Doing it togetherspreading ORCID among Catalan

universities and researchers

Lluís M. Anglada Sandra Reoyo, Ramon Ros & Ricard de la Vega

Consorci de Serveis Universitaris de Catalunya (CSUC)

ORCID-CASRAI Joint Conference18-19 May 2015 Barcelona

Castell = human towershttp://en.wikipedia.org/wiki/Castell

9 m

3. ORCID promotiona) Identifier selectionb) Promotion +c) doing it easy +d) doing it together +e) bottom-up +f) top-down

4. Current situation and next steeps

1. The background: research improvements

2. Building an ORCID-based research portal

Catalonia’s assets

4

1.5% of EU-27 population

1.6% of EU-27 GDP1.3% of EU-27 exports

16% of Spanish population20% of Spanish GDP

25% of Spanish industry

30% of Spanish foreign trade

Area 32,106 km2

Population 7.6Million

Average temperature

16-17ºC

Average daylight hours

12 h 57 min

GDP mp 2011 € 210.15 billion

Agriculture (GAV 2011)

0.95 %

Industry (GAV 2011)

20.30 %

Construction (GAV 2011)

10.58 %

Services (GAV 2011)

68.17 %

Tourism (visitors 2011)

17.9 million

GDP per capita 2012

€ 27,698

Exports 2011

€ 55.53 billion

Imports 2011

€ 70.85 billion

R&D expenditure 2012

1.51 % GDP

With a population is similar to Bulgaria and Austria, a GDP

greater than Finland’s and the Czech Republic’s and similar

to Denmark’s, Catalonia’s economic position in Europe is

noteworthy. Its exports are similar to Portugal’s, and

exceeds countries like Romania and Greece. Its GDP per

capita is 8,6% above the European Union average, greater

than the UK’s and Italy’s.

ABOUT CATALONIA

• L’Estatut d’Autonomia established exclussive R&D competences for Generalitat

1979

• Only Agrofood, Fish Farming and Oceanography comptences and ressources were transferred by Madrid

1981

• Focus on University funding + Health system + Start own scientific poicy” (not projects).

1980-1990

• New policies, new actors (CERCA, ICREA, AGAUR, Large scale facilities) + University funding agreement

2000 -

• By the Estatut, corresponds to Generalitat the exclussive competence for ruling and running centres and other R&D structures and gencies

2006

• Support, Protection and Evaluation by Catalan law of ICREA and CERCA.

2011

Political and competences frameworkIn ther year 2000, some strategic decisions were taken

Source: SUR 2014

Barcelona

6

1,652 research groups (year 2014)

8 thematic networks de referènciaFont: SUR

Universities12

Science & Technology

Parks22

Hospital Research institutions

15

Largefacilities

3

Research infrastructures

8

Research Centres *CERCA 47CSIC 21

Innovative companies

8.600spin-offs

250

Technology Centres

22

The Knowledge Map

* CERCA: Research Centres of CataloniaCSIC: Spanish Scientific Council

About 25,000 Researchers: 12,700 at Universities, 4,500 at CERCA Centers, 1,300 at

the CSIC Centers and 5,000 at Health Institutes*

About 45,000 people working in Catalonia on R&D activities: about 1.5 % of the

occupied population

*last data available IDESCAT.

Scientific profile of Catalonia, 1991 vs 2012

1991: 2.881 papers 2012: 18.639 papers

3. ORCID promotiona) Identifier selectionb) Promotion +c) doing it easy +d) doing it together +e) bottom-up +f) top-down

4. Current situation and next steeps

1. The background: research improvements

2. Building an ORCID-based research portal

In 2014, two consortia merged

=+

CBUC-Cesca promoted IR and OA since 1999– In 2001 a repository for doctoral Theses

was opened

All the Catalan universities have OA mandates and policies– Also they have IR and CRIS – Some already have built their research

portals

Today – there are new standards and protocols that

help interoperability between IR and CRIS– Research output is becoming more

important for the university managers.

To have a new consortia mean to have the opportunity to set up new projects• the old ones from CBUC and

CESCA• the 'money saving' ones: joint

purchases (electricity, printers, facilities, etc.)

