Delivering Real-Time Business Value for Higher Education and Research

July 2013

Delivering Real-Time Business Value for

Education and Research SAP Business Suite Powered by SAP HANA

Public

© 2013 SAP AG or an SAP affiliate company. All rights reserved. 2 Public

The real-time opportunity

Successful universities and

research organizations effectively

align their mission and resources

to maximize opportunities and fulfill

compliance for optimal support

for professors, students, and

administrators:

Aligning resources with desired

outcomes

Understanding the costs of delivering

education and services

Enabling flexibility to anticipate shifts

in the organization’s priorities


Becoming an innovation enterprise Empowering the university, professors, researchers, and administrators

Quickly analyzed

organizational,

financial, and

budgeting data

Understanding revenue and expenditure

streams instantly

Real-time, end-to-end budget and financial

close

Faster insight into grant and research funding

to ensure that sponsor compliance is met

Speed you need –

where it affects

your organization

Complete visibility into end-to-end

procurement activities

Real-time calculation of savings and

simulations in purchasing

Efficient payroll exception-handling based

on real-time data

Easy-to-get

and more-detailed

data

Hierarchical structures based on

organizational management in

SAP ERP HCM or cost center in reporting

and analysis

Deep insight into user authorizations for

uncovering any potential compliance risks


SAP Business Suite powered by SAP HANA The next-generation business platform

Real-time business

In-memory

Business

transactions

Digital

connections

Collaborative

business

Cloud Social

Big Data Mobile

One platform bringing it all together

Advanced

analytics


Industry value map for education and research Driving excellence in teaching, learning, and research, built on sound

financial management

Students, Teaching and Learning

Student Lifecycle Management

Teaching and Learning

Learner Achievement Measurement and Tracking

Analytics for Educational Performance

Education Funding and Income

Grants Management for Grantee

Donation Management

Learner Fee Management

Grants Management for Grantor

Commercial and Noncommercial Research

Research Planning and Execution

Researcher Visibility

People and

Talent Core Human Resources

and Payroll Talent Management

Time and Attendance

Management

Workforce Planning

and Analytics

Budget and

Finance Public Sector Budget

Planning Public Sector Financials

Treasury and Financial

Risk Management

Enterprise Risk and

Compliance Management

Real Estate Lifecycle

Management

Procurement Supplier Discovery and

Lifecycle Management

Strategic Sourcing and

Contracting

Procurement and Order

Collaboration

Collaborative Invoice

to Pay

Regulated and

Complex Procurement

IT Management Application Lifecycle

Management

IT Infrastructure

Management

IT Portfolio and Project

Management IT Service Management

IT Strategy and

Governance

Technology

Solutions

Analytics Consumer Experience Data Management Enterprise Mobility

SAP HANA Platform

Application Development

and Integration


Industry value map for education and research Real-time value for key end-to-end processes

Students, Teaching and Learning

Student Lifecycle Management

Teaching and Learning

Learner Achievement Measurement and Tracking

Analytics for Educational Performance

Education Funding and Income

Grants Management for Grantee

Donation Management

Learner Fee Management

Grants Management for Grantor

Commercial and Noncommercial Research

Research Planning and Execution

Researcher Visibility

People and

Talent Core Human Resources

and Payroll Talent Management

Time and Attendance

Management

Workforce Planning

and Analytics

Budget and

Finance Public Sector Budget

Planning Public Sector Financials

Treasury and Financial

Risk Management

Enterprise Risk and

Compliance Management

Real Estate Lifecycle

Management

Procurement Supplier Discovery and

Lifecycle Management

Strategic Sourcing and

Contracting

Procurement and Order

Collaboration

Collaborative Invoice

to Pay

Regulated and

Complex Procurement

IT Management Application Lifecycle

Management

IT Infrastructure

Management

IT Portfolio and Project

Management IT Service Management

IT Strategy and

Governance

Technology

Solutions

Analytics Consumer Experience Data Management Enterprise Mobility

SAP HANA Platform

Application Development

and Integration

Highest real-time

business value

for education

and research

2

4

1 5

3


Public sector financials Optimized public sector financials (budget execution)

Enhance insights and

accuracy

Reduce

Minimize

month- and year-

end closing time

operating costs

Current Situation

Lack of easy access to real-time reporting and analysis – difficult control of financial

and budget figures

Long-running period- and year-end processes with multiple steps to complete

Laborious and time-consuming processes while obtaining a current understanding of

financial and budget figures

Key Innovations

Deeper and faster insight down to the lowest level of detail

Accelerated monitoring of year-end-closing with faster carry-forward

Accelerated budgetary accounting operations, like account assignment changes and

reconciliation

Business Process Transformation

Understanding revenue and expenditure streams instantly

Real-time, end-to-end budget and financial close

Efficient management of organizational changes

Related to

Budget maintenance Execution of funds Budget and financial closing

and reporting (Budget execution)


