COUNTY TREASURY DEPARTMENT OF ECONOMIC … · CIDP : County Integrated Development Plan CO : Chief...

REPUBLIC OF KENYA

COUNTY GOVERNMENT OF UASIN GISHU

COUNTY TREASURY

DEPARTMENT OF ECONOMIC PLANNING

FIRST QUARTER PROGRESS REPORT

FY 2017-2018

SEPTEMBER 2017

A Prosperous and Attractive County in Kenya and Beyond

2 | P a g e 1st Quarter Report FY 2017/18

© First Quarter Progress Report (September) 2017

The County Treasury P. O. Box 40-30100 ELDORET, KENYA

Email: [email protected]

Website: www.uasingishu.go.ke

mailto:[email protected]

http://www.uasingishu.go.ke/


ACKNOWLEDGEMENT

The First Quarter Progress Report is developed to inform the county government, stakeholders

and the general public of the progress made during the period under review, and in line with

section 166 of Public Finance Management (PFM) Act 2012. Further, the report outlines

challenges faced by departments/agencies while implementing county programmes, projects and

activities and make suggestions on way forward for enhanced service delivery.

Let me take this opportunity to thank the County Executive Committee Member for Finance and

Economic Planning for his leadership and guidance during the preparation of this report. We

further appreciate Chief Officers, Directors and staff in the various departments and agencies for

their contribution in providing information that led to the successful compilation of this report.

Special thanks to the Budget and Planning Units for their time and sacrifice in preparing this

report.

Finally, special appreciation and gratitude to His Excellency the Governor, His Excellency the

Deputy Governor, and all the other members of CEC for their general leadership in the

development discourse of the county.

CPA MILLICENT OKONJO

Ag. CHIEF OFFICER, ECONOMIC PLANNING DEPT.


LIST OF TABLES AND FIGURES

Table 3.1: Summary of Projects/Activities Implemented by ECSSYS Department .................... 12

Table 3.2 Summary of Programmes/Projects Implemented by Health Department ..................... 16

Table 3.3.1 Summary of Projects/Activities Implemented by PSM Department ......................... 23

Table 3.4.1 Summary of Projects/Activities Implemented by Administration & Coordination

Dept. .............................................................................................................................................. 33

Table 3.5.1: County Expenditures by Departments for the Periods July 2017-Sept 2017 ........... 37

Table 3. 6.1 Summary of Project/Activities Implemented by Environment, Water, Natural

Resources, Tourism and Wildlife Management ............................................................................ 40

Table 3.7: Summary of Programmes/Activities Implementation by Department of Trade .......... 48

Table 3.8 : Summary of Programmes/Activity Implementation by DALF .................................. 60

Table 3.9: Summary of Programme/Project Achievements for Lands Department ..................... 64


ABBREVIATIONS AND ACRONYMS

ADB : Africa Development Bank

AIDS : Acquired Immunodeficiency Syndrome

AI : Artificial Insemination

ANC : Ante Natal Clinic

ATC : Agricultural Training College

BQ : Bill of Quantity

CBROP : County Budget Review Outlook Paper

CEC : County Executive Committee

CEDF : County Enterprise Development Fund

CIDP : County Integrated Development Plan

CO : Chief Officer

DALF : Department of Agriculture, Livestock and Fisheries

ECDE : Early Childhood Development Education

ECYTSSS : Education, Culture, Youth Training, Social Services and Sports

ELDOWAS : Eldoret Water and Sanitation Company

EMCA : Environmental Management Coordination Act

ESP : Economic Stimulus Program

GoK : Government of Kenya

GHRIS : Government Human Resource Information System

HH : House Hold

HIV : Human Immunodeficiency Virus

HMIS : Health Management Information System

HRM : Human Resource Management

ICT : Information Communication Technology

IFMIS : Integrated Financial Management Information System

LED : Light Emitting Diode

M&E : Monitoring and Evaluation

MSME : Micro Small & Medium Enterprise

MTP : Medium Term Plan

MTRH : Moi Teaching and Referral Hospital


MoUs : Memorandum of Understanding

NCD : Non Communicable Diseases

NITA : National Industrial Training Authority

PFM : Public Finance Management

PSM : Public Service Management

PWD : People With Disability

SME : Small & Medium Enterprise

TTI : Technical Training Institutes

TIVET : Technical, Industrial, Vocational, and Entrepreneurial

Training

VTCs : Vocational Training Centers


EXECUTIVE SUMMARY

The First Quarter Report covers the periods 1st July 2017 to 30

th September 2017. It provides

information on programmes/projects activities as implemented by the various government

departments and agencies during the quarter. The report further outlines progress in attaining

planned activities, challenges encountered, and way forward to improve service delivery.

The report presents only major programmes/projects activities undertaken during the quarter,

more detailed information can be obtained from the respective departmental progress reports.

The report was developed by incorporating information from the various departments and

agencies as extracted from their respective second quarter progress reports.

From the report it is notable that the county government realized substantial milestones that

improved service delivery. However, this was not without challenges ranging from delayed

exchequer releases, prolonged election period, transition period, inadequate transport for field

operations among others.

The county government is committed to ensuring that these challenges are addressed to improve

service delivery. The report therefore, recommends addressing challenges arising from the UG

Pay system to boost local revenue collection, encouraging partnership with other development

partners in implementation of county projects and re-organisation of county departments for

efficiency in public service.


TABLE OF CONTENTS

ACKNOWLEDGEMENT .............................................................................................................. 3

LIST OF TABLES AND FIGURES............................................................................................... 4

ABBREVIATIONS AND ACRONYMS ....................................................................................... 5

EXECUTIVE SUMMARY ............................................................................................................ 5

CHAPTER ONE: BACKGROUND INFORMATION .................................................................. 9

1.1 INTRODUCTION ................................................................................................................. 9

1.2 COUNTY BACKGROUND ................................................................................................. 9

1.3 REPORT METHODOLOGY ............................................................................................. 10

1.4 LIMITATION OF THE REPORT ...................................................................................... 10

CHAPTER TWO: POLICY REVIEW ......................................................................................... 11

CHAPTER THREE: PROGRESS REPORTS ............................................................................. 12

3.0 INTRODUCTION ............................................................................................................... 12

3.1 EDUCATION, CULTURE, SOCIAL SERVICES YOUTH AFFAIRS AND SPORTS

DEVELOPMENT…………………………………………………………………….. ........... 12

3.2 DEPARTMENT OF HEALTH SERVICES ....................................................................... 16

3.3 DEPARTMENT OF PUBLIC SERVICE MANAGEMENT ............................................. 22

3.3.1 DIRECTORATE OF HUMAN RESOURCE .............................................................. 22

3.3.2 DIRECTORATE OF CORPORATE COMMUNICATION ........................................ 27

3.3.3 COUNTY ATTORNEY’S OFFICE ............................................................................. 30

3.4. DEPARTMENT OF ADMINISTRATION AND COORDINATION .............................. 32

3.5 FINANCE AND ECONOMIC PLANNING ...................................................................... 36

3.6 ENVIRONMENT, WATER, NATURAL RESOURCES, TOURISM AND WILDLIFE

MANAGEMENT ...................................................................................................................... 39

3.7 TRADE, ENTERPRISE, COOPERATIVES & TOURISM DEVELOPMENT ................ 48

3.8 AGRICULTURE, LIVESTOCK AND FISHERIES ..................................................... 60

3.9 LANDS, HOUSING AND PHYSICAL PLANNING ........................................................ 63

3.10 ROADS, TRANSPORT AND PUBLIC WORKS………………………………………68

3.11 ICT and e-GOVERNMENT…………………………………………………………….70

4.0 CONCLUSSION AND RECOMMENDATIONS……………………………………….72


CHAPTER ONE: BACKGROUND INFORMATION

1.1 INTRODUCTION

The County First Quarter Progress Report presents activities that were undertaken by the various

county government departments and agencies as reflected in their work plans during the periods

between 1st July 2017 and 31

th September 2017. It further outlines progress in implementing the

plans, challenges and way forward.

Vision

A Prosperous and Attractive County in Kenya and Beyond

Mission

To serve and improve our people’s livelihoods through good leadership, innovative technology

and efficient infrastructure.

1.2 COUNTY BACKGROUND

Uasin Gishu County is one of the 47 counties in the Republic of Kenya. It lies between

longitudes 34 degrees 50’ east and 35 degrees 37’ West and latitudes 0 degrees 03’ South and 0

degrees 55’ North. It is a highland plateau with altitudes falling gently from 2,700 meters above

sea level to about 1,500 meters above sea level. The topography is higher to the east and declines

gently towards the western border. The county experiences high and reliable rainfall which is

evenly distributed throughout the year. The average rainfall ranges between 624.9 mm to

1,560.4mm with two distinct peaks occurring between March and September; and May and

August. Dry spells occur between November and February. The temperatures range between 7

degrees Celsius and 29 degrees Celsius.

Uasin Gishu County shares common borders with Trans Nzoia County to the North, Elgeyo

Marakwet County to the East, Baringo County to the South East, Kericho County to the South,

Nandi County to the South West and Kakamega County to the North West. It covers a total area


of 3,345.2 Sq. Km. with a population, according to the 2009 Population and Housing Census, of

894,179 people. This population was projected to increase to 1,002,153 in 2012, and 1,123,165

and 1,211,853 in 2015 and 2017 respectively. It has six Sub-counties (constituencies), namely,

Soy, Turbo, Kesses, Kapseret, Ainabkoi and Moiben. The county has thirty (30) County

assembly Wards. In addition, there are two divisions, Kesses and Kapsaret, with fifty one (51)

locations and ninety seven (97) sub-locations.

Uasin Gishu County’s economy is largely driven by agriculture; it is agro-based. It has large and

fertile lands which can be classified as high potential. The average farm size in the county is 2-10

acres with a wide range of crop and livestock enterprises. The crop enterprises include food

crops, cash/industrial crops and horticultural crops. Large scale farming supports wheat, maize,

tea, coffee, flowers and other horticultural crops for export. However, crop farming is mainly

concentrated on maize and wheat. Livestock enterprises include dairy, poultry, sheep, goats,

pigs, bee keeping and fish farming. But concentration is mainly on dairy. The county can also

support agribusiness and industries and this is yet to be fully exploited. There are manufacturing,

wholesale and retail activities taking place in the county.

1.3 REPORT METHODOLOGY

This report was developed by incorporating inputs from the various departments and county

government agencies. It involved receiving reports from and discussions with

departmental/agencies heads.

1.4 LIMITATION OF THE REPORT

This report does not incorporate all the literature and narratives contained in the respective

departmental reports. It only reports on major and key departmental activities and achievements,

challenges and way forward. Detailed and comprehensive information can be found in the

respective departmental reports.


CHAPTER TWO: POLICY REVIEW

This chapter gives key policy priorities and objectives guiding development process in the

county in line with CIDP, Vision 2030 and the Medium Term Plan (MTP). Development process

in the county was informed by the desire to create employment mainly for the youth and women

as a way of incorporating their participation in economic development; food security and poverty

alleviation; development of physical infrastructure to reduce cost of production, improved

competitiveness and provide access to the markets for both goods and services; development of

human resources for enhanced capacity to adopt innovative approaches to development; and

Information Communication Technology, a growth sub-sector with immense potential of

unlocking many opportunities in business, education, agriculture, industry and security.

