN-RAISER CARNIVAL Date: June 15, 2012 Time: 4pm – 7pm Location – School yard and adjacent Fairmount Park Communication Distribution: Scheduled for June 1st Theme: Come for supper, stay for fun ACTIVITIES Inflatables Teacher dunk tank

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FOOD BBQ – hamburgers, veggie burgers, hot dogs Pop, water, juice Snow cones, cotton candy, pop corn, chips Possibly a pop up ice cream parlour ENTERTAINMENT Live Band – The Unemployed Mr Butters Jr School Ukulele Troup Melanie Peterson – singer DJ Butters VOLUNTEERS NEEDED THE DAY OF THE EVENT TO SUPERVISE ACTIVITIES AND ENSURE SAFE PLAY! TEACHER VOLUNTEERS NEEDED – for bbq, pop up ice cream parlour, and dunk tank – sign up sheets will be posted at the beginning of June near the teachers mailboxes. 10. review submitted fundraising events for 2012-2013 (see #9 above) 11. Financial Report – Ryan to provide (posted on website & in annual report) 12. Draft Budget Review Moved: to review the draft budget review to September. Mover: Susana Seconded: Nancy/Rebecca 13. Additional Business Staff appreciation on June 21 – Mary (new parent to Bowmore) asking for time and donate food for the staff appreciation Susana’s outgoing note – thanks to Kyle who’s graduating from council as her son moves on to high school. Susana baked a cake to share with the team to celebrate. (it was delicious!!!) See you all in September for our first meeting of the 2012/2013 school year!