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Interpretation Guideline GHANAIntegrated Farm Assurance

Control Points and Compliance CriteriaMODULES:

ALL FARM | CROPS BASE | FRUIT AND VEGETABLES Based on

All Farm - Interim Final V4.0-1_Feb2012Crops Base - Interim Final V4.0-1_Feb2012

Fruit and Vegetables - Interim Final V4.0_Mar2011Valid from: <date>

Obligatory from: <date>

document.doc©Copyright: GLOBALG.A.P. c/o FoodPLUS GmbH,

Spichernstr. 55, 50672 Köln (Cologne); Germany | Tel: +49-221-57993-25/-66; Fax: +49-221-57993-56 | http://www.globalgap.org

GHANA INTERPRETATION GUIDELINEINTEGRATED FARM ASSURANCE | CPCC

BACKGROUND INFO

IFA Version: 4.0Section: Background Info

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GENERAL BACKGROUND INFORMATION

1. What is a National Technical Working Group (NTWG)?GLOBALG.A.P. firmly believes in local multi-stakeholder support and adaptation for G.A.P. standards within the context of national and international trade: the “Think Global, Act Local” principle. GLOBALG.A.P. has begun to link global implementation activities closer to the needs of producers, while at the same time seeking to gain qualified input from national experts and other stakeholders with respect to the differing legal and structural conditions that exist globally.This goal is increasingly achieved by the establishment of National Technical Working Groups (NTWG). Their role is to develop a series of National Interpretation Guidelines as well as address identified specific local adaptation and implementation challenges.

National Technical Working Groups are established voluntarily by GLOBALG.A.P. Members in countries where there is a need for clarification of implementation of GLOBALG.A.P. on a local scale. The guidelines developed by this growing number of groups are approved by Stakeholder Committees (SHCs) and are published on the GLOBALG.A.P. Website. The groups are established and work in close cooperation with the GLOBALG.A.P. Secretariat and the SHCs and support the GLOBALG.A.P. implementation and continuous improvement based on specific area needs.

2. What is a National Interpretation Guideline?A National Interpretation Guideline is a document, which provides guidance on the implementation of GLOBALG.A.P. Control Points and Compliance Criteria at a national level. It is developed by a National Technical Working Group and goes through a transparent approval procedure. After approval the National Interpretation Guideline becomes a normative GLOBALG.A.P. Document. This implies that all Certification Bodies that are working in the respective country have to include this guideline within their certification procedures.

GLOBALG.A.P. can withdraw or revise the national interpretation guidelines at any time on an individual point basis if global integrity of the standard is challenged.

See GR V4 Part I – 2. Normative Documents

©Copyright: GLOBALG.A.P. c/o FoodPLUS GmbH,Spichernstr. 55, 50672 Köln (Cologne); Germany | Tel: +49-221-57993-25/-66; Fax: +49-221-57993-56 | http://www.globalgap.org


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How is the approval procedure for National Interpretation Guidelines structured?Similar to the GLOBALG.A.P. Benchmarking Procedure the steps for approval of a National Interpretation Guideline are as follows:



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1. The NTWG submits the National Interpretation Guideline to the GLOBALG.A.P. Secretariat for approval.2. The GLOBALG.A.P. Secretariat is doing a technical review of the submitted guideline. If any technical or formal discrepancy is detected in this

review, the guideline is returned to the group, which has one month to propose the amendments. The GLOBALG.A.P. Secretariat shall summarize all the consultation responses in a technical review report. This report shall evaluate the proposal of amendments, if any.

3. Where the technical review requirements are met, the National Interpretation Guideline as well as the technical review report shall be subject to peer review for a period of four weeks. The peer review shall be by written consultation with the relevant GLOBALG.A.P. Stakeholder Committees, GLOBALG.A.P. Members and Certification Bodies in the respective country. The consulted parties shall be invited to make written technical comments in English only and must provide justification. If any technical or formal discrepancy is detected in this review, the National Technical working group shall have one month to propose amendments to the GLOBALG.A.P. Secretariat. If any technical or formal discrepancy is detected in this review, the guideline is returned to the group, which has one month to propose the amendments.

4. A final peer review report shall be prepared by the GLOBALG.A.P. Secretariat, which shall summarize and evaluate the peer review comments and the proposals of amendments, if any. The final National Interpretation Guideline and peer review report shall be submitted to the relevant Stakeholder Committees for provisional approval. The relevant Stakeholder Committees shall make one of the following recommendations to the GLOBALG.A.P. Secretariat:a. Guideline is recommended for approval b. Rejection of the Guideline

5. After the provisional approval of the Stakeholder Committee(s) the GLOBALG.A.P. Secretariat finally approves the National Interpretation Guideline. Following steps are taken by the Secretariat in order to inform all relevant stakeholders:

- Upload + Announcement on the website - Informing all GLOBALG.A.P. Members- Informing all GLOBALG.A.P. approved Certification Bodies- Informing all relevant Accreditation Bodies

3. What are the consequences after the approval and publication of a National Interpretation Guideline for:

A Certification Body- All Certification Bodies have to confirm the receipt of the approved National Interpretation Guideline. - Certification Bodies have to inform all their clients about the National Interpretation Guideline. - All Certification Bodies that are operating in the respective country have to include the guideline in their certification procedure within 3 months

after publication.- After the period of three months Certification Bodies can be sanctioned for not applying approved National Technical Interpretation Guidelines,

unless they justified and communicated to the GLOBALG.A.P. Secretariat.



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The Producers- There won’t be major changes in the daily practice of the producers. The guideline will rather facilitate the implementation, as it is adapted to the

national circumstances, legal regulations etc. - Producers will be informed about the guideline via their Certification Bodies. - Producers have to implement the GLOBALG.A.P. requirements in accordance with the National Interpretation Guideline within 3 months after

publication.

The Accreditation Bodies: - All Accreditation Bodies have to confirm the reception of the approved National Interpretation Guideline. - Accreditation Bodies have to make sure that all accredited Certification Bodies are applying the National Interpretation Guideline when they are

certifying in the concerned country within 3 months after publication.- After the period of three months Certification Bodies can be sanctioned for not applying approved National Interpretation Guidelines, unless they

justified and communicated to the GLOBALG.A.P. Secretariat.



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IFA Version: 4.0Section: All Farm Base

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GLOBALG.A.P. IFA FINAL V4.0-1_FEB12

Nº Control Point Compliance Criteria Level COUNTRY INTERPRETATION

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CCAF ALL FARM BASE

Control points in this module are applicable to all producers seeking certification as it covers issues relevant to all farming businesses.

AF. 1 SITE HISTORY AND SITE MANAGEMENT

One of the key features of sustainable farming is the continuous integration of site-specific knowledge and practical experiences into future management planning and practices. This section is intended to ensure that the land, buildings and other facilities, which constitute the fabric of the farm, are properly managed to ensure the safe production of food and protection of the environment.

AF. 1.1 Site History

AF. 1.1.1 Is a reference system for each field, orchard, greenhouse, yard, plot, livestock building or other area/location used in production established and referenced on a farm plan or map?

Compliance must include visual identification in the form of a physical sign at each field/greenhouse/plot/livestock building/pen or other farm, or a farm plan or map that could be cross-referenced to the identification system. No N/A.

Minor Must Any form of identification on the field is acceptable provided that the material used is durable and will remain legible throughout the growing season of the crop.

In addition, each farm site (including Option 2) must have a simple sketch map showing the outline of production areas, and a unique identifying number / name/ code and acreage of each area of production. For example Field 2 1.5ha.

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AF. 1.1.2 Is a recording system established for each unit of production or other area/location to provide a record of the livestock/aquaculture production and/or agronomic activities undertaken at those locations?

Current records must provide a history of GLOBALG.A.P. production of all production areas. No N/A.

Major Must All production areas must have records. For growers who hire plots for a season of a few years, there must be a history of the plot and its previous land use.

All records whether on paper or electronic form must be stored appropriately and available for inspection.

AF. 1.2Site Management

AF. 1.2.1 Is there a risk assessment available at the initial inspection for all sites registered for certification? During subsequent inspections a risk assessment for new or existing production sites where risks have changed (this includes rented land) is available. Does this risk assessment show that the site in question is suitable for production, with regards to food safety, the environment and animal health where applicable?

At the initial inspection a risk assessment is available for all sites that are going to be certified. After that a risk assessment is needed when the risks have changed. This documented risk assessment must be carried out when production will be introduced onto new sites or when the risk has changed. The risk assessment must be reviewed annually and must take into account site history and impact of proposed enterprises on adjacent stock/crops/environment (see AF Annex 1 Risk Assessment for basic information and AF Annex 2 for specific information on what must be covered).

Major Must For fields which were already in use before the inception of GLOBALG.A.P., it is sufficient to list all potential risk factors for those fields with a brief note to show why current production does not present any risks. There must a documented formal risk assessment on any new fields that the producer intends to add.

For group certification the risk assessment must be inspected at the group level. If production sites are centralized in one area with common risk factors a single risk assessment will be sufficient. If sites can be clustered according to several sets of common risk factors, risk assessments will be prepared for each cluster of sites.



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AF.1.2.2 Has a management plan been developed setting out strategies to minimize the identified risks?

A management plan that covers the risks identified in AF.1.2.1 describes the strategies to justify that the site in question is suitable for production

Minor Must Where risks have been identified, there must be a detailed plan to mitigate the risks. It is necessary for all farms that are along rivers, lakes or ponds to have risk assessment with regards to the use of the water. For example, toilet and pesticide handling/washing facilities, sited where they cannot pollute the water body.(At least 200m away from water source as per Technical Guidelines for Transportation, storage and Disposal of pesticides in Ghana)

The potential risks and their management must be explained in a language Group members will understand. Members must be in a position to explain the auditor when requested.

AF. 2 RECORD KEEPING AND INTERNAL SELF-ASSESSMENT/INTERNAL INSPECTION

Important details of farming practices shall be recorded and records kept.

AF. 2.1.1 Are all records requested during the external inspection accessible and kept for a minimum period of time of two years, unless a longer requirement is stated in specific control points?

Producers keep up to date records for a minimum of two years from the date of first initial inspection; unless legally required to do so for a longer period. For Crops: New applicants must have full records for at least three months prior to the date of external inspection that reference each area covered by the registration with all the agronomic activities related to GLOBALG.A.P. documentation required of this area. No N/A.

Minor Must Records must cover all aspects of production. Records must be up-to-date.

Records must be made available on request.

For Option 2 group certifications, samples of all record types (correctly filled out) are kept centrally as part of the QMS. Individual farmers have copies of basic records (agronomic, pesticide, fertilizer, etc .

AF. 2.1.2 Does the producer or producer group take responsibility to

There is documentary evidence that in Option 1: a self-assessment has been

Major Must In the case of Option 1 an internal audit had been carried out by a trained member of staff or a team under the supervision of the trained member of



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undertake a minimum of one internal self-assessment or producer group internal inspection, respectively, per year against the GLOBALG.A.P. Standard?

completed under the responsibility of the producer; Option 2: an internal inspection of every member of the group and an internal QMS audit have been conducted under the responsibility of the group. No N/A.

staff.

For Option 2 the internal inspection must be done by a trained internal inspector while the QMS must be audited by a trained internal auditor.

All members of the group must be internally inspected. If any member of the group fails the internal inspection, evidence must be provided for non-compliances and corrective actions subsequently undertaken.

AF. 2.1.3 Are effective corrective actions taken as a result of non-conformances detected during the internal self-assessment or internal producer group inspections?

Effective corrective actions are documented and have been implemented. No N/A

Major Must Instead of documenting the corrective action on another sheet, a note on the check list is acceptable. A line must be put through afterwards (with date & name of person signing off corrective action as complete) to show that the corrective actions have been implemented.

A summary sheet of NC's and corrective actions must be prepared for a review. These will take less time (and therefore money) during an external audit than going through complete internal checklists.

AF. 3WORKERS HEALTH, SAFETY AND WELFARE

People are key to the safe and efficient operation of any farm. Farm staff and contractors as well as producers themselves stand for the quality of the produce and for environmental protection. Education and training will help progress towards sustainability and build on social

Farms need to encourage workers to register for the National health Insurance Scheme



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capital. This section is intended to ensure safe practice in the work place and that all workers understand, and are competent to perform their duties; are provided with proper equipment to allow them to work safely; and that, in the event of accidents, proper and timely assistance can be obtained.

AF. 3.1 Health and Safety

AF: 3.1.1 Does the farm have a written risk assessment for hazards to worker health and safety on farm?

The written risk assessment can be a generic one but it must be appropriate for conditions on the farm. The risk assessment must be reviewed and updated when changes in the organization (e.g. new machinery, new buildings, new plant protection products, modified cultivation practices, etc.) occur. Examples for risks are: moving machine parts, power take-off (PTO), electricity, excessive noise, dust, vibrations, extreme temperatures, ladders, fuel storage, slurry tanks etc. No N/A.

Minor Must For Option 2 group certification, a generic health and safety and hygiene assessment covering all farms is needed, and all producers in the group must comply. Each farmer can refer the auditor to documents held by the group. For health emergencies refer to AF 3.3.5

The generic health and safety assessment must be communicated to the individual group members.

AF. 3.1.2 Does the farm have written health and safety procedures including issues of the risk assessment of AF.3.1.1?

The health and safety procedures must at least include the points identified in the risk assessment (AF.3.1.1) and must be appropriate for the farming operations.. This could also include accident and emergency procedures and contingency plans, dealing with any identified risks in the

Minor Must All farms shall have health and safety procedures which must include the all the points identified in the risk assessment carried out (AF.3.1.1) and must be appropriate for the farming operations. This could also include accident and emergency procedures and contingency plans, dealing with any identified risks in the working situation. The procedures must be reviewed annually and updated when the risk assessment changes.



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working situation. The procedures must be reviewed annually and updated when the risk assessment changes.

AF. 3.1.3 Have all workers received health and safety training?

Workers can demonstrate competency in responsibilities and tasks through visual observation. If at time of inspection there are no activities, there must be evidence of instructions and training records. The producer can conduct the health and safety training if competence (training records, training material) can be proven. No N/A.

Minor Must Each trained worker must have evidence or document of training (certificate, training record booklet, farmer passport, attendance list). These need to be signed by the trainer and the training topics indicated.

Where an attendance list is kept as a record, each trainee must append his or her mark of recognition. The trainer must also sign off the attendance list.

AF. 3.2 Hygiene

AF. 3.2.1 Does the farm have a written risk assessment for hygiene on farm?

The written risk assessment for hygiene issues covers the production environment. The risks are depending on the products produced and/or supplied. The risk assessment can be a generic one but it must be appropriate for conditions on the farm and must be reviewed and updated when changes in the organization (e.g. other activities) occur. No N/A.

Minor Must For Option 2 group certification, a generic risk assessment for hygiene and procedures covering all farms are needed, All producers in the group must comply. Each farmer can refer the auditor to documents held by the group.

AF. 3.2.2 Does the farm have documented The hygiene instructions are visibly Minor Must Posters/instructions on hygiene at harvesting and produce handling must



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hygiene instructions for all workers? displayed: provided by way of clear signs (pictures) or in the predominant language(s) of the workforce. The instructions must at least include:- The need for hand cleaning; - The covering of skin cuts; - limitation on smoking, eating and drinking to certain areas; - Notification of any relevant infections or conditions, this includes sign of illness (e.g. vomiting; jaundice, diarrhea) these workers shall be restricted from direct contact with the product or food-contact surfaces. - The use of suitable protective clothing.

be visibly displayed. Hygiene instructions must be available to all workers.

