DR. BARBARA SCHULTZ-JONES DR. SHAWNE D. MIKSA DEPARTMENT OF LIBRARY AND INFORMATION SCIENCES COLLEGE...

DR. BARBARA SCHULTZ-JONESDR. SHAWNE D. MIKSA

DEPARTMENT OF LIBRARY AND INFORMATION SCIENCESCOLLEGE OF INFORMATION

UNIVERSITY OF NORTH TEXASDENTON, TX

AMERICAN ASSOCIATION OF SCHOOL LIBRARIANS14TH NATIONAL CONFERENCE AND EXHIBITION

CHARLOTTE, NORTH CAROLINANOVEMBER 7, 2009

Preparing School Library Media Specialists for

Resource Description and Access (RDA)

Objectives

Understand the role of FRBR and FRAD in RDA

Understand the impact of RDA on cataloging tasks

Understand the impact of RDA on user operations

Devise a strategy for implementing RDA in the school library media center

2

What do I need to learn about RDA?

The main questions being asked are How do we use it? How do we implement it in our library? Are the vendors creating new systems

that use it? Perhaps the most challenging aspect will

be learning the complexity of the FRBR entity-relationship models in which information resources are classified as Works, Expressions, Manifestations, and Items (often referred to as WEMI).

3

Where we are and how we got here

Resource Description and Access (RDA) replaces Anglo-American Cataloguing Rules, 2nd ed. (AACR2) in January 2010, as an online database product to incorporate the features and functionalities of online access. (JSC, website)

Based in part on conceptual models in Functional Requirements for Bibliographic Records (FRBR) and Functional Requirements for Authority Data (FRAD)

Motivated by :• Changes in technology

• Impact on descriptive/access data• Book catalogs• Card catalogs• OPACs• Next generation

• Move from the isolated individual library to incorporation of the international audience

• Move from classes of materials to elements and values (more controlled vocabularies)

4

How RDA Differs from AACR2How RDA Differs from AACR2

How RDA is similar to AACR2How RDA is similar to AACR2

Not organized by form of item

Based on the Functional Requirements for Bibliographic Records (FRBR)

Most rules will not change

Discusses description and access points

RDA and AACR25

6

RESOURCE DESCRIPTION AND ACCESS (RDA)

RECORDING ATTRIBUTES

Introduction Section 1. Chapters 1-4

Recording attributes of manifestation and itemSection 2. Chapters 5-7

Recording attributes of work and expressionSection 3. Chapters 8-11

Recording attributes of person, family, and corporate body

Section 4. Chapters 12-16Recording attributes of concept, object, event, and place

RECORDING RELATIONSHIPS Section 5. Chapter 17

Recording primary relationships between work, expression, manifestation, and item

Section 6. Chapters 18-22Recording relationships to persons, families, and corporate bodies

Section 7. Chapters 23Recording relationships to concepts, objects, events, and places associated with a work

Section 8. Chapters 24-28Recording relationships between works, expressions, manifestations, and items

Section 9. Chapters 29-32Recording relationships between persons, families, and corporate bodies

Section 10. Chapters 33-37Recording relationships between concepts, objects, events, and places

Appendices A-MGlossary

ANGLO-AMERICAN CATALOGUING RULES, 2ND ED., REV.

PART I DESCRIPTION Introduction Chapter 1.

General RulesChapters 2-12

Special rules applicable to particular types of information resources (i.e., maps, manuscripts, music, etc.)

Chapter 13 Analytical descriptions

PART I HEADINGS, UNIFORM TITLES AND REFERENCES Chapter 20

IntroductionChapter 21

Choice of Access points [main and added]Chapter 22

Headings for personsChapter 23

Geographic namesChapter 24

Headings for Corporate BodiesChapter 25

Uniform TitlesChapter 26

References Appendices A-EIndex

Intention of RDA

Broaden the statement of principles (Paris Principles) All types of resources (not just books) Bibliographic relationships, descriptive cataloging,

not Subject Cataloging at this time Access (not just choice and form of entry, but all

access for bibliographic and authority records)Builds on

Great cataloguing traditions of the world FRBR and FRAR and future FR-Subjects

7

AACR2 vs. RDA: difference in proportions

AACR2 Description of information entities—13 chapters

(Part 1)Weak on access points; talks of main and added

(MAP, AAP), have to look all over Part II for access point provisions (e.g., title access points are discussed in chapter 21 only and then only as a default provision, not much direction)

Is not really based on the idea of a “work”, rather it is very much based on the unit record system.

