Department of Public Works FY 2010 Budget

Department of Public Works FY 2010 Budget

Working Smarter for You

Department of Public Works Working Smarter for You

City of Indianapolis Department of Public Works

Engineering

Policy and Planning

Finance

Operations

Sustainable Services

Fleet


Challenges/ Considerations for Greater Efficiencies - $4M

• Management of Overtime – 15% reduction

• Special Event Support – Pursue cost sharing opportunities

• Internal Support Costs – $50K reduction

• Solid Waste Contracts – Evaluate KPMG recommendations

• United Water Contract – Evaluate KPMG recommendations

• Fleet Services – Pursue competitive pricing

• Street/Park Maintenance – Evaluate consolidation


2009 Accomplishments

Met 5% Management Reserve - $6.97M

Established Capital Asset Development Fund• Vehicle & Equipment Replacement• Improved Solid Waste & Street Maintenance

Renegotiated CSO Consent Decree Terms

Value Engineering for $200M Saving

Improved Construction Cost Controls• 2.3% change orders in 2008• (3.66%) change order YTD 2009


2009 Accomplishments

Benefits of Process Reviews:• Pothole Kaizen w/ Lilly • 96 Gallon Cart w/ MacCallister• Utility Coordination w/ Citizen’s Energy• Lean Six-Sigma “Train-the-Trainer”

Infrastructure Commission

Improved Pothole Response Time

Reduced Solid Waste Complaints

Smart Purchasing • Region & Statewide Coordination


Pothole Repair Improvements

Former Street Maintenance Approach:Reactive and slow response time Large backlog of complaints

Current Street Maintenance Approach: Kaizen in collaboration w/ Lilly Better process control & coordination w/ Mayor’s Action CenterUse of key performance indicators (KPI) Increased coordination w/ Transportation EngineeringIncreased cracking sealing and preventative maintenance

Results:Reduced average cycle time from 10.12 days to 2.47 daysReduced complaints by 4,741 or 29.5% - Year-to-Date


Solid Waste Improvements

96-Gallon Cart Program

Historical• Rapid growth in program

• Lack of structure and operating procedures

• Poor coordination w/ Mayor’s Action Center (MAC)

• Lack of program control and quality of data

• High number of service requests

• High service requests cycle times

Six Sigma Process Review w/ MacAllister Machinery

Established Solid Waste and MAC Teams


96-Gallon Cart Program Improvements

Measure Jan -08 – Jan-09 Feb-08 – July-09 ReductionAverage number of service request’s

558/month 484/month 13.3%

Average number of call backs

141.7/month 53.3/month 53.3%

Cycle time for new carts

120 days 1.5 days 98.8%

Cycle time for stolen carts

142 days 1.7 days 98.8%

Cycle time for other carts

154 days 1.4 days 99.1%

Process flow step reduction

139 109 22%


Challenges

Escalating Costs

Declining Revenues

Upgrading Fleet

Aging Infrastructure

Overflowing Sewers

Solid Waste

Forestry Management


Cost Escalation & Fluctuation

Asphalt Materials – > 50% increase 2007 to 2008Street Resurfacing Pothole & Alley Repairs

Fuel Prices – 51% increase from 2007 to 2008All agencies

Treated Salt – 37% increase from 2007 to 2009Snow & Ice Removal

Fuel & Asphalt prices have decreased year-to-date in 2009, but remain volatile and of concern


Challenge: Upgrading Fleet

Snow Trucks – 91 Total12 new units received in 200925 to be delivered by Nov. 1

Solid Waste Vehicles – 76 Total3 new units received in 200916 to be delivered by Dec. 31


Challenge: Upgrading Fleet


Challenge: Aging Infrastructure

$175 Million to repair all streets residential and thoroughfare

$93 Million for thoroughfares$82 Million for residential streets

$63 Million needed annually to keep up with resurfacing needs

Approximately $18 Million currently spent on resurfacing needs annually

$3 Million annually spent on curbs, sidewalks and ramps


Stimulus Funds – Transportation

Project Type/Description Project Name/Location Amount

Bridge Deck Overlay Keystone Ave/Fall Creek 442,500

Bridge Deck Overlay Westfield Blvd/White River 763,500

Bridge Deck Overlay Emerson Ave/CSX 786,000

Bridge Deck Overlay Holt Road/Big Eagle Creek 1,394,000

Bridge Deck Overlay W. 21st St/Big Eagle Creek 563,000

Street Resurfacing Center & Warren 5,616,000

Street Resurfacing Wayne, Decatur,& Franklin 3,400,000

Street Resurfacing Washington & Lawrence 4,500,000

Street Resurfacing Perry & Franklin 2,550,000


Transportation Infrastructure Investment Needs(billions)

00.20.40.60.8

11.21.41.6

Bring to Fair Condition

Maintain Current Conditon

Annual Budget

1.5

.160.055


Challenge: Sewers and Drainage

Combined Sewer Overflow (CSO)

