Department of Procurement Services...Department of Procurement Services 160 South Hollywood Street...

Department of Procurement Services

160 South Hollywood Street ˑ Room 126 ˑ Memphis, TN 38112 ˑ (901) 416-5376

Date: May 9, 2019

RE: Addendum #3: IFB#05102019- Classroom Addition for Multiple School

Locations

Dear Bidders:

Item #1- Refer to Contract Drawings and Project Manual of the referenced project and note the following:

1. Reference sheet E0.1: Add two notes:

a. “The Project Manager will contact SCS Network IT Services Phone Team and request a dedicated phone line for the Elevator.

b. “See sheet E4.01 for classroom low voltage devices and power layout”

2. Reference sheet E0.3: Add note to Communication schedule:

a. “See detail on sheet E0.4 for J hook requirements”

3. Reference sheet E40.1: Change title of sheet to “Typical Classroom Layouts – Electrical”

4. Reference sheet E4.01: Add note: “Audio sensor security devices to only be installed in first floor classrooms”

5. Reference sheet E4.01: Delete 2 data drops shown in typical classroom layout at student stations on wall adjacent to corridor

6. Reference sheet E40.2: Revise typical classroom note to say “Install four (4) category-6a cables ...”

Item #2- Kingsbury ES Twelve Classroom Addition see below:

This Addendum contains the Bidding Documents dated May 6, 2019 for the project noted above. The following clarifications describe modifications made to previously published documents labeled as 95%. Changes and clarifications described in this addendum have been incorporated in the attached Bidding Documents. Receipt of this addendum shall be acknowledged by inserting its number and date in the space provided in the Bid Form. This Addendum consists of one (1) cover sheet, 3 pages and the listed attachments. CLARIFICATIONS/CHANGES TO PROJECT MANUAL PUBLISHED WITH DOCUMENTS IDENTIFIED AS 95%: 1. SECTION 00 01 15 LIST OF DRAWINGS: Drawing list is revised.

2. SECTION 00 11 00 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS: This section is deleted. Refer to Invitation for Bids PART II, Section 11.0 – SUBMISSION DEADLINE for bid location.

3. SECTION 00 31 10 INFORMATION AVAILABLE TO BIDDERS: Article 1.3 has been added to include Appendix B – Property Survey.

4. SECTION 00 80 00 SUPPLEMENTARY CONDITIONS: Separate cost item for Building Engineer is deleted (incorporated in liquid damage amount).

5. SECTION 01 01 50 CONSTRUCTION SEQUENCE: Dates inserted in Paragraphs 1.2.A.1 and 2, respectively:

Substantial Completion: March 2, 2020 Final Completion: April 1, 2020

6. SECTION 01 05 50 FIELD ENGINEERING: The number three (3) is inserted as the quantity of final survey copies.

7. SECTION 01 10 00 SUMMARY OF WORK: Paragraphs 1.3 was revised to read as follows:

“A. Substantial Completion: Completed by March 2, 2020

B. Final Completion: Complete by April 1, 2020

C. Project Phasing: The building will be occupied during construction with the exception of school holidays. Refer to Drawings for areas included in each

phase. The Contractor awarded the project will coordinate, cooperate and collaborate with Shelby County Schools as required to determine the final order of phasing and develop a construction schedule that will meet the required completion date.

D. Work may continue during holidays and breaks in the Shelby County School schedule.”

8. SECTION 01 20 00 ALLOWANCES: Allowance No. 11 has been added to this section.

9. SECTION 07 28 00 WEATHER BARRIER: Paragraph 2.3.A.1, text that appeared in red and green

changed to black.

10. SECTION 07 53 23 EPDM MEMBRANE ROOFING: Paragraph 1.2C. has been deleted. Project does not contain alternate roofing system.

11. SECTION 07 53 23 EPDM MEMBRANE ROOFING: The acronym “SAT” has been deleted from Article entitled “EPDM Membrane Roofing System”. Roofing system is fully-adhered; not self-adhered.

12. SECTION 08 10 00 METAL DOORS AND FRAMES: In Paragraph 3.2.A, first line “Touch-p” is changed to “Touch-up”.

13. SECTION 12 48 13 ENTRANCE MATS: Paragraphs 2.2.B and 2.2.B.1 were revised to read as follows

“B. Products: Provide products similar and equal to Construction Specialties Pedisystems line entrance mat.

1. Recessed Entrance Mat: Pedigrid G-1, provide in frame depth indicated on Drawings, with tread inserts as specified below.”