For small farmers where it is not possible to display posters/instructions, they can be kept by the farmer at home and shown to the auditor when required.

AF. 3.2.3 Have all persons working on the farm received basic hygiene training according to the hygiene instructions in AF.3.2.2?

Both written and verbal training are given as an induction-training course for hygiene. Qualified people must provide training. All new workers must receive this training and confirm their participation. All instructions from AF.3.2.2 must be covered in this training. All workers, including the owners and managers, at any time of the year have reviewed and signed for the farm’s hygiene instructions.

Minor Must Participation in various health and safety training with records of attendance as evidenced in training records.

AF. 3.2.4 Are the farm’s hygiene procedures implemented?

Workers with tasks identified in the hygiene procedures must demonstrate competence during the inspection. No

Major Must All workers assigned to handle produce must be able to respond to questions and or demonstrate competence in hygiene.



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N/A.

AF. 3.3 Training

AF. 3.3.1 Is there a record kept for training activities and attendees?

A record is kept for training activities including the topic covered, the trainer, the date and attendees. Evidence of the attendance is required.

Minor Must A list of participants with the signatures or thumbprints. The signature of trainer, as well as a list of the topics covered, must be available.

AF. 3.3.2 Do all workers handling and/or administering veterinary medicines, chemicals, disinfectants, plant protection products, biocides or other hazardous substances and all workers operating dangerous or complex equipment as defined in the risk analysis in AF.3.1.1 have certificates of competence, and/or details of other such qualifications?

Records must identify workers who carry out such tasks, and show proof of competence, certificates of training, or records of training with proof of attendance. No N/A

Major Must Supervisors carrying out such tasks must show evidence of competence gained through training. They in turn give instruction and supervise other workers who apply the products.

AF. 3.4 Hazards and First Aid

AF. 3.4.1 Do accident and emergency procedures exist; are they visually displayed and communicated to all persons associated with the farm activities?

Permanent accident procedures must be clearly displayed in accessible, and visible location(s).These instructions are available in the predominant language(s) of the workforce and/or pictograms. The procedures must

Minor Must There must be an accident procedure in the farm which is boldly displayed.

Emergency contact numbers of the nearest Hospital or clinic or Poison Control Center (Ridge Hospital – Poison Control Hotline – 0302243552, 0302238626) and Chemical Control and Management Center of EPA,



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identify, for example the following - Farm's map reference or farm address - Contact person(s)- An up-to-date list of relevant phone numbers (police, ambulance, hospital, fire-brigade, access to emergency health care on site or by means of transport, electricity and water supplier). Examples of other procedures that can be included: - Location of the nearest means of communication (telephone, radio) - How and where to contact the local medical services, hospital and other emergency services. (WHERE did it happen?, WHAT happened?, HOW MANY injured people?, WHAT kind of injuries? WHO is calling?) - Location of fire extinguisher; - Emergency exits; - Emergency cut-offs for electricity, gas and water supplies.- How to report accidents or dangerous incidents.

must be available on mobile phone or on the cover of pesticide record book and/or in pesticide store and/or in supervisor note book.

AF. 3.4.2 Are potential hazards clearly identified by warning signs and placed where appropriate?

Permanent and legible signs must indicate potential hazards, e.g. waste pits, fuel tanks, workshops, access doors of the plant protection product / fertilizer / any other chemical storage

Minor Must Permanent and legible warning signs (e.g. red flags, skull and cross bones) must indicate potential hazards, e.g. waste pits, fuel tanks, workshops, access doors of the plant protection product / fertilizer / any other chemical storage facilities, mixing areas, dams, transformer



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facilities. Warning signs must be present. No N/A.

locations.

AF. 3.4.3 Is safety advice for substances hazardous to worker health available/accessible?

Information (e.g. website, tel no., data sheets, etc.) is accessible, when required to ensure appropriate action.

Minor Must Safety instructions/labels must be available for every chemical used in the farm. There is the need to have the MSDS for the pesticides used. Labels of pesticides can be pealed and filed for this purpose and this must be accepted by the auditor.

AF. 3.4.4 Are First Aid kits present at all permanent sites and in the vicinity of fieldwork?

Complete and maintained first aid kits according to local recommendations must be available and accessible at all permanent sites and available for transport (tractor, car, etc.) to the vicinity of the work.

Minor Must Contents of the first aid kits must be risked based depending on the crop but as a minimum must be as prescribed by the Ghana Red Cross Society or any First Aid manual being used in the farm. All serious cases must always be referred to the Medical officer.

AF. 3.4.5 Are there always an appropriate number of persons (at least one person) trained in first aid present on each farm whenever on-farm activities are being carried out?

There is always at least one person trained in First Aid (within the last 5 years) present on the farm whenever on-farm activities are being carried out. As a guideline: one trained person per 50 workers. On-farm activities include all activities mentioned in the relevant modules of this standard

Minor Must There must be at least one person is always present on farm who has gone through a First Aid Training course organized by Ghana Red Cross or any recognized Institution. The person must have a valid certificate.

In a group certification at least one member of the group must have undergone such training and the person in turn gives informal training to the rest of group members.

The person must have a valid certificate with a date of issue not more than 2 years at the time of the audit.

In Ghana, the validity of the Practical First Aid Certificate expires after 2



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years unless renewed.

AF. 3.5

AF. 3.5.1 Are workers, visitors and subcontractors equipped with suitable protective clothing in accordance with legal requirements and/or label instructions or as authorized by a competent authority?

Complete sets of protective clothing, which enable label instructions and/or legal requirements and/or requirements as authorized by a competent authority to be complied with are available, used and in a good state of repair. This may include some of the following: rubber boots or other appropriate footwear, waterproof clothing, protective overalls, rubber gloves, face masks, appropriate respiratory (including replacement filters), ear and eye protection devices and life-jackets, etc. as required by label or operations on farm.

Major Must Under Part II of Act 490 (1994) employers have the responsibility to provide employees with safe working conditions and to ensure that safe working practices are observed. PPEs worn during pesticide operations must as a minimum be based on label requirements (chemical resistant gloves, eye protection when handling chemical) and cotton clothes to cover the body, boots during spraying, as recommended by FAO.

AF. 3.5.2 Is protective clothing cleaned after use and stored so as to prevent contamination of the clothing or equipment?

Protective clothing is clean and there is a cleaning schedule adapted according to the type of use and degree of contamination. Cleaning the protective clothing and equipment includes the separate washing from private clothing and glove washing

Major Must Protective clothing shall be washed after use. There must be a cleaning schedule displayed or documented. Protective clothing shall be washed separately from other clothing. All the protective clothing and equipment including replacements filters etc. must be stored separately from the plant protection products/ any other chemicals that might cause contamination of the clothing or equipment.



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before removal. Dirty and damaged protective clothing and equipment and expired filter cartridges must be disposed of. Single-use items (e.g. gloves, overalls, etc.) must to be disposed of after one use. All the protective clothing and equipment including replacements filters etc. must be stored separately from the plant protection products/ any other chemicals that might cause contamination of the clothing or equipment. No N/A.

AF. 3.6 Worker Welfare

AF 3.6.1 Is a member of management clearly identifiable as responsible for workers health, safety and welfare?

Documentation is available that demonstrates that a clearly identified, named member of management has the responsibility for ensuring compliance with existing, current and relevant national and local regulations and the implementation of the policy on workers health safety and welfare.

Major Must There must be somebody responsible at the group level for welfare issues. This question must be asked at the Group level if Option 2.

For Option 1 there must always be a person clearly appointed for that purpose. The name of the person or his picture must be visibly displayed.

AF 3.6.2 Do regular two-way communication meetings take place between management and workers? Are there records from such meetings?

Records show that the concerns of the workers about health, safety and welfare are being recorded in meetings planned and held at least once a year between management and workers at which matters related

Recom. All meetings between management and workers shall be kept in a minutes book. However, for small-scale growers who have only one to three workers who rely on informal systems to discuss administrative issues, a summary of the day’s decisions shall be recorded in a notebook and shall be made available for inspection.



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to the business and worker health, safety or welfare can be discussed openly (without fear of intimidation or retribution). The auditor is not required to make judgments about the content, accuracy or outcome of such meetings.

The date, the start and closing time, members in attendance (their signatures or mark) and decisions taken at all meetings shall be duly recorded.

AF 3.6.3 Do workers have access to clean food storage areas, designated rest areas, hand washing facilities and drinking water?

Hand washing facilities, potable drinking water, a place to store food and to eat must be provided to the workers.

Minor Must On farms, workers may use clean areas under shade of trees or other suitable shade. It shall be the responsibility of management to provide potable drinking water to the workers. Management shall also ensure that places where workers eat are safe.

For hand washing, a portable hand wash facility is acceptable. Such a facility can be a container fitted with a tap and containing potable water. Soap must be made available near the hand washing facility.

AF 3.6.4 Are on site living quarters habitable and have the basic services and facilities?

The living quarters for the workers on farm are habitable, have a sound roof, windows and doors, and have the basic services of running water, toilets, and drains. In case of no drains, septic pits can be accepted if compliant with local regulations.

Minor Must The living quarters are not death traps (unsafe): There are no leaking roofs, poor electrical installations or use of weak materials in construction.

• The kitchen is separated from the living quarters to avoid smoke pollution.

In farms where the living quarters are located within production areas, the farm needs to demonstrate that the negative impacts of agricultural activities and hazards such as agro-chemicals, vehicle fumes and dust are prevented or reduced to the very minimum.



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Where living quarters are available they must be clean and comfortable with washing facilities.

AF. 4 SUBCONTRACTORS

AF. 4.1 When the producer makes use of subcontractors, is all the relevant information available on farm?

Subcontractors must carry out an assessment (or the producer must do it on behalf of the subcontractor) of compliance against the GLOBALG.A.P. control points relevant to the services provided on farm. This assessment must be available on farm during the external inspection and the subcontractor must accept that GLOBALG.A.P. approved certifiers are allowed to verify the assessments through a physical inspection where there is doubt. The producer is responsible for observance of the control points applicable to the tasks performed by the subcontractor by checking and signing the assessment of the subcontractor for each task and season contracted. Where the subcontractor has been assessed by a 3rd party certification body, which is GLOBALG.A.P. approved, the producer shall receive a report with

Minor Must If applicable, documents or other evidence of contractual arrangements must be available for audit. Grower must ensure that compliance applies to all sub-contractors who work on the farm premises. This must include sprayers, harvesters and transporters



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the following info: 1) Date of assessment, 2) CB, 3) Inspector name, 4) Details of the subcontractor, 5) assessment report that lists the responses to the relevant CPCC.

AF. 4.2 Are all subcontractors and visitors aware of the relevant procedures on personal safety and hygiene?

There is evidence that the relevant procedures on personal health, safety and hygiene are officially communicated to visitors and subcontractors (e. g. relevant instructions are in a visible place where all visitors or subcontractors can read them).

Minor Must Procedures on personal health, safety and hygiene shall be displaced and made available to all visitors and subcontractors.

AF. 5 WASTE AND POLLUTION MANAGEMENT, RECYCLING AND RE-USE

Waste minimization shall include: review of current practices, avoidance of waste, reduction of waste, re-use of waste, and recycling of waste.

AF. 5.1 Identification of Waste and Pollutants

AF. 5.1.1 Have possible waste products and sources of pollution been identified in all areas of the business?

Possible waste products (such as paper, cardboard, plastic, oil, etc) and sources of pollution (e.g. fertilizer excess, exhaust smoke, oil, fuel, noise, effluent, chemicals, sheep-dip, feed waste, algae produced during net cleaning, etc) produced by the farm processes have been listed.

Minor Must The farmer needs to make a list of the sources and types to show that he has thought about the waste he is generating on his farm and the possible pollution that might result.

However, for group certification a generic waste and pollution for all possible sources must be available for inspection at the group level. The outcome of this must be explained in a language the producers understand.



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AF. 5.2 Waste and Pollution Action Plan

AF. 5.2.1 Is there a documented farm waste management plan to avoid or reduce wastage and pollution and does the waste management plan include adequate provisions for waste disposal?

A comprehensive, current, documented plan that covers wastage reduction, pollution and waste recycling is available. Air, soil, water, noise and light contamination must be considered.

Recom. For group Certification, there must be a generic waste and pollution plan. There must be clear evidence on each farm through inspection and interview that the farm or group of farms are minimizing waste and avoiding pollution.

AF. 5.2.2 Has all litter/waste been cleared up? Visual assessment that there is no evidence of waste/litter in the immediate vicinity of the production or storage buildings. Incidental and insignificant litter and waste on the designated areas are acceptable as well as the waste from the current day’s work. All other litter and waste has been cleared up, including fuel spills. Areas where produce is handled indoors are cleaned at least once a day.

Major Must A look round the field and farm premises to see that there is no evidence of litter, pollution and waste.

All plastic receptacles (empty sachets water containers, plastics), cardboards, paper ) must be collected and disposed off appropriately.

AF. 5.2.3 Are organic wastes composted on the farm and utilized for soil conditioning, provided there is no risk of disease carry-over?

Organic waste material is composted and used for soil conditioning. Composting method ensured that there is no risk of disease carry-over.

Recom. All farms must be aware of composting their organic waste for nutrient recycling.



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AF. 6 ENVIRONMENT AND CONSERVATION

Farming and environment are inseparably linked. Managing wildlife and landscape is of great importance; enhancement of species as well as structural diversity of land and landscape features will benefit the abundance and diversity of flora and fauna.

AF. 6.1 Impact of Farming on the Environment and Biodiversity (cross-reference with AB.7.5 Aquaculture Base for certification of Aquaculture sub-scopes)

AF. 6.1.1 Does each producer have a management of wildlife and conservation plan for the enterprise that acknowledges the impact of farming activities on the environment?

There must be a written action plan that aims to enhance habitats and maintain biodiversity on the farm. This can be either a regional activity or individual plan, if the farm is participating in or covered by it. This includes knowledge of IPM practices, of nutrient use of crops, conservation sites, water supplies and the impact on other users, etc.

Minor Must The group must hold a generic wildlife and conservation plan. As an informal farm wildlife management plan, trees and bushes can be left for wildlife so that the farmer can show an auditor what has been done to conserve the environment.

The farm or the group members must be aware of Ghana Government’s restriction on hunting and the close season for hunting. The annual ban on hunting of wildlife throughout the country backed by the Wildlife Conservation Regulations L. I. 685 of 1961, which specified that during the four-month period (August -1st December), there must be no hunting of all wild animals with the exception of the grass cutter (cane-rat).

The producer must be aware that animals such as duikers, royal antelopes, and bush pigs, which supply the bulk of bush meat must not be hunted during the closed season. This awareness must be used as compliance.

AF. 6.1.2 Has the producer considered how to enhance the environment for the

There shall be tangible actions and initiatives that can be demonstrated by

Recom. All farms must show continuous signs of enhancing the environment through practical actions such as planting trees".



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benefit of the local community and flora and fauna and is this policy compatible with sustainable commercial agricultural production and does it minimize environmental impact of the agricultural activity?

the producer either on the production site or by participation in a group that is active in environmental support schemes looking at habitat quality and habitat elements. There is a commitment within the conservation plan to undertake a base line audit of the current levels, location, condition etc. of the fauna and flora on farm so as to enable actions to be planned. Within the conservation plan there is a clear list of priorities and actions to enhance habitats for fauna and flora where viable and increase bio-diversity on the farm.

