Database Study GuideDatabase Study Guide

By Mr. FreeBy Mr. Free

QuestionQuestion

What is a database?What is a database?

AnswerAnswer

A database is an organized collection A database is an organized collection of information.of information.

QuestionQuestion

What are some advantages of a What are some advantages of a database?database?

Some Advantages of DatabaseSome Advantages of Database

1. Data can be added and edited 1. Data can be added and edited easily.easily.

2. Records can be accurately and 2. Records can be accurately and easily sorted.easily sorted.

3. A person may use a database to 3. A person may use a database to keep track of names and addresses keep track of names and addresses of friends.of friends.

QuestionQuestion

What are the four parts of a What are the four parts of a database?database?

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1. File1. File 2. Field2. Field 3. Record3. Record 4. Entry4. Entry

QuestionQuestion

What is a database file?What is a database file?

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A file is one set of related records in A file is one set of related records in a database.a database.

QuestionQuestion

What is a field?What is a field?

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A field is a category of information on A field is a category of information on a record.a record.

QuestionQuestion

What is the first thing to do when What is the first thing to do when changing the appearance or format changing the appearance or format of a field in a database?of a field in a database?

AnswerAnswer

Select the field.Select the field.

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What is the type of data that shows a What is the type of data that shows a monetary value in a database?monetary value in a database?

AnswerAnswer

CurrencyCurrency

QuestionQuestion

What is a record?What is a record?

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A record is a collection of fields and A record is a collection of fields and entries on one topic.entries on one topic.

QuestionQuestion

What is an entry?What is an entry?

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An entry is the information entered in An entry is the information entered in a field.a field.

QuestionQuestion

What is a template?What is a template?

AnswersAnswers

A template is a pattern or form that A template is a pattern or form that is used repeatedly for each record in is used repeatedly for each record in a database.a database.

When creating a database, the When creating a database, the template is the blank form that template is the blank form that comes up each time a person adds a comes up each time a person adds a new record to the database file.new record to the database file.

QuestionQuestion

What else do I need to know about What else do I need to know about database templates?database templates?

AnswerAnswer

A template arranges data in a A template arranges data in a database in a way that makes it easy database in a way that makes it easy for anyone to setup and manipulate for anyone to setup and manipulate records.records.

QuestionQuestion

What is a report?What is a report?

AnswersAnswers

A report is a printable summary of A report is a printable summary of the information in a database.the information in a database.

A report is a display of records or A report is a display of records or parts of records that satisfy a parts of records that satisfy a particular search or sort.particular search or sort.

QuestionQuestion

What does it mean to sort?What does it mean to sort?

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To sort is to arrange information in a To sort is to arrange information in a specific order: ascending or specific order: ascending or descending.descending.

QuestionQuestion

What is ascending order?What is ascending order?

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Ascending order is sorting:Ascending order is sorting:• ABC order (A-Z)ABC order (A-Z)• Numerical order (0-100)Numerical order (0-100)• Smallest to biggestSmallest to biggest• Least to mostLeast to most• Shortest to tallestShortest to tallest

QuestionQuestion

What is descending order?What is descending order?

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Descending order is sorting:Descending order is sorting:• Reverse ABC order (Z-A)Reverse ABC order (Z-A)• Reverse numerical order (100-0)Reverse numerical order (100-0)• Biggest to smallestBiggest to smallest• Most to leastMost to least• Tallest to shortestTallest to shortest

QuestionQuestion

What does it mean to search or filter What does it mean to search or filter when using a database program?when using a database program?

AnswerAnswer

Search or filter is to look for specific Search or filter is to look for specific informtion.informtion.

QuestionQuestion

What are connectors?What are connectors?

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Connectors are words such as “and” Connectors are words such as “and” and “or” that join certain conditions and “or” that join certain conditions that meet more than one criteria that meet more than one criteria when performing a search or filter.when performing a search or filter.

QuestionQuestion

What do the connectors “and” and What do the connectors “and” and “or” mean?“or” mean?

AnswerAnswer

And is used to connect And is used to connect allall criteria criteria being used for.being used for.

Or is used to search for Or is used to search for anyany of the of the criteria.criteria.

For ExampleFor Example

If a school principal has a database If a school principal has a database of 725 names and addresses of of 725 names and addresses of students enrolled at the school and students enrolled at the school and wanted to know the phone numbers wanted to know the phone numbers of one particular student, he/she of one particular student, he/she would perform as search or filter would perform as search or filter using the student’s name as a using the student’s name as a criteria.criteria.

QuestionQuestion

What is a wildcard?What is a wildcard?

AnswerAnswer

A wildcard is a character, such as an A wildcard is a character, such as an asterisk (*) or a question mark (?) in asterisk (*) or a question mark (?) in a search that permits any character a search that permits any character to be specified.to be specified.

Two ExamplesTwo Examples

(1) A criteria al* will find Alabama, (1) A criteria al* will find Alabama, already, or Albert.already, or Albert.

(2) The most efficient method when (2) The most efficient method when searching in a database for all searching in a database for all students with the first name of students with the first name of M*chael is wildcard.M*chael is wildcard.