14. SECTION 14 24 00 HYDRAULIC ELEVATOR: Entrance and cab enclosure finishes modified.

15. The following sections have been added to the Project Manual:

a. Section 06 40 00 Interior Architectural Woodwork

b. Section 06 61 16 Solid Surface Fabrications

c. Section 10 21 13 Solid Plastic HDPE Toilet Partitions

d. Section 10 40 00 Exterior Building Signage

16. SHEET A100.1: Construction Sign and Walkway Canopy Section/Detail added.

17. SHEET A301: BDA antenna added and Overflow Scuppers located.

18. SHEETS A401 & A402: Shadows turned off on elevations for clarity.

19. DRAWING 2A/A401 & 2A/A402: Elevations of Security Fence and Gate added.

20. SHEET A601: Corrected spelling error in Door and Window General Notes.

21. SHEET A602: Adjusted Size of Window “3”

22. DRAWINGS 1B/A602 & 1C/A602: Solid Surface Windows Sills added.

23. SHEET A603: Bathroom wall tile heights clarified.

24. SHEETS A603 & A604: VCT Floor Patterns have been updated and VCT Colors listed in the legend.

25. DRAWING 1A/A701: Added Furniture to Conference Room for reference.

26. DRAWINGS 1B/A705 & 2B/A705: Tile added to elevations.

27. DRAWING 4B/A706: Bathroom Counters changed to solid surface

28. DRAWING 1A/A801 & 1C/A801: Added concrete block closure wall to plans.

29. DRAWING 1A/A801: Added Handrails to West Stair.

30. SHEET P000: Added RD-1 to Fixture Schedule.

31. SHEET P102: Added CW Piping for Roof Hydrant.

Item #3- Allowances (See Attachment A and revised Bid Proposal Forms) see below:

BID PROPOSAL FORM (Appendix I) (TO BE SUBMITTED WITH BID)

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PROJECT TITLE: Classroom Addition for Multiple School Locations

PROJECT LOCATION: Newberry Elementary, 5540 Newberry Avenue., Memphis TN 38115

Prime Contractor Name: __________________________________________________

Prime Contractor’s Address: _______________________________________________

TO: Shelby County Board of Education, Memphis, Tennessee, 38112

The Prime Contractor hereby acknowledges, attests, certifies, warrants, and assures that:

(1) Contractor has received, read and understands the Bidding Documents and this bid is made in accordance

therewith.

(2) Contractor has visited the site and become familiar with the local conditions under which the work is to be

performed; and has correlated all observations with the requirements of the Bidding Documents.

(3) Documents identified as “Information Available to Bidders” are prepared solely for the Designer's use in

design of this Work and have not been relied upon in the preparation of this bid. The use and interpretation

of such information for any purpose is entirely the responsibility of the using party.

(4) Contractors and subcontractors that have been disqualified from participating in State Building Commission

projects have not been included in this bid and will not be allowed to perform work under the contract that

may result.

(5) Contractor shall not knowingly utilize the services of an illegal immigrant in the performance of this Contract

and shall not knowingly utilize the services of any subcontractor or consultant who will utilize the services

of an illegal immigrant in the performance of this Contract.

(6) Failure to complete this Bid Form, provide required attachments, or comply otherwise with Instructions to

Bidders, may be cause for rejection of bid.

(7) The person who signs this bid on behalf of the Contractor is legally empowered to bind the Contractor to a

Contract.

(8) Iran Divestment Act. The Contractor certifies, under penalty of perjury, that to the best of its knowledge and

belief the Contractor is not on the list created pursuant to Tenn. Code Ann. § 12-12-106. The Contractor

further certifies that it shall not utilize any subcontractor that is on the list created pursuant to Tenn. Code

Ann. § 12-12-106.

(9) This Contractor's status, as required by the State Building Commission Policy and Procedures, is:

(True or False) The Contractor and/or any of the Contractor's employees, agents, independent

contractors and/or proposed subcontractors have been convicted of, pled guilty to, or pled nolo contendere

to any contract crime involving a public contract.

(Yes or No) The Contractor is a Women Owned or Minority Owned, Business Enterprise.

(10) Contractor understands and agrees that the lump sum bid price includes all taxes such as sales, use, excise,

licenses, etc., now or hereafter imposed by Federal, State or other government agencies upon the equipment,

labor and materials specified, and that all said taxes shall be paid by the Contractor.

(11) Contractor agrees to:

(a) Honor this bid for a period of One Hundred Twenty (120) days following the date of the scheduled

opening of bids.

(b) Enter into and execute a contract, if presented on the basis of this bid, and to furnish certificates(s) of

insurance, bond(s), and other documents related to the contract as required by the Bidding Documents.

(c) Accomplish the Work in accordance with the Contract Documents.

(d) Achieve Substantial Completion of the Work in accordance with the number of calendar days Contract

Time set forth, allotted from and including the date stipulated in the Notice to Proceed; and, accept the

conditions for Liquidated Damages in the amount set forth per calendar day.

(e) Obtain SCBE approved temporary Vendor ID badges, if awarded a contract, for the Contractor’s (Prime)

personnel and subcontractors, and pay all applicable cost associated with obtaining temporary Vendor

ID badges.

(f) The required Board’s Contingency, in the amount of ten percent (10%) of the BASE BID, is identified

herein below.

