Department Heads Meeting March 10, 2011 · PDF file–Planning and contingency exercises...

Department Heads Meeting

March 10, 2011

David B. MacFarlane

Topics

• News

– LDRD proposals:

• PPA internal deadline: March 18 with 1-pager

• Lab-wide: April 15 with full proposal

– Field Budget Request for FY2012

• Budget data to Budget Office by May 3

• FWP drafts to Budget Office by May 12; internal PPA deadline earlier

– PPA-Advisory Committee [June 1-2]

• Recent lessons learned and safety issues [Joe]

• Annual budget briefing and overall budget uncertainty

– Annual budget briefing in Germantown on Feb 25

– Planning and contingency exercises

2Department Heads Meeting: March 10, 2011

SLAC HEP Annual Budget Meeting:

Overview and Financial Plans

R. Alva, R. Blandford, P. Drell, N. Holtkamp,

D. MacFarlane, N. Phinney, T. Raubenheimer,

A. Roodman, J. Seeman, W. Wisniewski, R. Woods

SLAC National Accelerator Laboratory

Outline of Presentation

• Statement of SLAC PPA Vision

• Program overview: summary of near-term goals for existing

programs and new projects

• For Accelerator R&D, Particle Physics, Non-Accelerator

Physics, & Detector Ops/D&D

– Overview of activities and discussion of priorities

– 2011-2013 detailed year-by-year planning and impacts for

Scenarios A, B, and C

– Summary budget spreadsheet

• Update on impacts of new financial model at SLAC

• Integrated view of Scenario A, B, and C at HEP level

– High level summary, planning and impacts, 2011-2013 details


Afternoon breakout sessions

• Proton research program

– Supplemental funding requests for FY2011

• Electron research program

– LC framework proposal and LCSim

– SuperB and SuperKEKB situation update

• Non-Accelerator research program

– EXO operations

– EXO R&D

– SuperCDMS R&D

– Coordination in dark matter research

– Future directions for CTA and R&D

– C3 proposal


Afternoon breakout sessions

• Detector R&D program

– End Station Test Beam status

– Lab-wide interest in detector R&D

• Accelerator R&D program

– FACET sailboat

– FACET operations

– ILC post 2012 and ongoing SLAC role

– High power rf core capability

– Advanced accelerator R&D

• BABAR and PEP-II D&D

– Status and planning


SLAC Vision for Particle Physics and Astrophysics

• Maintain a leading role at the Energy Frontier

– Participate in ATLAS and the LHC machine, & their eventual upgrades

– R&D for future Lepton-Collider (ILC, CLIC, MUC) and associated detector

concepts

• Expand on leadership in particle astrophysics and cosmology, and for

non-accelerator physics generally

– Build on existing efforts with KIPAC, FGST, LSST, EXO-200, and future

projects SuperCDMS, CTA, & CMB

• Maintain strong partnerships at the Intensity Frontier

– Facilitate US participation in an international Super Flavor Project

– Support the design and development of the Project X facility

• Maintain world-class electron accelerator R&D program

– Play a stewardship role for accelerator physics across disciplines within the

Office of Science

– Develop key innovations and technologies for future high-gradient

accelerators


SLAC FY2010 Multi-Program Financial Model

• SLAC has completed the transition from landlord model to multi-

program laboratory

• Infrastructure costs moved from direct funding by HEP & BES

operations budgets to science programs

– Costs for technical capabilities are fully loaded, increasing cost of technical

services

– Site wide support moved from Linac Ops to indirect funding, increasing

SLAC indirect rates from 45 to 49.3%

• SLAC rebuilding infrastructure for current & future programs

– Results in improved service but increases indirect costs further [49.3 to 52%

in FY2010]

