DIGITAL REPOSITORY REVIEWSpring 2014

Digital Repository Team

Emerson Rosalie Gartner Christina Zamon Eugenia Kim

Emmanuel Dennis Flanders

FLO Adam Shire Abigail Geer Walter Stine Kelly Drake

Lesley Lee Sullivan Kate Thornhill

MCPHS Kathy Krathwohl Joanne Doucette Susan Mahnken

MassArt Rachel Resnik Caitlin Pereira Paul Dobbs

NEC Maryalice Perrin-Mohr Wallace Corey-Dunbar Damian Iseminger Jean Morrow

MFA/SMFA Ashley Peterson

Wentworth Rhonda Postrel Katherine Berry

Wheelock Louisa Choy

THE FUTURE OF LIBRARIES IS AS “GUIDES TO THE DIGITAL WORLD AND KEEPERS OF LOCAL TREASURES”*

Paul Dobbs, Feb 10, 2014

Ithaka S+R US Library Survey 2013

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Ithaka S+R US Library Survey 2013

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Survey Results – Archives & Records Management

Records Management &

Archives

Some Records Management

& Archives

Archives

Survey Results - Staffing

Survey Results - Digital Repository NeedsNo Object Type Predominates

Books

Ephemera

Institu-tional

records

Manuscript collectionsAudio files

Photographs

Video filesThesis 3-D Objects

Survey Results

2013 2015 2017 20190

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Projected Growth in Digital Collections

Series 1

Survey Results – Key Access Issues

Copyright control8 Hold copyrighted material that the system will need to help manage6 Hold non-copyrighted material5 Hold copyrighted material they don’t need to manage copyright

Access7 Freely available, no authentication required6 Freely available but not for download6 Faculty, staff and students only (access protected)4 Embargoed access3 Group of individual specified users

State of Digital Repository Systems- Abigail

The Task

Research and create a written report about:

Institutional Repositories the current landscape, software, best practices, comparison of software options…

Digital Preservation Landscape, software, best practices, etc.

Media Repositories Images, sound, video

Archives Management systems Records Management systems

My Work

My main goal – produce what FLO, its working groups, and member libraries would need in order to make informed decisions about Digital Repository choices.

Resources for further information Digital Powrr Bibliographies for further reading

60+ page report (available from FLO) Spreadsheet comparing different systems (also available from FLO)

Key Findings

Specialization Archives, IR, digital objects that are non-archival and non-scholarly

Purpose matters Because of specialization, it’s important to identify how a repository will be used in order

to get the most out of it

Small Academic Institutions Typically choose much different products than large institutions

Less focus on scholarly output More focus on interesting material that showcases what’s special about the institution

Product Identification Tools

Chart to identify differences between IR/Archives/Records Management/Curriculum Support Materials

Report to detail the landscape, describe my findings, etc.

Spreadsheet to allow for comparison of specific features

A simple spreadsheet…

NEXT STEPS

Archives Boot Camp

• Clarify Concepts

• Learn About Tools

• Develop Implementation Plan

Artstor Shared Shelf | MDID | Iris

Variations & Avalon

Islandora• Open Source System, multi-function

system• Strong OS community• Stacks and Architecture

• Fedora Repository • Apache Solr searching and indexing• Drupal interface• Solution Packs

• PDF, Images, Video, Audio, Newspaper, etc.

• Microservices for transforming digital objects

• Modules• Scholar• Digital Humanities (under

development)• Some Highlights…Any file formats, metadata schema, embedded browser media viewing/listening, LDAP, embargos, access/management restrictions, Google Analytics, checksums, OAI-PMH, Google Scholar

DIGITAL REPOSITORY REVIEWSpring 2014

Digital Repository Team

Emerson Rosalie Gartner Christina Zamon Eugenia Kim

Emmanuel Dennis Flanders

FLO Adam Shire Abigail Geer Walter Stine Kelly Drake

Lesley Lee Sullivan Kate Thornhill

MCPHS Kathy Krathwohl Joanne Doucette Susan Mahnken

MassArt Rachel Resnik Caitlin Pereira Paul Dobbs

NEC Maryalice Perrin-Mohr Wallace Corey-Dunbar Damian Iseminger Jean Morrow

MFA/SMFA Ashley Peterson

Wentworth Rhonda Postrel Katherine Berry

Wheelock Louisa Choy