Disabled students’ information hosted on Pegasus

A place of useful learning

The responsibility for making sure that disabled students get what they need to ensure equal access to all that the University has to offer falls on all staff.

Teaching staff are responsible for making any adjustments needed, either within classroom teaching or in assessments.

The Disabled students information system hosted on Pegasus is the agreed medium for conveying recommendations about meeting disabled students’ needs from the Disability Service to academic staff responsible for teaching.

Mainstream inclusion

It is hoped and intended that over time the adjustments recommended, particularly to classroom teaching, will become routine practices, thus over time reducing, if not eliminating, the need for communications about individual students.

Disabled Students’ InformationThis presentation is intended to help you to use the Disabled Students’ Information system, by describing:

where the information comes from

who can read it

how to access the information

frequently recommended adjustments.

Where does the information come from?

The information which takes the form of recommendations and comes from the Disability Service.

The recommendations follow:Discussion between adviser and student about how the disability might affect the student in teaching, learning and assessment;

Discussion about adjustments that might help;

Where does the information come from? The information is supported by evidence of the

student’s disability given to the Disability Service.

The disabled student’s signed explicit consent must be given before the information goes onto Pegasus.

One signature is given to confirm that the information is accurate

and a second signature is required to confirm that permission is

granted to make the information available via Pegasus.

• Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective;

• Tell the student who they can talk to about any problems or issues about exam arrangements.

In the case of exams, departments are asked to…

• Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective;

• Think about whether there are better, alternative adjustments, and then discuss these ideas with the Disability Service and the student.

In the case of teaching, departments are asked to…

• Departmental Disability Contacts and those responsible for disabled students Exam arrangements get access to the information restricted to only those students studying within their assigned class codes.

• A notification email is automatically sent when the student’s information is newly added, updated or removed.

NB: Notification emails ONLY go to:

• Departmental Disability Contacts and

• disabled student Exam Coordinators.

Who gets the information?

•However, •All academic staff can read the information for all class codes. They can choose to read only the information that has changed since the last time they checked.

•And Non-academic staff can apply for access to the information through their Head of Department.

Who gets the information?

The following slides present screenshots of the Disabled Students’ Information system hosted on Pegasus.

How to access the Disabled Students’ Information system

The Disabled Students Requirements information is hosted on PEGASUS (http://pegasus.strath.ac.uk/).You can request access to this service via a Service Request form (USS001) from Information Services or via Request Pegasus Services link within Pegasus Administration tab.

Pegasus Login

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The Disabled students link is available to all users who have permission. You will find this link within the Administration section.

Administration: Disabled Students

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If you have multiple Roles assigned then the first page of the Disabled Students Requirements System is the Role Selection page. The instruction states: “You have multiple special requirement roles assigned to you. Please check and select your choice”. The role options are presented in a table which gives the name of the Role and a description. Once you have made your choice you should press the Select button to proceed.You will only see roles which are assigned to you. The possibilities are:

• Academic Staff/ Assigned Role• Designated Contact• Exam Coordinator• Super User

PEGASUS Role Selection Page

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Within a chosen Academic Session search by: Class or Registration Number, and restrict search to an Update Date

Search by SReg, Class Code or last update

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–With the Designated Disability Contact role the search will return only those students within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Teaching Classes link.

Assigned Teaching Classes

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–With the Exam Coordinator role the search will return only those students within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Exam Classes link.

Assigned Exam Classes

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link for Examination List

link for Teaching List

The Summary List View presents a table of all students matching the search. A menu is available with:•link for Examination List •link for Teaching List

Views available

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Summary List results for Search on class Code 34*

The Summary List simply lists ALL students who have requirements under the Class Code(s) searched for.

The list is presented as a table with 4 column headings:

• Name (Student full name)

• Reg No (Student Registration number)

• Course/Yr, (Course Code and current Year of study)

• Requirements and Last Changed. (Link to Teaching and Class Tests, link to Examination Requirements and Date of last update)

Links within the Summary List take you to the FULL report of an INDIVIDUAL student.

Search by Class Code: Summary List

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Presented as single scrollable page on PEGASUS

Link to student’s REQUIREMENTS History

Student’s Requirements Report page 1of 3

Personal Information

•Registration Number•Name•Date of Birth•Course•Email address

Exam & Class Test Requirements | History

Departments are advised to monitor the implementation and effectiveness of the proposed arrangements below, and to inform the student of the name and location of the member of staff with whom there can be discussion of any emerging issues or difficulties.

Recommended arrangements for examinations and assessments:• 25% additional time where written work has to be completed under

examination conditions; • Give sympathetic consideration to requests for an extension of time for

submitting text based assignments.

Presented as single scrollable page on PEGASUS

Teaching Requirements | HistoryThe recommendations and proposed arrangements below are made following discussion between a Disability Adviser and student. Departments or members of staff considering alternative reasonable adjustments which will ensure that the student is not substantially disadvantaged, are asked to discuss these, in advance, with the student and the Disability Service.

Aspect of study on which there is likely to be an impact:• producing hand written text including notetaking; • attendance.

Reasonable adjustments: • Provide in advance for all forms of teaching session, an outline of

content, any written instructions, and copies of OHPs and handout materials.

Student’s Requirements Report page 2 of 3

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Home Address: Term Address:    

 

Name Address: Relationship                

        Daytime Telephone: Evening Telephone:

Class Description 75734 Political Parties: Background To Policy Making 75888 Green Politics 75999 Perspectives On British Governance 75989 Feminism And Politics

Current Classes

Address Details

Emergency Contact Details

Student’s Requirements Report page 3 of 3

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Teaching Requirements by Class - Order by class code. This is a multiple students view

The Teaching Requirements Listing is in two columns ordered by Class code:

Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date

Column 2: Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements).

This view allows the user to scroll down through the Class code(s) returned by search and view student Teaching Requirements. (Exam Requirements are not presented in this view).

If part of a class code was search for, for example “34” then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code.

Search by Class Code: Teaching List

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Teaching Requirements by Class - Order by Student.This is a multiple students viewThe Order by Student listing is in two columns ordered by student surname:

• Column 1: student name, Course name/Year, Reg No, E-Mail, Last Update date

• Column 2 is in two sections:

• Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements).

• Class Codes with Class Names

Search by Class Code: Teaching List

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Exam Requirements List - Order by class code. This is a multiple students view.The Exam Requirements listing is in two columns ordered by Class code:

Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date

Column 2: Exam and Class Test Requirements and Print requirements

This view allows the user to scroll down through the Exam Class code(s) returned by search and view student Exam and Class Test Requirements. (Teaching Requirements are not presented in this view).

If part of a class code was searched for, for example “34”, then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code.

Search by Class Code: Examination List

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Exam Requirements List - Order by Student.This is a multiple students view.

The Order by Student listing is in two columns ordered by student surname:

Column 1details student name, Course name/Year, Reg No, E-Mail, Last Update date

Column 2 is in two sections:

- Exam Requirements and Print requirements

- Class Codes with Class Names

Search by Class Code: Examination List

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• Provide in advance for all forms of teaching session, an outline of content, any written instructions, and copies of OHPs and handout materials; (81%)

• Allow the student to tape lectures or agree an alternative acceptable to the student; (58%)

• Provide reading lists prior to the start of each semester or module. These should define core and additional texts, and indicate the most relevant chapters; (53%)

• No penalty for spelling/grammatical errors which do not conflict with published assessment criteria; (48%)

• Ensure that all teaching staff, including visiting staff and postgraduate tutors, are aware of the student's needs; (34%)

Most frequently recommended Reasonable Adjustments:

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• Give sympathetic consideration to requests for an extension of time for submitting assignments;(34%)

• Provide assignment titles at the start of each semester/module;(33%)

• Do not ask student to read and respond to unseen material in class (24%)

• All written materials to be provided should be provided on disk or in digital format; (21%)

• Do not ask student to read aloud in class; (19%)

Most frequently recommended Reasonable Adjustments:

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• 25% additional time where written work has to be completed under examination conditions; (58%)

• There should be no penalties for spelling/grammatical errors which do not conflict with published assessment criteria;(47%)

• a room restricted to students with special examination requirements;(45%)

• a computer; (20%)

• a room entirely separate from other students;(15%)

• Give sympathetic consideration to requests for an extension of time for submitting text based assignments;(12%)

Most frequently recommended Examination Adjustments:

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Print Requirements for hard copies could relate to paper colour, font (typeface, colour and size) and line spacing.

Other possible Print Requirement include:•No handwritten instructions or comments

•Provide materials on disk, or in electronic format

•Provide textual descriptions of all diagrams

•To support readability when providing PowerPoint hand-outs, ensure that slides can be printed individually and are not restricted to 3 or 6 slides per page.

•No red text

Print Requirements

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This presentation has been created with Accessibility in mind.

All text within the slide should be available on the slide outline. Images do not appear on the slide outline, and so where the image conveys information that would otherwise be lost, a text description conveying this information should be provided.

This text description should be included as a hidden slide after the slide containing the image. This will ensure that the slide does not appear during a presentation but the description will appear in context within the Outline version.

Accessibility

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