• Interim model established for direct costs related to scientific computing

operations

– Full $5.6M costs shared on the basis of hardware ownership


Requested relief in FY2012

FY10 New

Model only

Full FY10

impact

FY12

Forecast

Scientific computing + $3550K + $3600K + $1700K

Indirect rate changes & professional centers + $2900K + $4300K + $2100K

Changes in program support + $1000K + $1000K + $500K

Total impact of new financial model + $7450K + $8900K + $4300K

Strategy:• For FY2010 and FY2011, use FY09 carry-forward and manage head

count, including possible migration to other areas at SLAC

• By FY2012 reduce impact of indirects and program support changes by

~50% FY2010 levels

• Projected evolution of HEP share of installed computing hardware

onsite and reductions in service levels will reduce computing recharge

costs by ~50%


Update at mid-FY2011

• Implementation in FY2010 and FY2011

– Projected planned budgets in FY2010 and FY2011 to match

FY2012 model

– Positioned carry-forward in B&R accounts to offset anticipated

impact of indirects rate and/or computing recharge costs

• Strategy changes since August 2010

– Thanks to the revised scientific computing re-charge model

approved in Aug 2010, the scientific computing burden for PPA was

reduced from $4.1M in FY2010 to $1.1M in FY2011

– We expect a resolution regarding funding for SPIRES

– Overall we are in a better financial situation compared to the March

2010 budget briefing

– Still need to continue the planned head count reduction/migration

since we will run-out of carry over by 2012


Actual projected impact in FY2012

FY10 New

Model only

Full FY10

impact

FY12

Forecast

Scientific computing + $3550K + $3600K + $1100K

Indirect rate changes & professional centers + $2900K + $4300K + $2100K

Changes in program support + $1000K + $1000K + $500K

Total impact of new financial model + $7450K + $8900K + $3600K

FY2011 salary program + $1000K

Overall challenge for FY2012 + $4600K

• Carry-forward will essentially be exhausted by FY2012

• By FY2012 reduce impact of indirects and program support changes by

~50% FY2010 levels through head count management

• Salary program in FY2011 adds about $1M to costs

• New recharge model for scientific computing operations results in sharp

reduction in direct costs while holding present indirects rate (50%)


Budget Scenarios

• Scenario A

– Assume FY2012 = FY2011 – 5% ($2.7M)

