District 7030 bylaws and manual of procedure 20131009

District 7030

Bylaws and Manual of Procedure

Contents

I Introduction

II Organization Chart

III The District Governor

IV The District Governor Election Process

V The Council of Governors

Council Secretary

Council Treasurer

Audit Committee

VI District Appointments

District Secretary

District Treasurer

District Training Committee Chair

Committee Chairs

VII Assistant Governors

VIII District Finance

Functions of the District Treasurer

District Dues

District Funds

District Disaster Fund

IX District Meetings

District Leadership Team Training

PETS

Assembly

Conference

District Conference Committee

X Rotary International Nominations

Council on Legislation

Nominating Committee

XI District Awards

XII Amendments

XIII Resolutions

XIV Statement of Conduct for Working with Youth

XV District 7030 Strategic Plan for 2013 2016

Appendix One Listing of District Governors

Rotary District 7030 Bylaws and Manual of Procedure 2

I. Introduction

District 7030 is unique as a District within Rotary International and needs to set certain guidelines in place to

assist the incoming and current leadership in their administration of the District. These Bylaws and Manual of

Procedure are intended to be a guide to the procedures that have worked over the years.

In no way should any recommendation in these Bylaws and Manual of Procedure contradict or supersede the

Rotary International Manual of Procedure or Code of Policies. The rules of Rotary International must always

apply and be adhered to by the leadership.

Therefore, these Bylaws and Manual of Procedure are consistent with the RI Manual of Procedure but provides

more detail in some cases and applies the rules to the unique aspects of the District.

District 7030 comprises 68 clubs in fourteen countries, with over 1,900 Rotarians.

II . Organization Chart

Rotary International

District Governor

District Treasurer

Council of

Governors

Assistant

Governors

District Secretary

District Trainer

Council

Secretary

Club Presidents

Committee Chairs

III. The District Governor

The District Governor:

1. Shall meet all the qualifications for the position as outlined in the Rotary International

Manual of Procedure. It is recommended that he/she has served as a functional Assistant

Governor or District Secretary prior to taking office.

2. Is recommended by the Nominating Committee of the Council of Governors and then

nominated by the clubs in the District at the District Conference.

3. Shall begin his/her term of office on July first of the year for which he/she was elected.

4. Shall participate in all training designed for incoming Governors by the District, Zone and

Rotary International.

5. Shall be prepared to administer the District in an organized and efficient manner.

6. Shall assist in recruiting and training future District Governors.


7. Shall involve the incoming Governors in all District meetings and keep them informed of

activities within the District.

8. Shall be knowledgeable of the rules outlined in the RI Manual of Procedure and the District

Manual.

9. Shall, prior to taking office, arrange to obtain the appropriate regalia of the soon to be

Immediate Past District Governor.

10. Must ensure that a report is made to the District Conference on the current finances, the last

audit and the budget for the upcoming year.

11. Shall follow up with clubs to ensure that the club responsible is supporting any global grants

from The Rotary Foundation or district grants from the District. He/she shall also ensure that

the documentation process is completed in a timely manner and any outstanding projects are

brought to completion.

12. May organize a hand-over event in order to turn the District officially over to the incoming

Governor. However, this is at the discretion of both District Governors who will take into

consideration the cost of the event as well as the need to support the club hand overs at the

end of the year.

13. The District Governor may also design his/her own logo for the year if he/she so chooses, but

cannot detract from the Rotary International logo.

14. Receives a grant from Rotary International as well as a portion of the District Dues that are

used to administer the District.

IV. Election of District Governors

The Nominating Committee for District Governor is made up of the five (5) most recent Past District Governors

(who are available and willing to serve and are still resident in the District).

The Immediate Past District Governor (or if he/she is unavailable or unwilling to serve or is not still resident in

the District, the next most recent Past District Governor) shall serve as Chair of the Nominating Committee.

Should there not be five (5) such Past District Governors, the District Governor shall appoint additional suitable

persons from among other Past District Governors so that the number of members of the Nominating

Committee is always five (5).

The current District Governor shall notify all clubs by October 31 that nominations are solicited from the Clubs

for the future District Governor. Those nominations should be sent to the Nominating Committee for

consideration no later than December 31st of each year. The candidate must prepare a one-page resume giving

particulars of his/her personal, business and Rotary life and a vision statement for the District. This resume

should be provided to the Nominating Committee along with the completed form H. At the District Conference

where the delegates nominate the candidate, he/she should introduce himself/herself to the Conference

providing a brief acceptance speech.

The Nominating Committee shall be charged with the duty to seek out and propose to the Council of Governors

and the District Governor the best available candidate for District Governor. The District Governor will inform

the clubs of the District the name and club of the nominee. The DG will put forward that nomination to the

District Conference.

The selection and nomination procedure will follow the Rotary International Bylaws.


The District must select its District Governor during the District Conference held two years prior to his/her

term, and the nominee will attend the Zone Institute first as DGN and again as DGE. Essentially, this provides

two years for the Rotarian to prepare for his/her year as District Governor.

The overriding consideration must at all times be to select the candidate best qualified for the position.

Any club in the District which has been in existence for at least one year as of the beginning of that year may

also propose a challenging candidate for governor-nominee provided this club has previously suggested such

candidate to the nominating committee. A club in existence for less than one year as of the beginning of that

year may propose a challenging candidate provided such candidate is a member of that club and the challenging

candidate must have been duly suggested to the nominating committee. The name of the challenging candidate

shall be submitted pursuant to a resolution by the club adopted at a regular meeting. The club must file the

resolution with the governor within 14 days of the announcement of the selection for governor-nominee.

The governor will inform the clubs of the name of any challenging candidate. The governor will inquire

whether any club wishes to concur with the challenge. A club must file a resolution of the club adopted at a

regular meeting to concur with the challenge. Such resolutions must be filed with the governor by the date

determined by the governor. Only challenges that have been concurred to by at least five other clubs which

have been in existence for at least one year as of the beginning of that year or 10% of the total number of clubs

as at the beginning of that year in the district which have been in existence for more that one year as of the

beginning of that year, whichever is higher, and only when such resolutions by the club were adopted at a

regular meeting in accordance with the club’s bye laws as determined by the governor shall be considered valid.

The governor shall notify, within seven days following the deadline, all clubs in the district where a valid

challenging nomination has been received by the deadline. Such notice shall include the name of each such

challenging candidate, the names of the challenging and concurring clubs and state that such candidates will be

balloted upon at the district conference if the challenge remains effective up to the date set by the governor.

The ballot at the district conference shall follow the Rotary International Bye Laws. All clubs with more than

one vote shall be cast for the same candidate, failing which, the votes from such club will be declared to be

spoiled votes.

The governor shall declare the candidate of the district nominating committee to be the governor-nominee

where no such challenging nomination has been received by the established date. This declaration shall be

made to all clubs in the district within 15 days of the deadline.

V. The Council of Governors

The Past District Governors provide a reservoir of talent and experience. Therefore, all Past District Governors

resident in the District will constitute a Council of Governors to assist the District Governor at his/her request

and under whose direction and supervision the Council shall function.

A Chair, shall be selected from the Group. The DGN will act as Secretary and the DGE as Treasurer

The District Governor Nominee and the District Governor Elect shall also sit on the Council of Governors.

The Council shall attempt to meet at least twice each year, at times and locations convenient, including during

the District Conference.


The Council of Governors serves in an advisory capacity and is expected to assist the District Governor

wherever possible. The Council will use some of its meeting time to “brain storm” and consider creative and

innovative ways to resolve difficult situations in the District, establish structures and protocols and align with

changes in RI and Zone where necessary.

The District Governor will provide an update on the District at each Council meeting, including information

about the clubs (strong and weak), the financial position, Rotary Foundation and any other pertinent situations

about which the Council needs to be aware or with which it may be able to assist.

Council Secretary

The Council Secretary (DGN):

1. Shall serve as recording secretary for all / any meetings during the year.

2. Shall assist the District Governor in organizing the agenda for meetings.

3. Shall assist the Council in ensuring that the District is following the rules of Rotary.

Audit Committee

The Audit Committee is made up of three members of the Council of Governors, appointed by the Governor on

the recommendation of the Council and should rotate on an annual basis. The Audit Committee should ensure

that District audits from year to year are performed as outlined by the RI Manual of Procedure.

VI. District Appointments

The District Governor must announce his/her appointments to the District as early as possible, but no later than

the District Conference prior to taking office. The following positions must be appointed at a minimum, along

with any requirements made by Rotary International:

1. District Secretary – This Rotarian should be a Past President / Assistant Governor who has a good

understanding of the Manual of Procedure and the workings of the District. He/she must be readily

accessible to the District Governor. The District Secretary will assist the District Governor with all

secretarial aspects of the administration of the District, including correspondence and reporting

requirements. He/she will, but not limited to, oversee club attendance reporting to ensure that the District

and Rotary International receive attendance reports from 100% of the clubs prior to the deadlines provided,

and ensure the timely submission of clubs semi annual reports. This position is appointed on an annual

basis.

2. District Treasurer – This Rotarian should also be a Past President / Assistant Governor who has a good

understanding of the rules of Rotary and the workings of the District. He/she must ensure that the financial

position of the District Governor is properly recorded and all reporting is provided on a timely basis. He/she

also must ensure that each club remits their dues to the District and to Rotary International by the deadlines

provided. All records need to be submitted for an external audit at the completion of the year. He/she will

report to the District Conference prior to their year of office the budget of the District and will report to the


District Conference after their year of office the audited statements of the District. The District Treasurer

will ensure that proper financial procedures are followed. He/she will also see that the distribution of funds

is in accordance with the District rules and the rules of Rotary International. This position is appointed on

an annual basis. It is important that the District Treasurer notify his/her successor prior to June 30, at the

end of the year, of any unpaid district dues. This information will allow the new Treasurer to follow up on

outstanding dues. All accounts payable should be settled within sixty days of the year-end including any

surplus that is sent to his/her successor.

3. District Trainer – This Rotarian should be a Past President or PDG who is well versed on the rules of

Rotary as well as the District. He/she must be able to train and motivate Rotarians as well as teach them

how to use the materials of Rotary International to organize successful clubs. The District Trainer is

available to the Clubs to assist them with training, but primarily organizes in collaboration with the

Conference Committee the annual District training (Assistant Governors, including other District

Leadership; PETS, including Presidents and Secretaries; and the District Assembly, for all other club

leaders). His/her training, planning and organization are done in conjunction with the District Governor

who has the ultimate responsibility. This position is appointed on an annual basis.

