DiscoverET.org Volunteer Database Needs An Analysis and Recommended Solution IS520 Bridger Dyson...
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Transcript of DiscoverET.org Volunteer Database Needs An Analysis and Recommended Solution IS520 Bridger Dyson...
DiscoverET.org Volunteer Database Needs
An Analysis and Recommended Solution
IS520
Bridger Dyson Smith
Roger Weaver
What is the Project
Research existing volunteer matching projects
Conduct a needs survey of local non-profits
Create a recommendation and conceptual design for a local solution
Existing Matching Projects
1-800-Volunteer 211 Information/Referral Idealist.org Networkforgood.org Volunteermatch.org Volunteersolutions.org
Existing Matching Projects
National Organizations do not offer Comprehensive Local/Regional Coverage.
Issues that Prevent Nat’l Orgs from Being the Best Solution
Existing Software
Volunteer Software Minimum Cost of $700, up to $1000 Yearly maintenance/update fee of $250 Additional cost of $300 for Web Assistant Off-site storage
Existing Software
Samaritan Technologies Implementation at www.volanooga.com Pricing unknown without accurate user counts Additional costs for Linux servers Additional costs for yearly maintenance and
support On- or Off-site storage
Existing Software
Volunteer2
Visually appealing, excellent demo on Website Pricing is significantly higher, based on number of
users Off-site storage Allows for multiple admin accounts and flexibility for
end-users Compatible with Microsoft and Apple/Macintosh OS
Existing Software
Count Me In Pricing is also user-based
User Transaction fees via credit card Pricing is difficult to grasp Volume effects pricing
Only one Admin Account Off-site Storage
Needs Survey
21 responses out of a Minimum of 300
Percent responding = 7% Response Rate
Needs SurveyAnnual Budget of Local Non-Profit
Organizations
0
1
2
3
4
5
No.
of
Non
-Pro
fit
not defined $0 - 4,999 $5K - 24,999$25K - 99,999 $100K - 249,999 $250K - 999,999$1 mil - 5 mil over $5 mil
Needs Survey
Locations of Non-Profit Orgs
0
2
4
6
8
10
12
14
No.
of
Org
s
Anderson
Blount
Campbell
Claiborne
Cocke
Grainger
Hamblen
Jefferson
Knox
Loudon
Monroe
Roane
Scott
Sevier
Union
other
Needs Survey
No. of Orgs Using Volunteers
18
2
YesNo
Needs Survey
Types of Services Offered
0
2
4
6
8
10
12
14
16
18
Advocacy & Human Rights
Animals
Board Development
Children & Youth
Community
Computers & Technology
Crisis & Support
Disaster Relief
Disabled
Education & Literacy
Emergency & Safety
Employment
Gay/Lesbian/Bi & Trans
Health & Medicine
Homeless & Housing
Hunger
Immigrants & Refugees
Justice & Legal
Media & Broadcasting
Politics
Race & Ethnicity
Religion
Seniors
Sports & Recreation
Women
Other
Needs Survey
Org Use of Volunteer Coordinator
9
10
2
YesNoNo Response
Needs SurveyOrg Satisfaction with Quality of Volunteers
6
13
2
YesNoNo Response
Needs Survey
Advertising Methods Use by Org
0
2
4
6
8
10
12
14
16
18
Word of MouthNewspaperVolunteer FairWeb SiteUnited WayOnline ServiceOther
Needs Survey
2 Groups out of 21 Reported using an OnlineMatching Service
Needs SurveyWould You Use an Online Matching Service If
It Were Available?
