Creating List in Millennium
-
Upload
benjamin-requiero -
Category
Education
-
view
736 -
download
0
Transcript of Creating List in Millennium
Creating List in Millennium
22 May 2012ADMC Library & Learning Center
It is a customized subset of the Millennium database; enables to display data in an ordered format
What is a list?
To identify new titles To clear up unwanted records and update
the collection Generate reports for inventories and
statistics To obtain information related to a fund line
Some Uses of Create List
Launching Create List
Click Icon on Left Side Menu
Or Click Go > Create Lists (Alt + G + L)
Create List Menu
Bibliographic record contains basic information about a book, video, CD, DVD, etc., such as title, author, subject, ISBN, etc.
The item record does not contain title, author, etc. The item records are "attached" to the bib record, which provides that information. Usually it contains: barcode, location, call number
Bibliographic vs Item
Bibliographic Record– Title
Item Record – Copy/ Volume
Boolean Condition Terms or symbols that tell the relationship
between the fields you want to search and the data in that field
Boolean Condition
Symbol Meaning Used For
Equal to = Just what you expect; record should match the data in the query
Fixed-length fields (ex: location codes)
Not equal to != Excludes rather than includes records that match the criteria you specify
Fixed-length fields
Greater than Less than Greater than or equal to Less than or equal to
>
<>=
<=
Greater than given valueLess than given valueGreater than or equal to given value Less than or equal to given value
Fixed fields especially dates and amount (ex: fine >200aed; chkout <=5)
Has h Looks for specified data anywhere in the record
Variable length fields (has FIC; has Shakespeare; Title, Location)
All Fields don’t have At least one field doesn’t have
a
o
Used to find record that don’t have a certain string of text in a particular field
Subject, Keywords
BetweenNot within
wn
Specifying a range Dates, numbers, Call numbers
Starts with
Ends with
^
S
Find fields which was given in a word or phrase appears at the beginning of the field
Find fields in which a given word or phrase appears at the end of the field
Title, Keyword, Call Number
Create List Workflow
1. Go to Create List
2. Select Empty File
3. Click Search Records
6. In the Boolean Search Screen, Fill in
Review File Name
5. Select Record Type
4. Select either Range or Review file
7. Enter Search Criteria
8. Click Search to generate the list
9. Export list to Excel
Create list slows down the system so it is best to do it at the end of the day
Make sure you select only the empty list Do not own slots for longer period of time
unless used periodically (e.g. New Titles@ADM)
Initial and save any list you create Red text means No
Gentle Reminders
And always remember
http://www.youtube.com/watch?v=bF7ZVvSC2Mc&feature=channel&list=UL (Exporting Data to Excel)
http://www.youtube.com/watch?v=bF7ZVvSC2Mc&feature=bf_prev&list=UUEwdb5a_QAQxFnzDJBAom0w (Creating List of New Items)
http://www.youtube.com/watch?v=yesDvsyODWs&feature=BFa&list=UUEwdb5a_QAQxFnzDJBAom0w (Creating InTransit List)
Related Videos
http://intranet.library.arizona.edu/archives/teams/irdp/create_lists-millennium.pdf
http://libraries.hct.ac.ae/resources/library-staff-resources/
http://ucblibraries.colorado.edu/collectiondevelopment/Create%20Lists%20in%20Millennium.pdf
http://ils.camden.lib.nj.us/ http://www.webopedia.com http://ibxwalkthetalk.com/wp-content/uploa
ds/2012/01/practice-makes-perfect2.jpg
Sources: