It has been noticed that in some cases of officers or officials linger on four months after the retirement of the officers or officials retirement of the officers or officials for want of clearance certificate in respect of retiree from the vigilance department. It has been pointed out by the vigilance department that in same of the departments while asking for the issue of a clearance certificate do not supply the necessary information incomplete form in the fist instances it has therefore been decided that in future the departments considered and invariably supply the following information to the vigilance department six or eight months prior to the retirement of officer or officials the details of service during the 15years that is the post held during the period and the details of any misconduct of the officer or officials which might have been brought to the notice of the administrative department earlier if however no recommendation or no reference is received from the vigilance department even after two months from the date of retirement of the officer or official in respect of that a complete reference was made to them it should be presumed that there is nothing adverse remarks officer or official it should be therefore ensured that a reference to vigilance department are made well in time and complete in all respects falling which the officer considered in the department will be personally hold responsible. I am directed to invite a reference to rule 5 of the Punjab Civil Services Rules Volume-II under which a retiree pension is allowed to a Government servant who is to retire in public interest. After he has completed 25 years qualifying service and to say that Government have considered the question whether under rule 4 according to which full

Government has reconsidered the whole problem and it has been decided that in future each necessary officer or official due to retirement should as the normal rule intimate in writing his intention with regard to leave preparatory to retirement to his head of the department with an advance copies to the administrative department concerned or any department under whom he shall be serving at that time three months before the date in which he proposes to proceed on leave preparatory to retirement three months from the date from ordinarily the leave preparatory to retirement will commence in his case. The department concerned may send to the chief secretary its views then a month from date receipt of the leave applications any period of lapse will be deducted from the amounts of leave due to for instance if an office only a month before hand instead of two months leave preparatory to retirement in stead of four months applied for by him. In case the department fails to forward the leave applications within a stipulated period of one month it would be presumed that they do not one leave to be revised and any request made after the expiry of one month will not be considered. In regard to officers who do not intend taking leave preparatory to retirement the existing for replacement should invariably to be put to months before the date of retirement. The undersigned is directed to say that the Ministry of Home Affairs receive from time to time could references from other miniters and officers asking for advise as to the procedure to be followed in accordance recognition to a bonafide change of name by Government servants. As the position in this respect is not to clear at present the following procedure for the propose has been decided upon him in consultation with the Ministry of later and may notified in future guidance in Government servant wishing to adopt an investigation name or to affect any modification in his existing name should be asked to adopt the change for by a deed changing his name.The proforma promotion of State Government employees on military service will be made on the basis of cum merit in case it is necessary for them to pass any departmental qualifying test for a particular promotion or increment they has been exempted from passing such a test for a period of military service and for such a period their after as would normally have been allowed to them to pass such a test for proceeding on military service directed that if a similar qualifying test has been passed by them while on military service they will be exempted altogether from I am directed to invite your attention to Punjab Government notification dated the 23 November, 1989 regarding Government servants seeking private employment or employment in our departments of Punjab Government or under other governments were promulgated. Part two of this rule contains rules regarding employment in our departments of Government which other Governments and the question of clarifying the instructions contained through it has been engaging attention of the Punjab Government for the some time pass. It has not been decided that the following procedure should be observed in types of cases mentioned below. Where another Government or another department of the State Governemnt advertises for a post or asks for names through Public Service Commision or direct. In such a case the rule it in part two in Punjab Government ntofication to above should complied with the department which forwards the applications should satisfy itself that the applicant will be suitable for the post and fulfils the required qualifications and that his services can be suitable with department to work and a suitable substitute will be available. With it is considered that the proposed transfer would not be consistent with the interests of Public Service Commission the applications should be refused. In a case rather the application is forwarded and is accepted by other Government or the other department of the same Governemnt the question of the retention of the officers will not or otherwise shall be determined on the merit of each individual case. If the transfer or deputation

The State Government must be cut down because the charge sheet and the statement of allegation are based on the records already available with the concerned authorities. I am directed to refer to composite Punjab Government letter dated the 21 April, 1961 on the subject noted above and to say that it has been noted that the instructions contained their in are not being meticulously authority by the departments concerned with the result and that a number of Government The enquiry including oral examination of the witness should be completed within a month of the submission of the reinstatement.. The report of the enquiry officer where he is not himself the punishing authority should be submitted and orderily within a fortnight of the closing of the enquiry. When the punishing authority is from the enquiry officer the punishing authority should pass final orders without delay the following time schedule is suggested for various stages to be gone through before the passing of the official orders. It should be a matter of firm principles to be deviated from only in cases of rare urgency that no official is suspended under until a proper charge sheet is served upon him and his explanation obtained and found satisfactory. A departmental enquiry can only begin at this stage should be started forthwith. Since it may not be possible to complete the enquiry in all cases in one month Government. Has decided that the enquiry officer should complete all the proceedings and submit his report within a period of three months and the punishing authority should take much longer to deciding the case obtaining the being of the Haryana Public Service Commission or subordinates services selection board where required expeditiously. In no cases should the period between suspension if order official order exceed six months. Government feel that officers is above harassed by the length of time it takes to complete the process of preliminary investigation and enquiry. Within in cases which do eventually result in all charge sheet and official concerned often subjected to anxiety by the knowledge to that an investigation is procedure against him Government have therefore outside I am accordingly to request that each department should make a careful review every year of the work of officers recruited for that department by the Public Service Commission. This review should extend to attaches of officers recruited during the previous years should given separate attention as is called in should be given to each individual officers. The departmental review after the receiving provide government send to the Punjab Public Service Commission for information. I am directed to at that these reviews will be of value only if the confidential remarks on the new recruits are not entered in which the same sketchy an superficial manner in which it is ordinarily do not at present. Unless each new officers is made subject of close and special stage and observe. There is not at that a reporting officer is easily find to reach about undergoing prosecutor and I am therefore to each that the officers entered with recording of remarks of new recruited officers under training during the first few years of their service matters attach greatest importance to the matter and take personal

It should be endeavour of the superior authorities under whom the officer which posted to assess the deficiency if any and discover potential for development and identify the special training needs of the individual officers with a view to rectifying deficiency or to development to potential as the case may be by suitable on the job guidance you will also therefore requested to take further action accordingly and it will be specially responsibility of the immediate superior of these officer to give them advertise and guidance for improving the quality of their work. In this connection I am to specially bring to your notice that in the case of officer or official belonging to the Scheduled Castes and Backward Classes need for providing on the job training is of even career importance because at the time of recruitment candidates belonging to the Scheduled Castes or Backward Classes are selected at a standard lower than the one observed in the case of general candidates. Therefore, it is extreme necessary that all efforts should be made to improving the standard and competence of the officers or officials of this category in order to bring them at par with candidates selected on the basis of merit through that they do not remain at handicap at the time of promotions to higher posts. At present a number of officers belonging to various services from the Government of India and the State Governments are being deputed abroad for specialised training programmes and including fellowships. Though the State Governments and names or developments invariably give an undertaking that such officers after return from training will be properly utilised so that the training and skills acquired become useful to the sponsoring organisation posts notices that in many instances these principles is that being observed.

The Government of India are very keen and the services of such of those officers deputed for any training programmes and fellowships should be utilised in a manner which will benefit the Government and that these officers are in a position to give the benefits of such training programmes to the posts of their ability in suitable assignments. It is therefore essential that on return from such training programmes officers should invariably be posted in jobs where their specialised training could be useful to the orderly it is necessary that the State Government keep this also in a view while nominating officers for various foreign training programmes. Though on account is being made by the departments of personal and Administrative reforms as far as officers from various notice offered for services under the Government of India to ensure that such of this officer who have had specialised training programmes abroad the sponsored for posts in related to field it is necessary the training should take steps to ensure that these officers are posted in job where the skills acquired during the foreign programmes could be fully utilised. The State Governments are requested to kindly taken suitable action and ensure that officers are put on assignments where there training abroad could be utilised to the maximum possible extent. As you will be aware we have been sponsor officers for foreign assignments to different countries either need the Indian Technical and economic cooperation programme exceed or a bilateral basis these officers are sponsored either from the foreign potential maintained by us or through upon advertisement is in other we do not sponsoring Government servant or an employees of public Service organisation notice is applications I am directed you on the subject noted above and to say that it has been brought to the notice of the Government that whenever decision for the conversion of temporary posts or department in to permanent one are taken no action is some times taken to confirm the official concerned against these posts. It is essential that official are confirmed as soon as permanent posts become available. I am therefore request you to ensure that a future immediate steps are taken in this request so that unnecessary hardships is not caused to the official concerned. The Planning Secretary the Finance Secretary and the Secretary of Administrative Department concerned. This committee will meet during the general accordingly to needs of the situation. The Administrative Secretary concerned will act as Secretary of this committee. Where technical posts are involved the speedly of the Administrative Department will be at liberty to get assistance and presence of such technical officers will after Administrative Secretary making recommendations as to which posts should be made permanent. These recommendations will then be put up the Counsel of Ministers during July, final decision. Where a posts as existed for five year plan more than the general practice treat that these posts should be made that these posts should be made permanent automatically. The Administrative Secretary concerned would therefore take necessary action in consultation with the Finance Department. In order to however to provide some safeguard where the Finance Department specifically objects to make posts permanent the matter should be referred to the same Committee as is mentioned at above through the Chief Secretary to Government Punjab by the and of may each year. The committee will again make recommendations to the Cabinet whose decisions will be final referred If transfer or deputation is for a long period the lien could be suspended and later on cancelled on the officers confirmation etc. In this connection the relevant rules contained in the fundamental rules and the civil services rules Punjab should be followed. Where another Government or department of the Sate Government asks the head of the department for the names of suitable officers for particular posts. In forwarding names the following considerations should be borne in mind. It should be the considered whether an officer can be spread with due regarding the requirements his State or department in which the officer is serving. If not there should be no hesitation in giving a refusal to the demanding or borrowing Government or department. In this connection it should be the understood that the interest of the State may require that our officers should be they go and similarly the interests of another department in the same State may be greater then the interests of the department in which the officer may be serving. If an officer can be spared has selection should be carefully made and strictly on considerations of merit no transfer pull or other considerations of all kind should be allowed to intervene in the matter of selection of names or names. The only criterion should fulfilment of qualifications and suitability. It should be the reverted that considerable heart burning may result. If names are not selected on consideration of merit and suitability. Where to more names have to be forwarded the name should be wherever possible or desirable arranged in order of merit.

I am directed to invite a reference to Haryana Government circular letter number dated 18 November, 1971 on the subject noted above and to say that the question of grant of selection to a Government servant against whom disciplinary action is under contemplation pending or where representation on account of adverse remarks in the confidential report is pending has been under consideration of the Government for some time past. After careful consideration it has been decided that in the aforesaid circumstances the question of selection grade. A Government servant should be deferred till a final has been arising at in the matter on disciplinary proceedings or on the representation made against adverse remarks in the confidential report. While deferring the case above or selection grade should be reserved for a Government servant. The case should however be reconsidered for grant of selection grade on the finalisation of the disciplinary proceedings or a decision on the representation against the adverse remarks in the confidential report if the Government servant concerned is ultimately exonerated of the charges or the adverse remarks in the confidential report are expunged or toned down to such an extent as do not stand the way of his promotion then he should be considered for grant of selection grade on the basis of record with retrospective effect that is from the date on which he was due for selection grade. It is requested that the above instructions may be brought to the notice of all concerned for strict compliance. The receipt of this communication may please be acknowledge