By the end of the CIDP (2013-2017) Uasin Gishu County anticipates to realize the following

broad development outputs/outcomes:

Improved physical infrastructure in the county – roads network, electricity, renewable energy

technology promotion, housing;

Improved food security and poverty alleviation – promotion of commercialization of dairy

industry, increased agricultural and livestock production, and trade;

Clean and secured environment and access to clean and affordable water and sanitation. Also

improved environmental regulation in line with EMCA 1999 for environmentally friendly

extraction of natural resources such as quarrying activities;

Improved school infrastructure for enhanced access to education

Improved health of residents of Uasin Gishu County through improved health infrastructure

and health care and reduced incidences of diseases and conditions such as malaria, HIV/Aids,

tuberculosis, among others.


CHAPTER THREE: PROGRESS REPORTS

3.0 INTRODUCTION

This chapter gives progress reports by the various county government departments and other

agencies.

3.1 EDUCATION, CULTURE, SOCIAL SERVICES YOUTH AFFAIRS AND

SPORTS DEVELOPMENT

The department of Education, Culture, Social Services, Youth Affairs and Sports Development

has two directorates each headed by a Chief Officer, thus: Education, Culture, Social Services;

and Youth Affairs and Sports Development.

3.1.1 Education, Culture and Social Services

This directorate is tasked with management of bursary and TIVET scholarships; management of

Early Childhood Education Centers; Social Services; Community Development; and promotion

of cultural activities.

3.1.2 Youth Affairs and Sports Development

The directorate is responsible for sports development and management; and management of

youth polytechnics.

Achievements:

Table 3.1 shows the progress and achievements on the projects/activities implemented by the

department during the period.

Table 3.0.1: Summary of Projects/Activities Implemented by ECSSYS Department

S/No Activity/Project name

Objective Output indicator

Target Achievement Remarks

1.0 EDUCATION SECTOR 1 Assessment of

ECDE Centers To ensure quality in ECDE programs

No. of schools visited

60 98 Very successful although there was delayed of funds

2 Assessment of schools for registration

To ensure that schools meet the standards for


10 4 Delay of funds was a challenge





registration

3 Monitoring and Evaluation of ECDE projects

To ensure quality and timely completion of projects


40 10 Delay of funds was a challenge

4 Tayari ECDE Program

To increase transition rates

No. of officers trained

18 18 Training successful, funded by RTI

5 Tayari Teacher Training

To enhance implementation of Tayari program

No. of teachers trained in 12 zones

514 494 Training was successful, funded by RTI

6 Tayari Teacher Training Support

To support teachers through classroom observation

No. of observations done

1028 1542 Exercise was successful -funded by RTI

7 Tayari Cluster Meeting

To refresh and sharpen teachers on ECDE Skills and methodology

No. of meetings held

44 44 Very successful -funded by RTI

8 Centre management committee training

To train H/T and ECD Parents Representatives so as to understand and support the program

No. of trainings conducted

1 per term in a zone

2 per term in a zone

Training was successful, funded by RTI

SOCIAL SERVICES 9 Case

assessment and histories of clients

To identify their Background and challenges

No. of clients assessed

300 48 Insufficient funds

10 Guiding and counseling

To improve clients behavior

No. of clients consulted

150 68 -

11 Follow ups and home visits

To reintegrated clients in the society and provide them with their basic needs

No. of HH visited

150 18 Insufficient funds and transport

12 Rescue and repatriation of street children

To reintegrate and unite children with their families

No. of children

200 16 Transport was challenge

13 Mobilization and formation of self-help groups

To promote youths economic and social empowerments

No. of groups registered

300 16 -





14 Construction of buildings at home craft centre

To enhance infrastructural development at the rescue center

% completion

- - Tender awarded

15 Construction of building at Rescue centre

To enhance infrastructural development at the rescue center

% completion

- 80% Work in progress

16 Refurbishment and partitioning of offices at Social Hall

To create conducive environment to work

% completion

- - Tender awarded

17 Disbursement of funds to PWDs

To improve the general welfare of PWDs

No. of PWDs benefited

4,085 1,509 PWDS Paid

CULTURE SECTOR

18 Regional music festival workshop

To coordinate music festivals

No. of Participants

100 140 Sensitization was successful

19 NATHEPA Herbal practitioners exhibition

To streamline herbal practices

No. of participants

300 220 Funding was a challenge

20 Registration of cultural groups

To enhance peaceful co-existence

No. of groups

2 3 Sensitization was done

YOUTH AFFAIRS SECTION

21 Disbursement of

TVET loans

To enhance access to technical education

No. of

institutions

benefited

11 VTVs 2 TTI 1National Poly

11 VTVs 2 TTI 1 National Poly

Target achieved

22 Disbursement of funds for tools and equipment to VTCs

To improve

teaching and

learning resources

No. of institutions benefited

11 VTCs 11 VTCs Target achieved

23 Inspection of tools and equipment

To ensure

adherence to

specified

standards

No. of institutions inspected


24 Monitoring and

Evaluation of

projects

To ensure quality

of works and

timely completion

No. of VTCs visited


SPORTS SECTOR





25 Sports leagues To identify, nurture and develop talent

No. of teams participated

County

league

30

Ward

league

300

Chamba

Dimba

league

80

Under 17 football league 20

31

300

84

18

Target achieved

26 Badminton – Uasin Gishu Open Tournament

To identify, nurture and develop talent

No. of teams participated

20 20 Event was successful

27 Monitoring and Evaluation of Ward Playgrounds

To improve sports

infrastructure

No. of

playgrounds

30 30 Exercise on going

28 Supervision of kipchoge

stadium

To ensure quality

and timely

completion

No. of

stadiums

1 1 Works on going

Challenges:

Lack of designated vehicles for carrying out monitoring and evaluation exercise

Inadequate funding for completion of projects

Insufficient staffing in the department hindering service delivery

Way forward:

Need to acquire more vehicles to enhance mobility during Monitoring and Evaluation

exercise

Increase budget allocation to enhance completion of programs and projects

Need for more staffing to enhance service delivery


3.2 DEPARTMENT OF HEALTH SERVICES

During the period under review, health care services were delivered across the county through

188 health facilities of which 64.4% (121) are County Government, 11.6% (22) Faith Based,

23.8% (45) Privately Owned while 1.1% (2) National Government.

The overall goal of the department is to reduce illnesses, disabilities and exposure to risk factors

through evidence-based interventions and best practices. To achieve this, the department seeks

to:

Eliminate and control communicable conditions

Halt and reverse increasing burden of NCDs

Reduce the burden of violence and injuries

Provide essential health services to Uasin Gishu County citizens

Minimize exposure to health risk factors

Strengthen collaboration with other sectors

Achievements:

The following is a summary of programmes/projects achievements during the reporting period as

shown in table 3.2 below;

Table 3.0.2 Summary of Programmes/Projects Implemented by Health Department

Activity/ Project

Objective Output Indicator

Achievements for 1st Quarter 2017/18FY Remarks July Aug Sept Cumulative

Public Health Activities Latrine coverage

To promote public sanitation and reduce communicable and non-communicable diseases

No. of HH 20035 31595 29815 81445 Activity ongoing

No. of HH with pit latrines

18182 (90%)

28182 (89%)

24115 (80%)

70479 (86.6%)

There was improvement of households with functional latrines from 81% last financial year to 86%

No. of HH with hand washing facilities

3183 2018 4342 9543 Need to strengthen awareness


Activity/ Project



No. of HH with WC,

1018 1118 164 2300 There was an increase of 2300 HH compared to 1st Q last financial year which was 2100

ODF villages 23 23 23 69 50 HH has been verified to have functional latrines. declaration and certification as ODF villages on process

Inspection of premises

To promote hygiene in food handling

No. of food premises available

541 646 314 1501 1501 inspected and recommended for licensing

No. of food premises licensed

308 110 215 633 633 has been licensed

No. of food premises not recommended for licensing

0 58 50 108 Given statutory notices for an improvement

No. of nonfood premises available

564 368 54 986 Inspected and recommended for licensing

No. of food premises licensed

170 106 29 305 Total of 305 premises had been licensed

No. of premises not recommended for licensing

0 0 0 0 Inspection in progress

No. of routine food samples taken

10 10 10 30 Target to be made per quarterly

No. of food samples taken

0 0 0 0 NIL

Vector/ vermin and pest control

To prevent vector borne diseases

Target HH to be sprayed

244 309 298 851 In high risk areas

No. of H/H sprayed

0 0 0 0 No complain made on outbreak of malaria


Activity/ Project



No. of treated/ managed cases of jiggers

4 6 10 20 Done in conjunction with red cross

Target institutions to be sprayed.

6 5 7 18 Target to be sprayed

No. of Institutions sprayed

0 0 0 0 No request made by the school management

Disease surveillance

To reducing disease morbidity (prevalence)

Detection of AFP cases

0 1 0 1 Reported to DSC

No. of cases investigated

0 1 0 1 Investigated

No. of measles cases reported

0 0 0 0 No cases reported

No. of cases of Neonatal tetanus reported

0 0 0 0 No cases reported

No. of facilities reporting IDSR weekly Report

31 30 20 81 All health facilities are required to report

No. of LLITNS distributed to under ones

242 256 320 818 Reported by community volunteers

No. of LLITNS distributed to expectant mothers

379 341 61 781 Reported by community volunteers

Community strategy

To advocate for health issues at community levels

Target No. of community units

204 204 204 612 Required number

No. of units existing

169 169 169 507 Need to strengthened CS

No. of units functional

70 70 70 210 Need to strengthened the units

No. of non-functional units.

99 99 99 297 Need to be strengthened

No. of dialogue days

5 0 6 11 By community unit

No. of Action days

4 0 3 7 By community unit


Activity/ Project



No. of home states with Dish racks

3379 1760 2276 7415

Inoculation To produce/ boost immunity and to protect communicable diseases.

No. vaccinated against yellow fever

0 0 0 0 Yellow fever vaccines out of stock

No. vaccinated against typhoid

0 0 0 0 Done in central points at inoculation urban office

No. vaccinated against OPV

0 0 0 0 Yellow fever vaccines out of stock

No. of booklets issued

0 0 0 Done in central points at inoculation urban office

No. of certificates issued

0 0 0 0 Done in central points at inoculation urban office

No. of clients given anti rabies

6 3 0 9

No. of adverse effects following inoculation

0 0 0 0 No reported case

Law enforcement and prosecution

To enforce law and order

No. served with statutory notice

10 20 40 70 70 notices served to law offenders

No. complied with the notice

67 67 67 201 Complied

No. of cases prosecuted

0 0 0 0 No case was reported

Building plans approval

To enhance standardization of buildings

No. of building plans submitted for approval

10 5 3 18 Improve the standard of housing

No. approved 6 3 3 12 Improve the standard of housing

No. rejected 1 0 0 1 To prevent accidents

No. Pending 3 2 2 7 Awaiting discussion

School health program

To promote hygiene and sanitation in

Target no of schools/ institutions

138 24 114 268 For routine inspection purposes


Activity/ Project



schools No. of children dewormed

545 0 909 1454 School going children dewormed

No. inspected 31 10 20 61 Inspection on going

No. of schools with adequate sanitation.

