DOPA to E Grade

7/28/2019 DOPA to E Grade

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File NO.S~ST/25/Admn. (DOA)Date: 12.3.2004

INTER OFFICE MEMO

, , I f~ 1 ~~I;v\ (l/lfl . ---To : ED/ GM - G,B,J,H,M,P & PDRP SITE ' ---- \C\/GM - MUMBAI / KOLKA TA ~Sub,: Sub-Delegation of Powers .by Director (Refineries) to Officers in i rA \hrade 'E' (who are not HODs) and below upto grade 'A'. \' J'

From CM (A&W), 'R'-Ha, New Delhi

-cl.

Enclosed please find the sub-delegation of powers by Director (Refineries) to theofficers of Refineries Division in grade 'E' (who are not HODs) and below uptoV grade 'A'.You are requested to kindly inform all concerned accordingly. ~--C.R.SIKRI)CM (A&W)


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DELEGATION OF AUTHORITY BY DIRECTOR (R)--I

NATURE OF POWI;RS

1.0 PERSONNEL1 .1 To create temporary posts on approved

scales of pay up to and including Rs.7400-14750 (Gr. VIII) not exceedingthree months in case of emergency.

GRADE 'i:' GRADE 'D' GRADE 'C' GRADE 'B' "GRADE 'A' "' FinanceConcurrence

1.2 To create temporary posts on dai ly ---1.3To select and appoint staff against ---

pay of the selected candidates on thedvice of the appropriate Selectionommittee on approved pay scales upoandincludings.400-

).

1.4 To make promotions in the regular scalesof pay against sanctioned posts and fixpay in accordance with the policy /rules in force.

1.5 To make officiating appointments inleave vacancies and temporaryvacancies caused by res ignations/promotions / superannuation or any

. other such eventuali ty in accordancewith the rules in force.

) grant all kinds of loans and-- aserin force . .T6L _C:\My Documents\dop(F ina1)-4.doc02/2 7/04 1 " /


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DELEt:t\TION OF AUTHORITY BY DlRECTOJ\)NATUREOFPQWi:RS FinanceConcurrence

I

1.7 Touspend any employeeendingull up to &ull up to &ull up to &ull up to &ull up to &o including payncluding payncluding payncluding payncluding paycales ofscales ofca les ofca les ofs 7400-s 7400-s 7400-s 7400-475047504750)14750 (Grade VIII)Grade VIII)Grade VIII)Grade VIII)

NOTES: In line with the relevant prov isions made under the standing orders and CDA Rules;1.8 To punish, remove andismiss anyull exceptull exceptull exceptull exceptull excepto removal oremoval oremoval oremoval oremoval or dismissal upismissal upismissal up toismissal up toismissal up to &o &including payincluding payo & including payncluding paycales ofca les ofncludingcales ofs 7400-s 7400-ay scaless 7400-4750 (Grade4750 (Gradefs 14750III)III)400-14750Grade VIII) (Grade VIII)

NOTES: In l ine with the relevant provis ions made under the standing orders and CDA Rules.1.9 Toerminateheervicesfn - ---inccordancewithhe

yment.1.10 To accept resignations in respect of

---underisdministrativenonsultationwithR

[ To grant all types of leave to employees Fullullullullulloaccordance with the policy/rules inorce.C:\My Documents \dop(F inal)-4. doc02/27/04 2


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DELEGATION OF AUTHORITY BY DIRECTOR (R)NATURE OFPOWERS-- . :'GRADE ~D'__ "_ m_ . . . , GRADE "B' "Finance" C,oncurrence

NOTE Excluding foreign tours.

1.12 Power of controlling officer in respect Full-oadvances ).medicalillsther

les. ,"

1.13 Power of control ling off icer in respect Full-otravelling allowance(including advances) medicalnd other cla ims as per rules ",undercontrol.

NOTE Excluding foreign tours.1.14 To permit journeys on tour by air or---a higherlassfail inspecials.

1.15 To grant full daily allowance in excess ---90 days in exceptional cases..16 To grant reimbursement of conveyance

---employees as per pol icy/rule in force..17 To re lax the condi tion of performing the

---onward journey for availing LTC exceptjs own..18

To allow carry forward of LTC beyond ---admiss ible as per ex istingrules.

