Database Management Systems

Pierce College

Part B

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Module 6:Database DevelopmentLecture 1: Introduction to Microsoft Access 2010

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Introduction Links

• Database design basics for Access 2010 - (20 minutes)http://office.microsoft.com/en-us/access-help/database-design-basics-HA010341617.aspx?CTT=1

• Make the switch to Access 2010 – great as overview (20 minutes)http://office.microsoft.com/en-us/access-help/make-the-switch-to-access-2010-RZ101791922.aspx?CTT=3

• **Getting started with Access 2010 (includes video) (40 min)http://office.microsoft.com/en-us/access-help/getting-started-with-access-2010-HA010341722.aspx?CTT=3

• Demo: Bring your business data together in an Access database (6 minutes video – 20 min for text version)

http://office.microsoft.com/en-us/access-help/demo-bring-your-business-data-together-in-an-access-database-HA010255203.aspx?CTT=1

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Other Reference Links

• Structure of a database Access 2007 text version (20 minutes)http://office.microsoft.com/en-us/access-help/learn-the-structure-of-an-access-database-HA001213954.aspx?CTT=3

• Access 2007 reserved words and symbols (20 minutes)http://office.microsoft.com/en-us/access-help/access-2007-reserved-words-and-symbols-HA010030643.aspx?CTT=1

• Access 2010 specifications (20 minutes)http://office.microsoft.com/en-us/access-help/access-2010-specifications-HA010341462.aspx?CTT=1

• Access Glossary (5 minutes scan)http://office.microsoft.com/en-us/access-help/access-glossary-HA010218202.aspx?CTT=1

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Pierce College - CIS260 Database Management Systems

Scenario 1: O.U.R. Hospital Employee Training Database

You’ve been tasked to create an Access database to be used for scheduling and tracking training courses for your hospital’s employees.

Along with HIPAA training for new employees, and CPR/1st Aid certification and re-certification courses for all employees, you also need to schedule training on the new Electronic Medical Records (EMR) system that is being implemented. While all employees will be trained, they don’t all take the same EMR training modules.

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Module 6:Database DevelopmentLecture 2: Microsoft Access 2010 Structure and Navigation

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Create Database & Navigation

• **Access 2010 Database Tasks (15 min Read; 1 hr Study)http://office.microsoft.com/en-us/access-help/access-2010-database-tasks-HA101829991.aspx?CTT=5&origin=HA010341722

• Create an Access database (15 min Read; 1 hr Study/do)http://office.microsoft.com/en-us/access-help/create-an-access-database-HA010341576.aspx?CTT=1

• Guide to the Access 2010 user interface (15 min Read; 1 hr Study/do)http://office.microsoft.com/en-us/access-help/guide-to-the-access-2010-user-interface-HA010341735.aspx?CTT=1

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Module 6:Database DevelopmentLecture 3: Microsoft Access 2010 Tables

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Create Tables

• Introduction to tables (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-tables-HA010341584.aspx?CTT=1

• Create tables for a new database (40 minutes)(online training - this feeds to “Design the tables for a new database” series link on right side)http://office.microsoft.com/en-us/access-help/create-tables-for-a-new-database-RZ101772997.aspx

• Online training series of 9 videos with practices, quizzes, and Quick Reference Cards: (40-50 minutes each)

Use “Design the tables for a new database” (online series) only for this lecture module. The others will be referenced in subsequent slides.

http://office.microsoft.com/en-us/access-help/design-the-tables-for-a-new-database-RZ101772996.aspx

• Introduction to data types and field properties (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-data-types-and-field-properties-HA010341783.aspx

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Working with relationships

• “Create relationships for a new database” (online series) (40-50 minutes)http://office.microsoft.com/en-us/access-help/create-relationships-for-a-new-database-RZ101772998.aspx

• Article: Guide to table relationships (20 minutes)http://office.microsoft.com/en-us/access-help/guide-to-table-relationships-HA010120534.aspx?CTT=1

• Microsoft video on database relationships using Access 2007 (7 minutes)http://office.microsoft.com/video.aspx?assetid=ES010277683&vwidth=884&vheight=540&CTT=11&Origin=HA010254901

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Working with data

• Restrict data input by using a validation rule (20 minutes)http://office.microsoft.com/en-us/access-help/restrict-data-input-by-using-a-validation-rule-HA010341586.aspx

• Add a calculated field to a table (20 minutes)http://office.microsoft.com/en-us/access-help/add-a-calculated-field-to-a-table-HA101820564.aspx?CTT=1