95 68 110 273 Reduce communicable diseases

No. of schools inspected for registration

0 0 0 0 No requisition made

No. of schools with portable water

48 70 53 171 Need for sensitization

No. of schools with hand washing facilities

44 88 81 213 There was an improvement

Medical examination of food handles

To reduce disease morbidity (prevalence)

Target No. of food handler.

268 256 275 799 Food handlers examined in the period

No. examined 135 220 210 565 On going

No. issued with medical certificates

130 196 195 521 521 examined

No. unfit & recommended for treatment

5 4 5 14 Under treatment

No. Retreated 0 1 0 1 Health Infrastructure

Completion of sub county hospitals

To enhance infrastructural development

No. of sub county hospitals

- - - 2 complete, 1 ongoing and 2 stalled

Burnt Forest and Turbo are complete. Kesses is ongoing while Ziwa and Moiben had stalled

Completion of 40 bed maternity unit at Kapteldon sub county hospital

To enhance post natal care

% completion - - - Works ongoing

At various level of completion


Activity/ Project



Construction of 70 bed maternity unit at west health center

% completion - - - Handed over to the contractor to commence work.

Handed over to the contractor to commence work.

Completion of reference laboratory at Huruma hospital

To enhance testing and diagnostic of diseases

% completion - - - construction works ongoing

Works ongoing

Challenges:

Shortage of healthcare workers across all cadres

Lack of designated vehicles for re-distribution of drugs

Inadequate modern medical and diagnostic equipment

Prolonged duration in getting architectural drawings and Bills of Quantities from

department of public works for flagship projects, leading to delays in implementation

Inadequate support services from procurement especially in procurement of day to day

needs for essential supplies

Inadequate public education to understanding that there is an essential drug list for public

facilities

Lack of power supply in some health facilities therefore hindering delivery of

immunization and diagnostic laboratory services

Inadequate funding especially for development projects

Incomplete projects built by national government through the Economic Stimulus

Program (ESP) and African Development Bank (ADB)

Way forward:

Need to hire more healthcare workers across all cadres

Purchase designated vehicle for re-distribution of drugs

Procure adequate medical and diagnostic equipment.

Department of Public works to prioritize assigning its officers to county government

flagship projects and set firm datelines for preparation of Bill of Quantities.


Deploy procurement and human resources staff to the department of health to enable

efficiency in management of functions.

Need for public education on available essential drug list for public facilities.

Increase budgetary allocation for power connection

Increase funding especially for development programs

3.3 DEPARTMENT OF PUBLIC SERVICE MANAGEMENT

The mandate of the department includes:

i. To identify reform opportunities for the County Government Human Resource and to advise

the County Government on policy innovations and strategy in those areas of reform.

ii. In conjunction with the County Public Service Board to lead the strategic development and

management of the Human Resource in relation to: Planning, identifying risks and strategies

to minimize such risks and Performance management and recognition

iii. Equity and diversity, including strategies to ensure they advise the county government on

appropriate strategies, policies, and practices for leadership structure in the Department. In

addition, the department advice the county government on appropriate strategies, policies, and

practices in relation to such other departments from time to time, and to monitor, co-ordinate

and assist in the implementation of the same; Develop and advise the County Government on

service delivery strategies and models for the department through collaboration with other

Stakeholders and the wider community; Coordinate communication at the county; Coordinate

planning of county events; and Ensure proper record management by the registry

To implement these functions, the department is made up of the following; Human Resource

Management, Legal and Corporate Communication

3.3.1 DIRECTORATE OF HUMAN RESOURCE

The directorate is responsible for managing human resource, records and general administrative

duties. It has three sections namely; Payroll Section, Human Resource Registry and General

Registry.


Achievements:

During the period under review, the directorate implemented the following activities as indicated

in the table 3.3.1.

Table 3.0.3.1 Summary of Projects/Activities Implemented by PSM Department

S. No

Activity/Project Name

Objective Estimated Cost (Kshs)

Output Indicator

Target for the Quarter

Achievement for the Quarter

Remarks/Comments

1.

Attachment To train, impart skills and expose students to real work environment situation and gain experience

699,000 No. of students placed

250 233 Some departments are not effectively coordinating the attachment program.

2

Staff Medical Cover

-To ensure employees and their dependants enjoy medical benefit and protect workers against work related ailments and injuries. -To maintain a healthy workforce

120 M -Evaluation Undertaken for NHIF only.

To ensure that County Staff and their dependants are medically covered.

-Evaluation report

-Currently Staff and their dependants are provided with commitment letters to visit hospitals of their choice. -Awarding of contract pending.

3 Training To ensure employees are skilled and knowledgeable in order to improve service delivery

-Cost apportioned to each department

No. of employees trained

-To train all employees for 5 days in a year as per TNA.

- It has proved difficult to obtain training returns from various departments.

4 Induction To ensure -Cost No of - - -Inductions


S. No



Output Indicator



Remarks/Comments

that new employees and Trainee students familiarized with the County Systems, Structure and operations. They are also informed on what is expected from them.

apportioned to each department and is absorbed in the training budget.

new appointees and employees inducted. No of students on attachment inducted

conducted. -There is need for departments to ensure that trainee students attend induction.

5 Promotions To motivate and recognize staff performance.

- No of employees promoted.

- - 13 staff members from various departments promoted.

-The exercise needs to be hastened and if possible have a timeline to avoid anxiety and speculation among staff members.

6 Reports

-To document the County’s annual and 5 year term activities including progress made if not completed and achievements.

- No of reports prepared

-PSM End Term Report and Annual Report generated.

-Both End Term and annual report developed.

-The department Secretariat should be well funded, given ample time and completely detached from day to day office duties when developing the End Term Report. - The membership should be consistent in order to uphold sustainability and continuity.


S. No



Output Indicator



Remarks/Comments

7 Procurement Plan

To give a breakdown of the Annual expenditure of the department procurable items.

178,586,000

% completion

100 100 -The procurement dept. should be regularly updating relevant developers of the plan in various department in case of any changes. -Those who develop the procurement plan ought to be taken for induction on the same in order to expose them more especially when there are changes in the drafting of the plan.

8 Work Plan To give a breakdown of the department Annual activities.

- % completion

100 100 The Work Plan was timely developed for activities costing Kshs 170,744,977.

9 Opening of New files

To account and keep record of County employees.

- No of files opened

- 7 -Branded files in use. -Files opened for all new appointees and employees.

Others Achievements:

26 County employees exited service for various reasons

167 staff members proceeded on leave during the quarter

A total of 1,112 staff and their dependents were facilitated to access medication in the

quarter for a total cost of kshs.14, 057,006.49.


There were 342 non-declared staff members and so far 262 have declared leaving only 80

remaining.

Challenges:

Some departments tend to absorb excess number of students without considering their

capacity therefore causing inconveniences to both trainees and the staff.

Staff who wishes to access medication outside the county cannot do so as the services are

only available in specific hospitals within Eldoret Town.

Some students do not surrender their identification badges at the end of the attachment

period.

Lack of office equipment such as photocopier

Increased use of stationery due to the current staff medical arrangement

Difficulties in maintaining records due to over reliance on manual system.

Existence of different leave forms still posing a challenge.

Staffs are having difficulties in accessing health services over weekend and at night as

offices are not opened.

Communication difficulties as some staff are not provided with airtime.

Lack of power backups (UPS) at the Payroll office thus in case of power black-outs it

may cause the server to crash.

There is overcrowding in payroll office by the county staff while seeking for payroll

services.

Outdated personal computers in Payroll Section.

Un-necessary pay slip request despite the existence of GHRIS system.

Recommendations:

The process of awarding the medical cover insurance should be fast tracked to enable

staff and their dependants’ access medical services in various places even outside the

county.

Departments should appoint officers to coordinate attachment program and facilitate

students exit at the end of the attachment period.

Need to enforce use of standardized leave form.


Automation of HR Registry

Need to purchase photocopy machine.

A consideration be made to provide airtime.

Acquisition of five power backups be availed urgently to save the computers from

crashing.

Partition Payroll Office to enhance service delivery.

Departmental heads should be reminded to submit their casual master roles in date stated

Acquire modern computers with higher processing power.

Include the payroll section modules in the annual county training plan.

Acquire one bulk filer for payroll section.

3.3.2 DIRECTORATE OF CORPORATE COMMUNICATION

The section is a link joining county internal and external stakeholders through information.

Furthermore, it involves communicating the county’s achievements and projects through various

platforms and channels which are readily accessible by the public.

Achievements:

During the period under review, the directorate implemented the following activities as indicated

in the table 3.3.2.

Table 3.3.2 Summary of Projects/Activities Implemented by Corporate Communication

S/N

o

Activity/Project

Name

Objective Estimated

Cost

(Kshs)

Output

Indicator

Target for

the

Quarter

Achievemen

t for the

Quarter

Remarks

1. Documentary To

showcase

the Does

and Don’ts

of Motorist

within the

county

0 %

completio

n

- 100 The

Document

ary is

running on

the LED

Screen at

the library.


S/N

o

Activity/Project

Name

Objective Estimated

Cost

(Kshs)

Output

Indicator

Target for

the

Quarter

Achievemen

t for the

Quarter

Remarks

2. Media and

Publicity

To inform

the

residents

of Uasin

Gishu

what the

governme

nt has

achieved.

200,000 Media

mention

and

publicatio

n in print

media

- it is a

continuous

process

On- going.

Targeting

more

publicity.

3. LED

Screen(Infomerc

ials)

Dissemina

te

informatio

n to the

publics

0 No of

departme

nt

covered

At least

have each

departmen

t covered

continuous An on-

going

process.

4. County Website

provide

informatio

n to the

public

0 %

completio

n in

updating

the

website.

- 100 The

website is

updated

and

training

has been

done to

communic

ation

officers

through

the

departmen

t of ICT

5. b

B

R

A

N

Branding of the

Governor’s

Office- Nairobi

To bring

out proper

signage,

and a

good

image

presentati

on

Not yet %

completio

n

- continuous The

process is

currently

ongoing

6. Initiated and To project % 100 100 A Public


S/N

o

Activity/Project

Name

Objective Estimated

Cost

(Kshs)

Output

Indicator

Target for

the

Quarter

Achievemen

t for the

Quarter

Remarks

took part in a

peace caravan

during the

election period.

a strong

brand for

the county

completio

n

Relations

and a

Brand

strategy;

Peace

Caravan

was

branded

and

residents

given

branded t-

shirts and

caps

7. Training on

county

integrated portal

with ICT

Training on

Brand and

Image with

PRSK

To Equip

and Build

staff with

the

required

knowledge

in their

area of

specializat

ion

0

200,000

No of

trainings

- Continuous More

trainings to

be done

on staff.