8

AACR2 vs. RDA, continued

RDADescription is covered in 4 chapters, everything

else is about access pointsForm is no longer the first decision; chapters are

not based on form (e.g., no longer have chapters 2-12 as in AACR2)

Does not focus on the unit record system—it can be, but it doesn’t need to do so—rather it operates on the idea of a “work”

Does not put the cataloger in the decision of having to decide Main and Added Access points; we don’t need those distinctions any longer although it does use the idea of a “preferred access point”

9

How much will I have to re-learn?

RDA now outlines the first step in creating a catalog record as deciding on the type of description to be represented, and not deciding on format, although format is still integral

Types of description (rules 1.2) Comprehensive, analytical, or multi-level description

More emphasis on showing bibliographic relationships (e.g., taxonomy of bibliographic relationships) in order to better allow clustering of records Read--works by B. Tillett, R. Smiraglia; M. Yee, S. Vellucci,

E. O’Neill, D. Vizine-Goetz, just to name a few…

10

Preparation

Cataloging community must study the conceptual model offered by FRBR and

FRAD Read and study drafts of RDA as released Provide feedback to JSC

Vendors must consider re-design of their systems in order to incorporate new functionality of bibliographic and authority data

11

12

Bibliographic Universe Books Serials Maps, globes, etc. Manuscripts. Musical scores A-V

sound recordings motion pictures photographs,

slides Multimedia “Remote” digital

materials Etc.

What’s a conceptual model?

Abstract depiction of the universe of things being described The things in that universe (entities) Identifying characteristics of those

entities (attributes/elements) The relationships among the entities

13

Functional Requirements for Bibliographic Records (FRBR)

User tasks• Find• Identify• Select• Obtain

Entity-relationship model• Entities: Group 1, 2, 3• Relationships• Attributes

National level record elements (mandatory & optional data)

14

FRBR’s Entity-Relationship Model

Entities Relationships Attributes (data elements)

15

relationship

One Entity Another Entity

FRBR’s Entity-Relationship Model16

created

Shakespeare Hamletwas created by

Pers

on W

or

k

FRBR Entities

Group 1:Products of intellectual & artistic endeavor = bibliographic resources Work Expression Manifestation Item

17

Expression

Manifestation

Item

Work

Physical -recording ofcontent

Intellectual/artistic content

is realized through

is embodied in

is exemplified by

18

Vocabulary

“Book”19

–Door prop

(item)–“publication” at bookstore any copy

(manifestation)

Vocabulary

“Book”20

–Who translated?

(expression)

–Who wrote?

(work)

Work

Expression

Manifestation

Item

is realized through

is embodied in

is exemplified by

recursive

one

many

Group 1

21

22

Elements to Describe Resources Work

ID Title Date etc.

Expression ID Form Date Language etc.

Manifestation ID Title Statement of

responsibility Edition Imprint (place,

publisher, date) Form/extent of

carrier Terms of availability Mode of access etc.

Item ID Provenance Location etc.

Manifestations

books

VideocassettesDVDs

CDs23

Expressions

Les Trois Mousquetaires

text

movie

French

24

25

Work

Examples

1. Leatherbound autographed copy in Rare Books Collection?

2. Digitized version of the Oxford University Press text published in 2008?

3. French translation?4. London Symphony Orchestra 2005

performance?5. The Three Musketeers?