• Some new ones: Portal for the research output (PRC)

At the end of 2012, the autonomous government asked CSUC to build the portal with the goal to show together the research outputs of the Catalan research system • To increase the visibility of the research done in Catalonia• To foster OA• To increase interoperability between data

How• Taking advantage of the leverage work previously done

– In IR, CRIS and statistical data (Uneix)

• The central idea: the works done for the portal will improve local IR and CRIS and the quality of local data

• Following the international best practices – Narcis / The Netherlands; HKU Scholars Hub / Hong Kong– International standards

Catalan Research Portal

PRC building. Firsts decisions

Model Narcis Software Dspace-CRIS from CINECA Data flow from local CRIS systems Data exchange format CERIF XML Identifiers ORCID

3. ORCID promotiona) Identifier selectionb) Promotion +c) doing it easy +d) doing it together +e) bottom-up +f) top-down

4. Current situation and next steeps

1. The background: research improvements

2. Building an ORCID-based research portal

Identifier selection• We visited Narcis, and learnt that the use of identifiers is

essential– For researchers, there were several ones good candidates (VIAF, ISNI

and ORCID)• Our challenges at that time (April 2013):

– to select a good one for our purposes– take the decision together (among several universities and different

stakeholders)• How we did it?

1. A neutral report was ordered • “Sistemes d’identificació unívoca d’investigadors” / Ángel Borrego, (June 2013)

2. It was debated in a technical working group3. And approved in a meeting of Vice-Rectors

What we needed to do?1. Mechanicall, we have to modify all the local CRIS

in order to allow to load the ORCID identifier2. How to do?

– We studied the ORCID apps to create id automatically, but we decided not to use it

– We bet for involve directly the researcher• It is slower, but researchers gain in involvement and conviction

3. What would be the key to success?– acting in one direction will not be enough– we need a combination of different actions

Our formula for the cocktail: • Promotion +• doing it easy +• doing it together +• acting bottom-up +• with some actions

top-down

ORCID promotion

• Conference in Barcelona – “Persistent researcher identifiers to support

discoverability and interoperability” Laure Haak (September 2013)

• Press release – “Catalan universities agree to use the ORCID identifier

for their researchers” (October 2013)• ‘Best practices’ document in order to promote the

creation and usage of ORCD ids– Approved by the Research Vice-Rectors (April 2014)

• Translations, merchandising (pens, stickers and pins), videos...

Doing it easy: Translations to catalan and spanish

Doing it easy: libraries help

Doing together:- best practices to promote the creation and usage of ORCD id- working group to share information

Bottom-up actions & practical uses

• ORCID is the PRC id and it’s used as dedupicator

• ORCID at authority files in library catalogs

• ORCID at CRIS and at institutional repositories

ORCID is the PRC id and it’s used as dedupicator

ORCID at authority files in library catalogs

Top-down actions

• UB (the biggest university) mandate for an ORCID id in some process related with research assessment

• At Catalan government level (AGAUR) – ORCID is mandatory for some grants– The Catalan Agency for grants

announced to researchers that ORCID will be required in the next future.

The big decision(Feb 2015)in the Portal we only accept researchers if they

have an ORCID identifier

UniversitatsDepartaments

Instituts

Grups de recerca

Projectes de recerca

Investigadors Publicacions

PRC

3. ORCID promotiona) Identifier selectionb) Promotion +c) doing it easy +d) doing it together +e) bottom-up +f) top-down

4. Current situation and next steeps

1. The background: research improvements

2. Building an ORCID-based research portal

oct-13 feb-14 abr-14 jun-14 TOTALUB 206 106 1263 128 1703

UAB 176 90 36 287 589UPC 368 59 39 196 662UPF 135 75 299 119 628UdG 69 38 16 20 143UdL 31 38 82 125 276URV 102 48 42 25 217UOC 43 11 11 14 79UVic 18 150 2 24 194UIC 11 2 5 41 59URL 30 33 78 22 163

TOTAL 1189 650 1873 1001 4713

UB mandate ORCID id for some Mail from Vice Rector

Libraries help

ORCID evolution. If you act, people react

Rsearchers with ORCID id / all the researchers

Current status• Good working team (people from ≠

universities and ≠ services)• Agreement: to use ORCID for researchers• All the CRIS systems already have a field

for ORCID• We plan open the portal after summer

holiday– probably in a first stage only for universities (not

for general public)– we expect that the reaction: "Why I'm not here'

will encourage a lot of researchers to get their ORCID

– and we will be there, well prepared to facilitate it, ready to succeed

Work to be done & challenges• Organizational

• More meetings with the experts group• ORCID ids implementation• Need to create/find more unique identifiers (for research groups, projects, etc.)

• External adaptation• Local CRIS system to adapt XML-CERIF wrapping (export)

• Portal implementation• Ingest the full data of all institutions• Think about depuration & deduplication data mechanisms• Think on data refreshment frequency

Thanks! Any question?

lluis.anglada@csuc.cathttp://www.csuc.cat