4. Committee Chairs – The District Governor will appoint a number of individuals to chair certain District

Committees to oversee and develop specific areas of Club or District administration. These Chairs are

responsible for the specific area appointed by the District Governor and report to the District Governor with

their activities and projects. Examples would be Conference, Alumni, Publications, Website, aspects of the

5 avenues of service and The Rotary Foundation. These positions are appointed on an annual basis.

However, the Chair of the Rotary Foundation Committee should be appointed for a 3-year term in order to

provide for continuity. This allows the District Governor flexibility to re-appoint or appoint a new Chair

while the prior Chair continues on the Committee.

Committee Chairs must strive to appoint Rotarians who will form strong and functional working committees

by allowing for the involvement of as many Rotarians as possible in the affairs of the District. The DG

should provide each Committee with the aims and objectives for that Rotary year no later than the District

Conference.

The District Governor may appoint other committees from time to time in order to achieve the goals and

objectives of the District and Rotary International. Every effort will be made to make these functional and

effective committees existing for a specific purpose.

VII. Assistant Governors

The Assistant Governors (AGs) of the District are crucial to the efficient administration of the District and are

appointed by the District Governor. Each AG is responsible for a number of clubs with which he/she works to

assist them in developing the club, reporting on a timely basis and providing all the programs as required by

Rotary International and the District. The AG is responsible for assisting the District Governor in the execution

of his/her tasks and duties, in particular - coordination of the official DG visit; for acting as a liaison between

clubs and the District Governor; for interacting with other AGs, committee members, and other District leaders;

and for helping to promote Rotary International and Rotary Foundation activities and programs within the

District.

Club Presidents should receive the AG with the dignity deserved as the District Officer responsible for that

Club.


Minimum requirements for qualifications of an AG include:

1. Service as a Club President for a full term of office and performed in an effective manner.

2. Membership in good standing in a club in the District for at least 3 years.

3. Willingness and ability to accept the responsibilities of AG.

4. Demonstrated outstanding performance at the Club and/or District level, and

5. Potential for future leadership in the District.

The AG:

1. Shall meet with and assist the incoming club presidents in his/her assigned area before the beginning

of the Rotary year and before PETS to discuss club goals and to review the Planning Guide for

Effective Rotary Clubs. They must ensure that the Planning Guides are completed on time.

2. Shall ensure that the Presidents complete the goals and objectives as outlined in their Planning Guide

for Effective Rotary Clubs.

3. Reports to the District Governor immediately after each club visit.

4. Schedules and plans for the official visit to the area of the District Governor, whose primary purpose

should be to advance Rotary in the District. The District Governor issues final schedule approval.

5. Should monitor club activities as an important part of the job, which should include:

Review and support the implementation of club budgets, focusing on timely budget

preparation, separation of charitable and club expenditures, and specific allocations for

proposed service projects.

Ensure all reporting requirements to Rotary International and the District are met.

Ensure timely payment of dues to Rotary International and the District.

Review and report on each club’s performance with respect to service projects.

6. Updates the District Governor on progress within the assigned clubs, including attendance at local

and District meetings, local net membership growth, and financial status.

7. Assists the District Governor in organizing and strengthening new clubs: overseeing the extension

survey; making recommendations for special representatives and “sponsor clubs”; ensuring that

clubs adopt and adhere to the Standard Rotary Club Constitution and Recommended Rotary Club

Bylaws.

8. Participates in meetings with District leaders.

9. Encourages clubs to follow through on requests and recommendations of the District Governor.

10. Must attend and participate in

The Assistant Governor and District Leadership training session.

The President Elect Training Seminar

The District Assembly, and

The District Conference.

11. Must visit each assigned club in his/her area regularly with a minimum of one visit each quarter of

the Rotary year.

12. Holds regularly scheduled meetings (preferably monthly and no less than quarterly) with club

presidents to discuss the business of the clubs and resources available to them, along with goals,

programs, and objectives of the District and Rotary International.

13. Promotes cordial relationships among the clubs, between the clubs and the District, and between the

clubs and Rotary International.

14. Apprises (formally and informally) the District Governor and other District leaders of clubs’

progress and concerns.

15. Identifies outstanding Rotarians and/or club projects to be recognized by the District Governor.

16. Works with the District Governor and other District leaders to develop District goals.

17. Advises the incoming District Governor (when asked) on selections for District committees.

18. Suggests ways to advance Rotary and to address organizational concerns.


19. Promotes attendance at PETS, the District Assembly, the District Conference and other District

meetings.

20. Identifies potential District officers and encourages them to participate in District activities.

21. Supports decisions made by consensus among District leaders.

22. Participates in Rotary Foundation programs, annual and special giving events and other assignments

related to The Rotary Foundation as necessary.

23. Attends and participates in club meetings as requested by the District Governor for a specific

purpose. This involvement may be in addition to the routine meetings attended by the Assistant

Governor.

24. Attends and participates in club assemblies, if so invited by the club president.

25. Assists in the maintenance of all Rotary standards and values, as well as in the motivation,

inspiration, and education of all Rotarians in the District. Also assists in the promotion of all Rotary

activities and programs and in the explanation of the Rotary International theme for the year.

The District Governor appoints AGs because of their reputation as good motivators, organizers and leaders.

They are expected to do an excellent job for the District and Rotary International. If, for some reason, the AG is

not effective in his/her role, the District Governor is obligated to replace him/her.

The AGs must be appointed annually but it is recommended that they hold office for a maximum of 3

consecutive terms if they are effective in the role.

VIII. District Finance

The District must follow all the recommended rules of Rotary International as spelled out in the Manual of

Procedure. The District Treasurer must ensure accountability and efficiency.

A District Finance Committee shall be set up to oversee the finances of the District. The Committee shall

comprise the District Governor who shall be the Chair, the District Treasurer, the Immediate Past District

Treasurer (if this is the same as the current one then the one preceding him/her) and 2 other members chosen by

the District Governor.

Functions of the District Treasurer

1. Budget – The District Treasurer must report the budget for his year at the District Conference

immediately preceding his year of office.

2. Current Finances – The District Treasurer must report the status of current finances of the District at

the District Conference during his year in office.

3. Audit – The District Treasurer must report the audited financial statements to the District Conference

immediately after his year of office. The financial statements should conform to all international

accounting standards and should comprise a balance sheet, income statement and attendant notes as

a minimum. Audits should be done by an external, non-Rotary accounting firm.

4. District dues – The District Treasurer must ensure that every club pays their District dues on time. If

not, recommendation should be made to the District Governor to suspend the club because of lack of

payment of District dues. The District Treasurer must work with the AGs in respect to the collection

of dues.

5. Accounts - The District Treasurer must ensure that complete and accurate accounts are kept as

related to all District Dues and monies received by the District for use by the District Governor.

He/she will maintain the operational funds for the District Governor.


6. Budget from Rotary International – The District Treasurer must ensure that accurate forecasting is

made for Rotary International to determine the best allocation for the District Governor’s expenses

and he / shall will reconcile to actual expenses to ensure the District receives complete

reimbursement.

7. Donations in kind – The District Treasurer should ensure that donations in kind are accounted for on

a cost basis to ensure that the true cost of the activities of the District Governor is documented.

8. Successor – It is important that the District Treasurer inform the incoming District Treasurer of any

outstanding District dues in order that the dues collection process continues with new District

Treasurer.

9. Accounts Payable - All accounts payable should be paid within sixty days of the year-end, including

any surplus paid over to the incoming Treasurer.

District Dues

District Dues are determined and agreed at the annual District Conference and currently are US$ 27 per member

per year. The calculation is based on the number of members on July 1 and payable in full on July 1.

The present breakdown is as follows:

District Governor travel, activities, etc. US$ 25

Disaster Fund US$ 2

Total US$ 27

Rotary International Dues

RI Dues are stated in the Manual of Procedure and should be paid accordingly using the semi-annual report sent

to the Secretary of each club. These dues must be paid on time.

Some agreed rules on the appropriate use of funds for the District Governor:

1. Travel and accommodations to visit all the Rotary clubs in the District.

2. Cost to attend meetings related to the position. These would include the Rotary Institute and the

International Convention in the year in office. The Rotary Institute in the Zone should be attended

for training purposes from nomination through the year as District Governor.

3. Reimbursement would be for economy travel and reasonable accommodation only.

4. As Rotary International and the District encourage the spouse to travel with the District Governor

around the District, his/her travel cost is reimbursable at the economy rate.

5. If a club or individual provides the District Governor with “free” accommodations or any other

assistance that the District Governor would normally pay for, the District Governor must account for

the approximate cost as a donation in kind and equivalent expense for accounting purposes. This

process ensures that Rotary International and the District understand the true cost of administering

this District.

6. The District Governor must produce a monthly newsletter in both French and English that is cost

effective, timely and efficient.

7. Although all the above and those specified in the Manual of Procedure are costs that may be

reimbursed, the District Governor should be cautious to not overspend the budget that is allocated.

The budget does not necessarily cover all costs of the District Governor. Any expenditure over the

allocated budget is the responsibility of the District Governor.


District Disaster Fund

As District 7030 is prone to natural disasters this fund was established to be able to quickly respond to the clubs

whose communities have been hit by disaster.

1. The District Disaster Fund was established for the purpose of providing financial relief in cases of

natural disasters within the District. It shall be maintained in US dollars in a territory where it is

lawful so to do and shall be administered by and under the control of a committee comprised of the

District Governor, who shall be the Chair, District Treasurer and 3 other members who have worked

at District level before.

2. Disbursements from the fund shall require the approval of a simple majority of members of the

committee either at a regular meeting or by electronic or other contact. However, to expedite

response time to assist in a Disaster, the District Governor may disburse up to US$2,500 for each

disaster and report to the committee at the next regular meeting. The committee shall send a

statement of account to the District Finance Committee of any receipts and disbursements for

inclusion in the accounts.

3. The Fund shall be financed by contributions allocated and approved as part of the annual District

dues as were proposed in the resolution, and approved by a simple majority, at the 2012 District

Conference.

IX. District Meetings

District 7030 is spread out over a large geographical area and it is, therefore, only practical for the District to

come together once per year. For this reason all training sessions and the District Conference are usually

organized during the same time period. This tradition allows the District, clubs and Rotarians to minimize costs

and maximize attendance and participation. As the meetings mostly are plenary sessions the District trainers

shall strive to minimize duplication in the presentations in order to allow for an overall interesting and diverse

program.