Where a new farm has been established, each farm must be encouraged to leave some indigenous tree species or some bamboo or trees along the borders.

Trees along the river banks shall not generally be removed or if they are removed, replacement trees must be replanted. The farm must make a conscious effort to leave part of the land to restore natural vegetation.

AF. 6.2Unproductive Sites

AF. 6.2.1 Has consideration been given to the conversion of unproductive sites (e.g. low lying wet areas, woodlands, headland strip or areas of impoverished soil) to conservation areas for the encouragement of natural flora and fauna?

There shall be a plan to convert unproductive sites and identified areas that give priority to ecology into conservation areas where viable.

Recom. There shall be a management plan for the conversion of unproductive sites such as swampy or rocky areas to conservation areas.

Unproductive areas shall be managed with biodiversity in mind, rather than treated as a worthless part of the farm

AF. 6.3 Energy Efficiency

AF. 6.3.1 Can the producer show monitoring Energy use records exist. For Recom. Where there is electricity, monthly bills could be used, and where bills



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of energy use on the farm? example, farming equipment shall be selected and maintained for optimum consumption of energy. The use of non-renewable energy sources shall be kept to a minimum.

demonstrate high electricity usage, an explanation sought as to why this is the case. The use of energy saving bulbs and log books to monitor movement of vehicles can also be used as an indication of awareness of energy conservation and use. Farms are encouraged to use other source of energy such as solar, wind and biogas technology.

AF 7 COMPLAINTS

Management of complaints will lead to a better system and compliance with the GLOBALG.A.P. requirements.

AF. 7.1 Is there a complaint procedure available relating to issues covered by the GLOBALG.A.P. Standard and does this procedure ensure that complaints are adequately recorded, studied and followed up including a record of actions taken?

A documented complaint procedure is available to facilitate that all received complaints relating to issues covered by GLOBALG.A.P. are recorded and followed up. Actions taken with respect to such complaints are documented. No N/A.

Major Must Relevant documentation on complaints must be available: e-mails, pictures, correspondence, recommendations, corrective actions, feedback from client.

For option 2 group certifications records of complaints and corrective actions may be held centrally as part of the QMS by the GLOBALG.A.P. coordinator of the group



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AF. 8 RECALL/WITHDRAWAL PROCEDURE

AF. 8.1 Does the producer have documented procedures how to manage/initiate withdrawal/recall of certified products from the market and has it been tested annually?

The producer must have access to documented procedures which identify the type of event that may result in a withdrawal/recall, persons responsible for taking decisions on the possible withdrawal/recall of product, the mechanism for notifying customers and the GLOBALG.A.P. CB (if a sanction was not issued by the CB and the producer or group withdrew/recalled the products out of free will) and methods of reconciling stock. The procedures must be tested annually to ensure that it is effective. This can be a mock test. This test has to be recorded.

Major Must There shall be a recall and withdrawal procedures identifying the type of product, the nature of recall, the timing of the recall, the person responsible for decision taken and mechanism for notification to the customer, CB and GLOBALG.A.P. Secretariat. The procedure must be tested annually to ensure its effectiveness.

AF. 9 FOOD DEFENSE

AF. 9.1 Are there policies in place to address identified food defense risks?

The policies shall be established, and procedures shall be implemented and maintained to reduce or eliminate the identified risks. The system shall cover Good Agricultural Practices. This must include information on people entering the farm and

Major Must For Option 1 certification, records will include appropriate policies and procedures, and documentation as required, to manage production-related risks identified on the farm. The farm will maintain a visitors book to record details of all persons coming onto the farm.

For Option 2 group certification, policies and procedures will be held



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premises, overview of all workers, training of workers, harvesting tools, storage of chemicals, etc.

centrally as part of the QMS. and Individual farmers will have copies of these; appropriate records for risk management will be kept by each farmer. Each farm will maintain a visitors’ book to record details of visitors to the farm. Regular/frequent visitors need only be recorded on first visit.

AF. 10 GLOBALG.A.P. STATUS

AF. 10.1 Do all sales documents include reference to the GLOBALG.A.P. status (certified/not certified)?

Sales invoices and, where appropriate, other documentation include the GLOBALG.A.P. status of the product. No N/A

Major Must All sales shall be accompanied with invoices bearing the GLOBALG.A.P. status of the product.

AF. 11 LOGO USE

AF. 11.1 Is the GLOBALG.A.P. (EUREPGAP) word, trademark or logo and the GGN (GLOBALG.A.P. number) used according to the General Regulation and according to the Sublicense and Certification Agreement?

The producer/producer group shall use the GLOBALG.A.P. (EUREPGAP) word, trademark or logo and the GGN (GLOBALG.A.P. number) according to the General Regulation Annex I.1 and according to the Sublicense and Certification Agreement. The GLOBALG.A.P. (EUREPGAP) word, trademark or logo shall never appear on the product, on the consumer packaging or at the point of sale, but can be used by the certificate holder in business-to-business communication.

Major Must All producers/producer groups shall use the GLOBALG.A.P. word, trademark or logo and the GGN (GLOBALG.A.P. number) according to the General Regulation Annex I.1 and according to the Sublicense and Certification Agreement. The GLOBALG.A.P. (EUREPGAP) word, trademark or logo shall never appear on the product, on the consumer packaging or at the point of sale, but can be in business-to-business communication.



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AF. 12 TRACEABILITY AND SEGREGATION obligatory when producer is registered for Parallel Production. Refer to GLOBALG.A.P. General Regulations Part I - Annex I.3 GLOBALG.A.P. Guideline on Parallel Production and Parallel Ownership

AF. 12.1 Parallel production and/or ownership (applicable where certified and non-certified products are produced as well as where certified or non-certified products are sourced and/or handled).

AF. 12.1.1

Are all products originating from GLOBALG.A.P. certified and non-certified production management units (PMU) clearly identified at all stages of the flow of materials to enable traceability to their certified origin?

All products originating from GLOBALG.A.P. certified and non-certified production management units (PMU) must have a clear identification enabling traceability to their certified origin. Identification of certified origin must be possible at any stage of the flow of materials. No N/A.

Major Must The producer strictly labels and separates GLOBALG.A.P. certified produce physically from non-certified produce: during harvesting, packing, palletizing and shipment. Each product from a certified or non-certified farm must carry identification. Pallets and boxes must carry as a minimum codes indicating the GLOBALG.A.P. certified source, plot number and week or day of packing.

AF. 12.1.2

Are all final products labeled with a GGN and all input product identified with a unique traceable identification number or mark?

All final products shall be labeled with a GGN. The GGN of the source (certified producer) and additionally, where different, another GGN identifying the PHU shall appear on the final product. Unique identification numbers or marks shall be used to trace GLOBALG.A.P. certified product and to separate non-certified product during handling. No N/A.

Major Must The producer strictly separates GLOBALG.A.P. Certified produce from non-certified produce: during harvesting, packing, palletizing and shipment. Pallets and boxes must carry as a minimum codes indicating the source, plot number and week/day of packing. The final product shall bear GGN of the farm or group

AF. Are procedures and work Procedures and work instructions Major Must The responsible person must be able to explain the traceability system



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12.1.3 instructions in place to ensure that only certified products are dispatched to fill orders for certified products?

shall be developed and implemented to ensure that only certified products are dispatched to fill orders for certified products. No N/A

used in the farm and also show policies that are in place for that purpose.

AF. 12.1.4

Do all sales documents include the GGN of the certificate holder and reference to the GLOBALG.A.P. certified status?

Sales invoices and, where appropriate, other documentation related to sales of certified material shall include the GGN of the certificate holder and shall contain a reference to the GLOBALG.A.P. certified status. No N/A

Major Must The producer must be able to produce all invoice of sales of both GLOBALG.A.P. and non-GLOBALG.A.P. produce when requested.

AF. 12.1.5

Are all sales details of certified and non-certified products recorded?

Sales details of certified and non-certified products shall be recorded, with particular attention to quantities sold and descriptions provided. The documents must demonstrate the consistent balance between certified and non-certified input and the output. No N/A

Major Must All sales of both GLOBALG.A.P. and non-GLOBALG.A.P. made must be available for inspection.

AF. 12.2 Parallel Ownership (where not only own production has been sold or handled but also products which come from other sources)

AF. 12.2.1

Are appropriate identification procedures in place and records for identifying incoming and outgoing products from different sources?

Procedures shall be established, documented and maintained, appropriate to the scale of the operation, for identifying incoming products from different sources (other

Major Must The producer strictly labels and separates GLOBALG.A.P. certified produce physically from non-certified produce: during harvesting, packing, palletizing and shipment. Each product from a certified or non-certified farm must carry identification. Pallets and boxes must carry as a minimum codes indicating the GLOBALG.A.P. certified source, plot



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producers or other Production Management Units) Records shall include: - Incoming and outgoing product description, including product code, name or other positive identification, GLOBALG.A.P. certified status. - Quantities of input - In case products are purchased, the supplier and, where different, the seller shall be identified. - Copy of the GLOBALG.A.P. certificates of the purchased GLOBALG.A.P. certified products. - Purchase records including purchase orders, contracts, invoices and list of approved suppliers goods - Stock records of raw materials and finished product, including where appropriate annual stock taken results - Sales orders received and invoices issued by the organization being assessed. No N/A.

number and week or day of packing.

AF. 12.2.2

Is production handling of certified and/or non-certified products segregated?

Production handling of certified and/or non-certified products is segregated physically or in time. No N/A

Major Must All certified products shall be separated from non-certified products. They should be clear segregation.

AF. 12.2.3

Are all details of certified and non-certified incoming product recorded?

Quantities (including information on volumes or weigh) of certified and non-certified incoming, outgoing and stored product must be recorded and

Major Must There must be records to show the quantities of incoming certified produce as against uncertified produce



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a summary produced on a regular basis so as to facilitate the auditing process. No N/A

AF. 12.2.4

Are conversion ratios (input-output calculations of a given production process) calculated and controlled?

Conversion ratios shall be calculated for each process. No N/A

Major Must For producers who sell produce from other GLOBALG.A.P. certified farms as well as their own products, Conversion ratios and records shall be available that clearly demonstrate that all product sold is from a certified source. The conversion ratios will reflect realistic yields for a given crop in Ghana given the known level of inputs. If the conversion ratios indicate an unrealistically high yield AF12.2.4 will be deemed non-compliant.



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IFA Version: 4.0Section: Crops BasePage: Page: 31 of 94

GLOBALG.A.P. IFA V4.0-1 – Feb12


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CB CROPS BASE

CB.1 TRACEABILITY

Traceability facilitates the withdrawal of foods and enables customers to be provided with targeted and accurate information concerning implicated products.

CB. 1.1 Is GLOBALG.A.P. registered product traceable back to and trackable from the registered farm (and other relevant registered areas) where it has been grown?

There is a documented identification and traceability system that allows GLOBALG.A.P. registered product to be traced back to the registered farm or, in a Farmer Group, to the registered farms of the group, and tracked forward to the immediate customer (One step up, one step down). Harvest information must link a batch to the production records or the farms of specific producers. (Refer to General Regulations Part III for information on segregation in Option 2). Produce handling must also be covered if applicable. No N/A.

Major Must The producer/exporter must produce the name and address of the consignee. The producer must identify, by means of paper or electronic records, where the produce came from and where it is being sent.

As a minimum, boxes of produce must bear a traceability code indicating the farm, the plot, day or week of shipment and also the consignee.

Records must be traceable to farm and plot. The same plot number is used in all documentations.






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CB. 2 PROPAGATION MATERIAL

The choice of propagation material plays an important role in the production process and by using the correct varieties can help reduce the number of fertilizer and plant protection product applications. The choice of propagation material is a precondition of good plant growth and product quality.

CB. 2.1 Quality and Health

CB. 2.1.1 Is there a document that guarantees seed quality (free from injurious pests, diseases, virus, etc.)?

A record/certificate of the seed quality is kept and available and states variety purity, variety name, batch number and seed vendor.

Recom. Imported seeds must have a phytosanitary certificate, a copy of which must be kept with the farm records or group QMS in the case of option 2 with centralized seed supply.

For vegetative propagated planting material, the material must be visually inspected prior to purchase to verify quality and disease-free status (material obtained from neighbours or the locality). Poor quality, diseased or pest infested material must be avoided. The producer needs to keep records of all transactions.

Materials to be purchased are inspected visually based on the apparent growth of the crop. Each crop has its own most important indices to inspect. In all cases the plant health is a priority.






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CB. 2.1.2 Are quality guarantees or certified production guarantees documented for purchased propagation material?

There are records to show that propagation material is complying with sector organization guidelines and fit for purpose, i.e. quality certificate, terms of deliverance, signed letters or supplied by a nursery that has GLOBALG.A.P. or GLOBALG.A.P. recognized certification.

Minor Must All planting materials shall be purchased from recognized or certified farms and shall be accompanied quality certificate or guarantee.

CB. 2.1.3 Are plant health quality control systems operational for in-house nursery propagation?

A quality control system that contains a monitoring system on visible signs of pest and diseases is in place and current records of the monitoring system must be available. Nursery means anywhere propagation material is produced, (including in-house grafting material selection). “Monitoring system” must include recording and identification of the mother plant or field of origin crop as applicable. Recording must be periodic at regular established intervals. If the cultivated trees or plants are intended for own use only (not sold), this will suffice. When rootstocks are used special attention has to be paid to the origin of the rootstocks through documentation.

Minor Must Where in-house planting materials are used there must be scouting records of pests and diseases.






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CB. 2.2Chemical Treatments and Dressings (N/A if no Chemical Treatments and Dressings used)

CB. 2.2.1 Is the use of seed/annual rootstocks treatments recorded?

When the producer has treated the seed or annual rootstock, there are records with the name of the product(s) used and its target(s) (pests and/or diseases). If the supplier has treated the seed for preservation purposes, evidence of the chemicals used must be kept (maintaining records/ seed packages, etc).

Minor Must There shall be records of all seed or root stock treatments. The records shall include the name of the plant protection product, the rate, the target pest, method and date of application and the applicator. (see section on records CB 8.2)

CB. 2.2.2 Are plant protection product treatments on in-house nursery propagation material applied during the plant propagation period recorded?

Records of all plant protection product treatments applied during the plant propagation period for in-house plant nursery propagation are available and include location, date, trade name and active ingredient, operator, authorized by, justification, quantity and machinery used.

Minor Must Records are available to show all PPPs used on the farm (including individual farms within a group for Option 2 certification, unless PPPs are managed, and records held, centrally in the QMS). This could be on paper but filed, or in a notebook, or soft copy when computer based.

Group members must be able to list and explain the uses of some of the common PPP used in the farm.






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CB. 2.3Genetically Modified Organisms (N/A if no Genetically Modified varieties are used)

CB. 2.3.1 Does the planting of or trials with GMO's comply with all applicable legislation in the country of production?

The registered farm or group of registered farms have a copy of the legislation applicable in the country of production and comply accordingly. Records must be kept of the specific modification and/or the unique identifier. Specific husbandry and management advice must be obtained.

Major Must In principle the Government of Ghana does not promote the use of GMO material to enhance production of crops. As at present no GMO crops are grown for export under the GLOBALG.A.P. label.

CB. 2.3.2 Is there documentation available when the producer is growing genetically modified organisms?

