SYNERGY Induction to Pedagogy Programme - Learning Materials and Objectives (GERMAN)
Department of Materials Induction
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Transcript of Department of Materials Induction
Agenda1. The Department2. Locations3. The Administration and Finance Team4. Your Formal Induction Plan5. Where to Start – Staff Gateway6. Human Resources7. Equality & Diversity8. Communication9. Professional Development 10. Other Key Policies11. Information Technologies12. Facilities Management 13. Finance and Stores14. Coronavirus15. Health and Wellbeing – Practical Resources16. Any Questions?
The Department
• Approximately 181 staff (28 Academics, 87Researchers/Research Support, 66 Support Staff)
• 162 Undergraduate Students (MEng in Materials Science)
• 238 Postgraduate Researchers (DPhil)
• 30 Research Groups
• Facilities in Oxford and at Begbroke Science Park
• Located across a multitude of buildings
LocationsMinibus service between City Centre and Begbroke
The Administration and Finance Team
Head of Administration and Finance and Department
Safety Officer
Area Safety Officer Facilities Manager Education Manager IT ManagerHR ManagerResearch FinanceManager
Finance Manager
Your Formal Induction PlanTraining Course Format Done
University Induction for new staff
Online
Equality and diversity briefing Online
Information Security Awareness Online
Departmental Induction Face to Face Invited
by Department
Health and Safety Training Face to FaceInvited by Department
Welcome event for research staff Face to Face
Induction for Professional Services Staff
Face to Face
Where to start – Staff Gateway
• The Staff Gateway provides aone stop shop to find allinformation about all aspectsof your employment at theUniversity - from annualleave and pay to staff newsand project updates
• A specific section is dedicatedto staff who are new to theUniversity (Check theNewcomers' Club out)
• If new to the UK, check theWelcome Service
Human Resources – The Team
Carol Baggiolini – HR Manager
Alison Jewitt – Administrative Secretary and HR Officer
Tara Haydon – HR Assistant
Based in Hume-Rothery Building 2nd Floor
Contact us on [email protected]
Human Resources – Terms and Conditions
• Details of your employment will be outlined in your Contract and Statement of terms and conditions of employment.• Support and technical (Grades 1-5)
• Academic related (Grades 6-10)
• Academic
Human Resources – HR Self Service
On HR Self Service:• Find your pay documentation (payslips, P60s) and Contractual
information (length of service, contractual hours)• You can update your personal information (emergency details,
personal contact details)• You can access any internal vacancies• You need VPN in order to access it
Human Resources – Payroll and PensionPay dates• Penultimate working day of the month• December paid early• Advance payments available for new starters if
started in the second half of the month
Give As You Earn• Enables tax efficient donation to charity
National Insurance Number: you may need to request a NI number if you don’t have one already. Speak to HR
More information: https://finance.admin.ox.ac.uk/payroll-information-for-staff
The University operates two pension schemes forstaff. Your eligibility will be determined by your jobrole and contract type:• OSPS – Support Staff (Grade 1 to 5)• USS – Academic Related (Grade 6 and above)
Automatic enrolment• Opt-out
Salary Exchange (USS/contract less than 2years/refund of contributions)
More information: https://finance.admin.ox.ac.uk/pensions
Human Resources – Team Seer• Log in from anywhere with an internet
connection. Home, office, phone, tablet,etc.
• When logging in staff can see:
• Overview of their holiday
• How much sick leave has been taken
• How much Lieu Balance is available toclaim back
• Who is taking leave in their team overthe next two weeks
• To book leave, click the big green buttonlabelled “Book/Edit My Own Leave”
• Should you have any issues: https://vimeo.com/348571052
Human Resources – Family Friendly Policies
Family Leave Schemes• Maternity, Paternity, Adoption Leave,
Shared Parental Leave• Unpaid Parental Leave and Carers’ leave• Flexible Working• Additional Annual Leave• Career Break
University Childcare• 5 University Nurseries• Department sponsors 5 priority places on
the waiting list• Tax efficient methods for paying for
Childcare are availableWORK+FAMILY space (My Family Care)• Speak to an expert telephone service• Access to webinars and guides• Access to emergency backup care
Human Resources – Bullying & Harassment • All members of the University community are
required to comply with theUniversity’s Harassment policy.
• We have six Harassment Advisors who are trainedto listen and confidentially support those whofeel they are being bullied or harassed.
• Harassment advisors provide a support networkto staff and students who encounter bullying andharassment in the workplace
• If you would prefer to speak to an advisor outsideMaterials,email [email protected] or call01865 270760.