• Introduction to importing and exporting data (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-importing-and-exporting-data-HA101790599.aspx?CTT=1

• Video: Import data to an Access database (6 minutes)http://office.microsoft.com/en-us/access-help/video-import-data-to-an-access-database-VA101815333.aspx?CTT=3

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Module 6:Database DevelopmentLecture 4: Microsoft Access 2010 Queries

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Create queries links

• Introduction to queries (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-queries-HA010341786.aspx?CTT=1

• Create queries for a new database (online series) (40 minutes)http://office.microsoft.com/en-us/access-help/create-queries-for-a-new-database-RZ101772999.aspx?CTT=1

• Video: Calculate values in a query (3 minutes)http://office.microsoft.com/en-us/access-help/video-calculate-values-in-a-query-VA101822639.aspx?CTT=3

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Create expressions links

• Video: Create an expression (6 minutes)• http://office.microsoft.com/en-us/access-help/video-create-an-expression-VA101812615.aspx?CTT=3

• Article: Create an expression (20 minutes)• http://office.microsoft.com/en-us/access-help/create-an-expression-HA010341590.aspx?CTT=1

• Article: Use the expression builder (20 minutes)• http://office.microsoft.com/en-us/access-help/use-the-expression-builder-HA101812460.aspx?CTT=3

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Module 6:Database DevelopmentLecture 5: Microsoft Access 2010 Forms

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Create forms links• Article: Introduction to forms (20 minutes)

http://office.microsoft.com/en-us/access-help/introduction-to-forms-HA010343724.aspx?CTT=1

• Create a form by using the Form tool (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-tool-HA010341567.aspx?CTT=3

• Create a form by using the Form Wizard (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-wizard-HA010341568.aspx?CTT=3

• Create forms for a new database (online series) (40 minutes)http://office.microsoft.com/en-us/access-help/create-forms-for-a-new-database-RZ101773001.aspx

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More forms links

• Video: Set the record source for a form or report (3.5 minutes)http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=1

• Create a tabbed form (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-tabbed-form-HA010341583.aspx?CTT=3

• Video: Pivot your data in Access (6.5 minutes)http://office.microsoft.com/en-us/access-help/video-pivot-your-data-in-access-VA101842926.aspx?CTT=1

• Create PivotTable or PivotChart in a desktop database (20 minutes)http://office.microsoft.com/en-us/access-help/create-pivottable-or-pivotchart-views-in-a-desktop-database-HA101901543.aspx?CTT=3

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Module 6:Database DevelopmentLecture 6: Microsoft Access 2010 Reports

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Create reports links

• Introduction to reports (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-reports-HA010343725.aspx?CTT=3

• Create a simple report (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-simple-report-HA010341579.aspx?CTT=3

• Create a grouped or summary report (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-grouped-or-summary-report-HA010341571.aspx?CTT=3

• Video: Set the record source for a form or report (review from forms) (3.5 minutes)

http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=3

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More reports links

• Create reports for a new database (online series) (40 minutes)http://office.microsoft.com/en-us/access-help/create-reports-for-a-new-database-RZ101773004.aspx?CTT=1

• Video: Use conditional formatting on reports (5 minutes)http://office.microsoft.com/en-us/access-help/video-use-conditional-formatting-on-reports-VA101814119.aspx?CTT=1

• Video: Highlight data on forms by using conditional formatting (5.5 minutes)

http://office.microsoft.com/en-us/access-help/video-highlight-data-on-forms-by-using-conditional-formatting-VA102438087.aspx?CTT=3

• Display comparative data visually with data bars (20 minutes)http://office.microsoft.com/en-us/access-help/display-comparative-data-visually-with-data-bars-HA101851088.aspx?CTT=1

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Module 6:Database DevelopmentLecture 7: Microsoft Access 2010 Database Administration & Security

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Access Security and Administration

• Introduction to Access 2010 security (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-access-2010-security-HA010341741.aspx

• Create strong passwords (20 minutes)http://www.microsoft.com/security/online-privacy/passwords-create.aspx

• Compact and repair a database (20 minutes)http://office.microsoft.com/en-us/access-help/compact-and-repair-a-database-HA010341740.aspx?CTT=1

• Archive Access data (20 minutes)http://office.microsoft.com/en-us/access-help/archive-access-data-HA010288259.aspx?CTT=3

• Protect your data with backup and restore processes (20 minutes)http://office.microsoft.com/en-us/access-help/protect-your-data-with-backup-and-restore-processes-HA010341510.aspx?CTT=1