26

Item

ManifestationExpression

Expression

Work

Original Work - Same

Expression

Same Work – New Expression

New WorkCataloging Rules Cut-Off Point

DerivativeEquivalent Descriptive

Facsimile

Reprint

ExactReproduction

Copy

MicroformReproduction

Variations or Versions

Translation

Simultaneous“Publication”

Edition

Revision

SlightModification

ExpurgatedEdition

IllustratedEdition

AbridgedEdition

Arrangement

SummaryAbstractDigest

Change of Genre

Adaptation

DramatizationNovelizationScreenplay

Libretto

FreeTranslation

Same Style orThematic Content

Parody

Imitation

Review

Criticism

AnnotatedEdition

Casebook

Evaluation

Commentary

Family of Works

27

28

Relationships Inherent among

the Group 1 entities

Content relationships among works/expressions

Work

Expression

Manifestation

Item

Whole-Part

AccompanyingSequentialDerivative

FRBR Entities

Group 1: Bibliographic resources Work Expression Manifestation Item

29

FRBR Entities

Group 2: Those responsible for the intellectual & artistic content = Parties Person Corporate body Family

30

Work

Expression

Manifestation

Item

31

Group 2

many

is owned by

is produced by

is realized by

is created by

Person

Corporate Body

Family

Relationship vs. Element32

Work PersonCreated by

Creates

Ham

let S

hake

spear

e

Subject Relationship33

Work PersonCreated by

Creates

Concept/Topic

has subject

is subject of

FRBR Entities

Group 3:Subjects of works Groups 1 & 2 plus Concept Object Event Place

Subject relationship

34

Work

35

Group 3

many

has as subject

Expression

Manifestation

Item

Person

Corporate Body

Work

Concept

Object

Event

Place

has as subject

has as subject

Family

36

Why do we need FRBR?

Improve the user experience in locating information Guide systems designs for the future Guide rule makers

Cut costs for the description and access to resources in our libraries

Position information providers to better operate in the Internet environment and beyond

Applications of the Conceptual Model

FRBR is conceptual model No application is

prescribed Opportunities for

the future in new systems designs Australia, Europe Variations3, etc.

Keep user foremost in mind

37

FRBR Benefits

CollocationBetter organization to catalogMore options to display

• Identifying elements• Pathways

38

☑ Simplify cataloging enabling links and re-use of identifying elements

Objectives of Catalogs

Cutter’s objectives for the catalogFinding - description and access

standardsCollocating - controlled

“vocabularies” for precision of searching

39

“User Tasks” - FRBR

Find (locate and collocate)

IdentifySelectObtain

Relate/Navigate

40

Objectives of Catalogs

Finding (locate) A single specific resource

Collocating (sets of resources) All resources belonging to the same work All resources belonging to the same expression All resources belonging to the same

manifestation All the works and expressions of a person,

corporate body, or family All resources on a given subject All resources sharing some specific characteristic

Language, place of publication, date, etc.

41

42

CollocationObjectives of a

catalog: display All the works

associated with a person, etc.

All the expressions of the same work

All the manifestations of the same expression

All items/copies of the same manifestation

Hamlet

Stockholm2008

English

Swedish

French

German

Shakespeare

Library of CongressCopy 1Green leather binding

Romeo andJuliet

43

Pathways to Related Works

Hamlet

Stockholm2008

English

Swedish

French

German

Shakespeare

Library of CongressCopy 1Green leather binding

Romeo andJuliet

Stoppard

Rosencrantz & Guildenstern Are Dead

Tex

t

Movies…

Derivativ

e

w

orks

Subject

Collocation by Works

Shakespeare, William, 1564-1616. + All’s well that ends well+ As you like it+ Hamlet+ Macbeth+ Midsummer night’s dream+ …

44

Collocation by Family of Works and Expressions

Shakespeare, William, 1564-1616. Hamlet.+ Texts+ Motion Pictures+ Sound Recordings

45

Collocation by Expressions

Shakespeare, William, 1564-1616. Hamlet.+ Texts – Danish+ Texts – Dutch+ Texts – English+ Texts – French+ Texts – Spanish+ Motion Pictures – English+ Sound Recordings - English

46

Collocation of Manifestations

Shakespeare, William, 1564-1616. Hamlet.- Motion pictures – English

+ 1964 Director, Bill Collegan+ 1990 Director, Kevin Kline, Kirk Browning+ 1990 Director, Franco Zeffirelli+ 1992 Director, Maria Muat+ 1996 Director, Kenneth Branagh+ 2000 Director, Campbell Scott, Eric Simonson

47

LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par Andre Gide.Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm.

CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or

Area Studies Reading Rms

Shakespeare, William, 1564-1616. Hamlet. French.

