Data At Every Level: One SEA’s Story of Integrating Data and the Unanticipated Results
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February 17, 2012 2012 MIS Conference 1
description
Data At Every Level: One SEA’s Story of Integrating Data and the Unanticipated Results. February 17, 2012 2012 MIS Conference. Welcome!. Presenter Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public Instruction (OSPI) - PowerPoint PPT Presentation
Transcript of Data At Every Level: One SEA’s Story of Integrating Data and the Unanticipated Results
February 17, 20122012 MIS Conference
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Presenter◦ Emily Rang, Information Technology Specialist
with WA State Office of Superintendent of Public Instruction (OSPI)
◦ Agency of approximately: 400 employees, 15 departments and 53 online web applications
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Improve education for students◦ Meaningful, timely data
What worked and what didn’t What we learned that surprised us What we are doing now
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SEA
LEA
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Special Ed office
Special Ed Dept.
HR Dept. Homeless Ed Office
State and Federal Reporting
HQ Teacher office
Homeless Student Office
Special Ed DB
HQT DBHomeless
Spreadsheet
Reduce burden on LEA and SEA◦ Consolidate data collections
Create common definitions of data◦ Reuse data at SEA
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Installed Data Governance
Cartoons Courtesy of The Data Governance Institute, LLC. (http://www.datagovernance.com/cartoon_30.html)
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Identified Silos in SEA◦ Individual program areas
Assigned clear “data owners” Importance of maintaining “ownership” of their data
Worked on common, clear, concise data definitions◦ Internal SEA meeting once a week◦ Documented in a data manual ◦ Used Data Governance meetings
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Comprehensive Education Data And Research System (CEDARS)◦ Single LEA submission to SEA
Student Teacher Course
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Make everything as simple as possible, but not simpler.- Albert Einstein
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Reviewed Existing Data Collections◦ Identified all program areas of SEA with separate
data collections of overlapping data
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Slowly started replacing single, one-off data collections
Instead, pre-populated data for LEA acceptance of quality instead of data entry
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Right. . ?
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Combatted silos in the SEA, but we missed them in the LEA.
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LEA’s Program offices didn’t know their CEDARS contact in the LEA
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LEA & SEA Data ReviewSEA
LEA
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CEDARS
Special Ed Dept.
HR Dept.
Homeless Ed Office
State and Federal Reporting
Unified Communications from SEA◦ CEDARS and program offices
Emails Webinars In-person trainings
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Unified communications from SEA as one agency
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Training Webinars ◦ with invitations to both the Program LEA and
CEDARS LEA contacts◦ Presented by both the program SEA and CEDARS
SEA contacts
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Creating great documentation!◦ Business rules, business rules, business rules◦ User Guides◦ Mapping documents◦ Posting business rules for reports
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Transitioning a one-off database used by Bilingual SEA and LEA for tracking students LEP eligibility into CEDARS◦ Data ◦ Functionality
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Adding more complicated data collections to CEDARS in 2012-13◦ Absence data◦ Discipline data◦ Turning this into a pre-populated annual report
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Finding new opportunities◦ Additional Special Education reporting◦ Title I◦ Unexcused Absences and Truancy◦ Discipline
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Adding data quality reports for CEDARS Users about program reports◦ Bilingual Student◦ Immigrant Student
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Annual data review reports available earlier Inviting broader range of LEA users to
Webinars, Video Conferences SEA staff modeling team behavior
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THANK YOU!
Emily Rang
OSPI Information TechnologyCustomer [email protected](360) 725-6376www.k12.wa.us
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