Grants management for grantee Improved grantee management

compliance and

accuracy

Reduce

Minimize

reporting and month

end closing time

advance financing

Current Situation

Long-running billing processes

Limited transparency of grant-related information, especially detail analysis

Key Innovations

Faster budget and billing execution

Faster insight into grant-related operations down to the lowest level of detail

Accelerated analysis of awarded grants against submitted applications

Faster consolidation for donor and sponsor reporting

Accelerated overhead calculation processes

Business Process Transformation

Real-time, end-to-end grant close

Comprehensive reporting on all grant-related information and master and transactional

data

Faster and more efficient management of donor relations

Improve

Related to

Billing and posting control Budget management Closeout Sponsor management

(Grantee management)


Today

KPI improvements are high-level estimates and will have to be validated for each customer situation.

Regulated and complex procurement Strategic sourcing and contracting for purchase optimization

Lack of clarity about which sources of

supply should be negotiated and

used

Long cycle time to secure new

sources and significant overhead to

manage suppliers

Real-time access to high volumes of

purchasing data

Fast and complete search across all

related business documents

Increase process efficiency

Optimize working capital

Lack of visibility into organization-

wide demand

High volume of maverick buying

Need for greater efficiencies and

savings from purchasing

Real-time calculation of savings and

simulations

Visibility into supplier relationships,

performance, spend, and savings in

place to reduce supply risk and

missed savings opportunities

With SAP Business Suite on SAP HANA


Today


Regulated and complex procurement Order collaboration for efficient procurement

Frequent errors and maverick spend

Complex, manual, and time-

consuming processes prevent

procurement employees from

contributing their strategic skills and

adding value to the company

High transaction costs

Slow and costly paper-based

processes; poor end-user adoption

Difficulty in making decisions in real

time because employees cannot

access and manipulate procurement

information easily

New configuration options for

procurement analysis

Complete visibility into end-to-end

procurement activities

Accelerated long-lasting processing

of purchasing documents

Contemporary and user-friendly UI

Real-time insight and ease of

manipulating information

Real-time access to high volumes of

procurement documents

Increase transparency

Lower

Increase

procurement

operations cost

process

effectiveness



Today


Core HR, workforce planning and analytics Business value for insight-driven workforce cost management

Simple reporting that takes hours and

sometimes days

Inability to detect issues and

deviations on time

Rapid trend identification and drill-to-

detail for proper root cause

identification

Analytical models with predefined

content

More efficient payroll exception-

handling based on real-time data

Reduce time and costs of

payroll processing

and reporting

Increase focus on business

operations and

staffing and deliver

customer support

and satisfaction

Need to provide input for decision

making and business outcomes

quickly

Creation of virtual data models (VDM) for core HR functions, including headcount, movement, organizational management, time management, and payroll

Accelerated evaluation of organizational structures

Hierarchical structures based on organizational management in SAP ERP HCM or cost center in reporting and analysis



Today


Treasury and financial risk mitigation Business value for central treasury exposure management

Need for better transparency of

financial data

High volatility of the market that

requires real-time analytics to react

to financial exposures quickly

High cost of finance operations due

to missing central database

No single source of truth for

exposure determination available as

of today (separated sources for cash

management and for treasury and

risk management)

Flexible aggregation and slice-and-

dice of real-time data (similar to data

warehouse)

Multiple data layers allow new

dimensions of forecasting, planning

and simulations, such as what-if

analysis and working capital

optimization

Starting point to build analytical applications providing key performance indicators to CFOs and heads of treasury

Central control of organization because of traceability of business events, which is essential for external auditing

Increase transparency

Optimize

Manage

working capital

counterparty and

bank-specific

credit risk



Next step Business scenario recommendation and value discovery workshop

SAP offers a proven methodology and approach to

discover the customer-specific business

improvement areas and quantify value potential.

We suggest such a workshop with your

line-of-business and IT experts.

As starting point, we recommend a performance

and usage analysis of your current system.


Customer case: U.S. university – higher education and research Summary validated scenarios

Feasibility

Bu

sin

ess v

alu

e

Lo

w

Hig

h

Low High

Student retention

(US$1.1 million)

Phase – deployment road map

Legend

SAP Business

Suite on

SAP HANA

SAP HANA

Applications

SAP HANA

Platform

1 Short term

Student retention

2 In evaluation

Other functions – tbd in future discovery

workshops

SAP HANA Platform: customer-specific SAP HANA products: SAP NetWeaver BW on SAP HANA, high-performance applications (HPAs), apps powered by SAP HANA SAP Business Suite on SAP HANA

Scenario

(business value)

SAP HANA use cases mapped to industry value map end-to-end solutions

Delivering Real-Time Business Value for Higher Education and Research

Technology

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