8. Hosted and

Branded A

ground breaking

ceremony of a

major investor to

the county in

collaboration

with the office of

the Governor

As a

support

and create

a

conducive

environme

nt to bring

more

investors

on board

256,000 No of

branded

materials

purchase

d and

Dinner

hosted

for the

event

- Dinner

hosted

A brand

and a PR

Strategy; -

Souvenirs

presented

to

investors;

Uasin

Gishu

county

ranked the

best

county to

start a


S/N

o

Activity/Project

Name

Objective Estimated

Cost

(Kshs)

Output

Indicator

Target for

the

Quarter

Achievemen

t for the

Quarter

Remarks

business

3.3.3 COUNTY ATTORNEY’S OFFICE

The legal section is tasked with the responsibility of handling litigation matters, court

representation and attendance, drafting of bills, agreements, Memorandum of Understandings

(MoUs) and providing advisory opinion to various county government departments.

Achievements:

During the period under review, the section implemented the following activities:

Compliance with the Constitution on Policies - the section prepared a Leadership and

Integrity Code to the EACC for review. The same has since been approved by EACC.

The section is still engaging other departments and looking forward to draft more policies

in line with the Constitution.

Legislation on County Policies - the section is involved in drafting various legal

documents which include; Bills, Agreements, Contracts, Memorandum of Understanding

(MoUs) and Opinions. During the quarter under review, the section has not prepared

and/or drafted on any of the above.

In addition, the section alongside the CO`s and Directors, have successfully negotiated, advised

and eventually in some instances signed MOU`s and agreements with various investors.

The section has so far drafted and signed tender contracts with a number of departments and the

process is still ongoing. They include:- Finance; ICT; Health; Roads & Public works; Lands

Housing & Physical planning; and Trade, Tourism, Cooperative & Industrialization.

The section has re-gazetted some of the County statutes and others are underway, this is in line

with the court order issued in Petition No 52 of 2016 advising that all County legislations and

policies should be republished under the Kenya Gazette.


We have advised and offered legal opinions to various departments as sought, most notable ones

being Industrial court matters, matters before Arbitration and various land cases pending in

court.

Litigation - This basically is the process of handling cases in which the County

Government has either been sued or is suing. The legal section took over cases that were

being handled by the defunct Municipal Council of Eldoret in addition to new cases

involving the County Government. A number of these cases are ongoing in court whereas

others have been concluded and judgement delivered.

The section has on some instances advised and proposed for out of court settlement and

Alternative Dispute Resolution as opposed to court process. Through this mechanism, some

cases have been settled out of court and others referred to Arbitration.

The section has acted on several matters of illegally acquired parcels of land, several complaints

have been filled before National Land Commission, Ethics and Anti-corruption Commission and

a number of cases are ongoing in court. They include Sirikwa Quarry land, Moiben land, part of

Kipchoge Keino Stadium, Langas-Racecourse Health Centre land and Cattle holding ground

opposite the Veterinary, Arts theatre, Kiplombe dispensary, Kapsoya gardens and Investigation

Laboratory among others.

Offering Advisory Opinion - the section is keen to ensure that due process is followed

by the departments in disciplinary cases, policy making and drafting of legal documents

so as to avoid legal technicalities. We have also boosted service delivery of other

departments by issuing guidance in line to Constitutional, Administrative and

Employment law. There are instances where we have advised and opted for out of court

settlement and Alternative Dispute Resolution.

Enhancing Revenue Collection - the section is working with the relevant departments to

ensure that County legislations are adhered to in order to improve revenue collection.

Implementing measures to promote national cohesion and national values – the

section is liaising with the relevant department on how best to approach this target noting


that it is an important measure to be adopted by the Government in line with the

Constitution.

Challenges:

Some of the challenges faced in the section are as follows;

Limited budgetary allocation.

Lack of space to expand the legal section more so to accommodate our new legal

officers.

Lack of space and resources to establish a fully-fledged legal library/registry.

Slow response by some departments when requested for documents/evidence to be

produced in court.

Lack of office stationery to be used by the new staff.

Slow procurement processes on requisitioned items

Lack of a full time vehicle for the legal section. The one allocated is an Executive

vehicle and cannot serve the section well given the kind of work assigned.

Conclusions and Recommendations:

In conclusion it is clear that the Legal Office has improved despite the many challenges. The

section however endeavors to attain the success of our goals as a section and as a county at large.

However areas of key concerns that need to be addressed include:

Allocation of more funds as per our forwarded budget proposal.

Allocation of more office space, stationery and furniture to accommodate all legal

staff.

Creation of a fully-fledged legal registry and library, this is by getting space and

allocation of enough funds to enable the legal section work towards its goals.

Allocation of full time vehicle to assist in office coordination.

3.4. DEPARTMENT OF ADMINISTRATION AND COORDINATION

The mandate of the department is to coordinate and manage the general administrative functions

of the county government for efficient service delivery; facilitate citizen participation in county

government activities; and ensure delivery of services to the residents of the county.


Achievements:

During the period under review, the department implemented the following activities as

indicated in the table 3.4.1.

Table 3.0.4.1 Summary of Projects/Activities Implemented by Administration & Coordination

Dept.

S/No

Activity(s)


Output Indicator

Target for the quarter

Achievement for the quarter

Remarks

Field Administration

1. Construction of Sub county headquarters; Renting of ward offices

To provide office accommodation of county staff at the sub-counties and wards

Moiben -36,890,070 Ainabkoi -36,414,055 Kapseret – 33,242,010

% completion

- ongoing The projects are near ongoing; renting on ward offices progress

2. Public participation meetings, public barazas and project implementation committee meetings

To improve coordination of county government affairs

- No. of meetings held

- 6 meetings per sub county held in the quarter totaling 36; 6 meetings per ward held in the quarter totaling 180

Requires budgetary allocations

3. -Establish and operationalize coordination committees to monitor, evaluate and report on programmes, projects and initiatives of the county government in the field. -Establish

To co-ordinate performance and delivery of county government functions in decentralized units

- No of coordination committee meetingsheld; M&E meetings held; No of service delivery committee meetings held

- - Requires budgetary allocations


S/No

Activity(s)


Output Indicator



Remarks


and operationalize sub county and ward level service delivery committees

4. Inter-agency meetings, Intergovernmental barazas, peace meetings, dialogue committees

To promote cohesion, integration and patriotism to enhance peace and county unity

- No of inter-agency meetings held


5. Coordinate disaster management where the county government is required to respond

To mitigate disaster

- No. of inter-agency meetings held


6. Coordination of county functions/celebrations

To coordinate county functions/celebrations

- No. of coordination meetings held


Enforcement Section

7. Enforcement activities

To enforce county laws

- No of arrests made


8. Provide the necessary support to county officials in

Support county government officials to effectively

No. of reports and briefs

Reports and briefs on operations

Budget allocation


S/No

Activity(s)


Output Indicator



Remarks


various departments and work stations to ensure that the set targets are achieved

discharge their duties in different work stations

9. Security To secure all county government vital installations

- No. of security briefs prepared

- - Including buildings, yards, markets and other county assets

Challenges:

The contract periods have expired and procurement committee is yet to extend the

time

There is variance between contract bills and drawings ( in the case of Ainabkoi Sub-

County Office Project, ongoing construction is using a drawing twice as big as the

initial used for tendering)

Recommendations:

There is need for the project manager to urgently conduct appraisal of the project to

address the challenges of expiry of contract periods; variance between contract bills and

drawings.

There is need for provision of adequate development funds for construction and

equipping of field offices.


3.5 FINANCE AND ECONOMIC PLANNING

Finance and Economic Planning Department is charged with the responsibility of monitoring,

evaluating and overseeing the management of public finances and economic affairs of the

county. Treasury makes periodical report to relevant bodies as required by the PFM Act 2012

both financial and non-financial matters. The County Treasury constitute two departments,

Finance and Economic planning.

During the period under review the department received a total of Kshs. 794,002,435 as its share

of equitable share of revenue from the National Treasury as indicated in Table 3.5.1 below. On

absorption levels, recurrent stood at 11 percent of total budget for recurrent allocations while

there was no expenditure on development.

Local revenue collected for the quarter under review amounted to Kshs. 89,501,705 against a

target of Kshs. 106,540,000 representing a variance of Kshs. 17,038,295. The underperformance

is as a result of the poor economic environment experienced in the period under review due to

prolonged election period. Table 3.5.2 shows analysis of revenue performance per stream during

the period under review


Table 3.0.5.1: County Expenditures by Departments for the Periods July 2017-Sept 2017

DEPARTMENT

RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT TOTAL RECURRENT DEVELOPMENT

Governor's Office 143,549,472 - 143,549,472 21,312,866 - 21,312,866 14,200,340 14,200,340 7,112,526 - 7,112,526 129,349,132 - 129,349,132 10% #DIV/0!

Finance and Economic

Planning 450,080,813 - 450,080,813 47,924,266 - 47,924,266 22,429,354 22,429,354 25,494,911 - 25,494,911 427,651,459 - 427,651,459 5% #DIV/0!

Public Service

Management 312,383,916 32,444,978 344,828,894 53,233,693 - 53,233,693 33,856,798 33,856,798 19,376,895 - 19,376,895 278,527,119 32,444,978 310,972,097 11% 0.00

ICT and E-

Government 54,247,698 38,933,974 93,181,672 8,719,274 - 8,719,274 4,646,811 4,646,811 4,072,464 - 4,072,464 49,600,887 38,933,974 88,534,861 9% 0.00

Roads, Transport and

Infrastructure 440,943,154 474,238,255 915,181,409 61,797,451 - 61,797,451 43,549,931 43,549,931 18,247,521 - 18,247,521 397,393,223 474,238,255 871,631,478 10% 0.00

Lands, Housing and

physical planning 105,395,722 173,039,883 278,435,605 15,466,153 - 15,466,153 7,841,710 7,841,710 7,624,442 - 7,624,442 97,554,012 173,039,883 270,593,895 7% 0.00

Water, Environment,

Energy and Natural

Resources 66,405,835 300,079,766

366,485,601 13,981,663 - 13,981,663 27,251,151 27,251,151 - 13,269,489 - - 13,269,489 39,154,684 300,079,766 339,234,450 41% 0.00

Health Services 1,569,065,225 205,484,861 1,774,550,086 348,830,591 - 348,830,591 265,589,839 265,589,839 83,240,751 - 83,240,751 1,303,475,386 205,484,861 1,508,960,247 17% 0.00

Agriculture, Livestock

and Fisheries 258,361,619 410,969,723 669,331,342 56,196,445 - 56,196,445 30,173,136 30,173,136 26,023,309 - 26,023,309 228,188,484 410,969,723 639,158,207 12% 0.00

Trade, Cooperatives,

Tourism and Wildlife 116,503,944 183,854,875 300,358,819 23,473,804 - 23,473,804 4,606,553 4,606,553 18,867,251 - 18,867,251 111,897,391 183,854,875 295,752,266 4% 0.00

Education, Social

Cultural, Youth and

Sports 390,008,166 118,964,919 508,973,085 71,270,936 - 71,270,936 26,420,430 26,420,430 44,850,506 - 44,850,506 363,587,736 118,964,919 482,552,655 7% 0.00

County Public Service

Board 67,426,580 - 67,426,580 8,421,419 - 8,421,419 5,234,386 5,234,386 3,187,033 - 3,187,033 62,192,194 - 62,192,194 8% #DIV/0!