15
1
5
YesNoNo Response
Recommendation
The creation of an internet accessible database to match volunteers with opportunities available from local no-profit organizations
Database must be simple, easy to use and maintain, require little to no maintenance
Recommendation
The project will be in 2 phases Phase 1 – Implement Basic Services
Volunteer Profile Organization Profile Opportunity Profile Matching by Volunteer Selecting Interest Notification of Both Volunteer and Organization
via Email Simple Password Protection
Recommendation
Phase 2 – Extended Services (Not in current scope) Automated Matching Integrated Mapping Statistical and Trend Reporting Advanced Password and User Control
To save the money database will be developed using MySQL and HTML with PHP
The Database Tables
Volunteers Volunteer Interests Organizations Organizational Opportunities Opportunity Types
The Database Tables
Volunteers Table
Record ID Auto Number
Last Name Text
First Name Text
Middle Name Text
Phone Number Text
Email Address Hyperlinked Text
Street Address Text
City Text
State Text
Zip Code Text
County Text with controlled vocabulary
Password Text
Volunteer
Profile
Memo
Organizations Table
Record ID Auto Number
Name Text
Street Address Text
City Text
State Text
Zip Code Text
County Text with controlled vocabulary
Contact name Text
Phone Number Text
Email Hyperlinked Text
Web Address Hyperlinked Text
Password Text
Mission Statement
Memo
Organizational
Profile
Memo
Opportunities Types
Record ID
Description
Advocacy & Human RightsAnimalsBoard DevelopmentChildren & YouthCommunityComputers & TechnologyCrisis & SupportDisaster ReliefDisabledEducation & LiteracyEmergency & SafetyEmploymentGay/Lesbian/Bi & TransHealth & MedicineHomeless & HousingHungerImmigrants & RefugeesJustice & LegalMedia & BroadcastingPoliticsRace & EthnicityReligionSeniorsSports & RecreationWomenOther
Opportunities Table
Record ID Auto Number
Organization Record ID
Number – Link to Organizations Table
Organization Type Number – Link to Organization Type Table
Short Description Text
Opportunity Description
Memo
Skills Description Memo
Date Description Text
Time Description Text
Location Description
Text
Best For Text with controlled vocabulary
Expire Date Date
Active Yes/No
Interests Table
Record ID Auto Number
Volunteer Record ID
Number – Link to Organizations Table
Opportunity Record Id
Number – Link to Organization Type Table
Date Selected Date
Active Yes/No
Volunteer ProfileVolunteer Profile for James R. Weaver
Search Opportunities
Opportunity Type
My Account Log Out
Organization
Advocacy & Human Rights
Search Advanced Search
Name James R. Weaver
Address 719 Luttrell StreetKnoxville, TN 37917
Phone Number (865) 599-9698
Email Address [email protected]
Click on My Account to view or change your profile.
Your Current Active Volunteer Opportunities
Date Opportunity Organization
01/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers UnionMore
02/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers UnionMore
03/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers UnionMore
04/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers UnionMore
04/15/2006 Homeless & HousingKitchen Help
Volunteer MissionMore
04/15/2006 Gay/Lesbian/Bi & TransPhone Councilor
Knoxville Gay & lesbian Help LineMore
Click More to view or change your active volunteer opportunities.
My Profile
Organization ProfileOrganization Profile for United Campus Workers Union
My Account Log Out
Name United Campus Workers- Communications Workers of America Local 3865
Address PO Box 3814Knoxville, TN 37927
Phone Number (877) CWA-3865
Email Address [email protected]
Click on My Account to view or change your profile.
Your Current Active Opportunities with Volunteers
Date Opportunity Volunteer
01/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
James R. WeaverMore
02/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
James R. WeaverMore
03/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
James R. WeaverMore
04/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
James R. WeaverMore
Click More to view or change your active opportunities.
Contact Camron Brooks
Web Address http://ucw-cwa.org
Add an Opportunity
Your Current Active Opportunities
05/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville More
06/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville More
My Profile
Volunteer Search ProfileVolunteer Profile for James R. Weaver
Search Opportunities
Opportunity Type
My Account Log Out
Organization
Advocacy & Human Rights
Search Advanced Search
Name James R. Weaver
Address 719 Luttrell StreetKnoxville, TN 37917
Phone Number (865) 599-9698
Email Address [email protected]
Click on My Account to view or change your profile.
Your Search has Resulted in These Opportunities
Date Opportunity Organization
01/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers Union
02/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers Union
03/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers Union
04/01/2006 Advocacy & Human RightsVolunteer Lobbyist in Nashville
United Campus Workers Union
Click More if you wish to see addition information related to this opportunity or to volunteer for this opportunity.
More
More
More
More
My Profile
Volunteer Opportunity ProfileVolunteer Profile for James R. Weaver
Search Opportunities
Opportunity Type
My Account Log Out
Organization
Advocacy & Human Rights
Search Advanced Search
Name James R. Weaver
Address 719 Luttrell StreetKnoxville, TN 37917
Phone Number (865) 599-9698
Email Address [email protected]
Click on My Account to view or change your profile.
These are the Details of the Opportunity You Selected
Volunteer Lobbyist in Nashville
United Campus Workers Union
Click I Volunteer if you wish to volunteer for this opportunity. A notification email will be sent to the organization with a copy sent to you.
Organization
Opportunity Type Advocacy & Human Rights
Opportunity
My Profile
We are seeking a group of union member to travel with us to Nashville on the date below to participate in our monthly lobby day.
Skills Political action skills would be nice but are not required.
Date May, 14 2006
Estimated Time 8:00 am – 8:00 pm (12 hours)
Meet at our office a van will be providedLocation
I Volunteer
Development Costs for Phase 1
Estimated 40 – 60 Hours to Development Estimated 20 Hours of Initial Testing and
Troubleshooting Estimated 5 – 10 Hours of Monthly
Maintenance Cost is dependant Upon Availability of
Volunteer or Programmer and Associated Rates if Any
Questions?