Document Management System

SunSmart Global

707, Regal Towers, Sheikh Zayed Road, Business Bay, 

Dubai, United Arab Emirates.

Email: info@sunsmart.co.inMobile: +9714 391 8558

Document Management Software:

nTireDMS is one of the Innovative Software Application System with broad components and capacities on taking care of records and procedures, created by SunSmart Global Ltd going for Mid to Large undertakings spread crosswise over Industry verticals. nTireDMS is 100% program based application going along to n-Tire building design for facilitating over Cloud, Internet and Intranet situations. nTireDMS is a 100% online, profoundly versatile, complete answer for overseeing/distributed every one of your archives/booklets/forms electronically. nTireDMS empowers you to rapidly, effectively and safely oversee records of any sort.

With nTireDMS you can impart the archives to Access Control List (ACL), track their audits and remarks. Snappy and Advanced Search of Documents, Edit (with adaptation (registration/out) and review trail), and Approval for discharge and so forth, makes your Document Publishing and Managing Process basic and institutionalized. Access Control List improves Document security, which forestalls download of archives, duplicating of records and even screen shot debilitating in view of the settings. nTireDMS can order, arrange and record all the transferred archives for speedier inquiry and perspective. With nTireDMS you can diminish support, labor and dispersion cost while enhancing the better presentation and reaction time. Endorsement Logic helps in dealing with the Document Approval Process adequately.

nTireDMS deals with a wide range of archives (MS Word, MS Excel, MS Power Point, PDF, Text, Images, Drawings, and so forth.) and empowers putting away of physical and electronic records. Arrivals of records are liable to Approval in light of their arrangements. Warning naturally informs the clients through email/SMS on any new posting/changes. Archives can be put on a Serial Mode or Parallel Mode taking into account the prerequisite for survey and passing remarks.

nTireDMS is an endeavor wide correspondence arrangement that empowers brought together distributed, transmission and documenting of every single authoritative correspondence. This beats the postponement and non-receipt of correspondence when sent through post or gagging of system when sent through email. Anytime, it is anything but difficult to track number of individuals read the reports and their remarks. Clients can book check the reports and can likewise add them to their most favorite records.

With nTireDMS has DocumentViewer ® which is a program window and can straightforwardly stream the reports from the server to customer, there is NO NEED FOR ANY CLIENT SOFTWARE other than a program to get to/view the archives shared (truth be told PPT slide show can be keep running from

program itself). nTireDMS guarantees - Fast Retrieval, Flexible Indexing, Full-Text Search, No Lost Files, Digital Archiving, Sharing of Files effortlessly and safely, Save Space, Version Control, Disaster Recovery etc.,

Why SunSmart?

SunSmart Global Ltd helps Organizations in realizing so as to accomplish their discriminating business

goals the greatest business esteem through their innovation ventures. SunSmart Global Ltd fused in

2005 with a devoted Research and Development Center going for improvement of value programming

for broadened Industries. The Company is advanced by technocrats who accompany an abundance of

mastery in both innovation and area with demonstrated track records. The administration of SunSmart

Global Ltd has faith in duty, contribution and straightforwardness, which bring about a climate of more

noteworthy efficiency.

SunSmart Global Ltd goal is to convey financially savvy programming arrangements that are effective,

adaptable, completely included, yet simple to introduce, learn and utilize. At SunSmart Global Ltd we

comprehend the criticality of Business of our clients and we apply our IT aptitude to assist them with

optimizing their business.

With the comprehension of area, solace with the most recent innovation and apparatuses, and

consistently enhanced procedures, we contract each execution cycle, and empower quickened

conveyance of world-class arrangements.

SunSmart conveys quality to our clients by offering one of a kind and imaginative programming

arrangements that totally enhances the authoritative effectiveness and responsiveness in this way

guarantees most noteworthy Return on Investment.

nTireDMS – Salient Features:

Resource Management Module of nTireCAMS aides in creation and administration of an advantages viz.

Altered Assets, IT Assets, Non-IT Assets, Properties and any virtual items also. Taking after subtle

elements of the advantages are managed.

100% Web Based Solution supports – Cloud and on premises hosting

Mobile App that works across all smart phones and tablets available

Document Searching – Meta Key works and Content search. Indexing is done at OS Level and

hence application is fastest in Industry

Full-Text Indexing

Document Viewer – Highly secured. No need for location installation of MS Office, Adobe, Audio

or Video programs. Live Stream from Server with same format. User cannot copy, print, print

screen when shared on read only mode.