$1.7 Billion needed to implement federally mandated LTCP

$1.8 Billion needed for non-mandated improvements including Septic Tank Elimination Program (STEP) and aging sewer rehabilitation

Massive drainage issue - $300 Million to implement stormwater management plan

Raw Sewage Overflow Locations


Challenge: Solid Waste

14.4 million solid waste customer pick-ups per year

Cost of service is $36.8 Million annually

Source: 9.7 Million SW Fees

27.1 Million Property Taxes


Opportunities: Aging Infrastructure

• Pothole Blitz, April 2008

• Expand Crack Sealing Program

• Use of Recycled Asphalt Products (RAP)

• Improve Utility Patch Enforcement

• Lilly Six Sigma

• Performance Management


Opportunities: Office of Sustainability

• Green Infrastructure for Stormwater Management

• Energy Efficiency in City Buildings and Operations

• Enhance Recycling Options

• Increase Miles of On-Street Bike Lanes

• Public Private Partnerships

• Energy Efficiency and Conservation Block Grant


Stimulus Funds – SustainabilityEnergy Efficiency Conservation Block Grant

Project Area DescriptionGrant

Amount 2010

Appropriation Bike Lanes Lafayette Road and Southeastern Corridor 3,296,395 1,648,198

CCB Implement of greening CCB recommendations 250,000 250,000

Green Roofs/Solar Green roofs and/or solar on Indy Parks facilities 632,005

LED Traffic Lights Change 730 remaining standard signals to LED 2,503,900 2,503,900

City Building Retrofits/Wind

Employ energy manager to facilitate selection of buildings for retrofits on DPW/Parks/Fire/Police facilities

250,000 250,000

Street Lighting LED street lighting pilot projects 400,000 300,000

Green Building FundNo interest loans and/or grants for green projects for private and non-profit sectors (projects, audits, etc)

500,000 250,000

AWT Energy Plan Study of energy reuse/production at AWTs 200,000

Total: 8,032,300 5,202,098


Opportunities: Office of Sustainability

•Green Infrastructure Pilot Project

•Working with Parks to increase tree cover and greenspace


What We Will Accomplish

•Consent Decree

• Sewer Drainage Clean Up

• Rebuild Infrastructure, Roads and Sidewalks•18 Street projects• 8 Bridge and culvert projects• 1 Traffic signal project• 1 Pedestrian flasher project

Before After


What We Will Accomplish (cont.)

• New Rate Structures for Sanitary & Stormwater Districts• Enhance City’s Billings Systems • Value Engineering• Key Capital Wet Weather Projects:

- Belmont North Relief Interceptor ($100 M)

- Castleton Relief Interceptor ($30 M)

- Deep Rock Tunnel Connector ($260 M)

- Belmont AWT Wet Weather Secondary Treatment ($110 M)

- Belmont AWT Wet Weather Disinfection ($14 M)

- Over 7,000 new STEP home connections

- Lift Station 507 Improvements ($6 M)


Accomplishments

• Sanitary sewer and stormwater rates analysis in progress

• Enhancements to the Department’s capital plan will have more environmental benefits, sooner have been identified and are in implementation.

• A value engineering process has been put in place that will review virtually every project in DPW’s program.

• Value engineering has identified quantifiable savings in excess of $200 million.

http://images.google.com/imgres?imgurl=http://s26157.gridserver.com/site/wp-content/uploads/2007/10/bear_branch_culvert_stormwater.JPG&imgrefurl=http://www.potomac.org/site/storm-water/&h=2304&w=3072&sz=1239&hl=en&start=3&um=1&usg=__OFZynl1t-BTb_65yIdWoqId9V-k=&tbnid=XoLSxcSbDP1FIM:&tbnh=113&tbnw=150&prev=/images%3Fq%3Dstorm%2Bwater%26um%3D1%26hl%3Den


Exceeding Expectations: Consent Decree

Consent Decree LTCP Control Measures Progress


2010 Budget Overview



Proposed DPW city budget: $200,211,455. Decrease of $2.33M, or 1.15%, below 2009 projected expense of $202.54M Includes contractual and mandatory increases, such as AWT & Sewer Collection, Solid Waste Collection and Disposal, and NPDES Permit activities

Proposed DPW overall program: $425,561,455. Represents all funding groups:

bond proceeds federal aid grant dollars

stimulus dollars other revenue sources



• 2009 full-time equivalents (FTE): 652.25 Net decrease of 12 FTEs from 2009

576

101

574.

510

4

557.

2510

7

545.

2510

7

400

450

500

550

600

650

700

2007 2008 2009 2010

FleetNon-Fleet

677 678.5 664.25 652.