1.19 Reimbursement of actual conveyance. ---inxcessfheimitse TA Rules. -C:\M y Documents\dop(Final)-4.doc02/27/04 3


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DELEtATION OF AUTHORITY BYDIRECTOR~K)FinanceConcurrenceGRADE 'A'RADE 'B';RADE'C'ATUREOF'POWERS .

1.20 To sanction overtime to the staffFullullNo -o appoint Departmental Committees --- ~~}1.22 To sanct ion special leave with pay to---employees on medicalroundsin consultat ion with HRepartment.

1.23 To accept medical claims preferred ---1.24 Extension of joining time---

b) For transfer cases) Officers--- ---- .Confirmation ---Extension of probation ---Transfera) Inter-location for officers

--- --- ---To sanction encashment of leave on--

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DELEGATION OF AUTHORITY BY DIRECTOR (R)NATURE OF: POWERS,'-" - ... G~A.DE!E,d,IGRADE'.'D! GRADE'C' .... 'I'GRADE~B" 'GRADE"A' . I Finance.Concurrence

1.29 To nominate for outside seminar Itraining within budget) upto Grade G (up to

Rs 25000 ineach case)

---each case)

---

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(( ~DELEGATION OF AUTHORITY BYDIRECTOR (R)

NATURE OF POWERS GRADE IE'RADE I,D 'RADE 'C' "RADE 'B'RADE 'A'inanceConcurrence

E WORKS & PURCHASESCAPITALa) Additional Facilities -..

b) Approval of estimates---Administrativepprovalfevenue ---Estimateswithints)

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DELEGATION OF AUTHORITY BY DIRECTOR (R)NATURE OF POWERSGRAOE IE'GRAOE'O'RADE'C'RADE IB'RADE 'A'inanceConcurrence

2.3 Award of Contract! Purchase Order. -.Consultancy / Service Contracts / Sale Orders.) Acceptance of single tender) On proprietary basis) Public Sector undertaking--- --- .--- --- Limited /

1) On Lowest basisa) PSUUpto Rs 30Upto Rs 10Yes, beyondakh RS.5lakhpto Rs 20pto Rs 5Yes, beyondakh Rs. 5 lakh

i) Public Sector undertakingUpto Rs 10pto Rs 2Yeslakh Upto Rs 5-es

en Tender:1) On Lowest basis..Upto Rs 50pto Rs 25. Yes, beyond-lakh RS.5lakhs

i) Public Sector undertakingUpto Rs 10pto Rs 2eslakh Upto Rs 5-Yes J'\-"

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(f (KDELEGATION OF AUTHORITY BYDIRECTOR (R)

NATURE OF POWERS GRADE 'E'RADE 'D'RADE 'C'RADE 'B'RADE 'A'inance"Concurrence

NOTES: 1. Deemed open means that enquiry was sent to minimum 6 parties for which prior approval of competent authority was obtained andminimum techno-commercially acceptable response is 3 or more. This will be treated at par with open. In case inquiry is sent to 6part ies other than approved list, the clause for deemed open shall not be applicable.2. In case of open tender where the techno-commercially acceptable response is less than 3, it shall be treated as Deemed limited atpar with limited.

3. Single Technically acceptable offer received against l imited tenders shal l be treated as single tender.4. Reasons for accepting "other than lowest" offer shall be recorded in writ ing.5. The terms 'Lowest' means lowest techno-commercial ly acceptable. In respect of sales contract, wherever the word 'Lowest' appears in(8) & (C) above, the same shall be read as 'highest'.6. Landed Cost for purchase and the proposed award cost for works contracts shall be.the value for determining the competent authority.7. The authority for termination of contracts shall rest with the same authority who had originally approved the contract.8. For the purpose of evaluation of tenders, the element of Purchase Preference, if any, given to the public sector undertaking as perGovt. instructions from time to time shall be considered.9. In case of single offer against an open enquiry, approval of next higher authority shall be taken but not beyond the level of ED/GM(IC).However, if value is within the delegated powers for single tender (non-proprietary items) the same author ity shall be empowered to

approve the case. (This note is to be read alongwith note no 2)10. In case of items covered under rate/ running contracts entered into with DGS&D and in case of item under distribution / price control

against allocation, it will not be necessary to invite tenders and powers as for open tender for lowest wil l apply.11. The long term contracts (rate contracts and term contracts) for a period of above 3 years (except for contracts "for road transportation

of petroleum products, Contracts for charter/hire of vessels, contracts for maintenance of bui ld ings, off ice furni ture, servic ing of AirCondit ioners, running and maintenance of vehicles and contracts for suppl ies and works of minor nature) AND having a value of morethan Rs. 8 crores (cumulative) shall require approval of Director / Chairman.