Budget And Economic

Planning 103,496,507 - 103,496,507 10,733,289 - 10,733,289 1,804,451 1,804,451 8,928,838 - 8,928,838 101,692,056 - 101,692,056 2% #DIV/0!

Public Administration 182,630,284 131,224,890 313,855,174 41,500,000 - 41,500,000 1,600,717 1,600,717 39,899,283 39,899,283 181,029,567 131,224,890 312,254,457 1% 0.00

Youth and Sports

Development 142,687,071 214,929,839 357,616,910 11,140,586 - 11,140,586 2,825,800 2,825,800 8,314,786 8,314,786 139,861,271 214,929,839 354,791,110 2% 0.00

TOTAL 4,403,186,006 2,284,165,963 6,687,351,969 794,002,435 - 794,002,435 492,031,406 - 492,031,406 301,971,029 - 301,971,029 3,911,154,600 2,284,165,963 6,195,320,563 11% 0.00

Absorption (%)BUDGET ALLOCATION (Kshs) EXCHEQUER ISSUES (Kshs) EXPENDITURE (Kshs) BALANCE AGAINST

EXCHEQUER ISSUES

BALANCE AGAINST BUDGET


Table 3.5.2 Revenue Performance per streams for 1st Quarter 2017/18

REVENUE STREAMS Jul-17 Aug-17 Sep-17 TOTAL

Bar Inspection Fee 18,200 21,000 1,000 40,200

Application Fee 141,200 118,900 114,000 374,100

Audit and Supervision Fees 5,000 - - 5,000

Buildings Plan Approval Fee 186,000 181,000 302,000 669,000

Burial Fees 52,000 58,200 7,000 117,200

Business Permits Current Year 1,939,347 821,320 455,020 3,215,687

Clamping Fee 283,400 78,500 51,000 412,900

Council Premises Occasional Hire (Offices, etc.) 35,800 2,500 2,400 40,700

Court Fines 298,127 283,725 142,606 724,458

Enclosed Bus Park Fee 6,905,348 5,498,779 7,460,100 19,864,227

Fire-Fighting Services 20,000 42,000 25,000 87,000

Housing Estates Monthly Rent 782,326 1,275,897 768,930 2,827,153

Impounding Charges 26,000 2,000 5,100 33,100

Innoculation Fee 198,600 103,700 77,700 380,000

Land Rates Current Year 3,402,433 1,882,587 3,008,289 8,293,310

Log Cess/ Bark cess 17,000 7,000 10,890 34,890

Market Fees 1,160,045 1,191,598 1,313,166 3,664,809

Refuse Collection Fee 283,435 216,800 137,300 637,535

Motor Bikes 123,400 140,400 359,960 623,760

Right-of-Way / Way-Leave Fee (KPLN, Telkom, etc.) 603,454 - 126,430 729,884

Sand, Gravel, and Ballast Extraction Fees 166,321 390,374 88,340 645,035

Sign Boards & Advertisement Fee 1,726,400 550,660 1,402,292 3,679,352

Slaughtering Fee 885,490 809,040 861,360 2,555,890

Street Parking Fee 2,098,746 1,389,099 4,709,070 8,196,915

Sugarcane Cess 405,868 - - 405,868

Tender Documents Sale 500 3,000 3,500

Weight and Measures - - -

Water Kiosks Sale/Supply - - -

Wheat & Maize Cess 105,796 - - 105,796

Public Toilet - - 40,000 40,000

Agriculture AMS 73,800 190,400 - 264,200

Agriculture Vertenary 566,620 11,400 578,020

Betting Control 272,000 81,000 120,000 473,000

Health Centers & Dispensaries Fees 2,139,132 1,712,723 1,779,664 5,631,519

Public Health 106,400 64,000 43,900 214,300

DIRECT BANKING 8,935,819 5,342,197 9,655,382 23,933,397

TOTAL REVENUE COLLECTION 33,964,007 22,458,399 33,079,299 89,501,705


Achievements:

Issuance of Budget Circular for Financial 2018/2019 which guides and gives timelines on

preparation of FY2018/2019 Budget.

Creating and renaming departments in Hyperion IFMIS system as created by His Excellency

the Governor.

Published and distributed copies of the Monitoring and Evaluation report for 2016/17

financial year.

The following policy documents were prepared and submitted as required by law (PFM Act

2012): Annual Progress Report for 2016-17 financial year; County Budget Review and

Outlook Paper (CBROP) 2017; and Annual Development Plan FY 2018/2019.

Payments of personnel emoluments were up to date.

Statutory Reports submissions to the Office of Controller of Budget were up to date.

Funds were made available at the time required though delays in July were occasioned by

Senate delay in passing CAR Act 2017.

Challenges

Delay in disbursement of funds from national treasury due to delay in passing CAR Act

2017.

Slowdown in revenue collection during the lengthened election period.

3.6 ENVIRONMENT, WATER, NATURAL RESOURCES, TOURISM AND WILDLIFE

MANAGEMENT

The mandate of the department includes provision of solid waste management, control of air

pollution, noise pollution, public nuisance and outdoor advertising; implementation of national

government policies on natural resources; environmental conservation; and coordination of water

supply and catchment protection within the county.

Broad outputs and outcomes to be achieved by the department

Increased access to clean portable water

Increased number of water supplies


Protection of water catchment areas

Increase of forest cover

Increase water volumes through desilting of dams

Wildlife & Tourism development

Efficient waste management in the county

Payment of suppliers/pending bills

Achievements:

Provision of water and sewerage services in the urban areas is also prioritized in the county. The

current total water production for Eldoret and its Environs is 36,000 M3

per day. This is way

below the current demand of about 60,000 M3

per day. To breach this gab, the county in

conjunction with Lake Victoria North Water Services Board developed Elgarini water project

that would give additional 9,000 M3

per day. The project was 75% complete and was expected to

be completed by end of 2017. In addition, plans were underway to develop Kipkaren water

treatment plant that would give additional 24,000M3

per day thus closing the gap. It is also

noteworthy to mention that for the first time, Eldoret Water and Sanitation Company

(ELDOWAS) made a surplus and this would be used to further improve services.

In the period under review, the department implemented the various programmes and activities

as indicated in the table 3.6.1

Table 3. 6.1 Summary of Project/Activities Implemented by Environment, Water, Natural

Resources, Tourism and Wildlife Management

S/No

Activity/ Project Name

Objective Estimated Cost (Kshs.)

Output Indicator

Target for Quarter 1

Achievement for Quarter 1

Remarks

1.

Drilling & equipping of boreholes

To improve access to clean and safe water

- No. of boreholes drilled

- 6 drilled 11 equipped

2016/17 FY projects under completion

2.

Development of community water


- No. of community water projects

- 96 2016/17 FY projects under completion


Table 3.6.2: Summary of Project/Activities Implemented by Tourism & Wildlife

S/No.

Activity/ Project name

Objective Estimated Cost

Output Indicator



Remarks

projects done

3. Maintenance of water supplies


- No. of water supplies maintained.

6 6 Routine operations & maintenance

4.

Rehabilitation and Beautification

To create a clean and attractive environment

- No. of areas rehabilitated/beautified

- Nil Rehabilitation of Uganda road for last FY finalised

5.

Afforestation

To Increase forest cover

- No of tree seedlings planted

- Nil No rains & no finances

6.

Purchase of skip loader lorry

To improve solid waste management efficiency

13M No of skip loader lorries

- - No finances


S/No.



Output Indicator



Remarks

1. Enhancing Tourism Product Development

To develop and promote River Sosiani Nature Park as an urban conservation initiative and making Eldoret town green

5M

A wildlife zone and a nature trail as the first phase of the project To have a unique tourism product in the city

Fencing the Moi Teaching and Referral Hospital side.

Fencing of the MTRH side has already commenced

Department will enhance public participation and consultation with other stakeholders and land owners to appreciate what has been done in the MTRH side so as to enable the project to continue to the second phase

To develop and validate an integrated wetland management plan for Kesses dam. that will prescribe the tourism activities and conservation initiatives that needs to enhance environmental sustainability of the various activities and

2,651 million

Implementation of validated integrated wetland management plan

Conservation awareness and sensitization barazas to the local community

The integrated management plan is at its implementation stage

Created awareness and conducted education programmes to seek community good will in the development of the attraction The integrated wetland management plan had been validated by


S/No.



Output Indicator



Remarks

promote tourism development

all stakeholders and this would prescribe the tourism activities to be carried out around the dam. Construction of the gate and toilet block is on going

To construct a world class athletics training camp (Chagaiya High Altitude Training camp)

164,486 million

Chagaiya High Altitude Training camp

Complete sports facility, hostels and the field.

Construction of the camp is ongoing. EIA report has been submitted to NEMA and it has been approved

Tender was awarded to the contractor for construction and consultancy respectively ; EIA for the project was conducted and certificate has been issued by NEMA; There was good will by the local community about the coming up of the training


S/No.



Output Indicator



Remarks

camp and construction process was going on well; Contract Implementation Team (Committee) for the project had been constituted to ensure that the same is delivered on time.

2. Harness Tourism Stakeholder/ partnership in the sector

To make Uasin Gishu County a tourism and investment destination of choice in the North Rift by establish Tourism Information Centre

200,000 Functional tourism information centre that would give first hand information to the visitors, to the County and NOREB as a region

Identify and allocate office space for tourism information centre

The office space had been allocated for the information center

Kenya Tourism Board had partnered with the County in establishing a Tourism Information Center The office space was found to be an ideal and KTB officials were ready to refurbish and equip the office

To ensure provision of good service delivery by

1,000,000 Having well informed and trained personnel

Training and capacity building

Tourism Fund are in the process of

Need for the County Government to be


S/No.



Output Indicator



Remarks

the tourism and hospitality players

of the tourism stakeholders by Kenya Tourism Board and Kenya Wildlife Service

developing and implementing the training programme based on the proposal by the county

conducting training and capacity building for the staff of the tourism facilities and establishment, so as to maintain the standards required in the industry Uasin Gishu County emerged to be the best destination in the region since it had a huge bed capacity and its ability to handle visitors even of large numbers

Tourism promotion and marketing

Identification of community based enterprises in the six Sub counties

1,200,000 To identify the community based tourism enterprises

To identify the activities being practiced by the different enterprises

Needs assessment was done for each of the community based tourism enterprises identified

The department is now developing a training program for the same so as to enhance skills and also be able to receive visitors in this various


S/No.



