Custom GPS Reports User Guides

Safety First and Always

GPS Standard Reports User Guidelines

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Stop with Map Report


GPS Reports User Guidelines

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Turning Information into Action Distribute System Auto-generated Reports

Driver Safety Scorecard Driver Utilization / Productivity Idle Reporting Stop with Map Information Vehicle Metrics Reporting

Getting the Right Data to the Right People at the Right Time Executives, Directors, Managers, & Supervisors

Taking Ownership by Integrating New Information Into Daily Operations Daily Interactions & Communications Weekly Meetings Monthly Workplan Meetings

Leveraging Data to Drive Improvement Phase in approach for all to understand information being collected Coaching of employees where opportunities exist Utilize progressive discipline if poor performance persists


GPS Reports User Guidelines

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Driver Safety Scorecard Employee Safety First and Always – Understanding our employees

driving behaviors will allow us the ability to coach where there is opportunity, and help reduce accidents and injuries.

Driver Utilization / Productivity Better Productivity - with better utilization of the resources we have, our

team will be able to get more done in less time, reducing costs. Idle Reporting

Keep Our Fleet Green – Reducing “Non-Working Idle” will reduce CO2 emissions, aid in compliance with new Anti-Idling Laws, reduce fuel costs and engine wear.

Stop with Map Report Efficient Routing – Reducing “Miles Driven” and “Engine Hours” reduce

fuel costs and make us a better corporate citizen. Vehicle Metrics Report

Right-sizing the Fleet – key metrics will be available to provide insight on vehicle use, allowing for decisions to be made on size of fleet and determine if our fleet has been most efficiently deployed.


GPS Reports User GuidelinesDriver Safety Scorecard

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Distribution / Frequency Daily Weekly Monthly

Custom Monthly & Trending

President X

Vice President X X

Director X X X

Manager X X X X

General Description - Provides Managers and Supervisors the ability to gain an understanding of employee driving habits, coach them to improve safe driving behavior, and support our “Safety First and Always” culture. Provides safety information for individual drivers and groups to evaluate group-by-group comparisons over a specified reporting interval.

Expectations / Communication – • Allow us to understand and get the settings correct and communicate to, and

show employees the data being gathered.• Begin recognizing positive driving behaviors and coaching where driving

behaviors have opportunities.• After phase in period use data to coach individuals showing at risk behaviors (for

repeat risky habits).



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Report Attribute ExplanationsDate Range - period of the data included in the report, Scope - the system has been set up to capture data according to our company financials and scope identifies the organization by name and by CCC Generated - date the reports was produced.

Time Zone - all of our operations are in Eastern Daylight Time Zone, Daylight Savings - has been enabled so reports will capture data correctly throughout the entire year.

Group - the system has been set up to capture data according to our company financials and Group identifies the organization by name.

Driver First Name – Currently we have hard coded first names to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.

Driver Last Name - Currently we have hard coded last names to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.

Max Speed MPH – we currently have the system set to capture the maximum speed a vehicle drove during the range of the report if the driver exceeded 65 miles per hour.

Max Speeding Events – the definition of an event is when a vehicle exceeds 65 MPH (for a 2 minute period). Additional event(s) will be documented when a vehicle drives below 65 MPH for 2 minutes and then returns to a speed over 65 MPH for 2 minutes.

PSL Speeding Violations – the system is set to track the number of times a vehicle drives 10 MPH faster than the posted speed limit (for a 2 minutes period).

Rapid Acceleration Events – The device has the ability to track the G-forces the driver experiences. These settings may need to be adjusted over time as we monitor results. To trigger an event an individual must accelerate pushing the driver back in the seat.

Hard Braking Events - The device has the ability to track the G-forces the driver experiences. These settings may need to be adjusted over time as we monitor results. To trigger an event an individual must brake hard and feel the seatbelt restrict their movement.

Distance Driven (mi) – The devices we have installed send in a signal at least every 2 minutes or if the vehicle turns, allowing the system to keep track of miles driven during the data range of the report.

Travel Time - The devices we have installed send in a signal at least every 2 minutes or if the vehicle turns, allowing the system to keep track of the amount of time the vehicle engine was on and moving.

% of Day Traveling – this is a calculation that takes the total amount of travel time and divides it by the vehicle total engine time.13

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GPS Reports User Guidelines Driver Utilization / Productivity

General Description - Provides a summary of the driver’s workday productivity and utilization, including the driver’s organization and name; focuses on the start of day and end of day activities. Provides insight into how well we have prepared for the day, and if we are providing enough work to keep our workforce productive for the entire shift.



President X

Vice President X X

Director X X X

Manager X X X X

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Expectations / Communication – • Understand where we have opportunities (start of day / end of day) and

communicate to, and show employees the data being gathered.• Begin recognizing positive behaviors and coaching where behaviors have

opportunities.• Coach individuals consistently leaving AWC late and or arriving at the end of the

day early (how can we better plan, remain productive for entire shift).



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Driver I.D. - Currently we have hard coded driver I.D. to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.



Avg. First Landmark Departure – the system tracks the first time a vehicle is started within the boundaries of one of our work centers and leaves for the first time of the day.

Avg. Last Landmark Arrival - the system tracks the last time a vehicle enters the boundaries of one of our work centers. If a vehicle comes and goes multiple time the system only captures the last entry / arrival.

% of Day Traveling – this is a calculation that takes the total amount of travel time and divides it by the vehicle total engine time.