If tranfer or deputation is for a long period the lien could be suspended and later on cancelead on the officers cofirmation etc. In this connection the relevant rules contained for the fundamental rules and the civil services rules Punjab should be followed. Where another Government or department of the State Government asks the head of the department for the nemes of suitable officers for partiular posts. In forwarding names the borrowing considerations should be born in mind. It should be considered whether an officer can be spared with due regard to the requirements of the Sate or the department in which the officer is serving. If not there should be no hesitation in giving a refusal to the demanding or borrowing Government or department. In this connection it should be understood for the interests of the State may require that our officers shold followed to go in similarly interests on another depeartment in the same State may be greater than interests of the department in which the officer may be serving. If a officer can be spared has selection should be carefully made and strictly on considerations of merit. No personal pull or other considerations of that kind should be allowed to intervene in the matter of selection of names or names. The only criterian should be fulfil of qualifications and suitabliltiy. It should be remembered that considerable heartburning made result consideration of merit suitability. Where to more names have to be forwarded the name shold be wherever possible or desirable arranged in order of merit. Pension admissible under the rules is to be allowed only if service of the Governemnt concerned concerned has been approved a reducton in pension shold be made in cases where the Government servant considered has been retired compulsory. There appear to the an impression that a reduction in penson in such a case would involve double punishment to the Government servants to such impression is erroneous. A Government servnat is retired beause Government do not considered it in public interest to allow him to continue in office. His pension however is to be granted after a comply provison of the rule 6 and 7 to his case and it may be reduced on the basis of the quality of work done by him during the period he had been in office. Reduction in his pension as a result of his poor record of service therefore has nothing to do with the reduction in pension which may automatically result on account of his premature retirement. I am therefore to say that in future the case of every Goverment servant retired compulsorily should be examined on merits with reference to the provisions of the rule 6 and 7 and approprate reduction may when jusgified by record of his service. I am directed to invite reference to paragrpah 3 of the letter on the action against officers or officers and other measure a adopted in the State to root out corruption during year 1953 copy forwarded to you with Punjab Government letter number 384 dated the 27 November, 1950. In which it was point out that a respectful reduction in pension his under Rule 6 of the Punjab Civil Services Rules VolumeII to be made if the service of the Government servant concerned was not satisfactory. I am also to draw your attention to the instructions communicated to you.I am directed to say that references regarding verification of character and antecendents of candidates residing in Uttar Pradesh and slected for Government servants under State Governments or administrations were made to the district Magisgtrate of the district of which candidate happen to be a permament resident who after making ncecessary enquiries uses to submit his repot appointing authority. The procedure for verification of character and antecedents of candidates selected for service under this State Governemnt has now been and copy a circular number dated 28 April, 1954 is herewith enclosed for the information of your Government in the revised instructions Government servnats have been classified into several categories and different procedure for verification has been laid down for each category . The State Government have further decided that verification of character and antecedents of recruits to the services of other State Governemnt and aministrations from this State also will be done according to the procedure affected in the case of recruits the different categories of services under this State Governemnt . I am therefore to request that these instructions may kindly be brought to the notice of all the appointing authorties in your State and they may be advised to make further reference in according with these instructions to the appropriate authroities in this State for verification of character and antecendents of the recruits to their services who have their homes in progress. It has also been found that these instructions are not fully comprehensive to cover all the practices the Governor has also therefore been pleased to lay down the following instuctions in supersession of all the previous orders of the subject.

I am directed to State that according to explainotry not off the consolidated instructions regarding reporting annucal confidental reprots of the work of officers officials the remarks in the annual confidental reports which so over all assessment of the work of an official as average without any other qualification word or paras should not be treated as adverse and need not be communicated to him. Further according to the aforementioned instructions if a representation is made against adverse remarks officer official is concerned. However adverse not is being taken of average reprorts at the time of promotion retention in service beyound 510 or 55 years etc. It has therefore been decided that if in the confidental report of in an officer /official his work is is assessed and grade as average them this report alongh with its gradation should be communicated to him even if report does not part at this stage so that he should be make a representation if he so desire against the grading of the report. As in the case of the adverse remarks only one representation will be entertained against average report. All other instructions regarding reprentatons against adverse remarks will also be average representations.. It has further been decided that a representation against adverse remarks or a average report should be enterained only if it is receive within six months from the date of receive of the letter communicated to the officer official concerned Government wish to

The State Government have concerned that the general age limit prescribed at present is not adequate and a large number of candidates attending over age before they can enter into Government servants. Many candidates particularly with the rural backward take longer time the attend the request gradaute and post graduate qualification and they do not gets efficiency time to complete for the various Government service there after. It has also been obsered that Government of India have already enhanced the upper age limit for entry into service under them getting that these factors in view it has been decided that existing general upper age limit for entry into service under the State Government shall notwithstanding any provision to the contrary that may be attain in respect of rules be raised to 27 years subject to the following conditon. The relaxation of years in the upper age limit recruits in respect of Scheduled Castes or Scheduled Tribes and Backward classes will continue as there to force classes may recruted to the age of 22 years. I am directed to prefer to this Ministries letter dated 22 September 1980 modifying the procedure followed for the verification of character and antecedents of candidates for employment under the Government of India to eliminate the requirement the interrogation of the candidates for other persons in his locality for purpose of establishing his identity and verifying the particulars furnished by him and to say that the Government of India have reviewed the position. They consider them it is essential identify that candidates being considered for an appointment under the Central Government should be clearly established in order avoid cases of impersonaton and entry of unsuitable presenceas what is performance in view candidates for employment under the Government of India have been required to attach their to the attestation form. It is requested that instructions issued to the District Authorities to make local bodes.

In letter was dated the 15 December 1960 the Administratvie Secretaries were instructed not to pass orders allowing of pension to gazettee officers for without obtaining clearance certificate from the anti corruption department. In cancelling letter dated the and 3 July 1950 they were further instructed to ensure that cases were referred to the anti corruption department three months before the date of retirement an officer so as to ensure that formalities were completed in good time next the actual practice in carrying out these in the instructions as selected certain difficulties and the anty corrpution department has in fact been delaying the issue of a clearance certificate till after the date of retirement of an officer which creates inconvenience. Government as reconsidered the whole matter in the background of the experience gained and the instructions now given should considered as cancelling previous terms on this subject. Government quite clear and categorical it its view that officers with a suspicious record in regard to integrity or whose actions have resluted in charges being framed instructions should not a pension tilll the position in regard to them had been cleared. On the other hand it is also by the quite in this that in the large majority of cases were officers have a blameless reford as soon as integrity case no grant of pension to them should be permitted. The instructions below endeavour to reconcile these needs. Rules required that normally the pension case of an officer should be taken up for consideration about a year before the date of retirement. With regard to case falling uner abvoe anty corruption department should then something of the receipt of an enquiry from Administrative department issue a letter to it stating that there is anyting against th officer and his pension case may be taken up put through in the normal manner. Normally it is selected that case of this kindly of his retirment already been to the integrity and the initiative will rests with it to bring to the notice of administrative department that material againt the officer has now come to the notice and suggest to them department will hold for final grant of penson till matter has been cleared.

Under normal rules hard cases but in doing so will take into consideraton view of the anti corruption department with reagrd to cases which all fall under class two above the under anti corrpution department will informal the administrative depeartment within a month of the receipt of an enquiry from it that there is material against the officer and his pension which may give an anticipatry pension under the rules to in doing so will take into consideration the views of the anti corruption department in regard to such pension.With regard to cases under three above action as at be will be taken in such cases where there is definite evidence against an officer on the basis of which enquiry is proceeding a pension will normally be granted unless there are circumstances of extreme hardship involve in which the orders of Chief Secretary. Kindly refere to this department letter No. Dated the 18 June, 1955 copy enclosed on the subject noted above it has been fowrarded that in such case the pension cases of officers or officers linger on four months after the retirment of officers or officials for want of clearance certificate in respect of reiterate from vigilance department that some of the department while asking in issue of a clearance certificate do no supply the necessary information incomplete informal in the first instances. It has been therefore decided that in future the departments concerned should invariably supply the following information to the vigilance department at least six or eight motnhs prior to the retirement of officer or offical. The details of service during last four years that is the poast hold by him and places of his posting during the period and the details of any misconduct of the officer or officials which might have been brought to the notice of the adminstrative department eariler. If however no recommendation or reference is received from the vigilance department even after two months from the date of retirement of the offier or officials in spite of that a complete reference was made to them it should be presumed that there is nothing adverse against the officer or official. It should therefore be enausred that the reference to vigilacne department are made well in time and in respect of in all respects falling which the officer concerned in the department.

I am directed to invite a refernce to Rule five of the Punjab Civil Services Rules II under which a retiring pension is allowed to a Government servant who is made to retiring in public interest after he has completed 25 years qualifying service and to say that Governmen have considered the question whether under Rule 4 according to which full pension admissiable under Rules is to be allowed only if service of the Government servnat concerned has been from a reduction in pension should be made in cases where the Government servant concerned has been retired compulsory. There appears to an impression that a reduction in pension in such a case a would suitable punishment to the Government servants. To such impression is erroneous a Government servant is retired becase Goverment do not consider it in public interest to allow him to continue in office. His pension however is to be granted after applying provision of Rule six and seven to his case and it may be reduced on the basis of the quality of work done by him during period he had been in office. Reduction in his pension as a result of his poor record of service therefore has nothing to do with the reduction in pension which may automatically result on account of his premature retirement. I am therefore to say that in future the case of every Government servant retired satisfactorily should be examined on merits with reference to the provision of the Rule six and seven and appropriate reduction made with justified by the record of his service.I am directed to invite to reference to paragraph 32 of the letter on the action against officers or officials and other measures adopted in the State to root out corruption during the year 1950 copy forwarded to you with Punjab Government letter No. 354 datd the 25 November, 1950 in which it was pointed out that suitable reduction in pension has Governmnt Rules seven Punjab Civil Services Rules Volume-II to be made if the service of the Government servant considered was that satisfactory. I am directed to draw your attention an instructions communicated to you in Punjab Government of circular letter No. nil dated the 8th December 1950 in which it was explained that Government servatns who are retired compulsorily from the service under Rule 5 of the Punjab Civil Service Rules Volume II should not be examine from the application of rule 8 Government are anxious that

Confirmation so made would have the after should be of withhoding or postponing confirmation or other employees to officials clarified in all respects for conformation. Government takes series notice of such erroneous orders of confirmattion which need be regularised without delay. It is however had that there be no clear instructions issued on the suject so far authorities concernd might be confronted with procedural difficulties in cancelling the orders of whole matter it has been decided on the anology of instructions issued by the Government of India in the Ministry of Home Affaris that the following procedure should be observed in cancelling the erroneous orders of confirmation where the order of confirmation of relevenat rules and cancellation of order would be justified on the ground that there was no valied subsisting order at all and ect of cancellation is mere formality. The effect of cancellation would be put the employees concerned in a position of never have been confirmed. An order of confirmation which is contrary to exetive orders or adminstration instructions may be cancelled by the Competent Authority if such erroneous or of confirmation of the to the procedure prejudice of some identifiable person who would otherwise have been confirmed if order had been correctly applied for. I am directed to point out that doubt had arisen as the policy to be followed information deciding the queation and allowing a with Government servant cross the efficiency bar when he is subject to an equiry or some other departmental proceedings. The point at dout theire whether at the time of examining the queation of allowing an officer or official to cross the efficiency bar. The queation has been considered and it has been that in a case where the queation a crossing efficiency bar has notDetails in the proforma should be furnished whenever it is possible to do so. Where however it is not possible to furnish these details the officer should mentioned the cover area on which the building is proposed to the erected and estimated cost of the building. I am directed to say that the provision to rule 12 of the Government servants conduct rules 1955 enjoins that a Government servant may in accordance with the provisions of any general or special order of the Government take part in promotion regisgration or management of a cooperative society registered under the cooperative societies act 195 (12) of the under any similar law. No general of special order is envisaged in the above has therefore been iccued on the other hand trhift and credit assistance of Government servants are existence and functioning in various departments without such individuals having for various obtained previous sanction of the Government. Government had been advised that in the absence of any general or speical order in this behalf it is necessary for a Government. It has however been represented to the Government that if formal sanction is taken in indiviual case the enrolment of members of cooperative societies canteens and source will receive a set back and this will not desirable in a view of Government policy the encourage such cooperative societies among the Govoernment servant to enable them to derive benefit from the cooperative movement. Government have carefully considered this proposition and decided the exampted of government servants generally from the operation 12 of the Government servants coanduct rules 1955 in so far as following types cooperative societies confirmed by government servants are concerned.

I am directed to invite a reference to paragrpah 32 of the letter on the action against officers or officials and other measures adopted in the State to root out corruption during the year 1950 copty forwarded to you with Punjab Government letter No. 354 dated the 22 November, 1955 in which it was pointed out that a suitable reduction in pension has in rule 6 of the Punjab Civil Services Rules Volume-II to be made if the service of the Government servant concerned was not satisfactory. I am also to draw your attention to the instructions communciated to you in which Punjab Government circular letter No. nil dated the 8 December, 1958 in which it was explained that Government servnats who were retired compulsorily from service under Rule 5 of the Punjab Civil Services Rules volume-II should not be considered to be examine from the applications of Rule 6. Government are anxious that the provisions of this rule should be loss and a suitable reduction in pension should be made in appropriate cases. They have recently orders reducion in the pension of two officers Rules 36 to 40 out of pension of Rules 354 in the case of an officer who has been retired compulsorily in a case of for an officer who has retired on superannuation and trust that each case of pension will be examined carefully with a view to ordering a reduction in if justified by the record of service of the Government servant concerned. These instructions should be followed carefully and a suitable reduction ordered in the pension of those Governmnet servnats. Whose reputation for honest has not been satisfactory. Government have had under consideration for some time as to whether it was possible for desirable to adopt a uniform set of rules and practice applicable to all Government servants and any cuts in pension to be made under the abvoe pension rule and I am to convey Governments decision on this point after careful consideration Government his of the view that it is not desirable to apply of the uniform set of principle as the assessment as to whether a cut should be made with different cases. For example one and offier may have several entries suspection dishonety. Non of these entries may however have come to a stage of a definite conclusion.. Obviously this kind of case will have to be dealt with quite differently from the case where an officer has even a single instance where corruption had been rigid

The Miniter in charge of the department cases which are not registering sufficient progress. It is noticed that a measure case of undue period of suspenion is that a suspended official is very often suspended before the chargesheet is servied on him. I am directed to invite attenion to the Punjab Governemnt letter No. 22 May dated the 1956 on the subject noted above and to say that point out that in spite of the fact since it is issue further instructed have also been sent to you by the vigilance department it has been noticed that these instructions are not been followede by the department concerned with the reslut that the number of Government servant under suspension continues to be very large and many of them for a long time thereby causing great loss to Governemnt on account of the payment of subsistence allowances. In addition to financial notice state of affairs brings discredit to Government servnat it has therefore been reviewed and with a view to remedy it and to ensure in of procdure and over all coordination Governmen have considered it necessary to issue consolidated revised circular and this letter accordingly all instructions and fresh decisions taken on subject. In all cases immedate superior authority on rests the responsibiltiy for formal disciplinary proceedings should decide at the ealiest possible movement whether investiation is likely to be so complicated as to require a special investigating agency either of the police or of the department itself and thougout the investigation keep a close watch on its progress to ensure that no undue dealy occurs at any stage. When formal procedure propceedings are under taken in the big complicated the case the following time should be various as normal as possible. The receipt of this letter may kindly be brought to the notice of all concerned and strict compliance.

Service rules the Government to relax the provisons of various rules contained there in any particular case provided that the case is not dealt with in manner a less favour then that provided in the rules. This was done with a view to enabling the State Government employee to dispense with or relax the requirements of any rule regulating the conditions of service of Government employees for the purpose of dealing in a just and equitable manner with particular case in which the normal operation of the rule may involve under harsdship. As State in para two of that letter finance department subsequently a general rule in this regard in the Punjab Civil Services Rules Volume- 1 para 1 as not to below rule 1 in individual cases of service rules this department has also been advising the incorporation of the following general rule of relaxation pending the finalisation of general services rules. A question was recently raised with Government of India as to whether the aforesaid rules permits relaxation of rules relating to recruitment promotion retirement for re-employment etc for conferring benfit on of particular indiviual to exclusion of other similar person and if this could be done as to whether the rule can be the considered to be Constitutionally in order ? The matter has been examined and after obtaining regulate advise the Government of India which regulating conditions. In this rule the expression State Goernment employees menas all persons whose conditons of service may be regualted by rules made by the Government of India of Punjab under the provision to Article 309 of the Constitution of India\. Where the general rule of relaxation has also been incorporated inthe service rules State should be taken immediately to substitue it by the above quoted rule. It is also point out that what laid down in the letter of the finance department mentioned in para detailed reasons for making the relaxation should be recorded in the file dealing with the case. In case the Audit Department wants any explian of the exceptional.

The Commission before any post is taken out of thier purview. Accordingly receipt of a proposal for the exclusion of a psot from the Commission purview the Chief Secretary invariably invite comments of the Commission. The matter is then taken to the Council of Minisers and the views of the Commission are incorporated in the memoramdum for the council. Instances have come to the notice where some admininstrative departments big proposals for the exclusion of certain posts in their departments from the Commission purview to the Commission direct every heads of the Chief Secretary in this cases the convention referred to above could not be observed with the result that the commission had to strongly protest against the any observance of the convention Government was thus place in a position as a result of the regular porcess batch administrative department concerned. In some cases the Chief Secretary had to take the matters to the Council of Ministers against to reglarise the actions of the administrative department. It has been reported by the Punjab Public Service Commission that instructions are multiplying where departments of Government have first requested the Commission to advertise the posts with a view to their being filled by the direct recruitment to have subsequently withdrawn the acquisition on the ground that it has been decided to adopt the alternative method of recruietment such as promotion or tranfers from the another department. In one the case change in kind recruitment written test and interview all them technically there is nothing Constitutionally wrong with the adoption of such a course of action it would same to be wrong in princple and to give impression that the mode of recruitment had been changed to suit a partiuclar person.

The Minister in charge of the department cases which are not registering sufficient progress. It is noticed that in measure is cause of undue period of suspension is that a suspended official is very often suspended before the charge sheet is served on him. I am directed to invite attention to the Punjab Government letter No. 23 dated 5 May, 1966 on the subject noted above to point out in spite of fact that since its issue further instructions have also been sent to you by the vigilance department it has been noticed that these instructions are not be followed by the departments concerned with the result that the number of Government servant under suspension continues to be very large and many of them remain under suspension or a very long time thereby causing great loss to Government on account of taken of subsistence allowance. In addition finance loss to such state of affairs brings discredit to Government have been. It has therefore been reviewed and with a view to remedy that and ensure uniformity of procedure and overall coordination Government have considered have necessary to issue a consolidated revised circular this letter accordingly all instructions and fresh decisions taken on the subject. In all cases immediate superior authority on rests the responsibility for formal disciplinary proceeding decide at the earliest possible moment whether investigation is likely to be so complicated as to require a special investigating agency either of police or of the department itself and throughout the investigating keep a close watch on its progress to ensure that no undue delay occurs at any stage. When formal disciplinary proceedings are undertaken in all big complicated case the following observed as closely watch possible. The receipt of this letter may kindly be brought to the notice of all concerned and strict compliance.

I am directed to address you on the subject noted above and to say that present where an officer or offical is subjected to supersession reversion or reduction in rank and subsequently as a reslut of an appeal or exceptence of a reduction or a memorial or pursuant to any writ orders or decree of courts the initiate supersession reversion or reduction in rank as is set aside and the offcer or official is prematurely the rememdy normally allowed is that on promotion the pay and allowances are fixed at par whichy they would have been head of the officer or offical never been superseded reverted or reduced in rank. However no remedy is afforded for the time during which he actual remained superseded orders the payment of arrears of pay and allowances of enhanced post from the date earlier then the date of resistation are such arrears extra paid in consultation with the finance department.

In order to ensure that in formal catetory of cases also that is in cases where under the present system in relief is afforded for the period already the date of resistence to some relief non such associations be taken the Government have decide to submit a committee comprising the Chief Secretary Finance Secretary and the Chief Secretary concerned which will consider and decided under such cases. It would shall not be within the competent of the committee to given any relief beyound the date of resisteance. I am further to say that with a view to facilitate the consideration of such cases by the committee the administrative department should sent skectech tendency of a compete self contained memorandum and summary of service record.In case no vacancy was available for the period in question an enquriy under the Punjab Civil Services Rules or require the officer to indicate is conduct by resorting to a court of law. In case where Government decide to initiate criminal procdeeings themselves the provision of section 1109 A & B of the criminal procedure code should be made use of. According to these provisions the complainant cac be filed within six months of the date of the alleged of function by the public prosecutor directly in court a concession with previous sanction of the Government and the case will there after be preserved by Government. Government will not giving may assistance to a Government servant for his defence in any proceedings civil or criminal instituted againsgt him by State in respect of matter arisen out of the or connected with his official duties of his official position should however entertain in his claim for reimbursement of posts incurred by him of his defence and if Goernment are satisfied from the facts and circumstances of case that the Government servvant was subjected to the strain of the proceeding with porper justification they will conisder whether the whole or may reasonable proporation of the expenses incurred by the Government servant for his defence would be reimbursed. If the Government on consideration of the facts and circumstances of the case considered that it will be in the public interest that Government should themselves under take the defence of the Government servant in such proceedings and if Government servant agrees to such a courts the Government servant should be required to make statement in writing as in annexure A and thereafter Government should make arrangements in conduct of the proceedings as if the procedure had been institute against Government.

I am directed to say that the Government of India recently examined the question of briefing officers attending foreign universities or deputed or foreign training aborad when if was felt that necessary arrangment should be made in briefing officers and keeping in touch that them to ensure that they are behaving in the national interests have agree to arrange such a briefing on current problems on policies and also about indian diplomatic social economic systems necessary briefing in respect of these various subjects would be provided y the head of the department territorial division of the Mininistry of Externials Affairs dealing with the control of deputation. They have however desired that in order to ensure them to arrange to such a briefing they would prefer if 10 or 15 days noticed is given to them the fixed or briefing. They have further desired that all the deputationist should be instructed to adopt call on the nearest Indian Diplomatic or Counslar means of travel in the connection of training. I am accordingly to bring aforesaid requiremnt to the candidates of the State Govermnent or local administrative for keeping it in view while issuing necessary deputation orders after the officer concerned instruction finally selected for training abroad. In that case the dealing further action may kindly also brought as the requirment of calling nearest indian diplomatic of couslar mission concerend should be incorporated inthe deputaton orders of the officers concerned and specifically brought to his notice all also for necessary compliance. The Government servant conduct rules lay down that a Government servnat shall not except with the previous sanction of the Government attain any public meetings or entertainment held in his owner. This is the general rule but at the same time.

A question has been raised as to whether participation in political movement or activity within the meaning of rule five of the Central Civil Services Conduct Rules maintained above. This question has been considered and it is felt that in the light of the existing provisions on the conduct rules and the instructions or already issued on the subject taking active part by the Government servant in meeting or demonstration or organised by a political party might be cause for an impression which may will be the construed as the exist political movement for example if a Government servant takes active or prominent by in organinsing or conducting such a meeting or demonstration or such homes there is in or attends regularly or even frequently and such a meeting extra action on his part is likely to create impression that is taking part in or assistant a political movement or activity. Undersigned is directed to say that instances have come to the notice of Government in which public servant and public utilise facilities were used for arraniging crowds for rallies and for arranging transport for brining those crowds involving violation of law and rules in regard to the use of such transport. In this connection attention is invited to rule 5 of Central Civil Services Conduct Rules 1964 which provides that any Government servant shall be member of or be otherwise associated without any political party or organisation take part in politics nor shall be take part in subscribe any different of or assist in any other manner and political movement or activity.

It is also clarified in the deaprtment letter dated 17 November, 1973 all it is advisable for a Government employee not to attend even public meeting for demonstraton organised by political party or having political excepts. It will not suffice to say that such arrangments were made on the orders of superior officer such explain below sub rule of the civil servivces rule conduct rules clarified that nothing is close of the afforded rule there be construed as empowering a Government employees to evode his on responsibility. It hardly needs to be empahsised that Government servnat should not only maintain political neutrality but should also appear to do so taking active part in holding rallies in support of any political party by arranging for crowds and arranging transprot for bringing those crowds would therefore clearly attracted provisions of the aforesaid rule of the conduct rules Government employee should therefore receipt from engaging in such activities which made be contrued as participation in the activity of a political party.

Government have noticed a strong tendency among officials officers at the levels not to take adverse remarks in the spirit in which they are intended and as part of the normal instances of whole career of service but undulge in all kinds of pressure to gets a remarks expunged. Such tendency produces are regarding to relevant of remarks with frear or favour by reporting officers and such practice must be strictly and temporary descredit and eliminate if possible. It is often forgotten that the temporary performance of maintaning the record annual cofindental repots in regard to the officer work to every a period of years assessemnt regarding the performance character already and integrity of the officer in charge of shall to which he is called. This record is meant to enable Government to assess the total work of an individual officer without a view utilising him in the officer possible for the public temporarioy therfore the record an officer is a document in to Government to the utilised for promotions postings transfers encouragement action etc this may period of the record matters therefore be borne in mind namely that it is cumulative assessment of an officer work have to be utilised for Government purposes and for public and it is only identity a means of permanent to the offiers noticed difficults which he should be consciously endeavour to ready. Therefore departments should not enter into any controvery with officers int the matter of adverse remarks communicated to them on the basis of their annual confidental reports. I am directed to state that according to explanatory note of the consolidated instructions regarding writing of annual confidental reports of the work of officers offcials the remarls in the annual confidental reports which show over all assessment of the work of an officer and as overall without any other forwarding word or pharse should not be treated as adverse remarks not to be communicated.

I am directed to reference to the Haryana Government ciruclar letter No. dated 7 May, 1960 on the subject noted in which again empahsised that the adverse remarks where every recorded in the annual confidental reports.Despite repeated institutions instances have come to the notice of the Government where in adverse remarks given in the earlier confidental reprot where not conveyed to the person concerned. Same depatments earlier been seeking the advice of the Government when questions regarding promotion crossing of efficincy bar or retention in Government service beyound the age of 50 or 55 years of the employee there asks whether the un-cummunicated adverse remarks appearing in the earlier confidntal reports could be un-cummunicated to the officer offical concerned at a belated stage. The Government has carefully considered the whole matter and had decided that it would not be proper to convey very old adverse remarks appear officer official reports at under disadvantage in the matter of submission of reports. It has therefore been decided that the un-cummunicated adverse remarks appearing in the reports earlier then in the years 1972 should be not b communicated now and that the un-communicated adverse remarks should not be taken into consideration when cases for promotion crossing of efficincy bar and retention in service beyound age of 50 or 55 years for decided. However, adverse remarks if not appearing in the confidental reports for the years 1970 which have not been conveyed for should be conveyed to the officer official concerned immediately strict and complinace.

I am directed to invite your attention to Punjab Government notification dated the 27 November, 1950 with which rules recruiting Government servant seeking employment or employment in departments of Punjab Government or under other Governments were communicated. Part 2 of these rules contains rules regarding employment in other departments of Government or with other Government and the questions of clarification the instructions contained thier it has been engaging the attention of the Punjab Gvoernment for some time past. It has not been decided that the following procedure should be observed in the parts of cases mentioned above. Where another Government or another department Government or another department of the State Government advertisement for a post or asks in names through Public Service Commission or direct. In such a cases the rules contained in part 2 in Punjab Government notification to above should apply. The department which forwards the application should satisfy itself that the application will be suitable for the post and fulfil the require qualifictions and that his services can be spread without determine to work and a suitable substitue will be available. When it is considered that the proposed transfer would not be consistent interests of public service the application should be refused in case where the application is forwarded and is estimated by the other Government or the other department of the same Government the quesation of retention of the officers lien or otherwise shall not be determine on the merits of his notification. If the transer or deputation

In continuation of Punjab Governemtn letter No. dated 17 February 1981 on the subject noted. I am directed to say that according to the practice prevailing in most of the department the question of selection of a successor to a retring officer/official is taken up just a few months before his retiring very addition process of selection case the leave preparatory to retirement applied for by the retiring Government servant be refused in public interest in accordance with the provision of the Rule 8 of th civil services ruels the refusal of leave preparatory to retirement entails the grant of leave after the date of superannuation. The still that a grant of a automatic extension in service for the stipulated period of subject to a maximum of six months. In some cases the services of pay retiring officers are a utilised by re-emplying him of the selection of his successor. In with obviate of granting extension of service or emplying officers if the date of superannuation in the circumstances exaplained abvoe the Governor Punjab is placed to direct that in future head of the departmetns should prepare every month a list of all officers or officials who are due retired within the 12 mnths and take up the question of pending their successors well advance so that formalities that for example consultation with the Public Service Commission where necessary under rule are completed long before a offiicer is due to retire for in case to proceed on leave preparatory to retirement. In accordance present procedure and all cases in which departments wish to re-employing retire persoanl are be referred advance through the Chief Secretary to Government Punjab who is co-ordination followed for that purpose. This procedure was introduced to ensure a unirom policy in all the departments and to ensure that re-employment of Government.

The Government servant conduct rules by laid down that a Government servant ask except with the previous sanction of the Government attain any public meeting or entertainment held in his honour. This is the general rule but at the same time subject to the provisions of any general or special order of Government. A Government servant made attained farewell entertainment of a substantially proviate and informal cahracter held as a mark of regard to himself on the occasion of his retirement or departure from the district or station. In 1972 Government issued a special order on the subject an permitted that no Government servant could attain any farewell entertainment held as a marking of record without himself unless the previous sanction of commissioner or head of deprtment attained for the holding of the entertainment. There have been occasions lately Government granted exemption from the general prohibition agaisnt public. The positon has been carefully reviewd if public parties occassionally which revised it a taken not only as slightest on the Government servants concerned Government deos wish to be put in the position of being accused of either slighting test official or of foreign memnber of the public and on the other hand has fucntion of giving general promotion for public meeting entertainment in our of service. It has therefore been decided as a matter of practice the sanction that Government will not be taken to Government servants to attain public entertainments in their honour.. Requests of Government servants for promotion the attain an entertainment will as formal be made to Commissioner or the head of the department. Decision of the Commissiner or the heads of the department will be final and Government will not interfere

Officer official is taken up just a few months before his retirement. Very often the process of selection cases the leave preparatory to retirement applied for by the retiring Government servant to be refusal in public interest. In accordance with the provision of Rule 8 of the Civil Servivces Rules the refusal of leave preparatory to retirement untils the grant of leave after the date of superannuation. This leave carries it the grant of automatic extension in service for the stipulated period of subject to a maximum of six months. In some cases the service of retiring officers are utilised by re-employing him pending the selection of his successor. In order to obviate incessity of granting extentions of service or emplying officer after the date of superannuation in the explain abvoe Governor of Punjab is pleased to direct that in furture heads of the departments should prepare every month a list of all officers officials who are due to retire within the next of 12 months and take up the question of appointing their successors when uniform so all advance formalities for a example consultation with the public service commission where necessary under the rule are completed well in before an officer is due to retire or intends to proceed on leave preparatory to retirement. With the present procedure are of cases in which departments wish to re-employing retired personal are referred to finance department through Chief Secretary Government Punjab who is coordination authority for this purpose. This procedure was introduce to ensure a uniform policy in all departments and to ensure that re-employment of Governmet servnats both gazette or non gazzetted after the date of superannuation was resorted to in very exceptioanl.

dsUnzh; ljdkj ;k vU; jkT; ljdkjkas ds lsok/khu gksrs gSa A jkT; ljdkj ij fu.kZ; fd;k gS fd ,sls O;fDr;kas es pfj+= ,oa iwoZo`Rr ds lR;kiu ds fy, ftyk/khk dks jSQzSk djus dh vko;drk ugha vkSj ,sls O;fDr;kas ds fu;qfDr ds flyflys esas muds fiNys fu;ksDrkvkas ls fuEufyf[kr lwpuk ekax yh tk;k djs vksj blds ckn mfpr fu.kZ; ys fy;k tk;k djs fd D;k lR;kiu djkus dh vko;drk gS ;k ugha A muds foHkkx eas mDr O;fDr;kas dh fu;qfDr ds le; mlds pfj= rFkk iwoZo`Rr dk lR;kiu djk;k x;k Fkk fd muds foHkkx eaas dke djrs le; mDr O;fDr dk iwoZo`Rr bR;kfn larksktud jgk A ;fn mlds fo:} dksbZ ckr mnkgj.kr eqvRryh tkap vkfn gS rks fd mls u;s in ij fu;qfDr ds v;ksX; cukrh gS rks mldk C;kSjk fn;k tk, A ,sls lHkh mEehnokj iwoZ dh Hkkafr vkosnu i= QkeZ eas layXu lR;kiu QkeZ dh nksauks izfr;kWa Hkjasxs mlds vuqlkj fiNys fu;qfDr ls mijksDr lwpuk eaxokrs le; mDr lR;kiu QkeZ mUgas bl izkFkZuk ds lkFk Hkst fn;k tk;k djs f dog vius mRrj ds lkFk bl okfil dj ns A vuqjks/k gS fd bu vuqnskkas dks lEcfU/kr vf/kdkfj;kas dks vuqikyuk ds fy, /;ku eas yk fn;k tk, A dsoy funskd vuqlwfpr tkfr;kWa rFkk fiNMs oxZ dY;k.k foHkkx gfj;k.kk ds fy, A eq>s funsk gqvk gS fd mijksDr fok; ij vkidk /;ku gfj;k.kk ljdkj ds i+=ka seas tkjh fd;s x, fgnk;rkas ds vuqlkj fnykm ftueas ;g dgk x;k ]Fkk fd vizSfUVl fyfidkas dks izfk{k.k izkIr djus ds ipkr gfj;k.kk jkT; ds dk;kZy;kas esas ;fn os foHkkxh; lsok fu;ekas vuqlkj fyfid ds in ds fy, fu/kkZfjr ;ksX;rk,W j[krs gSa rnFkZ vk/kkj ij fu;qDr djus ds fy, izkFkfedrk nh tk, ckrssaZ dh muds uke jkstxkj dk;kZy;kas }kjk LiksUlj fd;s x, gkas A ljdkj us bl ekeys ij iqu% /;kuiwoZd fopkj djds vc ;g fu.kZ; fy;k gS fd Hkfo; eas lHkh izdkj ds vizSfUVl tks fd gfj;k.kk jkT; ds fofHkUu foHkkxkas rFkk fuxekas bR;kfn esa vizSfUVl ,DV 1961 ds vUrxZr fu/kkZfjr vof/k ds fy, fu;qfDr fd;s tkrs gSa eas lQyrkiwoZd izfk{k.k izkIr djus ds ipkr gfj;k.kk jkT; ds lHkh foHkkxkas ess ;fn os foHkkxh; lsok fu;ekas vuqlkj bl in ds fy, fu/kkZfjr ;ksX;rk,Ws j[krs gkas rnFkZ vk/kkj ij fu;qDr djus ds fy, izkFkfedrk nh tk, ckrasZ dh muds uke foHkkx dks jkstxkj dk;kZy;kas }kjk LiksUlj fd;s x;s gkas A fdlh Hkh fjDr in dks Hkjus ds fy, jkstxkj dk;kZy;kas dks ekax i= Hkstrs le; bl ckjs ldsar vo; fn;k tk;k djs rkfd jkstxkj dk;kZy;kas dks mlds vuqlkj viuh flQkfjk Hkst ldsa A ,d izfr lfpo gfj;k.kk ljdkj Je rFkk jkstdkj foHkkx dks bl foHkkx ds lUnHkZ eas Hksth tkrh gS A muls vuqjks/k fd;k tkrk gS fd jkT; ds lHkh jkstxkj dk;kZy;kas dks d`i;k fgnk;ras tkjh dh tk,Wa A