48





Work

Person49





Expression

50





Manifestation

51





Item

52

100 $a Preferred name for the person $d Date of birth 240 $a Preferred title for the work $l Language of expression 245 $a Title proper $c Statement of responsibility relating to title proper250 $a Designation of edition260 $a Place of publication $b Publisher’s name $c Date of publication300 $a Extent338 $a Carrier type500 $a Nature of the content…700 $a Preferred name for the person $c Title of the person$e Relationship designator700 $a Preferred name for the person $c Profession or occupation$e Relationship designator730 $a Preferred title for the work $d Date of work740 $a Variant title

BIBLIOGRAPHIC RECORD

100 $a Preferred name for the person $d Date of birth$t Preferred title for the work $l Language of expression530 $a Preferred title for the work $d Date of work$0 Identifier for the work…

NAME-TITLE AUTHORITY RECORD

Linked bibliographic and authority records

100 $a Preferred name for the person $c Title of the person400 $a Variant name for the person500 $a Preferred name for the person $d Date of birth $0 Identifier for the person…

NAME AUTHORITY RECORD

100 $a Preferred name for the person $c Profession or occupation400 $a Variant name for the person…


130 $a Preferred title for the work $d Date of work500 $a Preferred name for the person $d Date of birth$t Preferred title for the work $l Language of expression $0 Identifier for the work…

TITLE AUTHORITY RECORD

100 $a Preferred name for the person $d Date of birth 400 $a Variant name for the person500 $a Preferred name for the person $c Title of the person$0 Identifier for the person…


506 $a Restrictions on access561 $a Custodial history of item562 $a Item-specific carrier characteristic…

HOLDINGS RECORD

1 2

3

MARC 21 Changes (slide from “RDA and OCLC”, Webinar presentation, October 2009. K. Calhoun, J. Godby, T. Fons, and

G.Patton)

Bibliographic records 040 ‡e code ‘rda’ to identify the rules used New fields for content type, media type and

carrier type Field 336 – Content type Field 337 – Media type Field 338 – Carrier type

Authority records 040 ‡e code ‘rda’ to identify the rules used Other fields for entity attributes OCLC implementation in time for use in the

testing

55

Content, media, and carrier types

Content type MARC Leader/06 - must continue to use

Less granular than RDA MARC LDR/06 code examples

• e - cartographic material • f - manuscript cartographic material

New field 336 - use if want to record exact RDA terms

$a Content type terms$2 Source RDA term examples

• cartographic dataset• cartographic image• cartographic moving image• cartographic tactile image• cartographic tactile three-dimensional form• cartographic three-dimensional form

336 ## $a cartographic dataset $2 rda (McCallum, S., 2009)

56


Media type MARC 007/00 – close match with RDA

007 provides coding for multiple facets of resource MARC 007/00 code examples

• h - microform • s - sound recording

New field 337 - use if want to record exact RDA terms and/or do not need to code additional facets of resource

$a Media type term$2 Source RDA term examples

• microform• audio

337 ## $a microform $2 rda 337 ## $a audio $2 rda (McCallum, S.,

2009)

57


Carrier type MARC 007/01 – close match with RDA

007 provides coding for multiple facets of resource MARC 007/01 code examples

• b - microfilm cartridge • d - sound disc

New field 338 - use if want to record exact RDA terms and do not need to code additional facets of resource

$a Carrier type term$2 Source RDA term examples

• microform cartridge• audio disc

338 ## $a microfilm cartridge $2 rda 338 ## $a audio disc $2 rda (McCallum, S., 2009)

58

Next Steps

It’s over to the vendors!Testing—Spring 2010 (LC) NEISD, San

Antonio, TX, is representing school librariesLIS educators are participating as a one

testing groupTest results will be reported at ALA Annual

2010Results incorporated into RDA

59

THANK YOU.

SOME RESOURCES

HTTP://WWW.RDAONLINE.ORGHTTP://WWW.RDA-JSC.ORG

Questions?

DR. BARBARA SCHULTZ-JONES DR. SHAWNE D. MIKSA DEPARTMENT OF LIBRARY AND INFORMATION SCIENCES COLLEGE...

Documents

Transcript of DR. BARBARA SCHULTZ-JONES DR. SHAWNE D. MIKSA DEPARTMENT OF LIBRARY AND INFORMATION SCIENCES COLLEGE...