Decision-Making Tools for Procurement of Goods and Services - Summer 2014 NCLGBA Conference
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Are You Sure We Really Need One? Decision-Making Tools for Procurement of Goods and/or Services: 1 www.wakegov.com
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Transcript of Decision-Making Tools for Procurement of Goods and Services - Summer 2014 NCLGBA Conference
1
Are You Sure We Really Need One?
Decision-Making Tools for Procurement of Goods and/or Services:
www.wakegov.com
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Agenda• Why do we need a decision
making tool?• What are some examples of
tools?• What decision-making tools do
you use?
www.wakegov.com
3www.wakegov.com
Why do we need a decision-making
tool?
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• Are all elements of the scope of work equal?• If not, how do you determine which
carries the most weight as you review?
• Do all members of the review team agree?
Achieve consensus in prioritization of elements
5www.wakegov.com
• Make an “apples to apples” comparison among proposals• Adherence to RFP• Relevant experience and knowledge• Past history• Cost• Interview
Compare Proposals
6www.wakegov.com
• Taxpayers• Local governing body• NC procurement laws• Other vendors submitting proposals• Media• Advocacy Groups
Need to be able to defend decision to:
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What are some examples?
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Responsible Scores ability and knowledge of project
elements Responsive Scores responsiveness to RFP elements
Rate Is the proposed rate higher or lower than
the median rate of all proposals
Three R Model
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Three R Model
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Three R Model
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Three R Model
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Three R Model
13www.wakegov.com
• Pros• Easily understood and requires very
little to no extra work either before or after review process
• Replicable and user-friendly for capital projects, service provision, grants, etc.
• Cons• Relatively generic and unspecific to
individual projects
Three R Model
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Blank slide for charts, graphs, images.
United Way Model
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• Pros• All reviewers grade according to the
same strategy and definition of an element
• Best for multiple bids and grant proposals
• Cons• Can be time consuming on the front-
end
United Way Model
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Forced Choice Matrix
• Step 1: Criteria Listing
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Blank slide for charts, graphs, images.
Forced Choice Matrix
• Step 2: Individual Ranking of Criteria
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Blank slide for charts, graphs, images.
Forced Choice Matrix
• Step 3: Group Ranking and Weighting
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Blank slide for charts, graphs, images.
Forced Choice Matrix
• Step 3: Group Ranking and Weighting
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Blank slide for charts, graphs, images.
Forced Choice Matrix
• Step 4: Final Weights
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Blank slide for charts, graphs, images.
Forced Choice Matrix
• Step 5: Individual Scoring
22www.wakegov.com
• Pros• Can prioritize elements of the
proposal and add weights• Best for multiple bids and large
review teams• Cons• Can be confusing for new reviewers• Time consuming
Forced Choice Matrix
23www.wakegov.com
• What decision-making tools do you use?
