Dms introduction
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OVERVIEW
Document Management System- Supports document scanning, classification, recognition,
indexing, archiving, searching, viewing, version control, routing and collaboration
Document Classify
Extraction, Index
Key from image, auto indexing -
barcode, ICR/OCR,
table lookup, database lookup
Document Classify
Extraction, Index
Key from image, auto indexing -
barcode, ICR/OCR,
table lookup, database lookup
ScanTwain scanners,MFP machines,
image QC
ScanTwain scanners,MFP machines,
image QC
Import and Archive
Import agent, import
electronic files, relational database
Import and Archive
Import agent, import
electronic files, relational database
Search, View, Check-in/out,
RouteView document from anywhere
via web browser,
version control, routing and
collaboration
Search, View, Check-in/out,
RouteView document from anywhere
via web browser,
version control, routing and
collaboration
EDMS FLOW DIAGRAM
Docuflo Server
Internet / Intranet
Web Search
Scanned Images
Index Station(Key from image)
FileServer
Indexed Images
MFP/ Scanner
Scan Client
Process Flow
Database Server
Documents to scan
In Tray Routing
RECORDS MANAGEMENT SOLUTION
eDMSServer
File Server
DatabaseServer
eDMS Admin
eDMS Web ClientBusiness Process Manager
eDMS Web ClientSearch
eDMS Web ClientRoute & Version Control
eDMSRecords
Management Server
`
Label Printer
`
eDMS Web ClientBarcode Scan Station
eDMS VerifiereDMS IndexingeDMS Scan Station
eDMS Batch Import
Images
Text Files
Spreadsheets
PDFs
Slides
Media Files
eDMS RECORDS MANAGEMENT SOLUTION
REMOTE SCANNING
REMOTE SCANNING
Toshiba MFP Machines
BRANCH A
INTERNET HTTP& FTP
HQ
eDMSServer
File Server
DatabaseServer
eDMS Web ClientSearch
eDMS Web ClientSearch
Toshiba MFP Machines
BRANCH B
Toshiba MFP Machines
BRANCH C
eDMS Verifiers
eDMS Indexing Stations
eDMS Scan Station
(Shared Folder)
FEATURES
INFORMATION & PROCESS MANAGEMENT
CAPTURE & PROCESS
ORGANISE
COLLABORATION
SECURITY & CONTROL
SEARCHING
DATABASE
INTEGRATION
• Document scanning (local and remote).• Document Processing and Indexing (key from
image, zone OCR, barcode, table lookup, database lookup).
• Document and information life cycle management (create, review, approval, distribute, archive, dispose).
• Process Monitor (global view and take action on inactive task, identify bottlenecks).
• Process designer to design process flow (No coding required!).
• Ad hoc routing and process workflow (attach documents in the process).
• Case / project (virtual) file routing.• e-Forms, process flow and conditional routing
(serial and parallel).• Work queue (route a task to multiple users with the
same role to pickup and perform a task).
• Documents are organised in unlimited levels of folders.
• Organise functions to perform on a DASHBOARD.• Task Inbox / Outbox.
• Collaboration for sharing of information.
• Document searching using indexes and contents.• Web Search (profile, simple, full-text, wildcard,
Boolean, phrase, proximity).
• Version control (check-in and check-out documents.• Track document versions (document annotations
and highlights).• Access control.• Audit trail for reporting and tracking.• Folder and File security rights and privileges
(Private / Public folder).
• Database supported (SQL Express, MS SQL 2005 Server, Oracle).
• ODBC connectivity options.
• ODMA integration for saving MS Office documents (Word, Excel, PowerPoint, Outlook).
• Easy integration with vertical applications.• Outlook mail archive.• Web import.
ACHIEVABLE BENEFITS
Eliminate the inherent paper problems: missing, torn, duplication and distribution
Achieve similar benefits as email: instant delivery and retrieve from anywhere
Electronic filing: sharing, security, fast access, extended reach and zero waiting time
Connect people, process and information across the enterprise
Improve Customer Relation: provide the right information to the right people at the right time
Facilitate effective decision process: reliable, instant access to document / information and act NOW!
Cost saving: think of the manpower time spent filing and searching for documents and mailing documents
Reduce idle time and process gap: instant availability of information
Minimise risk: no lost / misplaced documents
Enforce best practices and regulatory compliance
Enables Business Continuity Planning
PRODUCT ARCHITECTURE
ODBCRelational Databases
ODBCRelational Databases
File Server(AES Encryption)
File Server(AES Encryption)
Web
Serv
ices
Web
Serv
ices
Mic
roso
ft .
Net
Ap
plica
tion
sM
icro
soft
.N
et
Ap
plica
tion
s
LD
AP
/ S
SO
LD
AP
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SO
HTTP / HTTPS (SSL) / FTPIIS (Web Server)
HTTP / HTTPS (SSL) / FTPIIS (Web Server)
Auto Email Archiver
Auto Email ArchiverWeb ClientWeb Client
Windows ClientWindows Client
eDMSScan
eDMSScan
SOAP
XML
eDMS ServereDMS Server
DashboardDashboard Task ListTask List Broadcast Announcement
Broadcast Announcement
Document Import
Document Import
Document Search(Quick, Simple, Profile, Advance)
Document Search(Quick, Simple, Profile, Advance)
BusinessProcessManager
(Simple Engine, Advance Engine)
BusinessProcessManager
(Simple Engine, Advance Engine)
Version Control
(Check In, Check Out)
Version Control
(Check In, Check Out)
Document Library
Document Library
Docuflo Capture Server
Docuflo Capture Server
CaseCase
Batch ImportBatch
Import
RouteRoute
ForwardForward
Java A
pp
lica
tio
ns
Java A
pp
lica
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ns
eDMSAdmineDMSAdmin
ROAD MAP
Integration to Toshiba’s Multifunction Printers – document image splitting, auto image capture
Enhancements on eDMS Scan module to provide “Rubber Band” OCR capabilities and also intelligent character capturing capabilities
Record Management Module
Integration with Microsoft InfoPath 2007
Distributed Web Scan
Technology upgrade (.NET framework 2.0/3.0/AJAX and Visual Studio 2005)
End