Output Indicator



Remarks

destinations

To participate in the inauguration of the County Wildlife Conservation and Compensation committee

50,000 Having a familiarization meeting with the Wildlife Conservation and Compensation committee

Getting to know the functions of the committee and how they will work with the County

This committee and its functions is stipulated in the Wildlife Conservation and Management Act,2013. It acted as a strategy to enhance and solve the several issues concerning the Human-Wildlife conflicts in the county

There are many complains concerning human-wildlife conflicts arising from Kesses community because of the Sitatungas. The Committee has reviewed the claims and made the recommendations to KWS for compensation

B, Ongoing Projects



Output Indicator

Target (1ST Quarter 2017/18)

Achievement (1ST Quarter 2017/18)

Remarks

Chagaiya High Altitude Training Camp

To be a world class training camp that will attract both local and international athletes’

164,486,000 Training camp

-Commencement of the construction

-the construction is under wayand is currently at the first floor

Ongoing project

River Sosiani Nature Park

To create a nature park in an urban setting

5 Million Nature park -Fencing of the Moi Teaching and Referral Hospital side has commenced -Environmental

-Fencing of the project area is ongoing (phase one of the project)

Ongoing project




Output Indicator

Target (1ST Quarter 2017/18)

Achievement (1ST Quarter 2017/18)

Remarks

Impact Assessment has been done

Kesses dam To increase tourism products and activities in the County

2.651Million The project area has been identified and the tender has been awarded to the contractor

-Integrated wetland management plan for the dam has been prepared and has been validated and its currently on its implementation stage

-construction of the two tasks gate and a toilet block is ongoing

Ongoing project

Challenges:

Delay in servicing of refuse trucks. Most of the service providers declined to service the

trucks due to pending payments.

Inconsistent supply of fuel leading to delayed garbage collection

The dumpsite at Kipkenyo is filled up and acquiring a new one has not been forth coming

due to negative impacts associated with the current one

Illegal dumping of garbage in estates.

Limited refuse trucks

Members of public stopping water projections demanding compensation for way leaves.

Demand for water projects across the county not matching with budgetary allocations.

Most water sources and springs are in private lands who demand high compensation

The department is understaffed with limited technical officers

Way forward:

Fill the vacant positions as per the approved staff establishment.

Sensitize members of public on importance of water reticulation and signing of way leaves

for water pipelines.

More budgetary allocations to water and environment subsectors to meet the demand.


Enforcement officers should be posted to the department to check on illegal dumping and

payment of service providers by the waste generators.

Priority to be given to servicing of refuses trucks and have consistent supply of fuel.

Budget for and procure additional 3 refuse trucks

3.7 TRADE, ENTERPRISE, COOPERATIVES & TOURISM DEVELOPMENT

This department is responsible for the implementation, formulation, coordination and

administration of activities in respect to Trade, Industrialization, Tourism, Wildlife and

Cooperative Development. The department is made up of four Directorates namely; Directorate

of Trade Development and Industry, Markets, Licensing and Compliance, Tourism and Wildlife

Management, Cooperative and Enterprise Development.

The department’s vision is to spearhead trade development and investment opportunities,

cooperative movement and tourism promotion in the county and the region. This is achieved by

providing reliable business information to investors and the business community; increasing

access by SMEs to affordable financial services; promoting value addition in agricultural

products; strengthening the cooperative movement; and promoting trade, investment and tourism

in the county.

In the reporting period 2017/18 financial year, the department implemented programmes/projects

in development of markets, financing of cooperatives, issuance of business permits, Capacity

building of SMEs, and development of main tourism products albeit challenges associated with

the electioneering period.

Achievements:

The following is a summary of programmes/projects achievements during the reporting period as

shown in table 3.7.1.

Table 3.7.1: Summary of Programmes/Activities Implementation by Department of Trade

S/No Activity/Project Name


Output Indicator

Target 1st Quarter

Progress 1st Quarter

Remarks/Challenges

1.0 DIRECTORATE OF TRADE




Output Indicator

Target 1st Quarter


Remarks/Challenges

1. Construction and/or Rehabilitation of the following markets: a) Ainab

koi b) Kuinet c) Burnt

Forest d) Sogo

mo e) Whole

sale & Retail in CBD

Enhance growth of wholesale and retail trade in the County.

28 M -No. of stalls refurbished and repainted.

-Percentage of repairs and refurbishment undertaken at the market.

100% completion of repairs and refurbishment of the market.

50% completion

Works in progress, expected to be completed before end of 4th quarter.

2 Purchase of Standard prover tanks.

Acquire prover tanks to be used in the calibration of underground tanks and provers at calibration firms

5 M Procure 1 set of standard prover tanks.

Standard prover tank procured.

Procurement preparations and documentation is ongoing.

Completed and the prover tanks delivered.

3 Takeover of Kimumu Market from the ministry of Transport, Infrastructure, Housing and Urban Development

Enhance growth of wholesale and retail trade in the County.

None 1. No of new businesses established in the county.

2. No of business licenses issued to traders.

100% occupancy of stalls in the market

100% Yet to issue the stalls to Traders




Output Indicator

Target 1st Quarter


Remarks/Challenges

4 Participated in ASK Show /exhibition in Eldoret.

To entrench innovation and improved products within the Jua Kali sector.

750,000 15 SMEs showcasing their innovations at the Show.

8 SMEs participated in the trade fair.

4 unique innovations displayed at the Trade stand.

60% 1. Due to insufficient funds and limited space, many SMEs were locked out of the Trade Fair.

2. SMEs who are start-ups lacked the funds to pay for the stands thereby missing out on the opportunities.

5 Establishment of a fresh Produce Wholesale Market by EU Union.

To promote growth of wholesale and retail trade in the County

1,426,000.00

1. Completion of technical components of the project for implementation.

1. BQs, drawings, land acquisition, public participation and feasibility studies completed.

100% Retreated to Nairobi to develop full EU LED Grant application documents. We started public participation for further stakeholder participation. Development strategies being pursued.

6 Passage of Inua Biashara Fund Bill

To increase access by SMEs to affordable financial services.

500,000.00.

The bill being taken through public participation and accepted by the citizens.

To give out the total amount of loans worth 5 Million

The Bill is yet to be taken through public participation.

7 Ensure accuracy of traders

weighing and measuring

equipment

Traders Weighing and Measuring Equipment verified to accepted standards.

250,000 Number of weighing and measuring equipment verified.

150 Equipment quarterly

642weighing equipment verified.

3280 weights verified.

120 platform machines

The verification exercise continues into the fourth quarter.




Output Indicator

Target 1st Quarter


Remarks/Challenges

verified.

122 fuel dispensers

7 weighbridges.

8 Ensure fair trade transaction

in business

Trader’s goods, weighing & measuring equipment are inspected for compliance

200,000 Number of trade premises visited

300 premises visited

144 premises visited

No major malpractices were noted and in cases where there were corrective measures were taken to ensure compliance.

Working standards calibrated against secondary reference standards at national laboratory.

200,000 Number of standards calibrated at national laboratory.

3-Check pump measures.

1-kit of 2 Kg. -1mg set of mass standards

Calibration exercise due for June 2016.

The equipment have not been calibrated against the national standards

9 Ensure no dumping of substandard goods & counterfeit products into the market

Complaints submitted by stakeholders on sub-standard & counterfeit goods are investigated -

100,000 Number of complaints received.

21 Complaints

1 complaint Sensitization of members of public on the existence of counterfeit products in the market is very low.

10 Collection of revenue in form of Appropriation in Aid (A.I.A)

To collect (A.I.A) for services rendered

100,000 Amount of revenue collected.

Ksh.3 75,000 quarterly

Ksh.507, 350 collected.

During this quarter the department majored on verification exercise.




Output Indicator

Target 1st Quarter


Remarks/Challenges

11 Inspection/Pool table Licensing /Casino supervision

/Licensing funfair games

Control and Regulate all gaming activities in the County

170,000 Amount of revenue collected from licensing. Increased compliance of the gaming Act by the operators

Collect 1,500,000 for licences

So far collected 1,800,000

Target Achieved.

1.2 DIRECTORATE OF LICENSING AND COMPLIANCE

12 To issue single business permits to all business entities in the county

Trade regulation measure

2,000,000 Nu No. of licences issued

2,000 15,000 Inadequate Licensing Stations in the Rural areas has hampered the issuance of licenses

Raising of Revenue

1,000,000 A Amount Collected

20,000,000 18,000,000

Implementation of County one stop shop

1,300,000 L % completion

Tender warded.

Contractor on site

80% of the work covered

13 To regulate hawking activities within the county

Promote trade -Formation of SACCOs

Nil No. of Saccos formed

5 3 60% achieved

No. of Saccos compliant

3 3 100 % achieved

Training of hawkers on SME programmes

100,000 No. of hawkers trained

1000 950 95%

14 To carry out business inspection and compliance

Inspection of businesses

1,000,000 Nu No. of businesses inspected for SBP

0 0 Inspection falls in the fourth Quarter

Implementation of Yard Management System

700,000 % completion

Award of the Tender

Tender awarded

80% of the work covered




Output Indicator

Target 1st Quarter


Remarks/Challenges

15. To designate markets areas for traders

Distribution of modern Kiosks

None No. of traders settled

123 123 Exercised completed successfully

Training of Market Committee members

200,000 No. of committee members trained

100 80 80% of the committee trained

Revenue collection from markets

200,000 Amount of revenue collected

7,000,000 5,000,000 71% of the target achieved

Increasing the number of market users

200,000 No. of traders using markets

15,000 14,000 93 % of the target achieved

Reviving dormant markets

150,000 No. of dormant markets revived

7 5 71 % of the target reached

1.3 DIRECTORATE OF TOURISM AND WILDLIFE MANAGEMENT

16 Enhancing Tourism Product Development

To develop and promote River Sosiani Nature park

5 million Fence erected

Fencing the MTRH side for the buy in of the other stakeholders

Fencing of the MTRH side has already commenced




Output Indicator

Target 1st Quarter


Remarks/Challenges

To develop and validate an integrated wetland management plan for Kesses dam

2,651 million

No. of sensitizations done

Conservation awareness and sensitization barazas

The integrated management plan is at its implementation stage, sensitization done

The integrated wetland management plan has been validated by all stakeholders.

Construction of the gate and toilet block is on going

To construct a world class athletics training camp (Chagaiya High Altitude Training camp)

164,486 million

% completion

Complete sports facility, hostels and the field.

Construction of the camp is ongoing.

EIA report has been submitted to NEMA and has been approved

Contract Implementation Team (Committee) for the project has been constituted to ensure that the same is delivered on time

17. Harness Tourism Stakeholder/ partnership in the sector

To Establish a Tourism Information Center

200,000 Tourism Information centre

Office space allocated

The office space has been allocated for the information center

18. Tourism promotion and marketing

Identification of community based enterprises in the six Sub counties

1,200,000 No. of community based enterprises

6 Needs assessment was done for each of the community based tourism enterprises identified

Development of training program ongoing.

1.4 DIRECTORATE OF THE COUNTY ENTERPRISE FUND




Output Indicator

Target 1st Quarter


Remarks/Challenges

19 Loan Disbursement

Offer cheap credit to cooperatives

- No. of Cooperatives funded and Amount of funding released

Disburse 30.8Million

Loans to be disbursed from the second quarter

Ongoing

20 Loan Recovery

Maintain high Repayment Rate(RR)

- Good Repayment rate

Good Repayment Rate

Collected Kshs 2,701,406 in the quarter

Ongoing

21 Keying in of data into the CEDF loan system

Improve efficiency in loan management

- Printed system reports and analysis

Automation of loan data

Data capture process ongoing to be completed in the next quarter

Ongoing

22 Dissemination of information about the fund

Sensitization of the fund

- Attendance list Visit to societies

Number of societies sensitized

7 groups sensitized and trained on the fund

Achieved

23 Collection of loan repayments

Improve loan repayment

- -Amount of loans collected

-Bank deposit slips

-Field report on commitments to pay,

-Arrears collections.

Maintain high loan Repayments

Collected Kshs 2,701,406 in the quarter

Achieved good repayment

1.5 CO-OPERATIVES DEPARTMENT

24 Capacity building for the Co-operative sector

Co-operative Day celebrations

No. of preparation meetings held

County 1 County 1

Successfully held

Member No. of Ainabkoi Ainabkoi The activities




Output Indicator

Target 1st Quarter


Remarks/Challenges

Education Programs

meetings held and attendance

2 Moiben 3 Soy 2 Turbo 3 Kapseret 2 Kesses 2

5

Moiben 1

Soy 1

Turbo 6

Kapseret 1

Kesses 1

were facilitated by the respective societies.

Committee member Education Programs

No. of meetings held and attendance

Ainabkoi 2 Moiben 2 Soy 2 Turbo 2 Kapseret 2 Kesses 2

Ainabkoi 3

Moiben 2

Soy 1

Turbo 1

Kapseret 2

Kesses 0

All the activities were funded by the respective co-operative societies.

Pre-cooperative Education meetings



Ainabkoi 3

Moiben 5

Soy 1

Turbo 0

Kapseret 1

Kesses 3

The trainings were successful and some of the groups registered co-operative societies.




Output Indicator

Target 1st Quarter


Remarks/Challenges

25 Ensure compliance with co-operative legislation

Annual

General Meetings

No. of

AGMs held


Ainabkoi 1

Moiben 3

Soy 3

Turbo 3

Kapseret 3

Kesses 2

All meetings met the required quorums.

Final accounts read & adopted, Budgets of the preceding year approved, Maximum borrowing powers fixed,.

Special general meetings

No. of

SGMs held


Ainabkoi 4 Moiben 5 Soy 7 Turbo 2Kapseret 1Kesses 1

All meetings met the required quorums.

First General Meetings

No. of meetings

Held.


Ainabkoi 2

Moiben 4

Soy 3

Turbo 2

Kapseret 2

Kesses 1`

The meeting met the required quorum. Certificates of registrations were handed over, Budgets for the year were approved, Elections of office bearers conducted. The new co-operatives have started operations.




Output Indicator

Target 1st Quarter


Remarks/Challenges

Management Committee Meetings



Ainabkoi 3

Moiben 4

Soy 5

Turbo 0

Kapseret 2

Kesses 5

Monthly reports were presented & discussed.

Preparation of budgets for presentation to SGM.

Conflict resolution meetings

No budget No. of conflicts resolved


Ainabkoi 2

Moiben 2

Soy 1

Turbo 2

Kapseret 2

Kesses 1

Most conflicts arose from misunderstandings among the members and the leadership.

Spot Checks No Budget No. of spot checks done

Ainabkoi 2 Moiben 2 Soy 1

Ainabkoi 0

Moiben 1

Soy 1

Turbo 0

Kapseret 0

Kesses 1

Total 3

Three spot checks were carried out and recommendations discussed with the management committees of the respective societies.




Output Indicator

Target 1st Quarter


Remarks/Challenges

26 Registration of new co-op societies

Preparation of registration documents and forwarding to Commissioner’s office in Nairobi for registration

No budget No. of Registration certificates received


Ainabkoi 2

Moiben 3

Soy 1

Turbo 1

Kapseret 0

Kesses 2

Total 9

Certificates of registration were handed over to the societies, elections done and bank accounts opened.

Challenges

Delay in the release of budgetary allocation for development and to run departmental

programs hampered achievement of departmental goals.

General staff capacity, the department faced challenges of inadequate training resources

to equip staff with the requisite skills to effectively deliver on its mandate.

Political interference which leads to registration of small and unviable co-operatives.

Unwillingness by the public to revive dormant societies in some areas.

High demand for the loan fund: the fund has received many loan applications as

compared to the budget allocation by the county.

Lack of ICT infrastructure at the sub counties affected the roll out of licensing on time

Recommendations

The cooperative societies to be assisted to put in place good governance structures.

Strengthen the staffing in the department by recruiting more co-operative officers and

auditors.

Increase funding through the Co-operative Enterprise Development Fund to improve

capitalization in cooperative societies


Streamlining departmental procurement processes to enhance access to funds for

implementation of projects/programmes.

Adequate allocation of resources for achievement overall departmental goals.

3.8 AGRICULTURE, LIVESTOCK AND FISHERIES

The Department of Agriculture, Livestock and Fisheries comprises of four Directorates and two

Institutions namely: Livestock production, Veterinary services, Agriculture and Fisheries

Directorates, Chebororwa Agricultural Training Centre and Agricultural Mechanization Station.

The department’s vision is anchored on an innovative, commercially oriented and competitive

agricultural sector. Further it is mandated to improve food security and livelihoods in Uasin

Gishu through commercial agriculture for sustainable development.

In the reporting period the department set out to achieve the following broad strategies;

Increase livestock and crop production and productivity

Improve value addition and market access

Increase fish production and productivity

Reduce post-harvest losses

Reduce incidences of Livestock diseases

In the period under review the department successfully rolled out farmer extension services

county wide. However the reporting period was marked with challenges due to delayed release

of funds and activation of Integrated Financial Management Information System (IFMIS)

Achievements:

In the period under review, the department planned implementation of the following various

programmes and activities as indicated in the table 3.2. However implementation has been

delayed due to delay of funds.

Table 3.0.8 : Summary of Programmes/Activity Implementation by DALF

S/No


Objective Estimate Cost (Kshs.)

Output Indicator Target (1st Quarter 2017/18)

Achievement

Remarks


S/No




Achievement

Remarks

Fisheries Department

1. Construction and restocking of demo ponds

To provide quality and affordable fingerlings

8,000,000 Number of ponds constructed/restocked

Identification of beneficiaries

Ongoing

2. Restocking of fish ponds

To provide quality and affordable fingerlings to fish farmers in the County

3,000,000 Number of fish ponds stocked

-. -

Livestock & Veterinary Services Department

3 Construction of Milk Coolers

To improve milk quality and marketing

59,500,000

No. of Coolers installed with electricity and water connected

46 Coolers structures

Ongoing Requisition done

4 Vaccination of Animals

To control spread of Notifiable diseases in the County.

23,000,000

No. of animals vaccinated

1% reduction in disease prevalence rate each year in the plan period.

Ongoing

5 Purchase of acaricides

To control spread of Notifiable diseases in the County.

40,000,000

No. of cattle dips supplied with acaricides

- Requisition raised

6 Subsidy of AI services

To improve the Dairy gene pool

23,000,000

% Increase in the number of artificial inseminations.

5% increase in artificial inseminations each year in the plan period.

Ongoing

7 Completion of Burnt forest slaughter slab

Improve Veterinary Public Health

5,000,000 % completion - Requisition raised

Agriculture

8 Kijana Na Acre Empower youth to

17,000,000

Number of youth groups Funded,

60 youth groups

60 youth groups


S/No




Achievement

Remarks

engage in income generating activities through promotion of high value crops

identified awaiting funds disbursement

9 Completion of cereal stores

Reduce postharvest losses

19,000,000

No. of stores constructed

- -

10 Purchase of mobile driers


- No. of driers purchased


11 Procurement of high value seedlings

Promotion of high value crops

2,000,000 No. of bags distributed

- Requisition done

12 Construction of cold stores for horticultural produce


9,000,000 No. of stores constructed


13 Construction of Dam for irrigation

To improve training facilities at Chebororwa ATC

4,000,000 % completion Complete and functional

Requisition raised

14 Purchase of machinery

To improve training facilities at AMS

90,000,000

No. of machinery purchased


15 Extension Services

Promote good agricultural services

- Number of farmers trained

14,500 14,500

Challenges

Delayed release of funds

Delay in activation of Integrated Financial Management Information System (IFMIS)


3.9 LANDS, HOUSING AND PHYSICAL PLANNING

The department comprises of four directorates namely; Lands, Physical planning, Survey and

Housing. The department is mandated to carry out the following functions; Land administration

and management (public land in the former local Authorities), Development, Management and

administration of county houses, Spatial Planning and Development Control, Land Survey and

mapping

The departmental vision in line with vision 2030 and Uasin Gishu County CIDP is to improve

livelihoods of Uasin Gishu County residents through sustainable management of land

resource through efficient land management and spatial planning, provision of affordable and

decent housing in a clean and sustainable and well planned environment.

The department set out to achieve the following broad objectives;

To ensure order in developments through spatial planning and development control

To secure land rights through efficient land administration and management

To maintain county houses in good condition

To increase the housing stock

To carry out research on housing in the county

To reduce land disputes through speedy settlement of boundary disputes and promote

use of alternative disputes resolution mechanisms in settling land disputes

To regulate survey services through quality controls and production of quality maps

To implement court orders

Achievements

In the period under review, the department attained the following notable achievements for the

first quarter of 2017/18 FY; Preparation of valuation rolls, purchase of land for implementation

of county projects, surveying of land parcels and preparation of town plans and county spatial

plan. The department also partnered with National government, National Social Security Fund,

KenUp and the Kenya Informal Settlements Improvement Projects to implement various projects


in the county. The following is a summary of projects/programmes implemented by the

department as shown in table 3.9 below.

Table 3.9: Summary of Programme/Project Achievements for Lands Department

S/

No

.

Activity /

Project Name

Objective Estimated

Cost

(Kshs.)

Output

Indicator

Target

1st Qtr

Achievemen

ts 1st Qtr

Remarks/

Comments

LANDS ADMINISTRATION SECTION

1. Valuation Roll for

Eldoret

Municipality

To Increase

the revenue

collected on

ratable

properties

26,032,95

2

Updated

Valuation

roll

To

completion

Site handed

over to the

contractor

Works

ongoing

2. Valuation Roll for

Burnt Forest

Township

To prepare

a valuation

roll

6,300,000 Valuation

Roll

To

completion

Site handed

over to the

contractor

Works

ongoing

3. Purchase of

public land (For

an ECD

Ainapngetik)

To improve

access to

educational

facility

480,000 No. of

acreages

purchased

- - Transfer of

ownership

documents

are being

processed

4. Purchase land

for Missing Link

road

(Turbo/Leseru)

To purchase

land for

public

developmen

t

260,000 No. of

acreages

purchased

- - Transfer of

ownership

documents

are being

processed

5. Purchase of land

for kapchumba

ECDE (EMC blk

23 (king`ong`o)

2183)

To purchase

land for

developmen

t of learning

institutions

16,000,00

0

No. of

acreages

purchased

- - Completed,

transfer of

documents

on-going

6. Purchase of

Land for ECD

Kosirai North

To purchase

land for

developmen

t of learning

institutions

2,600,000 No. of

acreages

purchased

- - Completed,

transfer of

documents

on-going

7. Purchase of land

for Sergoit

Youth

Polytechnic

(Sergoit/Karuna

Block 1

To purchase

land for

developmen

t of learning

institutions

1,651,000

No. of

acreages

purchased

- - Completed,

transfer of

documents

on-going


S/

No

.

