Creating a Presentation from Inception to Initiation using PowerPoint XP

Dawn V. WootenDawn V. WootenSr. Application Analyst

Microsoft Office MASTER, MCP

What is PowerPoint?

PowerPoint is a powerful presentation software that allows the presenter to control how the audience will perceive the topic.

It allows the presenter to give a presentation that is straight as an arrow, interactive, or full of rolling fun and innovative tricks.

It also allows the power to control what the audience sees – all at once or in the order displayed

Dale Carnegie ProcessUsing Templates

Delivering your presentation effectively involves using a proven four-step process: Plan, Prepare, Practice, and Present. Follow these guidelines from Dale Carnegie Training®, and you and your message will have a high impact on your audience. Use the templates available in PowerPoint to get a head-start.

Using PowerPoint's Tools Views –

Outline NotesSlide Sorter Slides Normal Slide Show

Slide Layout• Text, Content, Text & Content, Other

Slide Design• Templates, Color Schemes, Animation

Schemes, & Custom Animation, Slide Transition

Getting Started

Step One

Clarify

Excite

Inspire

Validate

Express

Interest

Define

RefinePlan

Puzzling Points to Ponder

After the Plan

Step Two

Using Outline View

Quick start

Follows thought Process

•Not distractingI know you want to do the pictures first!

•Great Reference tool with an overall view•Can print and pass out as an agenda

Helps Organize Thoughts

Using Outline

Create Slides with topic headings

Add subtopics

Reorganize

After The Basic Outline

Step Three

Using Slide Sorter

Reorganize Your Thoughts• Review Puzzle determining if all points to

Ponder are expressed•Create Summary Slide•Set Slide Transitions

•Personal PreferenceClarify

Excite

Inspire

Validate

Express

Interest

Define

RefinePlan

Using the Normal ViewStep 5, 6, 7

After gathering your thoughts, and reorganizing

your presentation

Normal View

Check that the slide bullets are right Check that there is not too much text in a slide.

If there is split it up Check to see where you might want to

emphasize points with custom animation or with clipart

Add a design template Add clipart and special formatting Add Animation last

Printing

Prepare for Disaster

How to Print out an Outline, Handouts and your Notes

Think before printing• Do they need to take notes? Do you want

them skimming ahead while your talking? Do you want to give it out as a reference?

Pick 3! Pass it out after the presentation? Don’t’ forget your notes.. Don’t look!

Useful Web Links

How to Print Handouts

http://office.microsoft.com/assistance/2002/articles/HowToPrintHandouts.aspx

PowerPoint Tutorial

http://office.microsoft.com/downloads/9798/ppttut.aspx

Closing Slide

Always do a closing slide with your name on it … so they don’t forget who you

were!