If GMO cultivars and/or products derived from genetic modification are used, documented records of planting, use or production of GMO cultivars and/or products derived from genetic modification are kept.

Minor Must CPCC for GMO (CB2.3.2-CB2.3.5) are N/A for Ghana; as at present no GMO fruits and vegetable crops are grown for export under the GLOBALG.A.P. label.

CB. 2.3.3 Did the producer inform their direct clients of the GMO status of the product?

Documented evidence of communication must be provided.

Major Must N/A see explanation at CB 2.3.2

CB. 2.3.4 Is there a plan for handling GM material (crops and trials) setting out strategies to minimize contamination risks, such as accidental mixing of adjacent non-GM crops and maintaining product integrity?

There must be a written plan that explains how GM material (crops and trials) are handled and stored to minimize risk of contamination with conventional material.

Minor Must N/A see explanation at CB 2.3.2

CB. 2.3.5 Are GMO crops stored separately from other crops to avoid adventitious mixing?

Visual assessment must be made of genetically modified (GMO) crops storage for integrity and identification.

Major Must N/A see explanation at CB 2.3.2






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CB. 3 SITE HISTORY AND SITE MANAGEMENT

CB 3.1 Does the producer keep records on seed/planting rate, sowing/planting date?

Records of sowing/planting, rate and date must be kept and be available.

Minor Must Documentation in an appropriate form, plus records on field labels indicating plot number, the variety, date planted, plant population and acreage are sufficient to meet requirement.

CB. 3.2 Is there, where feasible, crop rotation for annual crops?

The rotations can be verified from planting date and/or plant protection product application records.

Minor Must For perennial or tree crops this will not be applicable during the cropping period. However, continuous cropping of shorter term crops such as pineapples shall be avoided.

For pineapple after harvesting of fruits and subsequent harvest of suckers, the field must be fallowed for at least 6 months or planted to a leguminous crop example Mucuna for two seasons (3 months each).

For vegetables, records must show crop rotation or evidence of land being left to fallow for at least six months.

CB. 4 SOIL MANAGEMENT

Soil is the basis of all agricultural production, and the conservation and improvement of this valuable resource is essential. Good soil husbandry ensures long-term fertility of soil, aids yield and profitability.






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CB. 4.1 Have soil maps been prepared for the farm? The type of soil is identified for each site, based on a soil profile or soil analysis or local (regional) cartographic soil-type map.

Recom. Regional soil maps or detailed soil map of the farm shall be available.

CB. 4.2 Have techniques been used that improve or maintain soil structure, and to avoid soil compaction?

Techniques applied are suitable for use on the land. There must be no evidence of soil compaction.

Minor Must Techniques such as addition of organic matter, legume fallows, use of no tillage technique, avoiding working of wet soils, mulching with prunings, reduction in number of tractor passes, use of rippers to break hard pan etc are recommended.

CB. 4.3 Are field cultivation techniques used to reduce the possibility of soil erosion?

There is evidence of control practices and remedial measures such as mulching and/or cross line techniques on slopes and/or drains and/or sowing grass or green fertilizers, trees and bushes on borders of sites, etc to minimize soil erosion.

Minor Must Although there might be evidence of earlier soil erosion, the auditor must see efforts being made to control further erosion. Observation of erosion control measures in the field, such as contour planting, barriers, use of stones, sandbags, grass waterways. Cultivation of vertiver grass etc to reduce flow velocity of water.

CB. 5 FERTILISER USE

The decision making process involves crop demands, the supply that is in the soil and available nutrients from farm manure and crop residues. Correct application to optimize use and storage procedures to avoid loss and contamination must be followed.






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CB. 5.1Nutrient Requirement

CB. 5.1.1 Is the application of all fertilizers done according to the specific needs of the crop and soil condition?

Producer must demonstrate that consideration has been given to nutritional needs of the crop and soil fertility and records of analyses and/or other crop-specific literature must be available as evidence. No N/A

Minor Must General fertilizer recommendations by Ministry of Food and Agriculture (MOFA) from crop protocols may be used as a guide.

CB. 5.2Advice on Quantity and Type of Fertiliser

CB. 5.2.1 Are recommendations for application of fertilizers (organic or inorganic) given by competent, qualified persons?

Where the fertilizer records show that the technically responsible person making the choice of the fertilizer (organic or inorganic) is an external adviser, training and technical competence must be demonstrated via official qualifications, specific training courses, etc., unless employed for that purpose by a competent organization (e.g. official advisory services). Where the fertilizer records show that the technically responsible person determining quantity and type of fertilizer (organic or inorganic) is the producer, experience must be complemented by technical knowledge (e.g. access to product technical literature, specific training course attendance, etc.) or the use of tools (software, on farm detection methods, etc.).

Minor Must Recommendation from MOFA or the Crop Associations, or locally appropriate production manuals are acceptable where there is no technically responsible person available to advise the farmer.






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CB. 5.3Records of Application (N/A if no fertiliser is applied)

Do records of all applications of soil and foliar fertilisers, both organic and inorganic, include the following criteria:

CB. 5.3.1 Field, orchard or greenhouse reference? Records are kept of all fertilizer applications, detailing the geographical area, the name or reference of the field, orchard or greenhouse where the registered product crop is located. Also applicable for hydroponic situations and where fertigation is used. No N/A.

Minor Must Records must indicate section of farm or plot number, quantity, type and date.

CB. 5.3.2 Application dates? Detailed in the records of all fertilizer applications are the exact dates (day/month/year) of the application No N/A.

Minor Must Records shall be kept

CB: 5.3.3 Applied fertilizer types? Detailed in the records of all fertilizer applications are the trade name, type of fertilizer (e.g. N, P, K) or concentrations (e.g. 17-17-17). No N/A.


CB. 5.3.4 Applied quantities? Detailed in the records of all fertilizer application is the amount of product to be applied in weight or volume. The actual application made must be recorded, as this is not necessarily the same as the recommendation. No N/A.







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CB. 5.3.5 Method of application? Detailed in the records of all fertilizer applications are the method (e.g. via the irrigation or mechanical distribution) and if application machinery is used, this must also be recorded. No N/A.

Minor Must Fertigation, drenching, spraying application of solid fertilizer per strip, split etc must be recorded. If application machinery is used this must also be recorded as per record sheet.

CB. 5.3.6 Operator details? Detailed in the records of all fertilizer applications is the name of the operator who has applied the fertilizer. If it is a one-man operation, (the producer) and the producer is the one doing the applications, it is acceptable to record the operator details only once No N/A.

Minor Must If application is by a Gang, then the gang number with details of members of the gang may be provided.

CB. 5.4Fertiliser Storage (N/A if no Fertiliser Storage)

Are all fertilizers stored:

CB. 5.4.1 Separately from plant protection products? The minimum requirement is to prevent cross contamination between fertilizers (organic and inorganic) and plant protection products by the use of a physical barrier (wall, sheeting etc.). If fertilizers that are applied together with Plant Protection Products (i.e. micronutrients or foliar fertilizers) are packed in a sealed container it can be stored with plant protection products.

Minor Must Fertilizer store shall be separated physically or partitioned from plant protection products.






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CB. 5.4.2 In a covered area? The covered area is suitable to protect all inorganic fertilizers, i.e. powders, granules or liquids, from atmospheric influences like sunlight, frost and rain. Based on risk assessment (fertilizer type, weather conditions, temporary storage), plastic coverage could be acceptable. Storage cannot be directly on the soil. It is allowed to store lime and gypsum in the field. Bulk liquid fertilizers can be stored outside in containers as long as spillage can be prevented and the storage requirements on the safety data sheet are complied with.

Minor Must Fertilizer shall be stored under roof or where it is stored temporary in the open shall be covered with water-proof material.

CB. 5.4.3 In a clean area? Inorganic fertilizers, i.e. powders, granules or liquids, are stored in an area that is free from waste, does not constitute a breeding place for rodents, and where spillage and leakage is cleared away. Bulk liquid fertilizers can be stored outside in containers as long as spillage can be prevented and the storage requirements on the safety data sheet are complied with.

Minor Must Fertilizer stores shall be cleaned of all spillage and there shall be no debris.






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CB. 5.4.4 In a dry area? The storage area for all inorganic fertilizers, i.e. powders, granules or liquids, is well ventilated and free from rainwater or heavy condensation. No storage directly on the soil. Bulk liquid fertilizers can be stored outside in containers as long as spillage can be prevented and the storage requirements on the safety data sheet are complied with.

Minor Must The storage area for all inorganic fertilizers, i.e. powders, granules or liquids, is well ventilated and free from rainwater or splashes.

CB. 5.4.5 In an appropriate manner, which reduces the risk of contamination of watercourses?

All fertilizers, i.e. powders, granules or liquids are stored in a manner which poses minimum risk of contamination to water sources, i.e. liquid fertilizer stores must be surrounded by an impermeable barrier to contain a capacity to 110% of the volume of the largest container if there is no applicable legislation), and consideration has been given to the proximity to water courses and flood risks, etc.

Minor Must All fertilizers, i.e. powders, granules or liquids are stored in a manner which poses minimum risk of contamination to water bodies.

CB. 5.4.6 In an appropriate manner, which reduces the risk of contamination of the environment?

Organic fertilizers, stored on the farm, must be stored in a designated area. Appropriate measures have been taken to prevent contamination of surface water (such as concrete foundation and walls, or specially built leak proof container, etc.) or must be stored at least 25 m from surface water bodies in particular.

Minor Must Organic fertilizers, stored on the farm, must be stored in a designated area at least 25 m from surface water bodies in particular.

CB. 5.4.7 Not together with harvested products? Fertilizers cannot be stored with harvested products.

Major Must Harvested produce shall not be stored together with fertilizers.






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CB. 5.4.8 Is there an inorganic fertilizer stock inventory or record of use up to date and available on the farm?

A stock inventory that indicates the contents of the store (type and amount) is available and it is updated at least every 3 months.

Minor Must An up-to-date stock inventory of all fertilizer types shall be available and displayed near individual stock on tally cards.

CB. 5.5Organic Fertiliser (N/A if no Organic Fertiliser)

CB: 5.5.1 Has the use of human sewage sludge been banned on the farm?

No human sewage sludge is used on the farm. No N/A.

Major Must Human sewage sludge must not be used in farms. Effluent from septic tanks must not be used for irrigation.

CB: 5.5.2 Has a risk assessment been carried out for organic fertilizer, which considers its source, characteristics and intended use, before application?

Documentary evidence is available to demonstrate that at least the following potential risks have been considered: type of organic fertilizer, method of composting, weed seed content, heavy metal content, timing of application, placement of organic fertilizer (direct contact to edible part of crop, ground between crops, etc.). This also applies to substrates from biogas plants. See Annex CB.1 Microbiological Hazards.

Minor Must Carry out risk assessment taking into consideration the nature of the crop, the source, method of composting, and type of organic matter. Risk assessment must specify requirement to prevent organic compost coming into contact with edible parts of the crop by covering or banding of the compost after application.

All applications of organic fertilizer must be applied 4 months before harvest.

CB: 5.5.3 Has account been taken of the nutrient contribution of organic fertilizer applications?

An analysis is carried out or recognized standard values are used, which takes into account the contents of N·P·K nutrients in organic fertilizer applied.

Minor Must Documents on analysis of the nutrient content of organic fertilizer to be used on the farm shall be available. The contribution of the organic fertilizer shall be part of the fertilizer program.






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CB. 5.6Nutrient Content

CB. 5.6.1 Are purchased fertilizers accompanied by documentary evidence of nutrient content (N,P,K)?

Documentary evidence detailing N, P, K content, or recognized standard values are used, is available for all fertilizers used on crops grown under GLOBALG.A.P. within the last 12-month period.

Minor Must Analysis is done at the point of entry into Ghana, therefore labels on the bags are sufficient documentary evidence. Any product not meeting requirements would not be allowed onto the market.

CB. 5.6.2 Are purchased inorganic fertilizers accompanied by documentary evidence of chemical content, which includes heavy metals?

Documentary evidence detailing chemical content, including heavy metals, is available for all inorganic fertilizers used on crops grown under GLOBALG.A.P. within the last 12-month period.

Recom. Labels on the bags shall be accepted to meet this criterion, If a chemical composition data sheet is available from the supplier a copy will be kept as part of the farm records or group QMS files for Option 2 schemes.

CB. 6 IRRIGATION/FERTIGATION (N/A if no Irrigation/Fertigation)

Water is a scarce natural resource and irrigation shall be triggered by appropriate forecasting and by technical equipment allowing for efficient use of irrigation water. For information about responsible water use see Annex CB 2.






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CB. 6.1Predicting Irrigation Requirements

CB. 6.1.1 Have systematic methods of prediction been used to calculate the water requirement of the crop?

Calculations are available and are supported by data records e.g. rain gauges, drainage trays for substrate, evaporation meters, water tension meters (% of moisture in the soil) and soil maps. The data can be accumulated on regional scale.

Recom. Meteorological Data from nearby weather observatories within 50km radius meets this requirement.

Where available, local records of rainfall and temperature readings could be used.

CB. 6.2Irrigation/Fertigation Method

CB. 6.2.1 Can the producer justify the method of irrigation used in light of water conservation?

The idea is to avoid wasting water. The irrigation system used is efficient. The producer uses the most efficient irrigation system - as technically available and financially affordable, and complies with legislation about local restrictions on water usage during certain periods.

Major Must This may depend on the resources of the farm, crop and site. The provisions given in CB6.2.2 and CB6.2.3 must be accepted for growers with limited resources.

CB. 6.2.2 Is there a water management plan to optimize water usage and reduce waste?

There must be a written action plan, which aims to optimize water usage on the farm. This can be either a regional activity or individual plan, if the farm is participating in or covered by it.

Recom. If a farmer explains why he uses a particular type of irrigation system, it shall be enough. This is important as the optimal choice of irrigation system for optimizing water usage may not be available or affordable for small-scale growers.






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CB. 6.2.3 Are records of irrigation/fertigation water usage maintained?

Records are kept which indicate the date and volume per water meter or per irrigation unit. If the producer works with irrigation programmes, the calculated duration of irrigation and actual irrigated water shall be written down in the records.

Recom. Basic records such as the date, plot size, amount of water applied shall be kept. Records on the number of days /hours of irrigation is acceptable.

CB. 6.3Quality of Irrigation Water

CB. 6.3.1 Has the use of untreated sewage water for irrigation/fertigation been banned?

Untreated sewage and reclaimed water is not used for irrigation/fertigation. Where treated sewage water is used, water quality complies with the WHO published Guidelines for the Safe Use of Wastewater and Excreta in Agriculture and Aquaculture 1989. Also, when there is doubt if water is coming from a possibly polluted source (because of a village upstream, etc.) the grower has to demonstrate through analysis that the water complies with the WHO guideline requirements or the local legislation for irrigation water. See Table 3 in Annex AF.1 for Risk Assessments. No N/A.

Major Must Treated sewage water is not used in Ghana, effluent from septic tanks are not to be used for irrigation.






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CB. 6.3.2 Has an annual risk assessment for irrigation/fertigation water pollution been completed?