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GPS Reports User GuidelinesIdle Report

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President X

Vice President X X

Director X X X

Manager X X X X

General Description - Allows management to gain an understanding how much and how often our vehicles are running without the inverter, PTO, or strobes in use. Each state has an Anti-idling law and this tool will provide information for us to coach employees to build awareness of how much they are idling, the potential for company fines, and the costs associated with “Non-Working Idle”.

Expectations / Communication – • Communicate Anti-Idling Laws, and show employees the data being gathered.• Begin recognizing positive behaviors and coaching where behaviors have

opportunities (high cost of “Non-Working Idle”).• Coach individuals with consistently high levels of idling, stressing the laws that

we are required to follow, and help Eversource maintain a positive image in the communities we serve.



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Active Days – the amount of days the vehicle was used during the date range of the report. To be counted as an active day the vehicle needs to be turned on and driven at least 1 mile.

Vehicle Category – this is the type of vehicle, we have standardized the vehicle type naming across all locations and organizations.

Engine Time – the total amount of time the vehicle is running. The system is connected to the vehicles tachometer, so it will not track false engine or idle time if the key is just in the on position.

Working Idle Time – the amount of idle time where the vehicle is stopped and one of the following are in use: PTO, Inverter or Strobes.

Working Idle % of Engine Time – this is a calculation that takes working idle as a percent of total engine time.

Wasted Idle Time – the amount of time when the vehicle is stopped for greater than 3 minutes and NO – PTO, Inverted or Strobes are in use.

Wasted Idle % of Engine Time – this is a calculation that takes wasted idle time and divides it by total engine time.

Wasted Idle Cost – this is a calculation of wasted idle time multiplied by a fuel burn rate and the cost of a gallon of fuel. Large vehicle burn fuel at a rate of approximately 1 gallon per hour and light vehicles half gallon per hour. We set a blended bur rate of .75 gallons per hour

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GPS Reports User GuidelinesStop with Map Report

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President

Vice President

Director X

Manager X

General Description - Displays the locations and durations of driver / vehicle stops in a chronological list and on a map. The report helps managers quickly identify if employees drive efficient routes to and from scheduled work locations, aiding the companies: greening and fuel reduction efforts.

Expectations / Communication – • Understand where we have opportunities (traveling during the day) and

communicate to, and show employees the data being gathered.• Begin recognizing positive behaviors and coaching where behaviors have

opportunities.• Coach individuals consistently driving inefficient routes during the day, or taking

extensive breaks / lunches.



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Report Attribute ExplanationsGroup - the system has been set up to capture data according to our company financials and Group identifies the organization by name.

Driver I.D. - Currently we have hard coded driver I.D. to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.

First Name – Currently we have hard coded first names to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.

Last Name - Currently we have hard coded last names to vehicles, which will be replaced by actual driver names when we deploy the driver specific Coin Fobs.

Date / Time – Date and time the vehicle came to a stop for at least 3 minutes.

Stop Location – Street address where the vehicle came to a stop.

Stop Duration – The length of time the vehicle was stopped at the location

Stop Sequence – The data table lists the stop location in the sequence they occurred during the day and on the map there is a bubble with the stop sequence number on it so an individual can look at the map quickly to see the general route and stop locations.

Landmark – When a vehicle stops at one of our Area Work Centers (AWC) it is documented on the report. This is a quick way to see if vehicles are returning to the AWC frequently throughout the day.

Landmark Category – AWC Landmarks are indicated by “AWC” the system has the ability to have multiple types of landmarks (i.e. sub-station locations) , but we have not added that layer of information at this time.

Work Stop – We are not using a data feed from our workmanagemnt system into the GPS system at this time.

Alert Text -

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GPS Reports User GuidelinesVehicle Metrics Report

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Custom Date Range Reports

President X As Requested

Vice President X As Requested

Director X As Requested

Manager X As Requested

General Description – Provides information on our vehicle usage. It allows for quick understanding of how often we are using each asset, the amount of travel, and engine hours. We can leverage this information to locate low-use vehicles to be redeployed where needed (instead of purchasing additional assets) and understand if our fleet is the “Right Size”.

Expectations / Communication – • Sup. & Mgrs. will utilize this and all other reports to ensure GPS devices are

working correctly, if not they are to communicate a repair is required (no cost).• Directors will utilizing this report to ensure their fleet is “The Right Size” and

deployed for best utilization.• The Fleet Organization will utilize this report to ensure the company has “The

Right Size Fleet”, locate low use vehicles and redeploy for better utilization or reduce the fleet for cost savings..



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Vehicle Name – Standardized naming convention that was established for all locations and organizations, so users of the system will know where the vehicle works, the organization it belongs to, and the type of vehicle it is, as well as the vehicle number.

Vehicle Category – this is the type of vehicle, we have standardized the vehicle type naming across all locations and organizations.

Active Days – the amount of days the vehicle was used during the date range of the report. To be counted as an active day the vehicle needs to be turned on and driven at least 1 mile.

Total Stops – Total number of times that the vehicle stopped for more than 3 minutes during the date range of the report.

Travel Time – Total amount of time the vehicle was moving during the date range of the report.

Engine Hours – Total amount of time the engine was running (traveling or idling, with or without PTO or inverter engauged) during the date range of the report.

Distance (mi) – Total miles driven during the timeframe

Average Distance / Day (mi) – This is a calculation that takes total miles driven and divides the mileage by the number of Active Days.

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Custom GPS Reports User Guides

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Transcript of Custom GPS Reports User Guides