These meetings are generally be held in the country of the District Governor in order to ensure his/her ability to

be closely involved with the organization of the event. However the DG can choose to hold the Conference in

another country if he / she so chooses.

The week of meetings must take place between the International Assembly where the District Governor Elect

receives training, and 7 days before the Rotary International Convention. This allows for the incoming District

Governor to be prepared and trained, and avoids interfering with the Convention.

Each of the sessions must abide by all the rules for that session as spelled out by the Manual of Procedure and


It is recommended that the organizers utilize the Past District Governors, Incoming District Governors,

Assistant Governors and District Chairs as presenters wherever possible. There should also be some external

speakers who can bring new and different perspectives on current issues. All speakers should be able to present

in an informative and motivational manner.

Leadership Team Training

1. This training seminar is aimed at incoming Assistant Governors, Committee Chairs and other

District Officers to ensure that they are well prepared.


2. Roles will also be discussed in order to ensure that the entire team has a good understanding of the

District organization as well as the plans for the year.

3. The goal is to provide each Leader with motivation, inspiration and training to allow an excellent job

to be done for the District and Rotary International.

4. The Leadership Team Training will take place as soon after the International Assembly as is

practicable.

5. The Incoming District Governor organizes this training seminar with the assistance of the District

Trainer.

President Elect Training Seminar (PETS)

1. All Presidents Elect and Secretaries Elect must attend PETS. If a President Elect is unable to attend

the PETS, the appropriate AG must organize a special training session prior to the President Elect

taking office.

2. All Club Treasurers are strongly encouraged to attend PETS.

3. PETS will take place on the day immediately preceeding the District Assembly and Conference.

4. PETS is designed to provide training, motivation and inspiration to Presidents Elect and Secretaries

Elect as they must be prepared to administer their clubs in the best possible manner following the

guidelines of Rotary International.

5. Other District Officers are welcome to attend as well as other club officers.


Trainer.

District Assembly

1. All Presidents Elect, Secretaries Elect, Club Committee Chairs and other interested Rotarians are

invited to attend the District Assembly.

2. The District Assembly will usually take place on the Thursday of the week of meetings.

3. The District Assembly is designed to provide training, motivation and inspiration to all club leaders

to allow them a complete understanding of how to organize and administer a Rotary Club based on

the intentions of Rotary International.


Trainer.

District Conference

1. All Rotarians are invited to the District Conference.

2. The District Conference will usually take place on the Friday and Saturday of the week of meetings.

The official opening may take place on the Thursday evening or Friday morning.

3. The District Conference should update the District on the status and programs of the District and of

Rotary International. The meeting should be motivational and inspirational as well as informative.

4. The current District Governor organizes the District Conference with assistance from the District

Conference Committee and the Council of Governors as required.

5. Past District Governors should be recognized at the Conference and a moment of silence should be

held for those Past District Governors who are deceased.

6. There will be a business section of the District Conference to allow for District business. The

financial reports, nomination process, and any resolutions may be brought forward at that time. The

delegates must submit any substantive resolutions to the District Secretary 21 days prior to the

Saturday of the meeting in order to ensure appropriate time for review and consideration. Voting

will be according to the rules outlined in the Manual of Procedure therefore it is important to be

financially current as a club and to bring to the District Conference the appropriate voting

credentials.


District Conference Committee

1. This Committee is responsible for organizing all the events for the entire week of meetings. They

must arrange for the hotel, travel and from venues, registration, funding, entertainment, organization

of the rooms appropriate for the sessions,, translation, training material and any other facilities

normally afforded at conferences of this nature.

2. The Chair and the Committee should be appointed as soon as possible in order to ensure sufficient

planning time. It is recommended that he/she has worked at District level.

3. The Committee should organize an evening of Home Hospitality.

4. The Committee will ensure that professional translators provide excellent English-French translation

for all sessions. Those who speak French should be able to obtain the same information, training,

motivation and inspiration as those who speak English. All speakers who provide handouts should

be asked to provide them in both English and French.

5. All supplies owned by the District should be handed over at the end of the District Conference to the

incoming District Conference Chair or incoming District Governor in order that he/she can take

them back to prepare for the next year’s meetings.

6. The Committee provide accommodations for the Representative of the President of Rotary

International.

X. Rotary International Nominations

There are opportunities for District representatives to be nominated for involvement in Rotary International

activities. District 7030 strongly encourages Past District Governors to agree to any appointments or

nominations and to do an exemplary job. This involvement will assist District 7030 to develop its reputation as

an effective District in the Rotary world. There are some specific positions that need to go through a selection

process as outlined by Rotary International.

The Director of Rotary International representing Zone 34 will appoint an Advisory Committee with whom

he/she meets once during each year at the Rotary Institute within the Zone. The current District Governor will

appoint a Past District Governor to serve on that Committee when requested by the RI Director to do so.

Council on Legislation (COL)

Every 3 years the Council on Legislation meets and has one representative from each District around the world.

The qualifications for this representative are spelled out in the Manual of Procedure and he/she must be a Past

District Governor. The Council of Governors selects an individual and an alternate in case the representative

cannot attend for some reason. These individuals are thought by the Council of Governors to be able to best

represent the interests of the District at the Council on Legislation. They then put these individuals forward for

election at the District Conference in order that the District may ratify the selection. This information is then

forwarded to Rotary International.

The representative should consult with the District Governor and any interested Rotarians in order to get some

input on the issues to be addressed at the Council on Legislation. The representative should share in writing a

summary of the information from the Council on Legislation with the District at the first possible opportunity.

He/she should also present it at the District Conference immediately following the Council on Legislation.


It is recommended that the representative attend at least 2 consecutive COL meetings in order to bring the

experience from the first one to future meetings. It is a complex process that needs individuals with experience

to assist the process in being efficient and effective.

Nominating Committee for Director of Rotary International

Every fourth year, Zone 34, of which District 7030 is a member, has the opportunity to nominate a Director and

alternate to the Board of Rotary International. One Past District Governor from District 7030 needs to be

appointed to the Nominating Committee for the Zone to select the nominee and alternate. The same process for

the selection of the Council on Legislation representative is followed by the District to select the representative

for the Nominating Committee. The Council of Governors recommends the candidates to the District

Conference for their ratification.

Any club in the District may nominate an individual to be a Director of Rotary International. The Nominating

Committee of the Zone will select the best candidate and alternate for the position.

XI. District Awards

The District Governor should reward productive and successful clubs and Rotarians during the District

Conference through the awards process. There are awards available from Rotary International and The Rotary

Foundation that can be given to deserving individuals in the District. The District Governor should be familiar

with these awards and ensure that they are presented to the appropriate individuals or clubs. All awards should

be budgeted for in advance.

The District may also have an awards program that recognizes both the clubs and individuals for outstanding

work. These awards should be related to the goals and objectives as set by the District Governor prior to the

start of his/her year in order that everyone clearly understands what the goals and objectives of the District are

and what one needs to do to be recognized for accomplishment.

These awards can include attendance, vocational service, community service, international service and

donations to the Rotary Foundation.

The District Governor should make every attempt to align the awards with the goals of Rotary International and

the District in order that the entire District is working in the right direction.

XII. Amendments

This manual may only be amended at a District Conference by a poll in which the amendment receives the

affirmative vote of at least seventy-five per cent (75%) of the electors present and voting in person or by

permitted proxy. All clubs will be notified of the voting and those clubs not represented will have 30 days in

which to reply if they have any significant objections.

XIII. Resolutions


Resolutions of a substantial nature may be brought to the District Conference for a vote if they have been

presented in writing to the District Secretary or the Council Secretary at least 21 days prior to the District

Conference. Resolutions may be presented by a Rotary Club in the District or by an individual Rotarian or the

Council of Governors. Resolutions also need an affirmative vote of seventy-five percent (75%) of the electors

present and voting in person or by permitted proxy to be accepted.

XIV. Statement of Conduct for Working with Youth

Rotary International is committed to creating and maintaining the safest possible environment for all

participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers

to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, or emotional abuse of

children and young people with whom they come into contact.


XV. District 7030 Strategic Plan for 2013-2016

INTRODUCTION

This strategic plan was put together by DG Hervé HONORE, DGE Elwin ATMODIMEJO and DGN Milton

INNISS, to guide the clubs of District 7030 during the period 2013-2016, and distributed in July 2013. The

guidelines herein do not diminish club autonomy or impact established club service projects and goals.

________________ .. ___________________

CONTENTS

Rotary International Definition … 2

RI Strategic Plan Areas of Focus and Core Values … 2

Rotary Foundation Mission Statement … 2

Rotary Foundation Future Vision Areas of Focus … 2

Rotary District 7030 Profile … 2

District 7030 Mission Statement … 3

District 7030 Administration Objectives … 3

- Administration and Finances … 3

- Training and Development … 3

- District Disaster Relief Fund … 3

District 7030 Club Objectives for 2013-2016 … 4

- International Service … 4

- Community Service … 4

- Vocational Service … 4

- New Generations … 4

- Club Administration and Membership … 5

- Rotary Foundation … 5

ROTARY INTERNATIONAL DEFINITION

A worldwide network of inspired individuals who translate their passions into relevant social causes to change

lives in communities.

RI STRATEGIC PLAN AREAS OF FOCUS AND CORE VALUES

1. Focus and increase humanitarian service

2. Enhance public image and awareness

3. Leadership


4. Integrity

5. Diversity

6. Fellowship

7. Service

8. Support and strengthen clubs

ROTARY FOUNDATION MISSION STATEMENT

The mission of the Rotary Foundation is to enable Rotarians to advance world understanding, goodwill and

peace through the improvement of health, the support of education and the alleviation of poverty.

ROTARY FOUNDATION FUTURE VISION AREAS OF FOCUS

o Peace and conflict resolution

o Disease prevention and treatment

o Water and sanitation

o Maternal and child health

o Basic education and literacy

o Economic and community development

ROTARY DISTRICT 7030 PROFILE

District 7030 includes 14 countries with 68 Rotary clubs across the Southern Caribbean, from St Kitts and

Nevis in the North, to Suriname, Guyana and French Guiana in the South.