Activity /

Project Name

Objective Estimated

Cost

(Kshs.)

Output

Indicator

Target

1st Qtr

Achievemen

ts 1st Qtr

Remarks/

Comments

(Lelit)/43)

8. Purchase of land

for Missing Link

(Road)

(Tulwet/Tulwet

Block 7 (Terige)

/60)

To purchase

land for

developmen

t of learning

institutions

150,000

No. of

acreages

purchased

- - Completed,

transfer of

documents

on-going

SURVEY SECTION

9. Cadastral survey

mapping of 3

planned trading

centres & 3

Public Utility

plots in Eldoret

Municipality

To

demarcate

boundaries

for the

various

parcels

(Centres:

Ngarua,

Kaptooley,

Karandili)

1,840,920 No. of

survey

plans,

RIMs

completed

- - 70% of work

done

HOUSING SECTION

10. Construction of

Town managers

office at Moi’s

Bridge town

To facilitate

proper

customer

care and

proper

record

keeping

7,473,800 Functional

office

50%

complete

Site handed

over to the

contractor

Works

ongoing

11. Construction of

office block

To establish

a good

working

environment

for the staff

9,000,000 Functional

office

50%

complete

Architectural

drawings

done

Awaiting

tendering

12. Fencing of

County Estates –

Perimeter wall

Kodhek

To secure

county

Estates

Kodhek

4,000,000 %

completion

100% Prepared

procurement

documents

Awaiting

tendering

13. Operationalizatio

n of County

Housing

To establish

County

Housing

784,690

%

completion

To

completion

To adopt

recommenda

tion by the

The

executive

recommende


S/

No

.

Activity /

Project Name

Objective Estimated

Cost

(Kshs.)

Output

Indicator

Target

1st Qtr

Achievemen

ts 1st Qtr

Remarks/

Comments

Corporation Corporation County

Executive

d that the

county form

a Company

as an

alternative of

Corporation.

Sought after

for legal

guidance on

its viability.

PHYSICAL PLANNING SECTION

14. County Spatial

Plan

Initiation of

planning

process,

planning

stages and

completion

97,839,91

5

Digital Maps

Local

Physical

Developme

nt Plans

Urban

structure

plans

Draft interim

report

Preparation

of proposals

Submitted an

interim Draft

Report

80% of work

achieved

Project on-

going

15. Planning of Moi’s

Bridge town

Initiation of

planning

process,

planning

stages and

completion

7,813,139 Digital Maps

Local

Physical

Developme

nt Plans

Urban

structure

plans

Final draft

plan

Submitted a

final draft

plan

85% of work

achieved

project on-

going

Awaiting

advertisemen

t

16. Planning of

Burnt Forest

town

Initiation of

planning

process,

planning

stages and

completion


Local

Physical

Developme

nt Plans

Urban

structure

plans

Final draft

plan

Submitted a

final draft

plan

85% of work

achieved

project on –

going

Awaiting

advertisemen

t

17. Planning of

Cheptiret town

Initiation of

planning

process,

planning

stages and


Local

Physical

Developme

nt Plans

Final draft

plan

Submitted a

final draft

plan

85% of work

achieved

project on-

going

Awaiting


S/

No

.

Activity /

Project Name

Objective Estimated

Cost

(Kshs.)

Output

Indicator

Target

1st Qtr

Achievemen

ts 1st Qtr

Remarks/

Comments

completion Urban

structure

plans

advertisemen

t

18. Planning of

Kipkabus

Trading Centre

Initiation of

planning

process,

planning

stages and

completion

765,025 Maps

Local

Physical

Developme

nt Plans

Urban

structure

plans

Final draft

plan

Data

synthesis,

Draft

Proposal

preparation

underway

70% of work

achieved

project on-

going

Awaiting

advertisemen

t

19. Planning of

Waunifor

Trading Centre

Initiation of

planning

process,

planning

stages and

completion

765,025 Maps

Local

Physical

Developme

nt Plans

Urban

structure

plans

Final draft

plan

Data

synthesis,

Draft

Proposal

preparation

underway

75% of work

achieved

project on-

going

Awaiting

advertisemen

t

20. Preparation of

Part

Development

Plan for County

Estate – Block

12 Pioneer

Estate, Health

Centre & Home

craft

Formalizatio

n and

acquisition

of ownership

documents

Part

Developme

nt Plan

Deed plans

Certificate

of lease

To

completion

Completed

awaiting

Advertiseme

nt

90% of work

achieved

Awaiting

advertisemen

t

Challenges

Delayed disbursement of budgetary allocation;

Increased political activity due to elections;

Uncertainty due to expected change or non-change of offices after elections and

subsequent formation of new cabinet and government;

Uncertainty of what to follow after elections by the suppliers.


Way Forward:

The department will focus in the next quarter in the following areas;

Preparation of Departmental strategic plan;

Preparation of sectoral plans;

Setting up of GIS labs;

Setting up of accounting and procurement units in the department to assist in accounting

and procurement functions;

Updating and Cleaning of land data;

Automation of land records –priority to be given to land records for former local

authorities;

Seeking policy guidelines on County assets in former local authorities’ schools and

national housing estates;

Fast track the formation of municipality boards and town management committee

3.10ROADS, TRANSPORT AND PUBLIC WORKS

This department is vested with the responsibility of providing a holistic and integrated transport

system within the county as well as operating and maintaining an efficient, safe and cost

effective transport system.

3.10.1 Roads

The Subsector is responsible for development, rehabilitation and maintenance of roads network

in the county (All roads except those classified as KeNHA, KURA and KeRRA roads). The

Roads section managed to implement works as follows; 30 km of Grading had been done,

18km of Grading and Gravelling had been done and 0km opened. The drainage works was

done in-house and a total of 524m of culverts installed.

3.10.2 Transport

The Subsector is responsible for transport policy formulation and development of regulatory

framework and transport infrastructure.


3.10.3 Public Works

The Subsector is responsible for development, maintenance and rehabilitation of Government

buildings and other public works in the county. The county fire and disaster management unit is

also included in this section.

3.10.4 Electrical

The Subsector is responsible for development, maintenance and rehabilitation of street lights and

other electrical works on Buildings.

Achievements:

Table 3.10.1: Summary of Project/Activities Implemented by Roads Department

S/No. Activity/ Project Name


(Kshs.)

Output Indicator

Target for the Quarter 1

Achievement for the Q1 2017/18

Remarks

1. Construction of roads

To improve road network

33M No. of kilometres

1.5 1 Adverse weather conditions affected completion

2. Grading To improve road network

360,000 No. of kilometres

50 30 Gravelling programmes still ongoing Gravelling 200M 20 18

Dozing To improve road network

6M

3. Drainage and culvert work

To improve road network

140M No. of metres

600 524 Others ongoing

4. Construction of bridges/box culverts

To improve road network and linkage

153M No. of bridges/box culverts

27 13 6 The bridges/box culverts completed; 2 substantially completed (98%); and 5 ongoing.

5. Street lights To improve security

71M No. of street lights poles

Phase 1 completed


S/No. Activity/ Project Name


(Kshs.)

Output Indicator

Target for the Quarter 1

Achievement for the Q1 2017/18

Remarks

6. Construction of

Burnt forest fire

station

To improve response to emergencies and disasters

6M Percentage completion

Ongoing

7. Construction of

County Liaison

office in NSSF

building Nairobi

To strengthen liaison services

15M Percentage completion

Ongoing

3.11DEPARTMENT OF ICT & E-GOVERNMENT

The ICT Department is mandated to develop policy on automation of County functions. The key

priority areas include cashless revenue collection, online human resource management, and

supporting infrastructure as well as designing and developing a GIS framework to guide E-

development in agriculture, health, trade, roads, urban planning, and other sectors.

Achievements:

Table 3.11.1 shows the achievements of the department for the period under review

NO LOCATION/ WARD PROJECT NAME PROJECT ACTIVITIES

PROGRESS (New/ Ongoing)

1 County Headquarters Implementation of Disaster Recovery System

Acquisition of disaster recovery systems Installation of System

New

2 County Headquarters Installation of free Wifi within Eldoret town

Installation of WiFi equipment

New

3 County Headquarters Implementaton of staff access and biometric and asset tagging system

Installation of biometric system Installation of asset tagging system

Ongoing

4 County Headquarters Strcutured cabling at County Revenue Offices

Installion of structured cabling and related network equipment

New

5 County Headquarters Acqusition of blade servers Purchase, installation and commissioning of blade servers

New


NO LOCATION/ WARD PROJECT NAME PROJECT ACTIVITIES

PROGRESS (New/ Ongoing)

6 County Headquarters Establishment of ICT Centre at Home Craft Training Centre

Renovation, structured cabling, installation of WiFi, Purchase of furniture, Installation of ICT equipment

New

8 County Headquarters Implementation of County Revenue System

Completion of system development

Ongoing

9 Kesses, CBD, Turbo Establishment of ICT Centres

Renovation, structured cabling, installation of WiFi, Purchase of furniture, Installation of ICT equipment

New

10 County Headquarters Power Backup for ICT Centres

Installation of power backup solution for ICT centres

New

13 County Headquarters Renovation of Wounifor ICT Centre

Renovation of ICT centre

Ongoing

14 Ainabkoi/Olare, Kapseret, Soy and Meibeki Karuna

Purchase, delivery, installation of commission g of ICT equipment for ICT centres

Purchase, installation and commissioning of blade servers

Ongoing


Implementation of power backup solution for ICT Centres

Installation of power backup and commission of sites

Ongoing

16 Meibeki/Karuna Ward Renovation of Kapnasu Resource Centre

Renovation of ICT centre

Ongoing

17 County Headquarters Development of county Communication portal

Development of website and Integrated communication portal

Ongoing


Purchase of furniture for ICT centres

Purhcase and installation of furniture at the ICT centres

Ongoing

Challenges:

Delay in disbursement of funds from the National Treasury

Insufficient funding. Limited budgetary allocation to the department

Inadequate office space, poor working environment


CHAPTER FOUR: CONCLUSION AND RECOMMENDATIONS

This report reviewed performance by county government departments and agencies based on

their respective work plans. A number of departments registered substantial achievements in

planned projects/activities implementation amid challenges. The challenges encountered ranged

from inadequate and delayed funding, inadequate technical staff, office space, means of transport

for field operations, inadequate equipment, among others. The report recommends

comprehensive recruitment to fill the staffing gaps; construction of more offices; provision of

adequate transport for field operations; and purchase of enough office equipment.

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