The risk assessment must consider potential microbial, chemical or physical pollution of all sources of irrigation/fertigation water. The risk assessment shall at least cover: identification of the water sources, irrigation method, timing of irrigation, contact of irrigation water with the crop, type of crop: • Crops that can be eaten raw and which do not have a protective skin that is removed before eating • Crops that can be eaten raw and either have no protective skin that is removed before eating or do have some risk or history of pathogen contamination • Crops that can be eaten raw and either have a protective skin that is removed before eating, or grow clear of the ground or have no significant history of pathogen contamination. • Crops that are always cooked

See Annex CB.1 Microbiological Hazards

Minor Must Where irrigation is being used, there is the need to carry out a detailed risk assessment. Farms along the main rivers particularly the Volta and its tributaries shall have water rights and must carry out a risk assessment with reference to the following: buffer zones, chemical drift, soil pollution, eutrophication and microbiological risk category for crops grown in Ghana.

The major export crops are pineapple, papaya and mango which are crops with no history of pathogen contamination, can be eaten raw but grow clear off the ground and have outer protective skins which are removed before consumption.

See CB Annex 3.

CB. 6.3.3 Is irrigation water analyzed at a frequency in line with the risk assessment (CB.6.3.2)?

The water analysis is carried out at a frequency according to the results of the risk assessment, which takes the characteristics of the crop into account. Samples to be taken at exit point of irrigation system or nearest practical sampling point.

Minor Must Certificate of Water analysis from the Water Resources Research Institute, Ghana Standards Authority, Food Research Institute etc..






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CB. 6.3.4 According to the risk analysis, does the laboratory analysis consider the microbial contaminants?

According to the risk analysis (if there is a risk of microbial contaminants), there is a documented record of the relevant microbial contaminants through a laboratory analysis.

Minor Must Water analysis shall include microbial contaminants.

CB. 6.3.5 Does a suitable laboratory carry out the analysis?

Results from appropriate laboratories, capable of performing microbiological analyses up to ISO 17025 level, or equivalent standard, shall be available.

Recom. The laboratories which are capable of performing microbiological analyses shall be ISO 17025 certified

CB 6.3.6 If the risk analysis so requires, have adverse results been acted upon before the next harvest cycle?

Records are available of corrective actions or decisions taken.

Minor Must Corrective actions and the decisions on the risk analysis shall be documented.

CB. 6.4Supply of irrigation/fertigation water

CB. 6.4.1 To protect the environment, is water abstracted from a sustainable source?

Sustainable sources are sources that supply enough water under normal (average) conditions.

Minor Must If water is to be used for irrigation it shall be from sustainable source

CB. 6.4.2 Has advice on abstraction been sought from water authorities, where necessary?

Where necessary, there must be written communication on this subject (letter, license, etc.).

Minor Must There shall be documented evidence of water abstraction rights where applicable.






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CB. 7 INTEGRATED PEST MANAGEMENT

Integrated Pest Management (IPM) involves the careful consideration of all available pest control techniques and the subsequent integration of appropriate measures that discourage the development of pest populations, and keeps plant protection products and other interventions to levels that are economically justified and reduce or minimize risks to human health and the environment. An IPM Toolbox (Annex CB.1) has been elaborated to provide alternative actions for the application of IPM techniques in to the commercial production of agricultural and horticultural crops. Given the natural variation on pest development for the different crops and areas, any IPM system must be implemented in the context of local physical (climatic, topographical etc), biological (pest complex; natural enemy complex etc) and economical conditions.

CB. 7.1 Has assistance with implementation of IPM systems been obtained through training or advice?

The technically responsible person on the farm has received formal documented training and / or the external technical IPM consultant can demonstrate their technical qualifications.

Minor Must For group certification, advice could be from qualified Ministry of Food and Agriculture Extension Staff with relevant qualifications.

Farmers need to show evidence of IPM training as indicated in their training records (eg Farmer Passport). Where formal training has not been done, farmers’ training their workers can be assessed through an interview with the workers.

CB. 7.2 Can the producer show evidence of implementation of at least one activity that falls in the category of "Prevention"?

The producer can show evidence of implementing at least one activity that includes the adoption of cultivation methods that could reduce the incidence and intensity of pest attacks, thereby reducing the need for intervention. See Annex CB.3 - GLOBALG.A.P. IPM Toolkit.

Major Must The producer is able to give or show or mention examples of practices such as crop rotation, selection of disease free and/or disease resistant planting material, farm sanitation, pruning of dead or moribund branches or ridges to prevent or reduce pest and disease incidence.






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CB. 7.3 Can the producer show evidence of implementation of at least one activity that falls in the category of "Observation and Monitoring"?

The producer can show evidence of implementing at least one activity that will determine when, and to what extent, pests and their natural enemies are present, and using this information to plan what pest management techniques are required. See CB Annex 3 - GLOBALG.A.P. IPM Toolkit.

Major Must The producer is able to give or show or mention examples of scouting practices in the farm. (pest management decision-making). Local names of pests and the ability to explain the damage they cause is acceptable for producers/farmers who cannot read and write English.

Scouting records must be made available. Decisions to use chemical control measures must be based on evidence from crop scouting (pest & disease thresholds).

CB. 7.4 Can the producer show evidence of implementation of at least one activity that falls in the category of "Intervention"?

The producer show evidence that in situations where pest attack adversely affects the economic value of a crop, intervention with specific pest control methods will take place. Where possible, non-chemical approaches must be considered. See CB Annex 3 - GLOBALG.A.P. IPM Toolkit.

Major Must The producer is able to give or show or mention examples of practices such as rouging out diseased plants or pruning or hoeing weeds or disposal of sources of infection etc as intervention measures (spraying as last resort).

CB. 7.5 Have anti-resistance label and/or other recommendations been followed to maintain the effectiveness of available plant protection products?

When the level of a pest, disease or weed requires repeated controls in the crops, there is evidence that anti-resistance recommendations (where legal and effective alternatives are available) are followed.

Minor Must Evidence of rotation of pesticides. Label instructions are adhered to.






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CB. 8 PLANT PROTECTION PRODUCTS

In situations where pest attack will adversely affect the economic value of a crop, it may be necessary to intervene with specific pest control methods, including plant protection products (PPP). The correct use, handling and storage of plant protection products are essential.

CB. 8.1Choice of Plant Protection Products

CB. 8.1.1 Is the plant protection product applied appropriate for the target as recommended on the product label?

All the plant protection products applied to the crop are suitable and can be justified (according to label recommendations or official registration body publication) for the pest, disease, weed or target of the plant protection product intervention. If the producer uses off-label PPP there must be evidence of official approval for use of that PPP on that crop in that country. No N/A

Major Must There is an approval/use recommendation by MOFA or Crop Association protocol as per the EPA registration list if label does not mention the crop (unless EU buyer has disallowed use).

The group must keep the list of PPP and communicate the contents to the farmers in the group.






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CB. 8.1.2 Do producers only use plant protection products that are currently registered in the country of use for the target crop where such official registration scheme exists?

All the plant protection products applied are officially and currently registered or permitted by the appropriate governmental organization in the country of application. Where no official registration scheme exists, refer to the GLOBALG.A.P. guideline (Annex CB.2) on this subject and FAO International Code of Conduct on the Distribution and Use of Pesticides. Refer also to Annex CB.4 for cases where producer takes part in legal field trials for final approval of PPP by the local Government. No N/A.

Major Must Provide the latest version of EPA's Pesticide Manual for Horticultural production

The list of compounds approved for use in Ghana must be kept together with and where available customer approved lists. Records show that only customer approved chemicals were used.

CB. 8.1.3 Are invoices of registered plant protection products kept?

Invoices of the registered plant protection products used, must be kept for record keeping and available at the time of the external inspection. No N/A.

Minor Must All invoices of registered PPP shall be kept and made available on request

CB. 8.1.4 Is a current list kept of plant protection products that are used and approved for use on crops being grown?

Information is available for the commercial brand names of plant protection products (including their active ingredient composition, or beneficial organisms) that are authorized on crops being, or which have been, grown on the farm under GLOBALG.A.P. within the last 12 months.

Minor Must The producer must provide a list of pesticides which are being used in the farm.

A list of pesticides from the importer or pesticides listed on the proposed pesticide usage form sent to the importer could be used as evidence (see also CB8.6.1).






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CB. 8.1.5 Do competent persons make the choice of plant protection products?

Where the plant protection product records show that the technically responsible person making the choice of the plant protection products is a qualified adviser, technical competence can be demonstrated via official qualifications or specific training course attendance certificates. Fax and e-mails from advisors, governments, etc. are allowable. Where the plant protection product records show that the technically responsible person making the choice of plant protection products is the producer, experience must be complemented by technical knowledge that can be demonstrated via technical documentation, i.e. product technical literature, specific training course attendance, etc

Major Must Can be advice from MOFA or other qualified advisor(s). There is the need to have documents (training certificates) to support the competence of the advisor.

CB. 8.2Records of Application

8.3.1 to 8.3.10: Are records of all plant protection product applications kept and do they include the following criteria:

CB. 8.2.1 Crop name and/or variety? All plant protection product application records specify the crop and/or variety treated. No N/A.

Major Must For each record book, the crop and variety may be written once provided the producer is handling only one crop and variety. Only change and write again if variety changes.






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CB. 8.2.2 Application location? All plant protection product application records specify the geographical area, the name or reference of the farm, and the field, orchard or greenhouse where the crop is located. No N/A.

Major Must Section or Plot number need to be specified.

CB. 8.2.3 Application date? All plant protection product application records specify the exact dates (day/month/year) of the application. Record the actual date (end date, if applied more than one day) of application. No N/A.

Major Must Every date and product trade name (and active substance) to be recorded

CB. 8.2.4 Product trade name and active ingredient? All plant protection product application records specify the trade name (including formulation) and active ingredient or beneficial organism with scientific name. It must be possible to connect the trade name information to the active ingredient. No N/A.

Major Must Product trade name (and active substance) to be recorded

CB. 8.2.5 Operator? The operator applying plant protection products has been identified in the records. No N/A.

Minor Must The name of the operator or the gang shall be recorded.






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CB. 8.2.6 Justification for application? The common and scientific name of the pest(s), disease(s) or weed(s) treated is documented in all plant protection product application records. No N/A.

Minor Must Local names of pests are acceptable for some small-scale growers. Farmers must be able to explain the control of pests and diseases. The actual common name and scientific names can be obtained from a reference list prepared by MOFA staff, Technical Managers of Crop Associations and held at group level.

CB. 8.2.7 Technical authorization for application? The technically responsible person making the decision of the use and the doses of the plant protection product being applied has been identified in the records. No N/A.

Minor Must The technically responsible person making the decision for the use and the doses of the plant protection product being applied shall sign the appropriate column of records.

CB. 8.2.8 Product quantity applied? All plant protection product application records specify the amount of product to be applied in weight or volume, or the total quantity of water (or other carrier medium), and dosage in g/l or internationally recognized measures for the plant protection product. No N/A.

Minor Must The quantity of product to be applied in weight or volume, or the total quantity of water (or other carrier medium), and dosage in g/l or internationally recognized measures for the plant protection product shall be recorded






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CB. 8.2.9 Application machinery used? The application machinery type, for all the plant protection products applied (if there are various units, these are identified individually), and the method used (i.e. knapsack, high volume, U.L.V., via the irrigation system, dusting, fogger, aerial, or another method), are detailed in all plant protection product application records. No N/A.

Minor Must Record the type of all PPP

CB. 8.2.10 Pre-harvest interval? The pre-harvest interval has been recorded for all plant protection product applications where a pre-harvest interval is stated at the product label or other sources of information are available. No N/A, unless Flower and Ornamental certification.

Major Must Pre-harvest interval may not be relevant for crops which are harvested more than 6 months after planting provided no pesticide has been applied within the specified period.






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CB. 8.3Pre-Harvest Interval (Not Applicable for Flower and Ornamentals)

CB. 8.3.1 Have the registered pre-harvest intervals been observed?

The producer can demonstrate that all pre-harvest intervals have been observed for plant protection products applied to the crops, through the use of clear documented procedures such as plant protection product application records and crop harvest dates from treated locations. Specifically in continuous harvesting situations, there are systems in place in the field, orchard or greenhouse, e.g. warning signs, time of application etc., to ensure compliance with all pre-harvest intervals. Refer to 8.6.4. No N/A, unless Flower and Ornamental production.

Major Must Evidence shows that the crop was harvested after the PHI. There must be indication of first harvestable date in records. This shall be compared to the dates of harvest. Where only the harvesting dates are available, the auditor needs to calculate the first harvestable date and this must be used as a basis to establish whether the pre-harvest intervals have been met or not.

Farmers must be encouraged to establish a visual system of markings (on the plot markings and labels applied to harvest containers) to show that PHI is being complied with; this shall link to the farm and pack-house records.






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CB. 8.4Application Equipment

CB. 8.4.1 Is the producer involved in an independent calibration-certification scheme, where available?

The producer's involvement in an independent calibration certification scheme is documented.

Recom. No independent calibration certification scheme for sprayers exists in Ghana. Farmers calibrate their own equipment (see also CB9.1 for evidence of competence in calibration of spraying equipment and scales) based on recommendations from MoFA extension staff and PPRSD guidance. All calibration done by or for the farmer shall be documented. This shall include the volume of water per hectare, or volume of water per tree for the tree crop, the pressure setting, the nozzle type, the amount of product per knapsack or spray equipment.

CB. 8.5Disposal of Surplus Application Mix

CB. 8.5.1 Is surplus application mix or tank washings disposed of in a way that is not compromising food safety and the environment?

Applying surplus spray and tank washings to the crop is a first priority under the condition that the overall label dose rate is not exceeded. Surplus mix or tank washings are disposed of in away that is not compromising food safety and the environment, and records are kept. No N/A.

Minor Must Surplus mix or tank washings are disposed of in a way that shall not compromise food safety and the environment. Records on the application shall be kept






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CB. 8.6Plant Protection Product Residue Analysis (N/A for Flower and Ornamental production)

CB. 8.6.1 Can the producer demonstrate that information regarding the Country of Destination (market where he is intending to trade in) Maximum Residue Levels is available?

The producer or the producer's customer must have available a list of current applicable MRLs for the market(s) where produce is intended to be traded in (whether domestic or international). The MRLs will be identified by either demonstrating communication with clients confirming the intended market(s), or by selecting the specific country(ies) (or group of countries) where produce is intending to be traded in, and presenting evidence of compliance with a residue screening system that meets the current applicable country(ies’) MRLs. Where a group of countries is targeted together for trading in, the residue screening system must meet the strictest current applicable MRLs in the group. Refer to Annex CB.5 Residue Analysis.

Major Must Producer can provide lists of customer approved pesticides with MRL’s for each destination market. For Option 2 group certifications the groups GLOBALG.A.P. coordinator or other authorized person (named in the QMS) can provide current lists of customer approved pesticides for all markets..

CB. 8.6.2 Has action been taken to meet the MRLs of the market the producer is intending to trade the produce in?

Where the MRLs of the market the producer is intending to trade the produce in are stricter than those of the country of production, the producer or the producer's customer can demonstrate that during the production cycle these MRLs have been taken into account (i.e. modification where necessary of plant protection product application regime and/or use of produce residue testing results).

Major Must The exporter shall take into consideration the MRLS of the market he/she is intending to trade the produce in. Where this is stricter than Ghana’s MRLs, the producer shall respect the MRLs of the importing country.






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CB. 8.6.3 Has the producer completed a risk assessment to determine if the products will be compliant with the country of destination MRLs?

The producer must demonstrate compliance by completing a risk assessment that evaluates the PPP use and the potential risk of MRL exceedance. The risk assessment shall be based on the criteria explained in Annex CB.6 Guidance to MRL exceedances.