DISTRICT 7030 MISSION STATEMENT

The Mission of District 7030 is to be a dynamic and connected Rotary District, harnessing the energy and

innovation of our Caribbean people to fulfill our Rotary objective of fellowship through service to humanity.

DISTRICT 7030 ADMINISTRATION OBJECTIVES

To strengthen the administration of District 7030 with transparent, cohesive and sustainable management

systems.

- Administration and Finances

o Create and circulate District Operations Manual and By-laws

o Consider centralization of secretariat and banking operations


o Archive District financial statements including annual budgets

o Ensure District financial statements are audited

o Consider financial support for DGN and DGE travel

- Training and Development

o Create a District training team to implement district wide training in areas such as Volunteer

Leadership, PR and Communications and Future Vision

- District Disaster Relief Fund

o Receive regular contributions from all Rotarians to ensure maintenance of fund

o Establish clear and transparent guidelines for management of funds

DISTRICT 7030 CLUB OBJECTIVES FOR 2013-2016

INTERNATIONAL SERVICE

To create partnering opportunities outside the District that focus and increase humanitarian service.

Each club should:

- Investigate partnering opportunities with clubs in Zone 33 and 34, boosted by participating in the annual

Caribbean Partnership Conference.

COMMUNITY SERVICE

To create partnering opportunities within the District that focus and increase humanitarian service.

Each club should:

- Partner with another club in D7030 to undertake a joint community service project and / or friendship

exchange.

VOCATIONAL SERVICE

To build strong club leaders and vocational excellence.

Each club should:

- Undertake and / or participate in training and professional development programs to ensure effective

succession planning and preparation of future leaders.


YOUTH SERVICE

To support youth development and nurture future Rotarians.

Each club should:

- Support Rotaract, Interact and Early Act in their community / country.

- Meet obligations stipulated in the Rotaract and Interact by-laws.

- Support participation in District youth programs such as RYLA or Model United Nations.

CLUB ADMINISTRATION AND MEMBERSHIP

To support and strengthen clubs, and enhance the public image and awareness of Rotary.

Each club should:

- Retain no less than 85% of membership

- Add at least two (2) members (net) each year.

- Recruit new members using the classification list with the focus on diversity.

- Train club leaders on the new grants model.

- Include Disaster Risk Reduction and Management awareness in program of activities, to mitigate risk

and improve recovery. This area of focus will also include Rotarians making regular contributions to the

District Disaster Fund.

- Implement the Club Leadership Plan and Five Avenues of Service.

- Develop an effective PR strategy including:

o Issue of club bulletin / newsletter that is distributed to both internal and external stakeholders

o Train Rotarians in effective PR and Communication

o Build strong relationships with local media

o Effective use of social media strategies.

ROTARY FOUNDATION

To support our Rotary Foundation in humanitarian service including the eradication of polio.

Each club should:

- Ensure at least 50% of members are Sustaining Members.

- Encourage at least 25% of members to become Paul Harris Fellows.


- Execute at least one (1) annual Polio Plus fundraiser.

- Encourage support of EREY.


Appendix One: Listing of District Governors

District 404

Year District Governor Club Territory

1974-1975 John WATTS Grenada Grenada

1975-1976 Jean PAYSANT* Fort-de-France Martinique

1976-1977 Serge MEES* Pointe-à-Pitre Guadeloupe

1977-1978 Osmond HALE* Port-of-Spain Trinidad

1978-1979 Fitz HUMPHREYS St-Thomas Virgin Islands

1979-1980 Miles A. ROTHWELL* Barbados West Barbados

1980-1981 Charlie BRAHAM* Kingston Jamaica

1981-1982 Costas COULIANOS* St.Thomas Virgin Islands

District 405


1981-1982 Harry SEGAL* Port Of Spain Trinidad

1982-1983 Georges-Louis CLEMENT* Fort-de-France Martinique

1983-1984 Neil M. ISAACS* Georgetown Guyana

1984-1985 Richard W. JOACHIM* St. Vincent St. Vincent

1985-1986 Stanley A. BLANCHETTE* Barbados Barbados


1987-1988 Virgil PESTANA* St. Augustine Trinidad

1988-1989 L. Earle JOHNSON Dominica Dominica

1989-1990 Harold DAVIS* Georgetown Guyana

1990-1991 Valentine MOHABIR* St Augustine West Trinidad

1991-1992 Gerald THOMAS* Antigua Antigua

District 7030


1992-1993 Alfred LAM* St. Kitts St. Kitts

1993-1994 Gérard PETIT* Basse-Terre Fort S. Charles Guadeloupe

1994-1995 Ruppert CHEEKES Port of Spain West Trinidad

1995-1996 Kristendath (Joe) RAMKISSOON Port Of Spain Trinidad

1996-1997 Malcom EDWARDS Antigua Sundown Antigua

1997-1998 Henri Guda Paramaribo Suriname

1998-1999 Harry LOUIS Poine-à-Pitre Guadeloupe

1999-2000 Suresh RAMLOGAN* St. Augustine Trinidad

2000-2001 Ethelbert THOMPSON Barbados West Barbados

2001-2002 Paul RODAP Lamentin Martinique

2002-2003 Leslie HARRIPAUL Piarco Trinidad

2003-2004 Jean-Claude BLANCANEAUX Remire-Montjoly French Guiana

2004-2005 David EDWARDS Barbados Barbados

2005-2006 Dunstan BARROW Georgetown Guyana

2006-2007 Victor PILGRIM St Augustine West Trinidad

2007-2008 Cornelis (Cees) DILWEG Paramaribo Suriname

2008-2009 Georges NOUH CHAIA Cayenne French Guiana

2009-2010 Astra DA COSTA* Central Port Of Spain Trinidad

Georges NOUH CHAIA Cayenne French Guiana

2010-2011 Williams A. (Tony) WATKINS Barbados Barbados

2011-2012 Lara QUENTRALL- THOMAS Central Port Of Spain Trinidad

2012-2013 Stephen RAMROOP San Fernando South Trinidad

2013-2014 Hervé HONORE François Martinique

2014-2015 Elwin ATMODIMEDJO Paramaribo Residence Suriname


2015-2016 Milton INNISS Barbados West Barbados

Deceased

DATED: 1st October 2013


District 7030

Statuts et Manuel de Procédure

Sommaire

I Introduction

II Organigramme

III Le Gouverneur du District

IV Le Processus d’élection du Gouverneur de District

V Le Conseil des Gouverneurs

Secrétaire du Conseil

Trésorier du Conseil

Commission de contrôle

VI Fonctions du District

Secrétaire de District

Trésorier du District

Responsable Commission Formation du District

Responsable de Commission

VII Adjoints du Gouverneur

VIII Finances du District

Fonctions du Trésorier de District

Taxes de District

Fonds du District

Fonds Catastrophe du District

IX Réunions du District

Session de formation de l’équipe dirigeante du District

SFPE

Assemblée

Conférence

Commission Conférence de District

X Nominations au Rotary International

Conseil de Législation

Commission de Nomination du Directeur de Zone

XI Témoignages de reconnaissance du District

XII Amendements

XIII Résolutions

XIV Règles de conduite pour les activités avec la Jeunesse

XV Plan Stratégique du District 7030 pour 2013 2016

Annexe 1 Liste des Gouverneurs


I. Introduction

Le District 7030 est unique au sein du Rotary International District et doit définir certaines lignes directrices

en place pour aider les dirigeants entrants et actuels dans l'administration du District. Ces statuts et le manuel

de procédure visent à être un guide pour le management opérationnel du District.

En aucun cas, toute recommandation de ces statuts ne devrait contredire ou remplacer le manuel de procédure

de Rotary International ou le Code de Conduite. Les règles du Rotary International doivent toujours appliquer

et respecter par les dirigeants.

Par conséquent, ces statuts et le manuel de procédure sont compatibles avec le manuel de procédure du RI mais

fournit plus de détails dans certains cas et applique les règles pour les aspects uniques au District..

Le District 7030 comprend 68 clubs dans quatorze territoires, avec plus de 1 900 Rotariens.

II. Organigramme

Rotary International

Gouverneur du District

Trésorier du

District

Conseil des

Gouverneurs

Adjoints du

Gouverneur

Secrétaire

de District

Responsable

Formation du

District

Secrétaire

du Conseil

Présidents de Clu Responsables de

Commission du

District

III. Le Gouverneur de District

Le Gouverneur de District :

Réunit toutes les qualités pour le poste, comme indiqué dans le manuel de procédure de Rotary

International. Il est recommandé qu'il/elle ait servi comme Adjoint du Gouverneur ou Secrétaire de

District, avant l'entrée en fonction.

Est recommandé par le Comité de Nomination du Conseil des Gouverneurs, puis nommé par les

clubs du District à la Conférence de District.

Doit commencer son mandate le 1er juillet de l’année pour laquelle il a été elu.

Doit participer à toutes les formations pour les Gouverneurs entrants au niveau du District, de la

Zone et du Rotary International.

Doit être préparé à administrer le District de manière organisée et efficace.

Doit participé à la sélection et à la formation des futurs Gouverneurs de District.


Doit impliquer les Gouverneurs entrants dans toutes les réunions du District et les tenir informer

des activités au sein du District.

Doit être informé des règles décrites dans le Manuel de Procédure du Rotary International et celui

du District.

Veille, avant l'entrée en fonction, à obtenir les informations appropriées pour être Immediate Past

District Gouverneur.

S’assure qu’un rapport est présenté à la Conférence de District sur les finances actuelles, le dernier

contrôle et le budget de l’année à venir.

Assure le suivi des clubs pour s'assurer que les responsables de club managent convenablement

toute subvention mondiale ou subvention de district du Rotary International. Il/elle veille également

à ce que l’administration des subventions est faite dans les délais impartis et que tous les projets ont

été menés à bout.

Peut organiser un événement de passation afin de remettre le District officiellement au gouverneur

entrant. Cependant, c'est à la discrétion des deux gouverneurs de District de définir qui prendra en

charge le coût de l'événement ainsi que la nécessité de soutenir les passations de clubs en fin de

l'année.

Le Gouverneur de District peut également concevoir son propre logo pour l'année. Dans ce cas, il

ne peut détériorer le logo du Rotary International.

Reçoit une subvention de Rotary International, mais aussi une partie de la cotisation de District

pour l'administration du District.

IV. Election du Gouverneur de District

Le Comité de nomination au poste de gouverneur de District se compose des 5 cinq plus récents Gouverneurs

de District (qui sont disponibles et prêts à servir et résident toujours dans le District).