• Use sandbox mode in Access 2010 (20 minutes)http://office.microsoft.com/en-us/access-help/use-sandbox-mode-in-access-2010-HA010342092.aspx?CTT=1

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Module 6:Database DevelopmentLecture 8: Microsoft Access 2010 Advanced Topics

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Access Templates

• Using Templates in Access 2010 (video) (2 minutes)http://office.microsoft.com/en-us/videos/video-get-started-using-templates-in-access-2010-VA101944638.aspx?CTT=3

• Microsoft templates (20 minutes)http://office.microsoft.com/en-us/templates/results.aspx?qu=access&av=zac

• Introduction to the Access 2010 templates (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-the-access-2010-templates-HA010341734.aspx?CTT=1

• Video: Modify the Access 2010 templates (3.5 minutes)http://office.microsoft.com/en-us/access-help/video-modify-the-access-2010-templates-VA101794442.aspx?CTT=3

• Build an Access database to share on the Web (20 minutes)http://office.microsoft.com/en-us/access-help/build-an-access-database-to-share-on-the-web-HA010356866.aspx?CTT=3

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Access Programming and Macros

• Create a data macro (20 minutes)http://office.microsoft.com/en-us/access-help/create-a-data-macro-HA010378170.aspx?CTT=1

• Video: Create a user interface (UI) macro (4 minutes)http://office.microsoft.com/en-us/access-help/video-create-a-user-interface-ui-macro-VA101814109.aspx?CTT=3

• Video: Introduction to the Macro Builder (3.5 minutes)http://office.microsoft.com/en-us/access-help/video-introduction-to-the-macro-builder-VA100393510.aspx?CTT=3

• Introduction to Access programming (20 minutes)http://office.microsoft.com/en-us/access-help/introduction-to-access-programming-HA010341717.aspx?CTT=3

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Advanced Access Links

• Ten quick tips to help work more efficiently in Access 2010 – Video (3.5 minutes)http://office.microsoft.com/en-us/access-help/video-ten-quick-tips-to-help-work-more-efficiently-in-access-2010-VA101831095.aspx?CTT=1

• Create dynamic reports in Access using linked tables – Article (20 minutes)http://office.microsoft.com/en-us/support/create-dynamic-reports-in-access-using-linked-tables-HA001042820.aspx?CTT=1[Note: this is a previous version of Access but the content is still valid.]

• Import or link to data in an Excel workbook – Article (20 minutes)http://office.microsoft.com/en-us/access-help/import-or-link-to-data-in-an-excel-workbook-HA010341760.aspx?CTT=1

• Split an Access database – Article (20 minutes)http://office.microsoft.com/en-us/access-help/split-an-access-database-HA102749583.aspx?CTT=1

• Ways to share an Access database – Article (20 minutes)http://office.microsoft.com/en-us/access-help/ways-to-share-an-access-database-HA010342110.aspx?CTT=1

• Create a navigation form – Video (5 minutes)http://office.microsoft.com/en-us/access-help/video-create-a-navigation-form-VA101812613.aspx?CTT=3

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Advanced Access Links – (cont.)

• Access 2010 Custom Themes – Article (20 minutes)http://blogs.office.com/b/microsoft-access/archive/2009/09/25/access-2010-custom-themes.aspx

• Improve the appearance of your Access forms and reports with Office Themes – Video (8.5 minutes)

http://office.microsoft.com/en-us/access-help/video-improve-the-appearance-of-your-access-forms-and-reports-with-office-themes-VA101815213.aspx?CTT=1

• Database Tasks using Access 2010 – Article (20 minutes)[NOTE: this is an overview of many Access features. Could be for introduction, or better for overall review.]http://office.microsoft.com/en-us/access-help/access-2010-database-tasks-HA101829991.aspx?CTT=5&origin=HA010341722

• Add or change a lookup column (20 minutes)http://office.microsoft.com/en-us/access-help/add-or-change-a-lookup-column-HA010163773.aspx?CTT=1

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Transitioning to Access 2013

• Discontinued features in Access 2013 (10 minutes)http://office.microsoft.com/en-us/access-help/discontinued-features-and-modified-functionality-in-access-2013-HA102749226.aspx?CTT=1

• Access 2013 Quick Start Guide (6 page reference sheet) (20 minutes)http://office.microsoft.com/en-us/support/access-2013-quick-start-guide-HA103673689.aspx?CTT=1