Check-in and Check-out

Version Control with history tracking

Unlimited number of Cabinets that can be created in a Library

Security - user/group security

Notifications SMS & Email

Profile & Metadata

Document Importing

Scanning and Imaging

Automated Workflow

Event Subscriptions

Active Directory supported

Network Login access

Multiple Batch Scanning Methods

Image Batch Processing

Task Manager

Records Policies

PDF Creation

Document Delivery

Outlook Email Management

Auto-Indexing using variables to populate fields

Saved Search Documents

Scan as PDF or TIFF image

Convert any printable document to PDF for storage or for export or as an email attachment

Unlimited number of Drawers can be created in a Cabinet

Unlimited number of Folders can be created in a Drawer

User-defined fields in an Index Set

Documents can be printed

Add, print or delete pages

Import any type of computer-generated file

Edit computer-generated documents using their original source program.

Index search by field

Group documents by field in a Document List View

Create summary fields by group in Document List View

Export the index data in a Document List View to create formatted reports in Excel or HTML.

Document Log.

Reporting: Category / Sub Category

Intranet Portal nTireDMS has inbuilt intranet functionality that offers following services:-

1. Business Dash Board – on the main page after login, you can configure the multi-content

(multiple windows – each offer different information) for viewing at a single view.

2. Discussion forum

3. Announcements

4. Poll

5. Event Calendar

6. Resources

7. Thought of the Day

8. GUI Manager for managing look & feel of NTireDMS as per your choice.

nTireDMS Reports

Using SmartRep – any number of Graphical, Data or Letter based reports can be generated out of nTireCRM. Following are the ready reports available.

New Documents

Top Rated Documents

Top Viewed Documents

Top Commented Document

Documents getting Expired

Documents Expired

Archived Documents

Favourite Documents

Documents Pending for Approval

Document Read Status

BPO – Status of Process

BPO – Rejected Documents

BPO – Approved Documents

BPO – Data Transport to Core System

BPO – Physical Document Location Finder

BPO – Workflow Setup

BPO – Ageing Analysis

BPO – Category wise

Filtering options on the above reports:

1. Company

2. Zone

3. Region

4. Branch

5. Category / Sub Category

6. From Date, To Date

7. User Role

8. User

Document Life Cycle Management:

This modules oversees work process related Circular/Docket administration framework (Document

having various connections) helps in distributed of Circulars or Dockets with different connections of any

archive sort.

Booklets can be ordered into classes/sub-classifications for distributed. Distributed of archives can be

made do with work process endorsement process. Up-to 5 Levels of division should be possible on the

item.

Profiles can be made for default joining of different clients under profiles for a single tick sharing of

brochures (e.g. Venture Managers).

Serial/Parallel sharing of Circulars is achievable.

Access control List like – Read Only, Download Only, and Edit Options can be set against any of the fliers.

Perused Only clients can't duplicate, print, download or Print-screen of the reports. Procurement is

accessible for making a record as most loved or a connection as most loved document.

Brochures shared for User Roles can be seen by individual clients who are at that part anytime of time.

Clients can give remarks and rate the record.

nTireDMS has advanced mark empowered that guarantees the cause of the record nearby endorsement

cycle validated.

nTireDMS must Fields/Dynamic Field design utilizing which Administrator can make taking into account

Document Category and Sub Category up to 20 additional information fields of any nature (content box,

content territory, drop down and so forth.).

This module helps keeping different connections against single archive – e.g. Item as a vault can keep

numerous connections like Catalog, Presentation PPT and Video, Cost sheet and so forth.

Framework has OCR capacities and substance seek on picture documents is conceivable.

Document Archival System:

This is the most popular component of nTireDMS. This manages any sorts of documents like,

Employee Records

SOP

Product Literatures

Manuals

Asset Documents

Property Documents etc.

nTireDMS underpins any number of Cabinets, Drawers, Folders, Sub Folders … . till "n" level and client

can keep documents there. Client can transfer different records with move and customize methodology

or client can just move documents at the File System level of the Server.

Access Control can be set against individual user(s) or gatherings or parts. Signed in client can see

records for which he has entry authorization. Rendition control is empowered if the client has compose

access.

Records can be put away at HDD or Storage level and there is no restriction on number of documents

that can be put away. In light of Access Rights client can fare chose records to compressed documents

for simple shipment.

Review Trail totally tracks the value-based information including development of documents.

nTireCAMS Mobile module is a cross breed versatile application bolsters IOS (Apple), Android, Windows,

BlackBerry and other conspicuous working framework based Smart Phones, Tablets, iPADS for both

online and disconnected from the net following of Assets.

Mobile DMS:

nTireDMS Mobile module is a half breed versatile application underpins IOS (Apple), Android, Windows,

BlackBerry and other noticeable working framework based Smart Phones, Tablets, iPADS for both online

and disconnected from the net following of Assets.

nTireDMS mobile has:

Document Access Module – users can view the documents for which they have access

permission.

Workflow approval for Documents Release, BPO etc.