Major Must A risk assessment on potential MRL risk shall be conducted by the producer.

CB. 8.6.4 Based on the risk assessment, is there evidence of residue tests when required?

If required after the risk assessment, current documented evidence or records must be available of plant protection product residue analysis results for the GLOBALG.A.P. registered product crops, or of participation in a third party plant protection product residue monitoring system which is traceable to the farm. When residue tests are required as a result of the risk assessment, the criteria relating to sampling procedures, accredited labs, etc., must be followed.

Major Must If required after the risk assessment, producers need to provide residue test results from an accredited laboratory. Where random samples are taken by the importer there is the need to obtain evidence from importer.

If a residue analysis has been done, has the following been complied with?

CB 8.6.5 Has the correct sampling procedures been followed?

Documentary evidence exists demonstrating compliance with applicable sampling procedures. See Annex CB.5 Residue Analysis.

Minor Must Sampling shall be carried out by the Laboratory staff or with the direction of the Lab.






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CB 8.6.6 Is the laboratory used for residue testing accredited by a competent national authority to ISO 17025 or equivalent standard?

There is clear documented evidence either on the letter headings or copies of accreditations etc. that the laboratories used for plant protection product residue analysis have been accredited, or are in the process of accreditation to the applicable scope by a competent national authority to ISO 17025 or an equivalent standard. In all cases the laboratories must show evidence of participation in proficiency tests, e.g. FAPAS must be available. See Annex CB.5 Residue Analysis.

Minor Must The Lab that is carrying out the analysis shall be ISO 17025 compliant.

CB 8.6.7 Is an action plan in place in the event of an MRL being exceeded?

There is a clear documented procedure of the remedial steps and actions, (this will include communication to customers, product tracking exercise, etc.) to be taken where a plant protection product residue analysis indicates an MRL (either of the country of production or of the countries where his harvested product is intended to be traded in if different) is exceeded. See Annex CB.5 Residue Analysis.

Major Must For Option 2 certifications there is a procedure/action plan at group level tested back from retailer. Where traceability stops at group level the group as a whole will be sanctioned if the individual concerned cannot be identified.

Refer to QMS for details of group procedure and action plan for MRL violation.






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CB. 8.7Plant Protection Product Storage (N/A if no Plant Protection Product Store)

The plant protection product store must comply with basic rules to ensure safe storage and use.

CB. 8.7.1 Are plant protection products stored in accordance with local regulations?

The plant protection product storage facilities comply with all the appropriate current national, regional and local legislation and regulations.

Major Must As per basic rules of risk-less storage of pesticide poster (MOFA, USAID and GIZ).

Pesticide store must be risk based. For small holders, see GLOBALG.A.P. Smallholder Manual.

8.7.2 to 8.7.8: Are plant protection products stored in a location that is:

CB. 8.7.2 Sound? The plant protection product storage facilities are built in a manner which is structurally sound and robust. No N/A.

Minor Must Use of metal trunk, drum or discarded old refrigerator with locks and key is acceptable for storage of small quantities of pesticides.

CB. 8.7.3 Secure? The plant protection product storage facilities are kept secure under lock and key. No N/A.

Major Must Where the pesticide to be used is too small to justify special storage, the use of metal trunk, cabinet or old discarded refrigerator with locks and key is acceptable.






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CB. 8.7.4 Appropriate to the temperature conditions? The plant protection product storage facilities are built of materials or located according to label storage requirements. No N/A.

Minor Must If a converted metal storage drum type store is used (see GLOBALG.A.P. Smallholder Manual) the drum must be located in a shaded location away from direct sunlight to avoid excessive heating of the storage container. It must have enough vents to ensure adequate aeration.

The Ghanaian drum type store is not airtight around the large access door and this would provide sufficient ventilation. It is modified to include ventilation holes in the sides near the top of the drum.

CB. 8.7.5 Fire-resistant? The plant protection product storage facility or room where the plant protection product storage facility is located, are built of materials that are fire resistant (Minimum requirement RF 30, i.e. 30 minutes resistance to fire). No N/A.

Minor Must Plant protection product stores in Ghana are typically isolated structures sited away from likely external fire risks. For all the big farms and the relatively small-volumes of chemicals stored on small holder farms, the whole store shall be constructed with fire resistant material (blocks, bricks, metal containers, metal drums etc). Doors to the store shall also be made of metal. If this is made of wood the doors shall be cladded on the inner and outer surfaces with a sheet of metal. (i.e. full RF30 compliant doors and building represent an unnecessary expense relative to the level of risk).

CB. 8.7.6 Well ventilated (in the case of walk-in storage)?

The plant protection product storage facilities have sufficient and constant ventilation of fresh air to avoid a build up of harmful vapors. No N/A.

Minor Must The store shall be sufficiently ventilated to reduce the build-up of harmful vapors.






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CB. 8.7.7 Well lit? The plant protection product storage facilities have or are located in areas with sufficient illumination both by natural and by artificial lighting, to ensure that all product labels can be read easily on the shelves. No N/A.

Minor Must There shall be sufficient light either natural or artificial to ensure easy identification (reading of labels) of products

CB. 8.7.8 Located away from other materials? The minimum requirement is to prevent cross contamination between plant protection products and other materials by the use of a physical barrier (wall, sheeting, etc.). No N/A..

Minor Must Plant protection products and other materials shall be separated by a physical barrier (wall, sheeting, etc.).

CB. 8.7.9 Is all plant protection product storage shelving made of non-absorbent material?

The plant protection product storage facilities are equipped with shelving which is not absorbent in case of spillage, e.g. metal, rigid plastic, or covered with impermeable liner.

Minor Must Where wood is used these must be covered with metal or plastic sheets to prevent contamination of the wood with pesticides.

Where wood is used the pesticide containers must be placed in a retaining plastic bowls/crates that will be able to retain spillage.

CB. 8.7.10 Is the plant protection product store able to retain spillage?

The plant protection product storage facilities have retaining tanks or are bunded according to 110% of the volume of the largest container of stored liquid, to ensure that there cannot be any leakage, seepage or contamination to the exterior of the store. No N/A.

Minor Must The plant protection product storage facilities shall have retaining tanks or are bunded in a way to retain all stored liquid in the event of an accidental spillage.






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CB. 8.7.11 Are there facilities for measuring and mixing plant protection products?

The plant protection product storage facilities or the plant protection product filling/mixing area if this is different, have measuring equipment whose graduation for containers and calibration verification for scales has been verified annually by the producer to assure accuracy of mixtures and are equipped with utensils, e.g. buckets, water supply point etc. for the safe and efficient handling of all plant protection products which can be applied. No N/A.

Major Must Once a year to ensure accuracy, check weighing scales against commercial scales or purchased item of standard weight (and record when done). Note that 1 litre of water is acceptable as an approximate weight of 1kg".

CB. 8.7.12 Are there facilities to deal with spillage? The plant protection product storage facilities and all designated fixed filling/mixing areas are equipped with a container of absorbent inert material such as sand, floor brush and dustpan and plastic bags, that must be signposted and in a fixed location, to be used in case of spillage of plant protection product. No N/A.

Minor Must There shall be as a minimum a container of absorbent inert material such as sand, saw dust, floor brush, dustpan and plastic bags, that must be signposted and in a fixed location, to be used in case of spillage of plant protection product.

CB. 8.7.13 Are keys and access to the plant protection product store limited to workers with formal training in the handling of plant protection products?

The plant protection product storage facilities are kept locked and physical access is only granted in the presence of persons who can demonstrate formal training in the safe handling and use of plant protection products. No N/A.

Minor Must Write the name of person in charge of the key to the chemical store in pesticide record book. Records show that all key holders have participated in a training on safe and effective handling and use of pesticides.






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CB. 8.7.14 Are all plant protection products stored in their original package?

All the plant protection products that are currently in the store are kept in the original containers and packs, in the case of breakage only, the new package must contain all the information of the original label. Refer to CB.8.9.1. No N/A.

Major Must All PPP shall be in their original containers and packs.

CB. 8.7.15 Are plant protection products that are approved for use on the crops registered for GLOBALG.A.P. certification, stored separately within the store, from plant protection products used for other purposes?

Plant protection products used for purposes other than for registered and/or certified crops (i.e. use in garden etc.) are clearly identified and stored separately in the plant protection product store.

Minor Must There must be clear separation of chemicals for other purposes and this must be labeled as such.

E.g. maize product kept in 'non GLOBALG.A.P.' area.

CB. 8.7.16 Are liquids not stored on shelves above powders?

All the plant protection products that are liquid formulations are stored on shelving which is never above those products that are powder or granular formulations. No N/A.

Minor Must Powders or granular formulations shall be stored above liquid formulations.

CB. 8.8Plant Protection Product Handling (N/A if no Plant Protection Product Handling)

CB. 8.8.1 Are all workers who have contact with plant protection products submitted voluntarily to annual health checks?

All workers who are in contact with plant protection products are voluntarily submitted to health checks annually. These Health checks must comply with national, regional or local codes of practice and use of results respect the legality of disclosure of personal data.

Recom. All workers who are in contact with plant protection products shall voluntarily submit to health checks annually.






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CB. 8.8.2 Are there procedures dealing with re-entry times on the farm?

There are clear documented procedures, which regulate all the re-entry intervals for plant protection products, applied to the crops according to the label instructions. Where no re-entry information is available on the label, there are no specific requirements, but the spray must have dried on the plants before workers re-enter the growing area.

Major Must This must be based on label instructions but where it does not exist, the re-entry shall be for 24 hours. Sprayed fields are flagged (red flag).

CB. 8.8.3 Is the accident procedure evident within 10 meters of the plant protection product/ chemical storage facilities?

An accident procedure containing all information detailed in AF.3.3.1 must visually display the basic steps of primary accident care and be accessible by all persons within 10 meters of the plant protection product/ chemical storage facilities and designated mixing areas. No N/A

Minor Must Pictorial Posters of accident procedures must be displayed close to chemical storage and mixing areas.

These posters shall be only in a folder and kept by the farmer and can be shown when requested if there are no hired workers but only the farmer working on the farm. Otherwise it has to be displayed visually to the workers






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CB. 8.8.4 Are there facilities to deal with accidental operator contamination?

All plant protection product / chemical storage facilities and all filling/mixing areas present on the farm have eye wash capability, a source of clean water no more than 10 meters distant, a complete first aid kit and a clear accident procedure with emergency contact telephone numbers or basic steps of primary accident care, all permanently and clearly signed. No N/A.

Minor Must Potable bottled / sachet water for eye wash and a bowl of potable water with soap for wider contamination is sufficient for farms using knapsack sprayers.

First aid kits and emergency water must be kept where the plant protection product is handled, weighed or mixed but NOT inside the chemical store to avoid contamination of first aid supplies.

At least eye wash capability has to be directly at the place where the PPP is handled / weight / mixed.

CB 8.8.5 When mixing plant protection products, are the correct handling and filling procedures, followed as stated on the label?

Facilities, including appropriate measuring equipment, must be adequate for mixing plant protection products, so that the correct handling and filling procedures, as stated on the label, can be followed. No N/A.

Minor Must All facilities, including measuring equipment, shall be adequate for mixing plant protection products, so that the correct handling and filling procedures, as stated on the label, can be followed.

CB. 8.9Empty Plant Protection Product Containers

CB. 8.9.1 Is re-use of empty plant protection product containers for purposes other than containing and transporting of the identical product avoided?

There is evidence that empty plant protection product containers have not been or currently are not being re-used for anything other than containing and transporting of the identical product as stated on the original label. No N/A.

Minor Must All empty containers must be triple rinsed then returned to the store and records kept of that. The containers must be returned/recycled or crushed, pierced and buried in special disposal pits (FAO/CropLife recommendation).






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CB. 8.9.2 Does disposal of empty plant protection product containers occur in a manner that avoids exposure to humans?

The system used to dispose of empty plant protection product containers ensures that persons cannot come into physical contact with the empty containers by having a secure storage point, safe handling system prior to the disposal and a disposal method that avoids exposure to persons. No N/A.

Minor Must All empty containers must be triple rinsed then returned to the store and records kept of that. The containers must be returned/recycled or crushed, pierced and buried in special disposal pits (FAO/CropLife recommendation).

CB. 8.9.3 Does disposal of empty plant protection product containers occur in a manner that avoids contamination of the environment?

The system of disposal of empty plant protection product containers minimizes the risk of contamination of the environment, watercourses and flora and fauna, by having a safe storage point and a handling system prior to disposal by an environmentally responsible method. No N/A.

Minor Must All empty containers must be triple rinsed then returned to the store and records kept of that. The containers must be returned/recycled or crushed, pierced and buried in special disposal pits (according to FAO/CropLife recommendations).

The producer needs to demonstrate that the disposal policy or activities are environmentally sound (i.e. burial sites on farm are properly constructed away from water courses.

CB. 8.9.4 Are official collection and disposal systems used when available?

Where official collection and disposal systems exist, there are documented records of participation by the producer.

Minor Must Where such collection system exists, empty containers are to be registered and returned to official collection agencies (e.g. CleanFarm Ghana) and records kept.

Since this collection system is at the inception stage coverage of the collection service is still limited, hence piercing & crushing of empty containers to prevent re-use will be accepted by the auditors.






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CB. 8.9.5 If there is a collection system, are the empty containers adequately stored, labeled and handled according to the rules of a collection system?

All the empty plant protection product containers, once emptied, are not reused, and have been adequately stored, labeled and handled, according to the requirements of official collection and disposal schemes where applicable.

Minor Must All empty containers must be returned to the chemical store and records kept of safe return. All empty containers must be triple rinsed and punctured before storage or burial.

CB. 8.9.6 Are empty containers rinsed either via the use of an integrated pressure-rinsing device on the application equipment, or at least three times with water?

Installed on the plant protection product application machinery there is pressure-rinsing equipment for plant protection product containers or there are clear written instructions to rinse each container 3 times prior to its disposal. No N/A unless it is not possible for the machinery used.

Major Must Where pressure rinsing equipment does not exist, containers can also be triple rinsed manually and drained into the sprayer or mixing tank.

CB. 8.9.7 Is the rinsate from empty containers returned to the application equipment tank?

Either via the use of a container-handling device or via written procedure for the application equipment operators, the rinsate from the empty plant protection product containers is always put back into the application equipment tank when mixing.

Minor Must Empty containers shall be thoroughly rinsed three times immediately after using the product and the rinsate put back into the application equipment tank during the mixing.






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CB. 8.9.8 Are empty containers kept secure until disposal is possible?

There is a designated secure store point for all empty plant protection product containers prior to disposal that is isolated from the crop and packaging materials i.e. permanently signed and with physically restricted access for persons and fauna.

Minor Must Containers are to be returned to the chemical store, records of the empty containers kept and disposed off appropriately. As much as practicable, all empty containers are to be registered and returned to official collection agencies (e.g. CleanFarm Ghana) where this exist and records kept of container returns.

CB. 8.9.9 Are all local regulations regarding disposal or destruction of containers observed?

All the relevant national, regional and local regulations and legislation if it exists, has been complied with regarding the disposal of empty plant protection product containers.

Major Must Although there is no regulation on this, farmers are encouraged to register and return empty containers to official collection agencies (e.g. CleanFarm Ghana) and records kept in the form of receipts for return of empty containers.

CB. 8.10Obsolete plant protection products

CB. 8.10.1. Are obsolete plant protection products securely maintained and identified and disposed of by authorized or approved channels?