Dr Clara Barker
Ms Miki Bennett
Mrs Rebecca Bradford
Prof Jan Czernuszka
Ms Lorraine Laird
Contact details
Human Resources – Disability
• We are committed to supporting members ofstaff with disabilities or long-term healthconditions
• Please visit www.admin.ox.ac.uk/eop/disab/stafffor further details including information abouthow to make contact, in confidence, with theUniversity’s Staff Disability Advisor
• Further information: https://edu.admin.ox.ac.uk/new-disabled-staff
Human Resources – Immigration Compliance
VISA requirements (Skilled Worker and Tier 5)
• Maintain a record of all absences using TeamSeer
• Authorised unpaid leave (max 4 weeks, reported toHome Office)
• All travel outside of the UK recorded (needed for ILRapplications)
• Must inform of any changes in address and contactdetails (telephone number and email), as theUniversity has a duty as a sponsor to retain a historyof their contact details
• Changes of name and personal and family details,speak to SIT
EU, EEA and Swiss Staff in the UK before 1 January 2021
If you wish to discuss your status or have questions about the EU Settlement Scheme, please contact either [email protected] [email protected] in the Staff Immigration Team
Any changes to your Right to Work?Speak to the HR Team as soon as possible
Human Resource – Misc.The University Club
• Social, sporting and hospitality activities for allstaff
• Membership of the Club is free
Trade Unions
• All members have a right to join any Trade Unionof their choice
• The University recognises the following unions forthe purposes of collective representation:
• University and College Union (UCU) for Academic andAcademic Related Staff
• Unite and Unison for Support Staff
Transport Schemes
• Bus/Train Pass
• Season Ticket
• Bicycle Purchase/Repair
Staff discounts
A number of companies offer discounts toUniversity staff. Staff also get a 10% discountat the Ashmolean, Bodleian and Universityof Oxford shop. Discounted computingsoftware can be purchased through ITServices.
Equality & Diversity - Equality Charters
Athena SWAN• Recognising good practice in promoting gender equality in higher education • Department has a Bronze Award due for renewal in November 2021
Mindful Employer• UK-wide initiative aimed at increasing awareness of mental health in the workplace
Race Equality • Aims to improve the representation, progression and success of minority ethnic staff and students in higher education
Stonewall Workplace Equality Index• Measures achievements and progress on lesbian, gay, bisexual andtrans equality
Equality & Diversity – Mandatory Training
The Department of Materials is committed to improving equality in the department and create positivework and research culture in which all staff and students can succeed
All Materials staff members, visitors and students to complete the “Implicit Bias in the Workplace OnlineCourse”
• Introduces the topic of implicit bias and its origins, considers how it might manifest itself in ourbehaviour, and provides practical tips and reflections to help you reduce the risk of bias in your ownwork
• Send the completion certificate to Lorraine Laird
CommunicationsUniversity wide Publications and Newsletters
Equality & Diversity
Race Equality
Oxford Women
Blueprint (The official staff magazine, a mix of newsand features)
The University of Oxford Gazette (An authorisedjournal of the University, information on theUniversity's formal business, announcements ofevents, appointments etc)
The Oxford Magazine (An unofficial and independentmagazine edited by members of the University)
News and Communication to staff from Staff Gateway
Networks: See Health and Wellbeing slide
Division and Department
MPLS Divisional Newsletter (Tuesday)Department Weekly Newsletter (Friday)Department Maillists• [email protected] (Everyone,
including visitors and Part II staff)• Other groupings of staff e.g.
[email protected]• Other Maillists
• [email protected]• [email protected]• [email protected]
The Departmental Committee (DC)Christmas and Summer Staff Parties
Professional DevelopmentPeople and Organisational Development UnitThe University's main provider of courses for staff, tutors, those who supervise, manage or lead people, and advice and skills guides
University Training & Development HubFind details of the University's full range of support for staff
Centre for Teaching & Learning• Programmes and courses to support teaching • Teaching & Learning newsletter, networks and events
Careers ServiceA wealth of online self-help resources for research staff at grade 7 and above, current students, and alumni
MPLS• Training and Development course programme for Researchers• Researchers - a minimum of 10 days per annum (pro rata) allocated to training and
development
Personal and Career Development Reviews• Annual Scheme run by the Department
Probation• Mid- probation review, with training and development needs if appropriate
Mentoring and Networks
• The Oxford Senior Women's Mentoring Network (Oxford Single Sign-on required) is intended to encourage women to explore their leadership potential within academic life, or within an administrative career.
• Pivot Mentoring offers two mentoring schemes for black and minority ethnic staff
• The Career Support Network is for administrative or support staff up to grade 8 in the University
• The Oxford University Coaching Network is made up of University staff who hold coaching qualifications or training, who offer their time on a voluntary basis within their working hours to coach colleagues working in other parts of the University
Other Key PoliciesACADEMIC INTEGRITY
• The University expects all members of the University to observe the highest standards of ethics and integrity in the conduct of their research
CONFLICT OF INTEREST
• All University staff and students are required to recognise and disclose activities that might give rise to conflicts of interest or the perception of conflicts
CODES OF PRACTICE
• Some of the key University codes of practice and policies, which apply to all members of the University regardless of job type. A great page to bookmark in case you want to refer to these in due course
Information Technology • Email / Nexus365 (Office365 free for home use)
• SSO into https://outlook.office365.com also Teams, OneDrive etc.