25


2010 Revenues (in thousands)

$0

$50,000

$100,000

$150,000

$200,000

$250,000

Licenses: $4,205

Charges: $171,173

Intergov: $41,347

Sale & Lease: $228

Misc: $10,731

Intragov: $3,274


Expenditure Comparison: 2007-2010

138.7

41.0

140.9

42.3

147.9

54.7

139.6

60.6

100.0

120.0

140.0

160.0

180.0

200.0

2007 2008 2009Projected

2010Proposed

CapitalOperating

($ in Millions)

179.7 182.3

202.7 200.5


Proposed DPW Expenditure Synopsis

Budget Character 2010 Proposed 2009 Projected Difference % Diff

Char 01 (Personal Services) $38,241,317 $39,101,831 ($860,514) -2.20%

Char 02 (Supplies) $20,686,918 $21,545,910 ($858,992) -3.99%

Char 03 (Contractual Services) $100,278,928 $96,059,136 $4,219,792 4.39%

Char 04 (Capital) $54,617,746 $62,337,531 ($7,719,785) -12.38%

Char 05 (Internal Services) -$13,613,454 -$16,499,696 $2,886,242 -17.49%

Total $200,211,455 $202,544,712 ($2,333,257) -1.15%


2010 Expenditures by Character

-6.80%

19.10%

10.33%

27.28%

50.09%

Char 01 (Personal Services) Char 02 (Supplies)

Char 03 (Contractual Services) Char 04 (Capital)

Char 05 (Internal Services)


2010 Expenditures by Character w/ Full Capital

4.55%

2.99%8.40%

62.03%

22.03%

Char 01 (Personal Services) Char 02 (Supplies)

Char 03 (Contractual Services) Char 04 (Capital)

Char 05 (Internal Services)


DPW Char 1 Changes: 2009-2010

Weekly Salaries $ 668Pension Plans $ 84Social Security $ 15 Total: $ 767

Bi-weekly Salaries-$ 255Part-time Salaries -$ 55Overtime -$ 266 Group Insurance-$ 557Employee Assistance -$ 73Worker’s Comp -$ 421 Total: -$1,627 Char 01 (Personal Services) Net Decrease: ($860,513) or (2.20%)

($ in Thousands)


DPW Char 2 changes: 2009-2010

Office Supplies $ 20Repairs Parts $ 938Total: $ 958

Computer Supplies-$ 3.3

Materials & Supplies -$ 106

Building Materials -$ 342 Garage Supplies

-$ 10Vehicle Fuel -$ 1,339Institutional Supplies -$ 3Chemical Supplies -$ 7.3Uniforms & Clothing -$ 6.4Total: -$ 1,817

Char 02 (Supplies) Net Decrease: ($858,992) or (3.98%)

($ in Thousands)



Operation & Mgmt Contracts$ 568

Waste Collection/Disposal $ 266

Infrastructure Maintenance $ 9

Utilities $ 3,264 Equipment Maint./Repair$ 776Grants & Subsides

$ 250Debt Service $ 6Total: $ 5,139

Professional Services -$ 22Consulting Services -$ 404Architectural Services -$ 201 Technical Services -$ 81Instruction/Tuition -$ 7.9Postage & Shipping -$ 11Facility Lease -$ 23Communication Services -$ 33Travel & Mileage -$ 12Information Technology -$ 68Advertising -$ 4Printing -$ 14Building Maint./Repair -$ 3Insurance -$ 1.4Memberships -$ 2.7 Subscriptions -$ 3.4Settlements -$ 27.5Total: -$ 918.9

Char 03 (Contractual Services) Net Increase:

$4,219,792 or 4.39%($ in Thousands)



Land $ 2,600Furnishings & Office Equip $ .3Improvements $ 250Infrastructure $ 1,987Lease & Rental $ 1,500Total: $ 6,337.3

Equipment -$ 2,820Vehicular Equipment -$ 11,237Total: -$ 14,057

Char 04 (Capital) Net Decrease: ($7,719,785) or (12.38%)($ in

Thousands)



Mayor’s Action Center $ 3Fleet Services Charges $ 2,793 Departmental Charges $ 90Total: $ 2,886

Total: 0.00

Char 05 (Internal Services) Net Increase: $2,886,242 or 17.49%($ in

Thousands)


The Ballard Rules at work

Public Safety is Job #1Broken Window Theory • Clean, Safe Neighborhoods

Local Government Officials should make financial decisions based on the welfare of the city 10-50 years out Long Term Control Plan • Energy Efficiency • Smart Fleet Management

The education level expected of children reflects the priority of its citizens and its government Safe Streets • Safe Drinking Water • Sidewalks • Clean Air

Community welfare is a direct result of private companies wanting to call Indianapolis home Quality of Life • Attract and Retain Businesses

Citizens are proud of their city, but they live in their neighborhoods DPW serves Indianapolis by listening to its citizens

Department of Public Works FY 2010 Budget

Documents

Transcript of Department of Public Works FY 2010 Budget