– Assume FY2012 impact of multi-program financial system ($4M or

7.4%) discussed last year is absorbed by program

– Net impact: 12.4%

• Scenario B

– Assume FY2012 = FY2011

– Assume FY2012 impact of multi-program financial system ($4M or

7.4%) discussed last year is absorbed by program

– Net impact: 7.4%

• Scenario C

– Roughly constant core program at FY2011 level with targeted R&D

and project assumptions


SLAC Accelerator Research Program

• Strong programs in Advanced Accelerator concepts, high-power rf

(HPRF), FELs and beam physics and diagnostics

– Utilize SLAC core competencies in HPRF and accelerator design

– Leverage SLAC test facilities, infrastructure and computation effort

• HEP and BES programs benefit from synergy between programs

– CW rf power sources for Project-X CW SCRF light sources

– Echo-7 experiment at NLCTA upgrades benefiting DLA

• SLAC HEP Accelerator R&D program at crossroads

– World-leading accelerator research program with unique but expensive

infrastructure and test facilities

– Most near-term application industrial or scientific radiation sources

– Accelerators have potential to impact community and economy

• Opportunities to engage in national projects, such as Project-X and

Muon Collider R&D

Department Heads Meeting: March 10, 2011 15

HEP Accelerator R&D Priorities

• Advanced accelerator R&D with potential for major impact

– Plasma Wakefield program although $6M FACET operations

support will limit the user program severely

– Dielectric laser acceleration and NLCTA programs

• Beam dynamics core capability and computing mostly

supported externally

• High gradient and X-band programs

– Unique capability world-wide but applications unclear

• Must define approach to normal-conducting linacs

– Ongoing High Power RF (HPRF) program

• Possibly redirect High Gradient program toward power sources

– Continued collaborations with LLNL, LANL and CERN

– Engage industrial and external funding sources


Possible External Rf Development Funding

17

Lab Topic TimeFunding

Scale

Funding

Risk

CERN Ongoing structure fabrication & testing 2010-11 ~300k None

LLNL First phase of MEGa-ray construction 2010-11 ~1200k None

FNAL Project-X rf system development 2011 ~400k None

LANL Design studies for MARIE 2011 ~300k Low

LCLS SLED pulse compressor upgrade 2011-12 ~600k Low

LLNL Complete MEGa-ray 250 MeV linac 2011-12 ~1600k Low

LLNL Joint LLNL/SLAC DARPA AxIS Prop. 2011-14 ~7200k Med

CERN Additional CLIC structure testing at SLAC 2012-13 ~800k Med

CERN Three additional klystron-based test stands (SATS) 2012-14 ~2200k# Low

LANL R&D for MARIE on high grad. long-pulse linacs 2012-14 ~5000k High

LCLS X-band deflector (klystron, waveguide, …) 2013 ~800k Med

LCLS-II Bunch compressor linearizer 2013 ~800k Low

LCLS Energy dither (600 MeV w/ 4 XL4’s & 16 struct.) 2014-15 ~5400k High

ELI-NP High gradient 600 MeV linac for gamma ICS 2014-16 ~8000k# Med

PSI Energy dither / energy upgrade (0.4 ~ 2 GeV) 2016 ~10M$ per GeV# High

# = funding may be split between SLAC and industry

~500k additional internal SLAC LDRD funding in FY11

PPA Prioritization

• Support for facilities and science-producing programs

– Fermi ISOC, BABAR Collaboration, EXO-200, ATLAS M&O

• Approved future programs

– LSST, Detector R&D

• Performing science in PPA

– ATLAS, Fermi GST, EXO-200, DES, Theory, HPS, BABAR through

steady analysis (2012)

• Development of future programs

– ATLAS upgrades, LC detector, HPS, SuperB, SuperCDMS, tonne-

scale EXO, CTA


Ongoing Programs

• ATLAS program

– Essential to maintain active participation in discovery frontier of particle

physics

• BABAR program

– Ongoing support for BABAR Collaboration and participation in BABAR

science in steady analysis period

• Fermi LAT science and ISOC operations

– Exciting science opportunity points to anticipated10 year mission

• Dark Energy

– Growing program given DOE/NSF high priority attached to LSST

• EXO-200

– Making transition from commissioning to planned 5 year operation

• Theory and Detector R&D

– Highly regarded programs anticipated to continue at roughly present levels


Programs in Development

• ATLAS upgrade R&D

– Given national priorities, plan to continue at present level, assuming

major upgrades will not emerge before mid-decade

• Lepton Collider detector R&D

– National lab role is to sustain and develop long-term critical

opportunities for the community

– SLAC well placed to broaden SiD/ILC effort to support CLIC and

Muon Collider detector assessment over the next few years

– Developing a LC Framework Proposal after encouragement from 5-

lab white paper; will also propose R&D and LCSim support via

Collider Detector R&D solicitation

• Heavy Photon Search test experiment

– Small effort would be needed to exploit near-term physics

opportunity in support of proposal driven experiment investments



• Flavor Physics R&D

– SuperB approved but project team still being formed; still too early

to define US role or assess overall prospects for success

• Concerned about viability of supporting delivery of re-used PEP-II &

BABAR components unless this is part of a plan to engage in ongoing

science program exploiting investment in SuperB

• Based on Italian approval, the US community, with Hassan Jawahery

as PI, is engaged in developing a new proposal for US involvement at

minimal new investment levels

– SuperKEKB funding is largely in place and experienced laboratory

fully behind project

• Scope of proposed US contribution to Belle II is modest

• SLAC hosted US Belle II workshop on Feb 21-22, where we provided

advice but also raised concerns about technical viability of proposed

PID system and the aggressive timeline



• SuperCDMS R&D for SNOLab project

– Investment level nationally too small to support two G2 experiments

and robust R&D program

– Focus for SuperCDMS R&D is on reducing production costs

• Tonne-scale EXO R&D

– Role of OHEP unclear, as ONP takes lead in formulating roadmap

for neutrinoless double-beta decay

• CTA R&D

– Small R&D effort for ~5 years, with uncertain scale for OHEP

investment in global project


If implemented: Scenario A high-level impacts

• May need to reduce core workforce through attrition and

departures

• Ongoing support for ATLAS, Fermi ISOC, Fermi science &

EXO-200, BABAR steady analysis, & development of LSST

• No major ATLAS upgrade before mid-decade, pressure on

other projects in development (LC, SuperB, SuperCDMS,

tonne-scale EXO, CTA)

• Curtailed accelerator R&D program, retaining growth in

PWFA and DLA R&D, but with pressure on High Gradient,

warm rf power, and ILC programs

• FACET operations limited to 2 months/year

• BABAR D&D as planned; PEP-II D&D from 2012-2017


Living with uncertainty

• Present CR expires March 18

– Anticipate a resolution on FY2011 budget at some point in not too

distant future

– Expect that this will be a good indicator for the level of HEP funding

nationally and at SLAC in FY2012 and beyond

• In the meantime…

– Look at priorities, options, and contingency plans so that we are

prepared to act when FY2011 is known

– Actions designed to sustain priorities for current & future programs

– If we need to reduce work force, understand how we would do so

• Identify work force that optimally supports future program

– Keep focus on sustaining program excellence

Department Heads Meeting: March 10, 2011 25

Department Heads Meeting March 10, 2011 · PDF file–Planning and contingency exercises...

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