Escalations / Reminders

Requirements:

Hardware / Software Requirements – Application Server:

Upto 2000 users:

Application Server1

No of cpu – 2

No of core / cpu - 4 (quad core)

CPU - latest Memory - 32 GB

HDD - 500 gb

OS - Windows 2012 / 2008

Database server 1

No of CPU - 2

No of core / cpu - 4 (quad core) Cpu - latest Memory - 32 GB

HDD - 500 GB

OS - Windows 2012 / 2008

Rdbms - sql server 2012 / 2008 we can also support oracle 10g and above.

Dr Setup

If same performance is required, then replica of production environment.

For the downtime of low performance is acceptable, then one server is Sufficient.

Uat Setup

We can have a single cpu, quad core, latest processor, 24 gb ram and 500 Gb hdd - win 2012

and sql 2012.

In case of spliting presentation layer (for internet hosting)

We need one more web server which may equivalent to the application server configuration.

Bandwidth Requirement:

To load the screens as per the prescribed criteria (less than 5 seconds for Call Screen and 30 seconds for reports) following bandwidth per concurrent user is needed:-

10 KBPS per concurrent session

On a peak time, there is a possibility of 25% concurrency is planned. Which means if there is a bandwidth of 64 KBPS, then 50 – 60 people can work in a branch in the system online.

Implementation Schedule:

nTireCAMS will be deployed and commissioned within 7 days from the date of Purchase Order.

Deliverables:

As part of this proposal, SSTPL will deliver the following:

User Manual

Installation manual

Product Installation Kit

Training:

2 Days of Training provided as part of the package. Additional Training / Support can be availed on man

day rates.

Intranet Portal:

nTireCAMS has inbuilt intranet functionality that offers following services:-

1. Business Dash Board – on the main page after login, you can configure the multi-content

(multiple windows – each offer different information) for viewing at a single view

2. Discussion forum

3. Announcements

4. Poll

5. Event Calendar

6. Resources

7. Thought of the Day

8. GUI Manager for managing look & feel of nTireCRM as per your choice

nTireCAMS Reports:

Using SmartRep – any number of Graphical, Data or Letter based reports can be generated out of

nTireCRM. Following are the ready reports available.

Asset Ledger

Assets Insurance Details

Assets Warranty Details

Assets AMC Details

Depreciation Ledger

Location-wise Assets

Asset Scrap Ledger

Asset Transfer Ledger

Physical Inventory Ledger

Maintenance Plan – Weekly, Monthly, Quarterly, Half- yearly, Annual

Pending Tasks

Help Desk Issue Ledger

Ageing Analysis

Asset Comparison Report

IT – List of IT Assets

IT – Hardware Configuration Ledger

IT – Software Used – Machine Wise / Software Wise

License Consumption Ledger

Filtering options on the above reports:

1. Company

2. Zone

3. Region

4. Branch

5. Asset

6. From Date, To Date

7. User Role

8. User

Back Office Functions:

User Types

With nTireDMS any number of user types (user levels e.g. NSM, ASM, RSM, DSA, RAC etc.) can be created. nTireDMS supports both cluster and hierarchical approach on user types.

For every created user types following access permissions can be granted:-

User Type Access – with this user can define what other user types are accessible to the selected

user type (other user types who are reporting to this user type).

Product Category Access – with this user can define access permissions to various product

categories.

This will result into access permission for all the products / campaigns which are grouped under

that category.

Menu Access – with this user can define access permissions to Main and sub menus on

NTireDMS.

nTireDMS has the inbuilt option across all functions including report that logged in user can view

information or transact only within his access permission limits.

Master Data Configuration

All the master data (like Category, Sub Category, etc.) those are necessary for working on nTireCAMS

can be managed with this functionality. Easy to use functionality that ensures any master data can be

created or modified within seconds.

Branch Management

User can create Zones, Regions and Branches with specific configurations on each of them.

Announcements

Access driven announcements can be created and managed.

User Management

Users can be created, managed with this functionality. Supports maker – Checker concept and password

encryption algorithms that are internationally accepted. Password Policy, Recovery, Reset, No use of

Historical Password options are available.

Import Manager

Import Manger helps in importing data from excel or .csv (tab delimited or comma delimited)

for following:-

Asset Details

Maintenance Details

Asset Spares

Asset Maintenance Tasks

Online Help Manager

nTireDMS has got context-sensitive help on each menu. Help is available as Video, Audio and

HTML Text.

No need for UAT etc., on change of any existing reports or inclusion of new reports as

there is change in code change.

Indirect benefit to all customers is that this engine is working at every of the

implementation of our products and hence any up gradation / fixes every done at other

sites will be made available immediately without any charges.

Highly stabilized architecture to cater volume data and reports.