12. Finance concurrence is not necessary in respect of the fol lowing items:a) Order up to Rs. 5 lakh from the lowest tender on open /limited tender basis.b) Purchases for proprietary items of DGS&D rate contract price unless the value of the proposed individual order exceeds Rs.50,000.c) Orders on single tender basis up to the value of Rs 25,000.

13. Extension of Contracts / Orders for another term on the basis of concluded rates & terms may be done by obtaining approval of thecompetent authority considering the total value of the contract / order for the earlier period also. This shall, however, be subject to"Note no. 11 above and after ensuring that the rates and other terms & condi tions continue to be reasonable.

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DELEGATION OF AUTHORITY BYDIRECTOR (R)NA.TUREOF POWERS GRADE'E'RADE'D'RADE 'C'RADE ~B'RADE 'A.'inanceConcurrence

14. Repeat orders fulfilling the required conditions (as given below ) shall be treated in line with original order for determining theapproving authority. In other cases the same shall be treated as single tender.15. The DOA are to be operated wi thin Guidelines / Operating Modal it ies Policies al ready circulated vide 10M No S-ST/25/ Admn.(DOP)

dated 14.4.2001 from GM (A&W) enclosing therewith 10M No. CO/PAG/04A dated 5.4.2001.CONDITIONS FOR REPEAT ORDERS: Original Order to be on competitive offer basis. Repeat Order to be issued within six months of Original Order . Quantities not more than the Original Order and the prices are

reasonable(Le. there is no downward trend in prices since the Original Order) and the order to be issued only from the original uni t/ file.2.4 To issue let ters/ fax of Acceptance, work Upto Rs 100pto Rs 50pto Rs 20pto Rs. 5pto Rs 2es ,beyond lakhakhakhakhakhs. 25 Lakhsfter tendersaveeenmpetent authority.

2.5 Powers to sanction expenditure over theoriginal order valuea) Variation in quantity

Upto 10%ofpto 10%ofesorder value inrespect of respect ofordersorders

approved by approved byhim.him. --- --- )

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~ ... ~ - ~ ,ELEGATION OF AUTHORITY BY DIRECTOR (R) "'\ "NATURE OF POWERS GRADE 'E'RADE'D'RADE'C'RADE 'B'RADE 'A'inanceConcurrenceNOTES: 1. In case the increase as a result of any change relating to a, b & c above taken together exceeds 10% of the contract order value orRs. 50 Lakhs whichever is lower the approval of next higher. authority shall be taken. ED/GM(I/C) shall be fully empowered for

increase in expendi ture upto 10% of the order value plus value as per single tender non-proprietary items2. In case escalat ion clause was provided in the original approved contract and due to escalation the value exceeds by more than 10% of the original approval , the revised approval of higher authority is not required.3. If as a result of change the limit is exceeded, approval of competent author ity should be obtained and for all changes reasons shouldbe recorded.2.6 To waive compensation foross- damages/

reduction already claimed /evied due to failure of contractors /suppliers..7(A) To sanction advances to

contractors / suppliers in eachase, after taking into considerationhe financialreputationfhe suppliers, wherevernecessary.1)

To Govt./Public Sector In case of contracts upto Rs 500lakhsii)

In case of contracts exceeding Rs 500 (2)

To private parties --In case of contracts up tosii)

In case of contracts exceeding Rs 500

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DELEGATION OF AUTHORITY BY DIRECTOR (R)NATURE OF POWERS GRAOE 'E'RADE '0' .RADE'C'GRADE'8'RADE 'A'inanceConcurrence

2.7(8) Advance to suppliers I contractors Full, inull , inesdespatchocumentsespect of respect of -orkdoneontract contractfquipmentpproved byapproved byroughtoiteor him. him.n works;dvancein respect of supplies ofaterials regulated under the pricedistribution controls.2.8 To grant extension of time

beyondted

forhentract. (i) Extension without prejudice to ownersight to recover LDI Delayed deliveryharges.-- --

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~ ~DELEGATION OF AUTHORITY BYDIRECTOR (R)

NATURE OFPOWER$ GRADE'E'RADE '0"RADE 'C'RADE'S'RADE 'A'inanceConcurrence

3.0 GENERAL -3.1.1 To sanction demurrage.

Upto Rs-each case-

To give materialnoanagainst ---3.1.3 To take on hire or on loan

plant- --- equipment, materials,urniture etc..1.4 To declare stores/ materials/ machinery

---otherssetssurplusr andrderheiricylrules in force.