L'immédiat Ancien Gouverneur de District (ou si il/elle est indisponible ou refuse de servir ou ne réside plus

dans le District, celle ou celui qui le précède) agira comme président du Comité de Nomination. Au cas il ne

serait pas cinq, le Gouverneur de District nomme quelqu’un parmi les autres Anciens Gouverneurs afin que le

nombre de membres du Comité de nomination soit toujours de cinq.

L'actuel Gouverneur de District doit aviser tous les clubs au plus tard le 31 octobre que les candidatures sont

sollicitées auprès des Clubs pour le futur Gouverneur de District. Ces candidatures doivent être envoyées au

Président du Comité de nomination aux fins d'examen au plus tard le 31 décembre de chaque année. Le

candidat doit préparer un résumé d'une page contenant des informations personnelles, professionnelles,

rotariennes ainsi qu’un énoncé de sa vision pour le District. Ce CV accompagné du formulation H est transmis

au Comité de Nomination. Lors de la Conférence de District où les délégués de clubs sont amenés à désigner le

candidat, il/elle doit faire un bref discours pour se présenter.

Le Comité de Nomination a l'obligation de rechercher et de proposer au Conseil des Gouverneurs et au

Gouverneur du District, le candidat le plus disponible pour assurer la fonction. Le Gouverneur du District

informera les clubs du District du nom et du club du candidat retenu. Le Gouverneur de District mettra à

l’ordre du jour de la Conférence de District cette nomination.

La procédure de sélection et de nomination suivra les règlements du Rotary International.

Le District doit sélectionner son gouverneur de District au cours de la Conférence de District qui s'est tenue

deux ans avant sa prise de fonction. Le candidat participera à l'Institut de la Zone d'abord comme Gouverneur


de District Nommé, puis comme Gouverneur de District Elu. De fait, cela donne deux ans au Rotarien pour

préparer son année en tant que Gouverneur de District.

De façon permanente, la priorité absolue doit être à choisir le candidat plus qualifié pour le poste.

N'importe quel club dans le District qui a au moins un an d’existence à compter du début de l’année peut

soumettre un candidat en opposition s’il a été proposé précédemment par le Comité de Nomination. Un club de

moins d’un an d’existence à compter du début de l’année peut proposer qu'un candidat en opposition membre

de ce club et ayant été dûment proposé au Comité de Nomination. Le nom du candidat en opposition doit être

soumis en vertu d'une résolution du club a adopté lors d'une réunion statutaire. Le club doit remettre la

résolution au Gouverneur de District dans les 14 jours de l'annonce de la sélection du gouverneur nommé.

Le gouverneur informera les clubs du nom d'un candidat en opposition. Le gouverneur va s'enquérir si

n'importe quel club souhaite se rallier au défi. Un club doit déposer une résolution du club adopté lors d'une

réunion statutaire de se rallier au défi. Ces résolutions doivent être déposées auprès du gouverneur à la date

fixée par celui-ci. Seules les résolutions adoptés par au moins cinq autres clubs qui ont plus d’un an d’existence

à compter du début de l’année, ou plus de 10 % du nombre total des clubs existants en début d’année dans le

District, et si elles ont été adoptées lors d’une réunion statutaire conformément aux statuts du club et aux règles

définies par le Gouverneur de District, sont considérées comme valides pour mettre en œuvre le processus

d’opposition.

Le gouverneur notifie, dans les sept jours suivant la date limite, à tous les clubs du district si une nomination en

opposition valide a été reçue avant la date limite. Cette notification doit comprendre le nom du candidat en

opposition, les noms de clubs qui le proposent et indiquer les candidats qui seront soumis au vote des délégués

de club à la Conférence de district, si le challenge est maintenu jusqu'à la date fixée par le Gouverneur de

District.

Le bulletin de vote lors de la Conférence de district doit suivre les règles du Rotary International. Tous les

clubs avec plus d'une voix doivent porter leur voix sur le même candidat, faute de quoi, le vote de tel club sera

déclaré nul.

Le gouverneur déclare le candidat du Comité de Nomination du District en tant que Gouverneur Nommé si

aucune candidature en opposition n’a été reçue à la date fixée. Cette déclaration doit être faite à tous les clubs

du district dans les 15 jours de la date limite.

V. Le Conseil des Gouverneurs

Les Anciens Gouverneurs de District constituent un réservoir de talents et d'expérience. Par conséquent, tous

les Anciens Gouverneurs de District résidant dans le District constituent le Conseil des Gouverneurs afin de

permettre au Gouverneur de District, à sa demande et sous sa direction, d’exercer ses fonctions de supervision.

Le Gouverneur de District Elu et le Gouverneur de District Elu font également partie du Conseil des

Gouverneurs.

Un Président est désigné par le Conseil. Le Gouverneur de District Elu est le Trésorier, et le Gouverneur de

District Nommé est le Secrétaire.

Le Conseil doit se réunir au moins deux fois par an, à des heures ou des lieux choisis à sa convenance, y

compris durant la Conférence de District.


Le Conseil des Gouverneurs sert à titre consultatif et doit assister le Gouverneur de District, dans la mesure du

possible. Le Conseil va consacrer une partie de la réunion à un « brainstorming » et doit trouver des moyens

novateurs et créatifs pour résoudre les situations difficiles dans le District, établir des structures et des

protocoles afin d’aligner le District avec les changements du Rotary International et de la Zone, si nécessaire.

Le gouverneur de District fera le point sur le District à chaque réunion du Conseil, y compris des informations

sur les clubs (forts et faibles), la situation financière, la Fondation Rotary et autres situations pertinentes sur

lesquelles le Conseil doit être informées ou pour lesquelles il peut porter son assistance.

Secrétaire du Conseil

Le Secrétaire du Conseil :

1. Doit tenir le secrétariat de toutes les réunions durant l’année.

2. Doit assister le Gouverneur de District dans l’organisation de l’agenda des réunions.

3. Doit assister le Conseil en s’assurant que le District respecte les règles du Rotary.

La Commission de Contrôle

Le Comité d'Audit est composé de trois membres du Conseil des gouverneurs, nommés par le Gouverneur de

District sur recommandation du Conseil et doit tourner sur une base annuelle. La Commission de Contrôle doit

veiller à ce que les contrôles dans le District d'année en année sont conformes au manuel de procédure du


VI. Fonctions du District

Le gouverneur du District doit annoncer ses nominations au District dès que possible, mais plus tard à la

Conférence de District, avant son entrée en fonction. Les postes suivants doivent être nommés, conformément

aux exigences faites par le Rotary International :

Secrétaire de district – ce Rotarien doit être un ancien président/adjoint du gouverneur ayant une bonne

connaissance du manuel de procédure et du fonctionnement du District. Il/elle doit être facilement

accessible au Gouverneur de District. Le Secrétaire de District aidera le Gouverneur de District, avec

tous les aspects de secrétariat et d'administration du District, y compris la correspondance et les

exigences de déclaration. Il/elle sera, mais sans s'y limiter, charger de superviser les rapports de

présence des clubs pour que le District et le Rotary International reçoivent les rapports de 100 % des

clubs aux les délais prévus et s’assurer de la présentation dans les délais des rapports semi-annuels des

clubs. Cette personne est nommée pour une année.

Trésorier de district – Ce Rotarien devrait également être un ancien président/adjoint du gouverneur,

qui a une bonne compréhension des règles du Rotary et du fonctionnement du District. Il/elle veille à

l’enregistrement correct des opérations financières du Gouverneur de District et s’assure que tous les

rapports sont fournis dans un délai raisonnable. Il/elle doit s'assurer que chaque club verse sa

cotisation au District et au Rotary International dans les délais prévus. Tous les enregistrements doivent

être soumis à un audit externe à la fin de l'année. Il/elle présente, à la Conférence de District avant la

prise de fonction, le budget du District et présente, à la Conférence de District après son année de

fonction, les comptes vérifiés du District. Le Trésorier du District veillera à ce que les procédures

financières appropriées sont suivies. Il/elle s’assurera également que la répartition des fonds est en

conformité avec les règles de District et les règles du Rotary International. Cette personne est nommée

pour un an. Il est important que le Trésorier du District informe son successeur avant le 30 juin des


clubs n’ayant pas payés les taxes de district. Cette information permettra au nouveau trésorier de suivre

les impayés. Toutes les dettes doivent être réglées dans les soixante jours de la fin de l'exercice y

compris tout surplus qui est envoyé à son successeur.

Responsable Formation du district – Ce Rotarien doit être un ancien président de club ou un ancien

gouverneur qui est bien informé des règles du Rotary International ainsi que du District. Il/elle doit être

en mesure de former et motiver les Rotariens ainsi que leur apprendre à utiliser les outils du Rotary

International pour organiser des clubs performants. Le Responsable Formation du District est

disponible pour les Clubs pour les aider à la formation, mais surtout organiser en collaboration avec la

Commission de la Conférence la formation annuelle du District (Adjoints du gouverneur, y compris les

autres dirigeants de District ; Séminaire de formation des présidents élus, y compris les secrétaires ; et

l'Assemblée de District, et pour tous les autres dirigeants de club). Les formations, leur planification et

l'organisation sont effectuées en collaboration avec le Gouverneur de District, qui a la responsabilité

ultime. Cette personne est nommée pour une année.

Présidents de commissions – Le gouverneur nommera un certain nombre de Rotariens à la présidence

de certaines commissions de District pour superviser et développer les domaines spécifiques de

l'administration des Clubs et/ou de District. Ils sont responsables d’un domaine spécifique désigné par

le Gouverneur de District et rendent compte au gouverneur sur leurs activités et leurs projets. A titre

d’exemple : Conférence de District, Anciens, Publications, site Web, aspects des 5 avenues de service et

de la Fondation Rotary. Ces personnes sont nommées pour une année. Toutefois, le Président de la

Commission Fondation Rotary doit être nommé pour un mandat de 3 ans afin d'assurer la continuité.

Cela donne de la flexibilité au Gouverneur de District à renommer ou désigner un nouveau Président de

la Commission.

Les présidents de commission doivent s'efforcer de désigner des Rotariens qui intégreront leurs

commissions de travail pour constituer un apport solide et fonctionnel en tenant compte, autant que

possible, de leur implication dans les affaires du District. Le Gouverneur de District doit donner à

chaque commission des buts et des objectifs pour l’année rotarienne, au plus tard à la Conférence de

District.