• Remote Access / Working from Home• Remote Access via vpn.ox.ac.uk then Remote Desktop to your computer
https://www.materials.ox.ac.uk/local/it/materials-remote-working.html
• Printing / photocopying• Authenticate using SSO / University card
• Phishing / Information Security• Report attacks targeting Oxford to [email protected]
• Anti-Virus Protection• All Departmental systems run Sophos Antivirus centrally managed• Install Sophos on personal devices too via https://register.it.ox.ac.uk
• Backup all data• Install HFS BackupArchive software. Use OneDrive for instant access.
• Portable Devices• Encrypt all laptops and all portable devices (ask IT staff for advice)
• IT Security Policy
Contact the Team via: [email protected]
Central IT - for out of hours queries 01865 12345
Facilities Management
Maintenance Issues and Electrical (PAT) Testing• Email/call Les Chorley/Ashley Brown
The Facilities Workshop (21 BR)• Minor works• Cutting/filing/drilling etc
The Engineering Workshop (Thom Building L4)• Main department workshop
Furnace/Heat Treatment (Hume-Rothery Basement)• Email/call Les Chorley/Ashley Brown
Security and Access
• Keys and swipe access codes
Contact the Team via:[email protected]
Finance and StoresStores
• Opening hours 09:00 to 13:00 Monday to Friday
• Additional information (how to use stores and stores items) can be
found at https://www.materials.ox.ac.uk/local/stores.html
Purchasing goods and services (Oracle shopper)
• New users https://finance.web.ox.ac.uk/managing-access-to-oracle-0
• All users must attend training before access is released and that
additional training guidance can be found on CoSy training system.
Travel on University Business
• The University’s preferred supplier for travel bookings is Key Travel
Expenses
• Expenses can be claimed for approved business travel and
accommodation by submission of an expenses claim form (with
supporting receipts)
Contact the Team via:
Finance and Stores – Expenses • Online SAP Concur eExpenses system for processing most expense
claims. You can access the system via the Finance division website.
Guidance and help
• University expenses policy and guidance.
• Claimant Quick Reference Guide (PDF).
• Approver Quick Reference Guide (PDF).
• eExpenses training and support. The training is presented in modulesso you can navigate to the specific element you want to learnabout. Training is optional.
• ‘How to’ topic-based video guides (maximum length is 3 minutes).
• 24/7 SAP Concur user support (contact details available on theFinance Division website)
Coronavirus
• National Lockdown. The University has moved to Stage 3 ofits business continuity planning framework from 5 January 2021
• In line with recent government guidance, teaching and assessmentshould take place remotely for the majority of taught students.
• Guidelines on self-isolation:
• If anyone has coronavirus symptoms, then all members of theirhousehold should self-isolate pending the result of the symptomaticindividual's test.
• So if a member of your household is waiting for a test result, youshould not come to work or study onsite. If you have any queriesabout the guidelines, please follow the link to keeping our communitysafe and well (staff) or to keeping you safe and well (students)
• If you are returning from international travel, you must isolate for 10days
More information:https://www.ox.ac.uk/coronavirushttps://www.nhs.uk/conditions/coronavirus-covid-19/
Health and Wellbeing – Practical ResourcesStay Connected – Staff Networks
• Disabled Staff Network
• LGBT+ Staff Network
• BME Staff Network
• Oxford Research Staff Society
• Women in Materials Science (WiMS)
Working from Home• Resources to help you• Guidance for staff and
managers• Checklist for staying at home
from Mind• A guide to good sleep while
working from home
Keeping Active• Resources and tips from the
Occupational Health Service• Online yoga• PE with Joe• Oxford University Sport daily
workout• NHS gym-free workouts
Ways to relaxMindfulness CentreFeel Good Book ClubLearn a new languageCurious Minds
Parents and CarersWork + Family SpaceCarers UKEmerging MindsDepartment of EducationYoung MindsBBC BitesizeOKIDO Learn-Through-Play WorkshopsOxford OWL for Home
Health and Wellbeing – Practical ResourcesMental Health • University of
Oxford Employee Counselling Service
• Oxfordshire and Buckinghamshire Mental Health Helpline
• Resources from Mind
• Guidance from the Samaritans
• OCD and coronavirus survival tips
• NHS Every Mind
Matters• Free therapy
sessions for people in isolation
• Anxiety and coronavirus
• togetherall online support community
• Podcast: 'Managing Stress and Overcoming Anxiety'
More importantly, if you are struggling, don’t struggle alone.
Ask for help!
Speak to your Supervisor/Line Manager or alternatively the HR
Team
Any Questions?