3.1.5 To sanction disposal of waste materials ---3.1.6 Toixirehargesorobile----andachinery aser .3.1.7 To fix hire charges of vehicles as per ---3.2 REAL ESTATE

3.2.1 To classify factory quarters as suitable--- .

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DELEGATION OF AUTHORITY BYDIRECTOR (R)NATURE OF POWERS 'GAADE'E'R,(t)E'D' .RADE'C'~DE'8'RADE 'A'inanceConcurrence

3.2.2 To sanction reduction or remission of -~

(a) renderedwhollyrartiallyle.

---or religious or educationalr recognised unions I

---3.2.3

To hireaccommodation as perpolicy I rules in force for:i)Office use

Residential purposes as per

3.2.4(A) To sanction payment of advance rent forand or bui ld ings .

.land or buildings to Govt. Semi-Govt. PSUs,ocal bodies etc.

- ---.~

!t



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(/A- ~'. ~DELEGATION OF AUTHORITY BYDIRECTOR (R)

NATU~E: Of:: PWE:RSSAADE: tE:'RADE 'D'RADE'C'RADE'S'RADE 'A'inanceConcurrence

3.2.6 To fix rates for shops or business ---occupied by private individuals or contractorsmployed on the work of the company inccordance with rules in force.3.2.7 (A)To order demol ition of temporary-- sale for demolition.B)orderemolitionf---3.2.8 Purchase of land / Buildingorchemesnotores) from: Government Agency

--- ---LEGAL3.3.1

---legal/arbitration proceedings & executeower of attorney under jurisdiction ofndian Law.

3.3.2 To execute contracts, deeds, leases,instrumentsandssurancesf

ticular: (a) all service agreements(b)securityondsorheue ofheir duties byompany servants.

---Leases of houses, landsor other immovable property.

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DELEGATION OF AUTHORITY BYDIRECTOR (R)NATURE OF POWERS .'GRADE IE'GRADE 10'RADE IC'.GRADE'S'RAOE'A'inanceConcurrence

3.3.3 Tobservendmplementhe--- -3.3.4 To sett le disputed claim ( in arbit ration /

---advice outside the court of law / arbitrationaving financial impact.

3.4 OTHERS3.4.1 To make and give receipts, releases

Full-esother discharges for moneyspayable to the company and for thelaims and demands of the company..4.2

Toakeontributionoxternal ---(e.g.

educational,echnicalndymposiaeminars/vents etc.) within thebudQet allocations..4.3 To incur Welfare expenditure in times---

injuries..4.4Toanctionaymentf trave lling--thereto inavourfxperts/ otherhanoreign3.4.5 To authorise disbursement and verifyFull

-Yesthe company

serulese company. -r

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~ ,~". \~~,DELEGATION OF AUTHORITY BY DIRECTOR (R)

NATURE OF POWERS GRADE 'E'RADE 'D'RADE 'C'RADE 'B"RADE 'A'inanceConcurrence

3.4.6 To incur expenditure on publicity as ---3.4.7 To incur expenditure on Ceremonial ---

3.4.8 Tonsuressets,ropertiesnd---rules & policies..4.9 To settle insurance claim.---

3.4.10 To sanction imprest to officers under ---3.4.11 Power to incur expenditurenpto Rs.Upto Rs.pto Rs. 500/- 1000/- per00/- perer case forase forlant operationlantation operation

NOTE: The above covers petty procurements/jobs for which regular tendering procedure is not required to be adhered to. Further, the above ismeant for covering expenditure on office contingencies within the restrictions proposed specifically under the Manual of Delegation ofPowers / other Manuals / Procedural circulars etc. The expenditure incurred in the offices in meetings etc. shall not be construed as'Entertainment Expenditure' but shall be treated as office contingencies. Expenditure on Entertainment incurred should be within theapproved budget and the claim shall be invariably supported by proper bills / vouchers. In exceptional cases claims without vouchers canbe allowed with the approval of ED/GM.There shall be a monthly report to HOD.

3.4.12 Poweroncurxpenditureo---employees,lants& Pol lutionangle


DOPA to E Grade

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