Le Gouverneur du District peut nommer les autres commissions, au fur et à mesure, afin d'atteindre les buts et

les objectifs du District et du Rotary International. Tous les efforts seront à faire pour que ces commissions

soient fonctionnelles et efficaces, avec un but précis.

VII. Adjoints du Gouverneur

Les Adjoints du Gouverneurs (AGs) du District sont cruciaux pour l'administration efficace du District et sont

nommés par le Gouverneur de District. Chaque AG est responsable d'un certain nombre de clubs avec lesquels

il travaille pour les aider à se développer, à fournir à temps les rapports attendus et exécuter tous les

programmes tel que requis par le Rotary International et le District. L'AG est chargé d'assister le Gouverneur

de District dans l'exécution de ses tâches et fonctions, en particulier - coordination de la visite officielle du DG;

pour agir comme agent de liaison entre les clubs et le Gouverneur de District ; pour interagir avec les autres

AGs, les autres membres du Comité et autres dirigeants de District ; et aider à promouvoir les activités et les

programmes du Rotary International et de la Fondation Rotary au sein du District.

Les présidents de clubs doivent recevoir l'Adjoint du Gouverneur avec les honneurs du fait de son statut de

Responsable du District pour ce Club.

Les qualifications minimales requises pour occuper la fonction d’AG sont :

1. Avoir servi comme un président de Club pour un mandat complet et exécuté de manière

efficace.


2. Etre membre en règle dans un club du District depuis au moins 3 ans.

3. Volonté et capacité à accepter les responsabilités de l'Adjoint du Gouverneur.

4. Performances exceptionnelles démontrée au niveau du Club et/ou du District.

5. Et potentiel de futur leader dans le District.

L’Adjoint du Gouverneur :

1. Doit rencontrer et aider les présidents de clubs entrants dans son domaine attribué avant le

début de l'année rotarienne et avant le séminaire de formation des présidents élus, afin de

discuter des objectifs du club et pour passer en revue le Guide de planification efficace des

Clubs Rotary. Ils doivent s'assurer que les Guides de planification sont achevés à temps.

2. Veille à ce que les présidents remplissent les objectifs mentionnés dans leur Guide

planification efficace Rotary clubs

3. Rapporte au Gouverneur de District immédiatement après chaque visite de club.

4. Organise et planifie la visite officielle sur son territoire du Gouverneur de District, dont

l'objectif premier est de faire progresser le Rotary dans le District. L'agenda définitif est

soumis à l’approbation du Gouverneur de District.

5. Doit superviser les activités des clubs comme une partie importante de sa fonction, ce qui

inclut :

Examen et prise en charge de l'exécution des budgets du club, en se concentrant

sur la préparation du budget, la séparation de dépenses de bienfaisance et des

dépenses du club, et des allocations spécifiques pour proposer des projets de

service.

Contrôle que tous les rapports au Rotary International et au District sont faits.

S’assurer du paiement dans les temps des taxes du Rotary International et du

District.

Examen et rapport sur les performances de chaque club en ce qui concerne les

projets de service.

6. Tient informé le Gouverneur de District sur les progrès réalisés dans les clubs affectés, y

compris la participation aux réunions locales et du District, croissance de l'effectif net et

situation financière.

7. Assiste le Gouverneur de District dans l'organisation et de la création de nouveaux clubs :

superviser l'enquête sur l'extension ; formuler des recommandations pour les représentants

spéciaux et des « clubs parrain » ; veiller à ce que les clubs adoptent et respectent les statuts

type de Rotary Club.

8. Participe aux réunions avec les Responsables du District.

9. Encourage les clubs à répondre aux demandes et recommandations du Gouverneur de

District.

10. Doit participer à :

La session de formation des Adjoints du Gouverneur et de l’équipe dirigeante du

District.

Le Séminaire de Formation des Présidents Elus.

L’Assemblée de District ;

Et la Conférence de District.

11. Doit visiter chaque club qui lui est assigné au moins une fois par trimestre durant l’année

rotarienne.

12. Tient des réunions régulières (préférence mensuelles et non moins trimestrielles) avec les

présidents de club pour discuter de l'activité des clubs et des ressources à leur disposition,

ainsi que les objectifs, programmes et objectifs du District et du Rotary International.


13. Favorise les relations cordiales entre les clubs, les clubs et le District et entre les clubs et le


14. Rend compte (officiellement et officieusement) au Gouverneur de District et d'autres

dirigeants de District des progrès et des préoccupations des clubs.

15. Identifie les Rotariens et/ou les projets de club devant être reconnu par le Gouverneur de

District.

16. Fonctionne avec le gouverneur de District et d'autres dirigeants de District à établir des

objectifs de District.

17. Conseille le Gouverneur de District entrant (s’il est interrogé) sur les sélections pour les

commissions du District.

18. Suggère des solutions pour faire avancer le Rotary International et à régler les problèmes

d'organisation.

19. Encourage la participation au séminaire de formation des présidents élus, l'Assemblée de

District, la Conférence de District et autres réunions de District.

20. Identifie les éventuels responsables de District et les encourage à participer aux activités du

District.

21. Soutient les décisions prises par les Responsables du District.

22. Participe aux programmes de la Fondation Rotary, Assemblées annuelle et extraordinaire

donnant des événements et autres missions liées à la Fondation Rotary si besoin.

23. Assiste et participe à des réunions de club tel que demandé par le Gouverneur de District

dans un but précis. Cette participation peut être en plus des réunions régulières prévues par

l’Adjoint du Gouverneur.

24. Assiste et participe à des assemblées de club, si invités par le Président du club.

25. S’assure du maintien de toutes les valeurs et normes rotariennes, ainsi que dans la

motivation, l’inspiration et l'éducation de tous les Rotariens du district. Aide à la promotion

de tous les programmes et activités rotariennes et dans l'explication du thème de l’année du

Rotary International pour l'année.

Le Gouverneur de District nomme les Adjoints du Gouverneur en raison de leur réputation en tant que bons

dirigeants, acteurs de motivation et organisateurs. Ils sont censés faire un excellent travail pour le District et le

Rotary International. Si, pour une raison quelconque, l'AG n'est pas efficace dans son rôle, le gouverneur est

obligé de le remplacer. Les Adjoints du Gouverneur doivent être désignés chaque année, mais il est

recommandé qu'ils gardent leur rôle pour un maximum de 3 mandats consécutifs, s’ils sont efficaces.

VIII. Finances du District

Le District doit suivre les mêmes règles recommandées par le Rotary International, comme indiqué dans le

manuel de procédure. Le trésorier du District doit s’assurer de son respect et son efficacité.

Une Commission des finances du District est instituée afin de superviser les finances du District. La

commission comprend le Gouverneur de District qui sera le Président, le trésorier du District, l'ancien

trésorier de District (si c'est le même que l'actuel, celui précédant) et 2 autres membres choisis par le

Gouverneur de District.

Fonctions du Trésorier de District :

1. Budget – le Trésorier du District doit déclarer le budget de son année lors de la Conférence

de District ayant précédé son année de fonction.

2. Finances actuelles – le Trésorier du District doit présenter l'état de finances actuelles du

District lors de la Conférence de District au cours de son année de fonction.


3. Vérification – le Trésorier du District doit présenter les comptes vérifiés à la Conférence de

District immédiatement après son année de fonction. Les états financiers doivent être

conformes à toutes les normes internationales de comptabilité et doivent comprendre un

bilan, compte de résultat et inclure un minimum de notes. Les vérifications doivent être faites

par un cabinet d'experts-comptables externe, non rotariens.

4. Cotisations de district – le Trésorier du District doit veiller à ce que chaque club paie les

taxes de district dans les délais. Si ce n'est pas le cas, une recommandation doit être faite au

Gouverneur de District de suspendre le club en raison de l'absence de versement de

cotisations de District. Le trésorier du District doit travailler avec l'Adjoint du Gouverneur

en ce qui concerne la collecte des taxes.

5. Comptes- le Trésorier du District doit veiller à ce que des comptes exacts soient établis pour

toutes sommes d’argent reçues par le District pour utilisation par le Gouverneur du District.

Il/elle assure la gestion des fonds de façon opérationnelle pour le Gouverneur du District.

6. Budget venant Rotary International – le Trésorier du District doit s'assurer que des

prévisions précises sont établies par le Rotary International pour déterminer l'allocation la

meilleure pour les frais du gouverneur de District. Il/elle se concilie les dépenses réelles

pour garantir que le District reçoive le remboursement complet des dépenses du Rotary

International.

7. Dons en nature – le Trésorier du District doit s'assurer que les dons en nature sont

comptabilisés sur une base de coût pour s'assurer du coût réel des activités du Gouverneur

du District.

8. Successeur – il est important que le Trésorier du District informe le Trésorier de District

entrant de toute cotisation de District due afin que le processus de collecte des taxes se

poursuive avec le nouveau trésorier du District.

9. Comptes créditeurs - tous les comptes à payer doivent être soldés dans les soixante jours de

la fin de l'exercice, y compris tout surplus payé au trésorier entrant.

Cotisations de district

Les cotisations de district sont déterminées et convenus à la Conférence de District et actuellement sont de US$

27 par membre par année. Le calcul est basé sur le nombre de membres le 1er juillet et payable au complet le

1er juillet.

La répartition actuelle est la suivante :

Voyages et activités du Gouverneur de District US$25

Fonds Catastrophe US$ 2

Total US$27

Cotisations du Rotary International

Les cotisations du RI sont précisées dans le manuel de procédure et doit être payées en conséquence à l'aide du

rapport semestriel envoyé au Secrétaire de chaque club. Ces frais doivent être payés à temps.

Certaines règles sont définies sur l'utilisation appropriée des fonds pour le gouverneur du District :

Voyage et hébergement pour visiter tous les Rotary clubs du district.

Coût pour assister à des réunions liées au poste. Celles-ci comprennent l'Institut du Rotary et la

Convention internationale dans l'année de fonction. La participation à l'Institut du Rotary dans la Zone

est prise en charge pour la formation pendant l’année tant que Gouverneur de District.

Remboursement sur la ase du voyage en classe économique et des hébergements à tarifs raisonnables.


Le Rotary International et le District encourageant le conjoint à voyager avec le Gouverneur de

District, dans le District, ses frais de voyage sont remboursables à moindre coût.

Si un club ou un individu fournit avec hébergement gratuit ou toute autre assistance au gouverneur du

District, ce dernier doit tenir compte du coût approximatif comme un don en nature et des frais

équivalents à des fins comptables. Ce processus garantit que le Rotary International et le District

intègrent le coût réel de l'administration du District.

Le gouverneur du District doit produire un bulletin mensuel en français et en anglais qui est peu

coûteux, rapide et efficace.

Malgré tout ce qui précède et ce qui est spécifié dans le manuel de procédure sur les coûts qui peuvent

être remboursés, le Gouverneur de District doit être prudent pour ne pas trop dépenser le budget

attribué. Le budget ne couvre pas nécessairement tous les coûts du Gouverneur de District. Toute

dépense sur le budget alloué est la responsabilité du gouverneur de District.

Fonds catastrophe du District

Comme le District 7030 est sujet aux catastrophes naturelles, ce fonds a été créé pour être en mesure de

répondre rapidement aux clubs dont les communautés ont été frappées par la catastrophe.

1. Le Fonds des catastrophes de District a été créé dans le but de fournir une aide financière en

cas de catastrophes naturelles dans le District. Il doit être maintenu en dollars américains

dans un territoire où il est légal de le faire et doit être administré par et sous le contrôle d'un

comité composé du Gouverneur de District, qui sera le Président, le trésorier du District et 3

autres membres qui ont travaillé au niveau du district auparavant.

2. Les décaissements du fonds requièrent l'approbation d'une majorité simple des membres du

Comité lors d'une réunion ordinaire ou par contact électronique ou autre. Toutefois, afin

d'accélérer les temps de réponse pour aider en cas de catastrophe, le Gouverneur de District

peut débourser jusqu'à 2 500 $ US pour chaque catastrophe et établir un rapport au Comité

lors de la prochaine réunion ordinaire. Le Comité transmet un relevé de compte à la

Commission des Finances District, des recettes et des débours pour inclusion dans les

comptes.

3. Le fonds est financé par des cotisations allouées et approuvées dans le cadre de la cotisation

annuelle de District. Le montant actuel a été proposé et approuvé à la majorité simple, lors

de la Conférence de District de 2012.

IX. Réunions du District

Le District 7030 s'étend sur une vaste zone géographique, et c'est, par conséquent, pratique pour le District de

se réunir une fois par an. C'est la raison pour laquelle toutes les sessions de formation et la Conférence de

District sont habituellement organisées au même moment. Cette tradition permet au District, aux clubs et aux

Rotariens de minimiser les coûts et maximiser leur présence et leur participation. Comme les rencontres sont

pour la plupart des sessions plénières, les formateurs de District doivent s'efforcer de réduire au minimum les

doubles emplois dans les présentations afin de permettre un programme globalement intéressant et varié.

Ces réunions ont généralement lieu dans le pays du Gouverneur de District, afin de garantir sa capacité à être

étroitement associé à l'organisation de l'événement. Cependant, il/elle peut choisir d'organiser la Conférence

dans un autre pays si il/elle le désire.

La semaine des réunions doit avoir lieu entre l'Assemblée internationale, où le gouverneur de District élu reçoit

la formation et 7 jours avant la Convention internationale de Rotary. Ceci permet au Gouverneur de District

entrant d'être préparé et formé, et évite d'interférer avec la Convention.


Chacune des sessions doit respecter toutes les règles décrites par le manuel de procédure et le Rotary

International.

Il est recommandé que les organisateurs utilisent les anciens gouverneurs de District, les gouverneurs entrants,

les adjoints du gouverneur et les dirigeants du District comme présentateurs, dans la mesure du possible. Il faut

également certains intervenants externes qui peuvent apporter de nouveaux et différents points de vue sur

l'actualité. Tous les orateurs doivent être en mesure de présenter de façon informative et motivante.

Session de formation de l’équipe dirigeante du district

1. Ce séminaire de formation s'adresse aux adjoints du gouverneur entrants, aux présidents de

Commission et d'autres dirigeants du district pour s'assurer qu'ils sont bien préparés.

2. Les rôles de chacun font également l’objet de discussions afin de s’assurer que toute l'équipe

a une bonne compréhension de l'organisation du District ainsi que des plans pour l'année à

venir.

3. L'objectif est de fournir à chaque dirigeant la motivation, l'inspiration et la formation pour

permettre la réalisation d’un excellent travail pour le District et le Rotary International.

4. La formation de l'équipe de dirigeants du district a lieu aussitôt après l'Assemblée

internationale, si possible.

5. Le Gouverneur de District entrants organise ce séminaire de formation avec l'aide du

Responsable de formation du District.

Séminaire de Formation des Présidents Elus (SFPE)

1. Tous les présidents élus et secrétaires élus doivent assister au SFPE. Si un président élu ne

peut assister au SFPE, l'AG concerné doit organiser une session de formation spéciale avant

l’entrée en fonction du Président élu.

2. Tous les trésoriers de Club sont fortement encouragés à participer au SFPE.

3. Le SFPE doit se tenir un jour avant la Conférence et l’Assemblée de District.

4. Le SFPE est conçu pour fournir la formation, la motivation et l'inspiration pour les

présidents et secrétaires élus, afin de leur permettre d’administrer leurs clubs de la meilleure

manière possible, suivant les directives du Rotary International.

5. Les autres dirigeants du District sont invités à y assister ainsi que d'autres dirigeants de

club.

6. Le Gouverneur de District entrant organise ce séminaire de formation avec l'aide du

Responsable formation du District.

Assemblée de District

1. Tous les présidents élus, secrétaires élus, présidents de Club et autres Rotariens intéressés

sont invités à assister à l'Assemblée de District.

2. L'Assemblée de District aura normalement lieu le jeudi de la semaine des réunions.

3. L'Assemblée de District est conçue pour fournir de la formation, de la motivation et

l'inspiration à tous les dirigeants du club pour leur permettre d’avoir une compréhension

complète de la façon dont ils doivent organiser et gérer un Club Rotary fondé sur les

principes du Rotary International.

4. Le Gouverneur de District entrant organise ce séminaire de formation avec l'aide du

Responsable Formation du District.


Conférence de District

1. Tous le Rotariens sont invités à assister à la Conférence de District.

2. La Conférence de District aura généralement lieu le vendredi et le samedi de la semaine des

réunions. L'ouverture officielle aura lieu le jeudi soir ou vendredi matin.

3. La Conférence de District est l’occasion de mettre à jour les statuts et les programmes du

District et du Rotary International. Elle doit être motivante, instructive et amener de

l’inspiration aux participants.

4. L'actuel Gouverneur de District organise la Conférence de District, avec l'aide du Comité de

la Conférence de District et le Conseil des gouverneurs.

5. Les Anciens Gouverneurs de District doivent être reconnus à la Conférence et une minute de

silence est observé pour ceux qui sont décédés.

6. Il y aura une partie dédiée à l’administration du District durant la Conférence de District.

Les rapports financiers, processus de nomination et des résolutions peuvent être étudiées à

ce moment-là. Les délégués doivent soumettre tout projet de résolutions dans les délais

impartis au Secrétaire de District, soit 21 jours avant le jour de la réunion. Le vote a lieu

selon les règles exposées dans le manuel de procédure. Par conséquent, il est important que

le club soit financièrement à jour et que le délégué apporte les informations et droits de vote

appropriés à la Conférence de District.

Commission Conférence de District

1. Cette commission est chargée d'organiser tous les événements pour toute la semaine des

réunions. Elle doit prendre des dispositions pour l'hôtel, les inscriptions, les lieux, le

financement, les divertissements, l’organisation des salles appropriées pour les sessions, la

traduction, le matériel de formation et tous autres moyens normalement nécessaires au bon

déroulement de conférences de cette nature.

2. Le Président et le Comité sont désignés le plus tôt possible afin d'assurer la planification

suffisamment à temps. Il est recommandé qu'il/elle ait travaillé au niveau du District.

3. Le Comité doit organiser une soirée « Home Hospitality »l.

4. La Commission veillera à ce que les traducteurs professionnels fournissent d’excellentes

traductions en anglais-français pour toutes les sessions. Ceux qui parlent le français doivent

être en mesure d'obtenir les mêmes informations, formation, motivation et inspiration que

ceux qui parlent l’anglais. Tous les orateurs qui fournissent des documents doivent les

fournir en anglais et en français.

5. Toutes les fournitures appartenant au District doivent être remises à la fin de la Conférence

de District au nouveau Président de conférence de District ou au Gouverneur de District

entrants afin qu'il/elle puisse les ramener et préparer pour les réunions de l'année suivante.

6. Le Comité fournit l’hébergement pour le représentant du Président du Rotary International.

X. Rotary International Nominations

There are opportunities for District representatives to be nominated for involvement in Rotary International

activities. District 7030 strongly encourages Past District Governors to agree to any appointments or

nominations and to do an exemplary job. This involvement will assist District 7030 to develop its reputation as


an effective District in the Rotary world. There are some specific positions that need to go through a selection

process as outlined by Rotary International.

The Director of Rotary International representing Zone 34 will appoint an Advisory Committee with whom

he/she meets once during each year at the Rotary Institute within the Zone. The current District Governor will

appoint a Past District Governor to serve on that Committee when requested by the RI Director to do so.

Council on Legislation (COL)

Every 3 years the Council on Legislation meets and has one representative from each District around the world.

The qualifications for this representative are spelled out in the Manual of Procedure and he/she must be a Past

District Governor. The Council of Governors selects an individual and an alternate in case the representative

cannot attend for some reason. These individuals are thought by the Council of Governors to be able to best

represent the interests of the District at the Council on Legislation. They then put these individuals forward for

election at the District Conference in order that the District may ratify the selection. This information is then

forwarded to Rotary International.

The representative should consult with the District Governor and any interested Rotarians in order to get some

input on the issues to be addressed at the Council on Legislation. The representative should share in writing a

summary of the information from the Council on Legislation with the District at the first possible opportunity.

He/she should also present it at the District Conference immediately following the Council on Legislation.

It is recommended that the representative attend at least 2 consecutive COL meetings in order to bring the

experience from the first one to future meetings. It is a complex process that needs individuals with experience

to assist the process in being efficient and effective.