There are documented records that indicate that obsolete plant protection products have been disposed of by officially authorized channels. When this is not possible, obsolete plant protection products are securely maintained and identifiable.

Minor Must Obsolete pesticides must be clearly marked as such and kept on a separate labeled shelf away from current products. If obsolete products are disposed of there must be evidence in the form of a completed obsolete pesticide booking form for all pesticides sent to the official collection agencies (e.g. CleanFarms Ghana, MOFA or EPA office (Tel 0302 939031, 0289553592, [email protected] ).

CB 8.11 Application of substances others than Fertilizer and Plant Protection Products






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CB 8.11.1 Are records available if substances are used on crops and/or soil that is not covered under the section Fertilizer and Plant Protection Products?

If substances such as home made plant protection, plant strengtheners, soil conditioners or any other such substances are used on certified crops, records have to be available. These records shall include the name of the substance (plant from which it derives from), if bought the trade name, the field, the date, the amount. If in the country of production a registration scheme for this substance(s) exists, they have to be approved. N/A if no such substances are used.

Minor Must Records of all non plant protection products used must be recorded.

CB 9 EQUIPMENT






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CB 9.1 Are all sensitive equipment like fertilizer spreader, plant protection product sprayers, irrigation systems, equipment used for weighing and temperature control, routinely verified and where applicable calibrated at least annually?

The equipment is kept in a good state of repair with documented evidence of up to date maintenance sheets for all repairs, oil changes, etc. undertaken. Fertilizer spreader: There must, as a minimum, be documented records stating that the verification of calibration has been carried out by a specialized company, supplier of fertilization equipment or by the technically responsible person of the farm within the last 12 month. Plant protection product sprayers: See Annex CB.7 for guidance on compliance with visual inspection and functional tests of application equipment. The plant protection product application machinery (automatic and non-automatic) has been verified for correct operation within the last 12 months and this is certified or documented either by participation in an official scheme (where it exists) or by having been carried out by a person who can demonstrate their competence.

Minor Must There is documentary evidence of maintenance and calibration of all pesticide sprayers and fertilizer spreaders (where applicable) within 12 months prior to the date of the audit. Calibration can be by an authorized external agency or by the producer. If the producer does their own calibration they must be able to demonstrate competence.



ALL FARM | CROPS BASE | FRUIT AND VEGETABLES |

IFA Version: 4.0Section: Fruit and Vegetables

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GLOBALG.A.P. IFA Final V4.0-1_FEB12


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FV. FRUIT AND VEGETABLES

FV. 1 SOIL MANAGEMENT (N/A if no substrates are used)

FV. 1.1Soil Fumigation (N/A if no soil fumigation)

FV. 1.1.1 Is there a written justification for the use of soil fumigants?

There is written evidence and justification for the use of soil fumigants including location, date, active ingredient, doses, method of application and operator. The use of Methyl Bromide as soil fumigant is not permitted.

Minor Must N/A Ghana is a signatory to the Montreal Protocol so no Methyl Bromide is used.

Nematicide used must be justified in writing.

FV. 1.1.2 Is any pre-planting interval complied with? Pre-planting interval must be recorded. Minor Must If nematode killing chemicals are used the date of use and first planting is noted.

FV. 2 SUBSTRATES (N/A if no substrates are used)

FV. 2.1 Does the producer participate in substrate recycling programmes for substrates where available?

The producer keeps records with quantities recycled and dates. Invoices/loading dockets are acceptable. If there is no participation in a recycling program available, it shall be justified.

Recom. N/A Substrates are not used in Ghana hence this control point is N/A for all farms.





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FV. 2.2 If chemicals are used to sterilise substrates for reuse, have the location, the date of sterilisation, type of chemical, method of sterilisation, name of the operator and pre-planting interval been recorded?

When the substrates are sterilised on the farm, the name or reference of the field, orchard or greenhouse are recorded. If sterilised off farm then the name and location of the company which sterilises the substrate are recorded.The following are all correctly recorded: the dates of sterilisation (day/month/year); the name and active ingredient; the machinery (e.g. 1000 l-tank etc); the method (e.g. drenching, fogging); the operator’s name (the person who actually applied the chemicals and did the sterilisation); and the pre-planting interval.

Major Must Sterilisation of substrates is NOT practiced in Ghana hence this control point is N/A for all farms.

FV. 2.3 For substrate of natural origin, can it be demonstrated that it does not come from designated conservation areas?

There are records that prove the origin of the substrates of natural origin being used. These records demonstrate that the substrates do not come from designated conservation areas.

Recom. Peat and other substrates are not used in Ghana and hence this control point does not apply for Ghana.

FV. 3 PRE-HARVEST (refer to Annex CB.1 GLOBALG.A.P. Guideline - Microbiological Hazards)





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FV. 3.1Quality of water used for Plant Protection Product application

FV. 3.1.1 Does a risk assessment consider the quality of the water used to make plant protection product mixtures?

A risk assessment is conducted. It includes water source, type of plant protection product (herbicide, insecticide, etc.), application timing (growth stage of the crop), placement of application (edible part of the crop, other parts of the crop, ground between crops).

Major Must Will depend on the type of crop and risk assessment - Type of crop, whether problems have occurred in the past, method of irrigation, source of water.

FV. 3. 2. Application of organic Fertilizer

FV. 3.2.1 Was organic fertilizer incorporated into the soil prior to planting or bud burst for tree crops and not applied during the growing season?

Interval between application and harvest does not compromise food safety (see also CB 5.6.2). Fertilizer application and harvest records shall show this.

Major Must All organic fertilizer must be applied at land preparation stage or early in the planting season and banded in so as to ensure that organic material is not left exposed above ground. Organic manures and fertilizers must never be scattered on the surface of the field. For fruits trees manures shall be applied soon after harvesting before the next flowering

FV. 3. 3. Pre-Harvest Check





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FV. 3.3.1 Is there evidence of excessive animal activity in the crop that is a potential food safety risk?

Appropriate measures must be taken to reduce possible contamination onto the growing area. Subjects to be considered are for example: livestock near the field, high concentrations of wild life on the field, rodents, domestic animals (own animals, dog walkers etc.). Where appropriate buffer areas, physical barriers, fences shall be used. See Annex CB.1 GLOBALG.A.P. Guideline – Microbiological Hazards

Minor Must Those with animals on their farms must not allow the animals to graze during fruiting (they shall be penned). They can be grazed on the farm only after harvesting and then only if any animal manure is ploughed in before planting of a new crop (NB main crop is pineapple which has no history of biological contamination).

FV. 4 HARVESTING

FV. 4.1General (refer to Annex CB.1 GLOBALG.A.P. Guideline - Microbiological Hazards)

FV. 4.1.1 Has a hygiene risk analysis been performed for the harvest and pre-farm gate transport process?

There is a documented and up to date (reviewed annually) risk analysis covering physical, chemical and microbiological contaminants and human transmissable diseases, customised to the products. It must also include FV.4.1.2 to FV.4.1.12. The risk analysis shall be tailored to the scale of the farm, the crop, and the technical level of the business. No N/A.

Major Must Annex/guide needed for practical risk analysis for different crops, water sources and harvest/post harvest procedures (based on scientific principles).

FV. 4.1.2 Is there a documented hygiene procedure for the harvesting process?

Based on the risk analysis there is a documented hygiene procedure for the harvesting process.

Major Must There must be a documented procedure for harvesting processes (and a simple Flow chart for hygiene procedure visibly displayed).





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FV. 4.1.3 Are documented hygiene procedures for the harvesting process implemented?

The farm manager or other nominated person is responsible for implementation of the hygiene procedures. No N/A.

Major Must Observation and interviews demonstrate compliance with hygiene and food safety procedures.

FV. 4.1.4 Have workers received specific training in hygiene before handling produce?

There must be evidence that the workers received specific training regarding the hygiene procedure for the harvesting process.

Major Must All workers involved in harvesting, handling or transportation of fruits must be trained or informed about hygiene requirements for handling of fresh produce. There must be a list of staff trained in hygiene. The trainer, date and the content of training must be indicated. Training must cover the areas of personal hygiene, behaving in a clean manner while at work place, keeping the work place clean and keeping the harvested produce clean and in good condition. Copies of GLOBALG.A.P. Guide to Hygiene must be available on farm.

Observation and interviews demonstrate compliance with GLOBALG.A.P. hygiene and Food Safety instructions for workers.

FV. 4.1.5 Are documented instructions and procedures for handling produce to avoid contamination of the product implemented?

There is evidence that the workers are complying with the instructions and procedures. Workers must be trained, using written (in appropriate languages) and/or pictorial instructions, to prevent physical (such as snails, stones, insects, knives, fruit residues, watches, mobile phones etc.), microbiological and chemical contamination of the product during harvesting.

Major Must In addition to documentary proof, observation and interviews must demonstrate compliance with GLOBALG.A.P. hygiene and Food Safety instructions for workers.





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FV. 4.1.6 Are the containers and tools used for harvesting cleaned, maintained and protected from contamination?

Reusable harvesting containers, harvesting tools (i.e., scissors, knifes, pruning shears, etc.) and harvesting equipment (machinery) are cleaned and maintained, and a cleaning and disinfection schedule is in place to prevent produce contamination? Records are available.

Major Must Cleaning records for tools and containers/harvesting crates must be available and farm workers must be aware of the need to clean all tools and containers immediately after use.

FV. 4.1.7 Are vehicles used for transport of harvested produce cleaned and maintained where necessary according to the risk assessment?

Farm vehicles used for transport of harvested produce that are also used for any purpose other than transport of harvested produce, are clean and maintenance take place according to a schedule so as to prevent produce contamination (i.e. soil, dirt, organic fertilizer, spills, etc.).

Major Must Records of washing operation at the farm or from public washing bay. Receipt from washing bay may be used as evidence of cleaning.

FV. 4.1.8 Do harvest workers that come into direct contact with the crops have access to clean hand washing equipment?

Wash stations shall be maintained in a clean and sanitary condition to allow workers to clean and disinfect their hands. Personnel shall wash their hands or make use of an alcohol-based hand sanitizer prior to start of work, after each visit to a toilet, after using a handkerchief/tissue, after handling contaminated material, after smoking, eating or drinking, after breaks and prior to returning to work and at any other time when their hands may have become a source of contamination. No N/A.

Major Must Unscented soap and water are available for washing. A plastic container or drum with a tap fixed will be acceptable as a source of running water. Empty chemical containers must not be used for storage of water. Workers must wash hands with soap under running water and air dry before returning to work from any form of break..





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FV. 4.1.9 Do harvest workers have access to clean toilets in the vicinity of their work?

Field sanitation units shall be designed, constructed, and located in a manner that minimizes the potential risk for product contamination and are directly accessible for servicing. Fixed or mobile toilets (including pit latrines) are constructed of materials that are easy to clean and they are in good state of hygiene. Toilets are expected to be in a reasonable proximity (500m or 7 minutes) to place of work Failure point = no or insufficient toilet in reasonable proximity to place of work. Not applicable is only possible when harvest workers don’t come in contact with marketable produce during harvesting (e.g. mechanical harvesting).

Minor Must Field sanitation units shall be designed, constructed, and located in a manner that minimizes the potential risk for product contamination. These facilities shall be accessible to all workers.

FV. 4.1.10 Are produce containers used exclusively for produce?

Produce containers are only used to contain harvested product (i.e. no agricultural chemicals, lubricants, oil, cleaning chemicals, plant or other debris, lunch bags, tools, etc.). If multi-purpose trailers, carts, etc. are used as produce containers, they must be cleaned prior to use.

Major Must Produce containers shall be used solely for harvested produce.

FV. 4.1. 11 Are there written glass and clear hard plastic handling procedures in place for greenhouses?

Written procedures exist for handling glass or clear hard plastic breakages in greenhouses.

Minor Must There shall be written procedure for handling glasses and hard plastics.





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FV. 4.1.12 If ice (or water) is used during any operations relating to harvest, is it made with potable water and handled under sanitary conditions to prevent produce contamination?

Any ice or water used at point of harvest must be made with potable water and handled under sanitary conditions to prevent produce contamination.

Major Must Only potable water shall be used for cleaning or cooling of harvested produce.

FV. 4.2Final Produce Packing at point of harvest (Applicable when during harvest, final packing and last human contact with product takes place in-field)

FV. 4.2.1 Does the harvesting process hygiene procedure consider handling of harvested produce and produce packed and handled directly in the field, orchard or greenhouse, including short term storage at farm?

All produce packed and handled directly in the field, orchard or greenhouse must be removed from the field overnight, in accordance with the harvest hygiene risk assessment results. If produce is stored on a short time basis at the farm, food safety requirements have to be complied with (see also FV 4.2.7)

Major Must Produce packed and handled directly in the field, orchard or greenhouse shall be removed from the field overnight, in accordance with the harvest hygiene risk assessment results.

FV. 4.2.2 Are packed produce protected from contamination?

All field packed produce must be protected from contamination.

Major Must All field packed produce shall be protected from contamination

FV. 4.2.3 Is any collection/ storage /distribution point of field packed produce maintained in clean and hygienic conditions?

If packed produce is stored on farm, storage areas must be cleaned.

Major Must Packed produce is stored on farm, storage areas shall be cleaned.

FV. 4.2.4 Is packing material used for in-field packing, stored to protect against contamination?

Packing material must be stored to protect it against contamination.

Major Must Packing material shall be stored to protect it against contamination.





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FV. 4.2.5 Are bits of packaging material and other non-produce waste removed from the field?

Bits of packaging material and non-produce waste must be removed from the field.

Minor Must The farm must be clean of litter. All litter such as plastic, or pieces of paper must be removed from the field.

FV. 4.2.6 If packed produce are stored on farm, are temperature and humidity controls (where applicable) maintained and documented?

Temperature and humidity controls (where applicable) must be maintained and documented, in accordance with the hygiene risk assessment results and quality requirements when packed produce are stored on farm.

Major Must If pre-coolers are used, check and record the temperature and humidity regularly. There are indications that this applies to high-risk temperature sensitive products.

FV. 5PRODUCE HANDLING (N/A if Produce Handling in a packing facility on farm is excluded from certification; see General Regulations Part I, 4.4.1.2)

FV. 5.1Principles of Hygiene

FV 5.1.1 Has a hygiene risk assessment been performed for the harvested crop handling process that covers the hygiene aspects of the produce handling operation?

There is a documented and up to date (reviewed annually) risk analysis of the possible risks, and an assessment of the likelihood and severity of the risks covering physical, chemical and microbiological contaminants and human transmissable diseases, customised to the products and operation of the packhouse.

Major Must A hygiene analysis shall be carried out to identify the sources of risks, their levels and the method of managing the risks.





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FV. 5.1.2 Is there a documented hygiene procedure for the produce handling activities?

Based on the risk analysis there is a documented procedure for the produce handling activities.

Major Must The procedure for handling all risks identified shall be documented and operational.

FV. 5.1.3 Are documented hygiene procedures implemented for the process of harvested crop handling?

The farm manager or other nominated person is responsible for implementation of the hygiene procedures as a direct result of the produce handling hygiene risk analysis.

Major Must All documented hygiene procedures shall be implemented to the letter.

FV. 5.2Personal Hygiene

FV. 5.2.1 Have workers received specific training in personal hygiene before handling produce?

There must be evidence that the workers received training regarding the topics of the risk assessment for produce handling.