(g) The required Allowance(s), in the amounts for the item(s) identified herein below:

ALLOWANCE

NUMBER DESCRIPTION

ALLOWANCE

AMOUNT

1 Allowance for installation of EMS energy management

system controls

$80,000.00

2 Allowance for MLG&W $50,000.00

3 Allowance for Testing Laboratory $25,000.00

4 Allowance for Undercutting & Backfilling $35,000.00

5 Allowance for Landscaping $50,000.00

6 Allowance for Cabling. See attachment A $85,000.00

(h) The required Add Alternate, in the amount amounts for the item(s) identified herein below:

ADD

ALTERNATE

NUMBER

DESCRIPTION ALTERNATE

AMOUNT

1 Add Alternate for

(i) The required Bid Security (Bond), in the amount of five percent (5%) of the total amount of bid,

including alternates and allowances is attached hereto.

(j) Contractor assures in addition to this Bid Proposal Form, all required forms and documents are

included and attached hereto with their Bid Response.

Base Bid (Words)

Base Bid (Figures)

Base Bid 10% Board’s Contingency Amount (Figures)

Base Bid Allowances, Total (Figures)

Base Bid Add Alternate, Total (Figures)

Base Bid Performance and Payment Bond Cost (Figures)

Total Combined Base Bid (Figures) (Base Bid + 10% Owner’s Contingency + Allowances + Performance and Payment Bond Cost) + Add Alternate

The Authorized Representative, submits this Bid Proposal Form:

Print Name & Title

Signature & Date

On behalf of the following Prime Contractor:

Name of Company

State of Incorporation:

Address, City, State, Zip

Phone #, Fax #, Email

NOTE: TENNESSEE CONTRACTOR’S LICENSE NUMBER, EXPIRATION DATE, AND LICENSE CLASSIFICATION IS

REQUIRED ON THE OUTSIDE OF THE BID ENVELOPE. ALL CONTRACTOR’S MUST USE THE BID ENVELOPES OR BID

IDENTIFICATION SUBMITTAL FORM PROVIDED IN THE PROJECT DESIGN PACKET OR INVITATION TO BID

DOCUMENTS.




PROJECT LOCATION: Macon Hall Elementary, 9800 Macon Rd., Memphis TN 38018






therewith.

(13) Contractor has visited the site and become familiar with the local conditions under which the work

is to be performed; and has correlated all observations with the requirements of the Bidding Documents.

(14) Documents identified as “Information Available to Bidders” are prepared solely for the Designer's

use in design of this Work and have not been relied upon in the preparation of this bid. The use and

interpretation of such information for any purpose is entirely the responsibility of the using party.

(15) Contractors and subcontractors that have been disqualified from participating in State Building

Commission projects have not been included in this bid and will not be allowed to perform work under the

contract that may result.

(16) Contractor shall not knowingly utilize the services of an illegal immigrant in the performance of this

Contract and shall not knowingly utilize the services of any subcontractor or consultant who will utilize the

services of an illegal immigrant in the performance of this Contract.

(17) Failure to complete this Bid Form, provide required attachments, or comply otherwise with

Instructions to Bidders, may be cause for rejection of bid.

(18) The person who signs this bid on behalf of the Contractor is legally empowered to bind the

Contractor to a Contract.

(19) Iran Divestment Act. The Contractor certifies, under penalty of perjury, that to the best of its

knowledge and belief the Contractor is not on the list created pursuant to Tenn. Code Ann. § 12-12-106. The

Contractor further certifies that it shall not utilize any subcontractor that is on the list created pursuant to

Tenn. Code Ann. § 12-12-106.











opening of bids.









ID badges.


herein below.


ALLOWANCE

NUMBER DESCRIPTION

ALLOWANCE

AMOUNT


system controls

$80,000.00







ADD

ALTERNATE

NUMBER


AMOUNT

1 Add Alternate for





Base Bid (Words)

Base Bid (Figures)







Print Name & Title

Signature & Date


Name of Company







DOCUMENTS.




PROJECT LOCATION: Kingsbury Elementary, 4055 Bayliss Ave., Memphis TN 38108






therewith.



















Tenn. Code Ann. § 12-12-106.











opening of bids.









ID badges.


herein below.


ALLOWANCE

NUMBER DESCRIPTION

ALLOWANCE

AMOUNT


system controls

$80,000.00







ADD

ALTERNATE

NUMBER


AMOUNT

1 Add Alternate for





Base Bid (Words)

Base Bid (Figures)







Print Name & Title

Signature & Date


Name of Company







DOCUMENTS.



PROJECT TITLE: Classroom Addition for Jackson Elementary School

PROJECT LOCATION: Jackson Elementary, 3925 Wales Ave., Memphis TN 38108





(34) Contractor has received, read and understands the Bidding Documents and this bid is made in

accordance therewith.



















Tenn. Code Ann. § 12-12-106.











opening of bids.









ID badges.


herein below.


ALLOWANCE

NUMBER DESCRIPTION

ALLOWANCE

AMOUNT


system controls

$80,000.00







ADD

ALTERNATE

NUMBER


AMOUNT

1 Add Alternate for





Base Bid (Words)

Base Bid (Figures)







Print Name & Title

Signature & Date


Name of Company







DOCUMENTS.

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