• Switching to Access 2013 (20 minutes)http://office.microsoft.com/en-us/support/results.aspx?htags=htgprgntxO15Training&queryid=dbeb016e%2D76d2%2D4041%2Dbd62%2D87210c054359&avg=zac

• Make the switch to Access 2013 – online training (20 minutes)http://office.microsoft.com/en-us/support/make-the-switch-to-access-2013-RZ102923802.aspx?CTT=1

• Training courses for Access 2013 – Reference List (5 minutes)http://office.microsoft.com/en-us/access-help/training-courses-for-access-2013-HA104030993.aspx?CTT=1

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Module 6:Database DevelopmentLecture 9: Microsoft Access 2010 SQL

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Structured Query Language (SQL)

“When you want to retrieve data from a database, you ask for the data by using Structured Query Language, or SQL. SQL is a computer language that closely resembles English that database programs understand. Knowing SQL is important because every query in Microsoft Access uses SQL. Understanding how SQL works can help create better queries, and can make it easier for you to fix a query when it is not returning the results that you want.”

http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1

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Access SQL (Structured Query Language)• Introduction to Access SQL (20 minutes)

http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1

• Access SQL: basic concepts, vocabulary, and syntax (20 minutes)http://office.microsoft.com/en-us/access-help/access-sql-basic-concepts-vocabulary-and-syntax-HA010256402.aspx

• Comparison of Microsoft Access SQL and ANSI SQL (20 minutes)http://msdn.microsoft.com/en-us/library/office/bb208890(v=office.12).aspx

• Microsoft Access SQL Reference (5 minutes)http://msdn.microsoft.com/en-us/library/office/ff841692(v=office.14).aspx

• Access 2010 Development (20 minutes)http://msdn.microsoft.com/en-us/library/office/ff604965(v=office.14).aspx

• Get help for built-in functions, properties, macro actions, and SQL keywords (20 minutes)http://office.microsoft.com/en-us/access-help/get-help-for-built-in-functions-properties-macro-actions-and-sql-keywords-HA010357048.aspx?CTT=1

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Module 7:Database Security

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Module 7:Database SecurityLecture 1: CAHIMS 7.1 Privacy & Security Policies & Compliance

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Module 7:Database SecurityLecture 2: CAHIMS 7.3 Data and Systems Security Management

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Module 7:Database SecurityLecture 3: CAHIMS 7.4 Disaster Recovery and Business Continuity

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Module 8:Testing and Training

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Module 8:Testing and TrainingLecture 1: CAHIMS 6.1 Testing Methodology and Planning

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Module 8:Testing and TrainingLecture 2: CAHIMS 6.2 Testing Implementation and Documentation

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Module 8:Testing and TrainingLecture 1: CAHIMS 5.2 End User Training and Support

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Module 9:Capstone ProjectApplying Documentation and Development Skills in Access

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Nurse Rotation Database

• Access database design and development

• Team projects

• Peer review by other teams

• Documentation requirements:1. Combined Requirements document

(Business, Functional, Technical)2. Data Dictionary3. Training Plan & Users Guide4. Test Plan5. Combined Governance, Policies and

Procedures document6. Security should be addressed in

numbers 1, 4, and 5

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Nursing Rotation Scenario• It is the first week in your new healthcare database career/(internship???). The IT Manager comes to

you (all the new interns??? If team work is desired) and says “I think I have just the project for you to get your feet wet. It will be a chance for you to use your Access skills and to work with some of our healthcare staff. Our house supervisor wants a way to track nursing staff work rotations, make shift changes, and to easily print weekly and monthly reports.

• Up until now, it has just been tracked in a spreadsheet, but it has limitations. Since we already have the software, we believe using Access will quickly give them the functionality they need at this time without additional software costs. Talk to House Supervisor about the requirements. I estimate it will take you about two weeks (class time). Be sure to document everything so it can be supported by our team.”

• After talking to House Supervisor, you find that there are 3 shifts a day: 7am-3pm, 3pm-11pm, and 11pm-7am. The following information on each nurse is also needed in the system for the House Supervisor:

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• Nurse name

• Employee ID

• Work contact phone and email

• Home contact phone and email

• Day

• Shift

• Unit/floor

• PatientID

• Shift Supervisor

• Whether it is a federal holiday or not; ideally they only work one major holiday a calendar year.• After you think about it, you ask a few more questions and also found out that a nurse isn’t supposed

to work two shifts back to back unless in an emergency, nor more than 36 hours a week. • Also, the nurse should work the same unit/floor for the week if possible, and should watch the same

patient if he/she is still on the floor for the nurse’s next shift for “patient continuity”.