Major Must Workers have been trained using the 'Hygiene at harvesting and produce handling - personal hygiene, harvesting hygiene and pack-house hygiene training pack or the PIP training packs or equivalent. Hygiene posters must be displayed on the farm. Small growers, who do not employ workers must still receive hygiene training.

FV. 5.2.2 Do the workers implement the hygiene instructions for handling produce?

There is evidence that the workers are complying with the hygiene instructions.

Minor Must Observation of workers in packhouse show that they comply to hygiene instructions.

FV. 5.2.3 Are all workers wearing outer garments that are clean and fit for purpose for the operation and able to protect products from contamination?

All workers wear outer garments (e.g. smocks, aprons, sleeves, gloves) that are clean and fit for purpose for the operation according to the risk analysis. This will depend on the product and operation.

Recom. All workers handling produce are seen to be wearing outer clothing that is clean and covers or replaces their normal clothes. Garments need not be uniform (the same).





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FV. 5.2.4 Are smoking, eating, chewing and drinking confined to designated areas segregated from products?

Smoking, eating, chewing and drinking are confined to designated areas and are never allowed in the produce handling or storage areas. (Drinking water is the exception).

Minor Must Smoking, eating, chewing and drinking shall only be done confined to designated areas and not in produce handling or storage areas.

FV. 5.2.5 Are signs clearly displayed in the packing facilities with the main hygiene instructions for workers and visitors?

Signs with the main hygiene instructions must be visibly displayed in the packing facility.

Minor Must Standard Pictogram

FV. 5.3Sanitary Facilities

FV. 5.3.1 Do workers in the packing facility have access to clean toilets and hand washing facilities in the vicinity of their work?

Toilets in a good state of hygiene must not open directly onto the produce handling area, unless the door is self-closing. Hand washing facilities, containing non-perfumed soap, water to clean and disinfect hands, and hand dry facilities must be accessible and near to the toilets (as near as possible without the potential for cross-contamination). Workers shall wash their hands prior to start of work, after each visit to a toilet, after using a handkerchief/tissue, after handling contaminated material, after smoking, eating or drinking, after breaks and prior to returning to work and at any other time when their hands may have become a source of contamination.

Major Must Toilet facilities shall be available and this must not open onto the produce handling area. Non-perfumed soap shall be provided for hand washing. Hands can be air dried or dried with paper towels if available.





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FV. 5.3.2 Are signs clearly displayed instructing workers to wash their hands before returning to work?

Signs must be visible with clear instructions that hands must be washed before handling products. Workers shall wash their hands prior to start of work, after each visit to a toilet, after using a handkerchief/tissue, after handling contaminated material, after smoking, eating or drinking, after breaks and prior to returning to work and at any other time when their hands may have become a source of contamination.

Major Must Signs and instructions on washing of hands must be displayed that state that workers must wash hand before resuming work after any form of break. Workers must be trained in hand washing.

FV. 5.3.3 Are there suitable changing facilities for the workers?

The changing facilities shall be used to change clothing and protective outer garments as required.

Recom. A designated area must be assigned for changing.

FV. 5.3.4 Are there lockable storage facilities for the belongings of the workers?

Secure storage facilities shall be provided at the changing facility to protect the workers' personal belongings.

Recom. In large estates lockable storage facilities shall be provided for the workers to store their personal belongings. This shall be separate from the storage of PPEs





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FV. 5.4Packing and Storage areas

FV. 5.4.1 Are produce handling and storage facilities and equipment cleaned and maintained so as to prevent contamination?

To prevent contamination, produce handling and storage facilities and equipment (i.e. process lines and machinery, walls, floors, storage areas, pallets, etc.) must be cleaned and/or maintained according to the cleaning and maintenance schedule, with defined minimum frequency. Documented records of cleaning and maintenance must be kept.

Minor Must Documented records on cleaning, maintenance of storage facilities and equipment must be kept and workers made aware of them. Data must include the date, area cleaned, type of product used and the name of the operator.

FV. 5.4.2 Are cleaning agents, lubricants, etc. stored to prevent chemical contamination of produce?

Cleaning agents, lubricants etc. are kept in a designated area, away from where produce is packed, to avoid chemical contamination of produce.

Minor Must Cleaning agents kept in a plastic bucket with a tight lid are acceptable. This must be kept away from stored produce.

FV. 5.4.3 Are cleaning agents, lubricants etc. that may come into contact with produce, approved for application in the food industry? Are label instructions followed correctly?

Documentary evidence exists (i.e. specific label mention or technical data sheet) authorising use for the food industry of cleaning agents, lubricants etc. which may come into contact with produce.

Minor Must

FV. 5.4.4 Are all forklifts and other driven transport trolleys clean and well maintained and of suitable type to avoid contamination through emissions?

Internal transport shall be maintained to avoid product contamination, with special attention to fume emissions. Forklifts and other driven transport trolleys shall be electric or gas-driven.

Recom.





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FV. 5.4.5 Is rejected produce and waste material in the packing environment stored in designated areas, which are routinely cleaned and/or disinfected?

Rejected produce and waste materials are stored in clearly designated and segregated areas designed to avoid contamination of products. These areas are routinely cleaned and/or disinfected according to the cleaning schedule. Only daily accumulated rejected produce and waste materials are acceptable.

Minor Must A corner of the packhouse or an area outside the packhouse with an inscription 'REJECTED PRODUCE" is acceptable provided there is clear segregation. The rejected produce area must be kept clean and tidy to avoid pest activity. Cleaning and disinfection records of the rejected area must be available for inspection.

FV. 5.4.6 Are breakage safe lamps or lamps with a protective cap used above the sorting, weighing and storage area?

Light bulbs and fixtures suspended above produce or material used for produce handling are of a safety type or are protected/shielded so as to prevent contamination of food in case of breakage.

Major Must All light bulbs shall be protected or shielded to prevent their accidental breakage and contamination of food.

FV. 5.4.7 Are there written glass and clear hard plastic handling procedures in place?

Written procedures exist for handling glass or clear hard plastic breakages in produce handling, preparation and storage areas.

Minor Must There shall be clear glass and plastic breakages procedures in produce handling, preparation and storage areas.

FV. 5.4.8 Are packing materials clean and stored in clean and hygienic conditions?

Packing materials (including re-useable crates) are stored in a clean and hygienic area, to prevent product contamination until used.

Minor Must Packing materials (cartons, corner angles, crates etc) shall be stored in a hygienic area free from rodents, vermins, birds and other reptiles).

FV. 5.4.9 Is access of animals to the facilities restricted?

Measures are in place to prevent access by animals.

Minor Must The ingress of animals (based on risk analysis) to the the packhouse shall be prevented by the enclosure of the packhouse with suitable material to keep them off.





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FV. 5.5Quality Control

FV. 5.5.1 Are temperature and humidity (where applicable) controls maintained and documented where produce are packed and/or stored on farm?

If packed produce are stored on farm, temperature and humidity controls (where applicable and also for controlled atmosphere storage) must be maintained and documented in accordance with the hygiene risk assessment results.

Major Must Temperature and humidity level of stored produce at the farm level shall be monitored to avoid deterioration in quality.

FV. 5.5.2 Is there a process for verifying measuring and temperature control equipment?

Equipment used for weighing and temperature control, must be routinely verified to see if equipment is calibrated according to a risk analysis.

Minor Must Records are available of routine calibrations of weighing equipment and cold-rooms. Weighing equipment can be calibrated on farm using known weights, annual calibration of cold-rooms must be done by Ghana Standard Board. .

FV. 5.6Pest Control

FV. 5.6.1 Are there processes for monitoring and correcting pest populations in the packing and storing areas?

Awareness at interview. Visual assessment. No N/A

Minor Must There is a map of the bait stations / traps and a record of trap catches.

FV. 5.6.2 Is there evidence that the pest monitoring and correcting process are effective?

Visual assessment. No N/A. Minor Must Bait stations and/or other traps visible.





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FV. 5.6.3 Are detailed records of pest control inspections and necessary actions taken, kept?

Monitoring is scheduled and there are records of pest control inspections and follow up action plan(s).

Minor Must Records are available of pest inspections and corrective actions as required.

FV. 5.7Post-Harvest Washing (N/A when no post-harvest washing)

FV. 5.7.1 Is the source of water used for final product washing potable or declared suitable by the competent authorities?

The water has been declared suitable by the competent authorities and/or within the last 12 months a water analysis has been carried out at the point of entry into the washing machinery. The levels of the parameters analysed are within accepted WHO thresholds or are accepted as safe for the food industry by the competent authorities.

Major Must A water analysis test certificate dated within the last 12 months is available from the any of the following: Water Resources Research, Food Research Institute, Ghana Standard Board, Ghana Water Company.)

FV. 5.7.2 If water is re-circulated for final product washing, has this water been filtered and are pH, concentration and exposure levels to disinfectant routinely monitored?

Where water is re-circulated for final produce washing, it is filtered and disinfected, and pH, concentration and exposure levels to disinfectant are routinely monitored, with documented records maintained. Filtering must be done with an effective system for solids and suspensions that have a documented routine cleaning schedule according to the usage and water volume. Where recording of automatic filter backwash events and changes in dosage rates by automated sanitizer injectors may be impossible, a procedure/policy must explain the process.

Major Must Where water is re-circulated for final produce washing, it shall be filtered and disinfected, The pH, free chlorine and concentration of disinfectant shall be monitored periodically and these documented.





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FV. 5.7.3 Is the laboratory carrying out the water analysis a suitable one?

The water analysis for the product washing is undertaken by a laboratory currently accredited to ISO 17025 or its national equivalent or that can demonstrate via documentation that it is in the process of gaining accreditation.

Recom. Water analysis shall be conducted by an accredited Lab

FV. 5.8Post-Harvest Treatments (N/A when no post-harvest treatments)

FV. 5.8.1 Are all label instructions observed? There are clear procedures and documentation available, e.g. application records for post-harvest biocides, waxes and plant protection products, which demonstrate that the label instructions for chemicals applied are compliant.

Major Must Specimen copies of labels for all post-harvest treatments are kept in farm files. Details of actual applications on farm match the instructions given on the specimen label.





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FV. 5.8.2 Are all the biocides, waxes and plant protection products used for post-harvest protection of the harvested crop officially registered in the country of use?

All the post harvest biocides, waxes and plant protection products used on harvested crop are officially registered or permitted by the appropriate governmental organisation in the country of application. They are approved for use in the country of application and are approved for use on the harvested crop to which it is applied as indicated on the biocides, waxes and crop protection products’ labels. Where no official registration scheme exists, refer to the GLOBALG.A.P. guideline (CB Annex 2 PPP) on this subject and FAO International Code of Conduct on the Distribution and Use of Pesticides.

Major Must Official list of post harvest fungicides & waxes is available that demonstrates approval by EPA, Ghana and or acceptance by EU buyer

FV. 5.8.3 Is an up-to-date list maintained of post-harvest plant protection products that are used, and approved for use, on crops being grown?

An up to date documented list, that takes into account any changes in local and national legislation for biocides, waxes and plant protection products is available for the commercial brand names (including any active ingredient composition) that are used as post-harvest protection being, or which have been, grown on the farm under GLOBALG.A.P. within the last 12 months. No N/A.

Minor Must The brand name and active ingredient are sufficient. There is the need to include a national registration. If this is not available a letter from the competent authority (EPA) permitting use of the compound or active ingredient must be produced.

Additionally, the latest edition of Official manual of list of approved plant protection products from EPA





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FV. 5.8.4 Is the technically responsible person for the harvested crop handling process able to demonstrate competence and knowledge with regard to the application of biocides, waxes and plant protection products?

The technically responsible person for the post harvest biocides, waxes and plant protection products applications can demonstrate sufficient level of technical competence via nationally recognised certificates or formal training.

Major Must In all cases the subject area and topics treated must be indicated. The trainer must also show evidence of competence by leaving copies of qualification or CV.

FV. 5.8.5. Is the source of water used for post-harvest treatment potable or declared suitable by the competent authorities?

The water has been declared suitable by the competent authorities and/or within the last 12 months a water analysis has been carried out at the point of entry into the washing machinery. The levels of the parameters analysed are within accepted WHO thresholds or are accepted as safe for the food industry by the competent authorities.

Major Must Post-harvest water used in washing fruits and vegetable shall be portable and must be analysed by a Laboratory with ISO 17025 accreditation.

FV. 5.8.6. Are the biocides, waxes and plant protection products used for post-harvest treatment, stored away from produce and other materials?

Biocides, waxes and plant protection products etc. are kept in a designated area, away from produce, to avoid chemical contamination of produce.

Major Must Post harvest fungicides & waxes may be stored in plastic or metal containers with tight lids. Post harvest fungicides & waxes must not be kept with fresh produce.

All records on Post Harvest Treatments are kept and include the following criteria:

FV. 5.8.7 Harvested crops' identity (i.e. lot or batch of produce) been recorded?

The lot or batch of harvested crop treated is documented in all post-harvest biocide, wax and plant protection product application records.

Major Must The Lot or Batch number of all post-harvest biocide, wax and plant protection product shall be documented.





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FV. 5.8.8 Location? The geographical area, the name or reference of the farm or harvested crop handling site where the treatment was undertaken is documented in all post-harvest biocide, wax and plant protection product application records.

Major Must The geographical area, the name or reference of the farm or packhouse or harvested crop handling site where the treatment was undertaken shall be documented.

FV. 5.8.9 Application dates? The exact dates (day/month/year) of the applications are documented in all post-harvest biocide, wax and plant protection product application records.

Major Must The exact dates (day/month/year) when the product ( post-harvest biocide, wax and plant protection product) shall be recorded.

FV. 5.8.10 Type of treatment? The type of treatment used for product application (i.e. spraying, drenching, gassing etc.) is documented in all post-harvest biocide, wax and plant protection product application records.

Major Must The type treatment of the post harvest PPP shall be recorded.

FV. 5.8.11 Product trade name? The trade names of the products applied are documented in all post-harvest biocide, wax and plant protection product application records.

Major Must The trade name or brand name by which the product is advertised and is registered shall be recorded.

FV. 5.8.12 Product quantity? The amount of product applied in weight or volume per litre of water or other carrier medium is recorded in all post-harvest biocide, wax and plant protection product applications records.

Major Must The amount post-harvest biocide, wax and plant protection product shall be recorded in detail with the dose (quantity) in grams (or Kg) or in milliliters (or liter) per hectare or per liter of water.





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FV. 5.8.13 Name of the operator? The name of the operator who has applied the plant protection product to the harvested crop is documented in all post-harvest biocide, wax and plant protection product application records.

Minor Must The name of the person applying the post harvest chemical shall be documented.

FV. 5.8.14 Justification for application? The common name of the pest, disease to be treated is documented in all post-harvest biocide, wax and plant protection product application records.

Minor Must There shall be a glossary of local name of pest and its English equivalent. The local name of the pest and disease must be accepted if these are written.

FV. 5.8.15 Are all of the post-harvest plant protection product applications also considered under points CB.8.6 of this document?

There is documentary evidence to demonstrate that the producer considers all post-harvest biocides and plant protection products applications under Control Points CB.8.6, and acts accordingly.

Major Must The producer shall produce on demand a list of the current MRLs of the country where the produce is to be exported, risk assessment of MRLs, procedure for dealing with MRLs if this is exceeded, a residue test and evidence that the Laboratory analyzing the residue is ISO 17025 certified.


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