Nominating Committee for Director of Rotary International

Every fourth year, Zone 34, of which District 7030 is a member, has the opportunity to nominate a Director and

alternate to the Board of Rotary International. One Past District Governor from District 7030 needs to be

appointed to the Nominating Committee for the Zone to select the nominee and alternate. The same process for

the selection of the Council on Legislation representative is followed by the District to select the representative

for the Nominating Committee. The Council of Governors recommends the candidates to the District

Conference for their ratification.

Any club in the District may nominate an individual to be a Director of Rotary International. The Nominating

Committee of the Zone will select the best candidate and alternate for the position.

XI. District Awards

The District Governor should reward productive and successful clubs and Rotarians during the District

Conference through the awards process. There are awards available from Rotary International and The Rotary

Foundation that can be given to deserving individuals in the District. The District Governor should be familiar

with these awards and ensure that they are presented to the appropriate individuals or clubs. All awards should

be budgeted for in advance.


The District may also have an awards program that recognizes both the clubs and individuals for outstanding

work. These awards should be related to the goals and objectives as set by the District Governor prior to the

start of his/her year in order that everyone clearly understands what the goals and objectives of the District are

and what one needs to do to be recognized for accomplishment.

These awards can include attendance, vocational service, community service, international service and

donations to the Rotary Foundation.

The District Governor should make every attempt to align the awards with the goals of Rotary International

and the District in order that the entire District is working in the right direction.

XII. Amendments

This manual may only be amended at a District Conference by a poll in which the amendment receives the

affirmative vote of at least seventy-five per cent (75%) of the electors present and voting in person or by

permitted proxy. All clubs will be notified of the voting and those clubs not represented will have 30 days in

which to reply if they have any significant objections.

XIII. Resolutions

Resolutions of a substantial nature may be brought to the District Conference for a vote if they have been

presented in writing to the District Secretary or the Council Secretary at least 21 days prior to the District

Conference. Resolutions may be presented by a Rotary Club in the District or by an individual Rotarian or the

Council of Governors. Resolutions also need an affirmative vote of seventy-five percent (75%) of the electors

present and voting in person or by permitted proxy to be accepted.

XIV. Statement of Conduct for Working with Youth

Rotary International is committed to creating and maintaining the safest possible environment for all

participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other

volunteers to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, or

emotional abuse of children and young people with whom they come into contact.


XV. District 7030 Strategic Plan for 2013-2016

INTRODUCTION

This strategic plan was put together by DG Hervé HONORE, DGE Elwin ATMODIMEJO and DGN Milton

INNISS, to guide the clubs of District 7030 during the period 2013-2016, and distributed in July 2013. The

guidelines herein do not diminish club autonomy or impact established club service projects and goals.

________________ .. ___________________

CONTENTS

Rotary International Definition … 2

RI Strategic Plan Areas of Focus and Core Values … 2

Rotary Foundation Mission Statement … 2

Rotary Foundation Future Vision Areas of Focus … 2

Rotary District 7030 Profile … 2

District 7030 Mission Statement … 3

District 7030 Administration Objectives … 3

- Administration and Finances … 3

- Training and Development … 3

- District Disaster Relief Fund … 3

District 7030 Club Objectives for 2013-2016 … 4

- International Service … 4

- Community Service … 4

- Vocational Service … 4

- New Generations … 4

- Club Administration and Membership … 5

- Rotary Foundation … 5

ROTARY INTERNATIONAL DEFINITION

A worldwide network of inspired individuals who translate their passions into relevant social causes to change

lives in communities.

RI STRATEGIC PLAN AREAS OF FOCUS AND CORE VALUES

9. Focus and increase humanitarian service

10. Enhance public image and awareness

11. Leadership


12. Integrity

13. Diversity

14. Fellowship

15. Service

16. Support and strengthen clubs

ROTARY FOUNDATION MISSION STATEMENT

The mission of the Rotary Foundation is to enable Rotarians to advance world understanding, goodwill and

peace through the improvement of health, the support of education and the alleviation of poverty.

ROTARY FOUNDATION FUTURE VISION AREAS OF FOCUS

o Peace and conflict resolution

o Disease prevention and treatment

o Water and sanitation

o Maternal and child health

o Basic education and literacy

o Economic and community development

ROTARY DISTRICT 7030 PROFILE

District 7030 includes 14 countries with 68 Rotary clubs across the Southern Caribbean, from St Kitts and

Nevis in the North, to Suriname, Guyana and French Guiana in the South.

DISTRICT 7030 MISSION STATEMENT

The Mission of District 7030 is to be a dynamic and connected Rotary District, harnessing the energy and

innovation of our Caribbean people to fulfill our Rotary objective of fellowship through service to humanity.

DISTRICT 7030 ADMINISTRATION OBJECTIVES

To strengthen the administration of District 7030 with transparent, cohesive and sustainable management

systems.

- Administration and Finances

o Create and circulate District Operations Manual and By-laws

o Consider centralization of secretariat and banking operations


o Archive District financial statements including annual budgets

o Ensure District financial statements are audited

o Consider financial support for DGN and DGE travel

- Training and Development

o Create a District training team to implement district wide training in areas such as Volunteer

Leadership, PR and Communications and Future Vision

- District Disaster Relief Fund

o Receive regular contributions from all Rotarians to ensure maintenance of fund

o Establish clear and transparent guidelines for management of funds

DISTRICT 7030 CLUB OBJECTIVES FOR 2013-2016

INTERNATIONAL SERVICE

To create partnering opportunities outside the District that focus and increase humanitarian service.

Each club should:

- Investigate partnering opportunities with clubs in Zone 33 and 34, boosted by participating in the

annual Caribbean Partnership Conference.

COMMUNITY SERVICE

To create partnering opportunities within the District that focus and increase humanitarian service.

Each club should:

- Partner with another club in D7030 to undertake a joint community service project and / or friendship

exchange.

VOCATIONAL SERVICE

To build strong club leaders and vocational excellence.

Each club should:

- Undertake and / or participate in training and professional development programs to ensure effective

succession planning and preparation of future leaders.


YOUTH SERVICE

To support youth development and nurture future Rotarians.

Each club should:

- Support Rotaract, Interact and Early Act in their community / country.

- Meet obligations stipulated in the Rotaract and Interact by-laws.

- Support participation in District youth programs such as RYLA or Model United Nations.

CLUB ADMINISTRATION AND MEMBERSHIP

To support and strengthen clubs, and enhance the public image and awareness of Rotary.

Each club should:

- Retain no less than 85% of membership

- Add at least two (2) members (net) each year.

- Recruit new members using the classification list with the focus on diversity.

- Train club leaders on the new grants model.

- Include Disaster Risk Reduction and Management awareness in program of activities, to mitigate risk

and improve recovery. This area of focus will also include Rotarians making regular contributions to

the District Disaster Fund.

- Implement the Club Leadership Plan and Five Avenues of Service.

- Develop an effective PR strategy including:

o Issue of club bulletin / newsletter that is distributed to both internal and external stakeholders

o Train Rotarians in effective PR and Communication

o Build strong relationships with local media

o Effective use of social media strategies.

ROTARY FOUNDATION

To support our Rotary Foundation in humanitarian service including the eradication of polio.

Each club should:

- Ensure at least 50% of members are Sustaining Members.

- Encourage at least 25% of members to become Paul Harris Fellows.


- Execute at least one (1) annual Polio Plus fundraiser.

- Encourage support of EREY.


Appendix One: Listing of District Governors

District 404


1974-1975 John WATTS Grenada Grenada

1975-1976 Jean PAYSANT* Fort-de-France Martinique

1976-1977 Serge MEES* Pointe-à-Pitre Guadeloupe

1977-1978 Osmond HALE* Port-of-Spain Trinidad

1978-1979 Fitz HUMPHREYS St-Thomas Virgin Islands

1979-1980 Miles A. ROTHWELL* Barbados West Barbados

1980-1981 Charlie BRAHAM* Kingston Jamaica

1981-1982 Costas COULIANOS* St.Thomas Virgin Islands

District 405


1981-1982 Harry SEGAL* Port Of Spain Trinidad

1982-1983 Georges-Louis CLEMENT* Fort-de-France Martinique

1983-1984 Neil M. ISAACS* Georgetown Guyana


1985-1986 Stanley A. BLANCHETTE* Barbados Barbados


1987-1988 Virgil PESTANA* St. Augustine Trinidad

1988-1989 L. Earle JOHNSON Dominica Dominica

1989-1990 Harold DAVIS* Georgetown Guyana

1990-1991 Valentine MOHABIR* St Augustine West Trinidad

1991-1992 Gerald THOMAS* Antigua Antigua

District 7030


1992-1993 Alfred LAM* St. Kitts St. Kitts

1993-1994 Gérard PETIT* Basse-Terre Fort S. Charles Guadeloupe

1994-1995 Ruppert CHEEKES Port of Spain West Trinidad

1995-1996 Kristendath (Joe) RAMKISSOON Port Of Spain Trinidad

1996-1997 Malcom EDWARDS Antigua Sundown Antigua

1997-1998 Henri Guda Paramaribo Suriname

1998-1999 Harry LOUIS Poine-à-Pitre Guadeloupe

1999-2000 Suresh RAMLOGAN* St. Augustine Trinidad

2000-2001 Ethelbert THOMPSON Barbados West Barbados

2001-2002 Paul RODAP Lamentin Martinique

2002-2003 Leslie HARRIPAUL Piarco Trinidad

2003-2004 Jean-Claude BLANCANEAUX Remire-Montjoly French Guiana

2004-2005 David EDWARDS Barbados Barbados

2005-2006 Dunstan BARROW Georgetown Guyana

2006-2007 Victor PILGRIM St Augustine West Trinidad

2007-2008 Cornelis (Cees) DILWEG Paramaribo Suriname

2008-2009 Georges NOUH CHAIA Cayenne French Guiana

2009-2010 Astra DA COSTA* Central Port Of Spain Trinidad

Georges NOUH CHAIA Cayenne French Guiana

2010-2011 Williams A. (Tony) WATKINS Barbados Barbados

2011-2012 Lara QUENTRALL- THOMAS Central Port Of Spain Trinidad

2012-2013 Stephen RAMROOP San Fernando South Trinidad

2013-2014 Hervé HONORE François Martinique

2014-2015 Elwin ATMODIMEDJO Paramaribo Residence Suriname


2015-2016 Milton INNISS Barbados West Barbados

Deceased

DATED: 1st October 2013

District 7030 bylaws and manual of procedure 20131009

Documents

Transcript of District 7030 bylaws and manual of procedure 20131009