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August 1, 2012 M E M O R A N D U M TO: All Plan Holders of Record FROM: David Castagna, Facilities & Construction Planner SUBJECT: Bid B6811 - Addendum No. 1

San Joaquin County Madison Park Repaving Project This Addendum No. 1 forms a part of the Contract Documents and shall supersede the original Specifications and the original Drawings of the above-entitled project wherein it contradicts same. All other conditions remain the same. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification. The following clarifications are being made to the Bid Documents:

1. In regards to Plan Sheet C-2, please see Tree Preservation Notes regarding construction efforts

related to existing roots. 2. In regards to Plan Sheet C-3, the contractor shall not remove the existing concrete bleacher pad on

Mendocino Avenue (the north end of the park) and the existing concrete bleacher pad on Michigan Avenue (the south end of the park).

3. In regards to Plan Sheet C-4, the contractor shall not construct the concrete bleacher foundation for the bleachers on Mendocino Avenue (the north end of the park) and shall not construct the concrete bleacher foundation for the bleachers on Michigan Avenue (the south end of the park).

4. In regards to Plan Sheet C-4, for the new asphalt paving east of the existing bleacher pad, asphalt

shall only go to the end of the dugout; delete approximately 43 square feet of new asphalt paving.

5. In regards to Plan Sheet C-7, delete bleacher foundation type 1, detail 3 and delete bleacher foundation type 4, detail 6.

COUNTY OF SAN JOAQUIN

General Services Department 44 North San Joaquin Street, Suite 590

Stockton, California 95202-2778 (209) 468-3357, Fax (209) 468-2186

Capital Projects Facilities Management

Office of Emergency Services Parks and Recreation

GABRIEL E. KARAM Director

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6. In regards to bleacher attachment, all bleachers whether on existing concrete bleacher pads or new concrete bleacher pads shall be attached according to Specifications.

7. Owner and Contractor to document pre-existing condition of the bleachers prior to commencement of

work. Any pre-existing condition that warrants repair or replacement will be the responsibility of the Owner. Any repair or replacement that is caused by the Contractor’s work efforts will be the responsibility of the Contractor.

8. On the west side of the Madison Park there is existing possible vehicle access that will be made

available to the Contractor.

9. Please see Attachment “A” for the Mandatory Pre-Bid Conference Agenda and Attendee List. The following information represents responses to interested prospective bidder questions:

10. Question: What are Madison Park’s irrigation zones? Are the sprinklers near the pathway separate from the rest? Answer: Please see Attachment “B” for the Madison Park Irrigation Plan. The information that is presented is for informational purposes and the Contractor shall conduct their own due diligence field investigations.

It is the interested prospective bidder’s responsibility to check the County Purchasing website, at http://www.sjgov.org/supportserv/openbids.aspx for any other addenda prior to the Bid Submittal due date and time which is Friday, August 17, 2012, at 10:00 am SHARP.

END OF ADDENDUM NO. 1

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MADISON PARK REPAVING PROJECT

MANDATORY PRE-BID CONFERENCE AGENDA DATE: Monday, July 30, 2012 at 10:00 AM LOCATION: Madison Park (corner of West Michigan Avenue and North Marine Avenue),

Stockton, CA 95204

I. PROJECT DESCRIPTION AND BACKGROUND

1. Organization David C. a) San Joaquin County Parks and Recreation – Owner b) San Joaquin County – Funding c) San Joaquin County Parks and Recreation – User d) San Joaquin County General Services Department-Capital Projects

a) Project Management – Duncan Jones and David Castagna b) On-Site inspection – Parks and Recreation and Capital Projects

2. Engineers David C.

a) Professional Engineer – Siegfried Engineering b) Concrete and Asphalt Engineer – Siegfried Engineering c) Do NOT directly contact or communicate with the Engineers-of-Record

during the Open Bid period.

3. Project Work Duncan J.

4. Estimate Range ($100,000 to $125,000) David C.

5. Project Schedule David C. a) Project must be completed within 35 calendar days or earlier. b) Every calendar day is a working day. c) Tuesday, September 11 – Anticipated contract award d) Monday, September 17 – Anticipated contractor’s first working day e) Sunday, October 21 – Anticipated contractor’s last working day

6. Project Sequence David C.

a) Submit insurance and performance bonds immediately after contract award.

b) Prepare submittals for consideration by the County within five (5) days after the anticipated contactor’s first working day. i. Concrete Mix Design ii. Asphalt Concrete iii. Shop Drawings for Attachments and Fasteners

c) The contractor’s submittals will be reviewed by the Engineers and the County.

7. Project Requirements David C.

a) Access in and around Madison Park and the construction site will continue to be used. The contractor will be required to cause minimal interference with access and circulation within Madison Park, as well as adjacent public sidewalks and streets.

Attachment "A"

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b) The contractor will be required to cause minimal interference with Madison Park operations and usage. Madison Park will remain open during construction and the contractor will be required to isolate and protect areas of work.

8. Building Permit David C.

a) A San Joaquin County Community Development Building Department permit is not required.

9. Special Considerations David C.

a) Hours of work could be constrained by events related to keeping Madison Park operational. The contractor must provide planning, scheduling and prevention activities in prosecuting the work to achieve required progress and accommodate normal area activities.

b) The contractor is to secure site to protect the general public, staff and clients of San Joaquin County. The contractor will be required to maintain the adequate protective measures around the site.

c) Contractor laydown and parking areas are to be coordinated with the owner’s representative and is restricted to the limits of work shown on the drawings. Adjacent properties shall not be disturbed without the prior written consent of the owner’s representative.

d) Testing and Inspections are contained in the Project Manual and Plan Sheets; and the Contractor will be required to secure and pay for these services.

II. ADMINISTRATIVE David C.

1. Mandatory Pre-bid Conference for Prime (General) Contractors (Sub-contractors

welcome).

2. Required California Contractor licenses. a) A-General Engineering Contractor b) B-General Building Contractor c) C-12 Earthwork and Paving Contractor

3. Warranties are noted in the contract documents and shall be provided.

a) Bonds in full force during warranty period.

4. Liquidated Damages. a. $250 for each day the work is not completed beyond the time specified. b. If work is completed and accepted by the owner before the time required,

the owner will pay a premium to the contractor at the rate of $100 for each day.

5. Prevailing Wage Job with certified payroll submission upon request.

a) Contractor responsible for determining appropriate rate. b) Questions should be directed to the State of California Director of

Industrial Relations.

6. Contractor should pay attention to the RFI process.

7. Contractor should pay attention to the Propose Change Order process.

Attachment "A"

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8. Change Orders a) Three types- Owner’s Discretion

a) Lump sum negotiated b) Unit price c) Time and Materials

9. Mark-ups are limited, contractor to review

a) If mark-ups don’t cover additional overhead, need to include additional bid contingency.

10. Payments

a) Monthly-Submit 25th day b) Retention is 5% until after final acceptance and the conclusion of a 35-

day Lien Period.

11. Claims and Disputes a) Review formal claims procedure.

12. Contract documents are final authority and arbiter of disputes. Please review the

contract documents in their entirety. III. BIDDING David C.

1. Viewable, downloadable, and printable Bid Documents are on the County

Purchasing Project website. Bid Documents are also available at Stockton Blue/PlanWell.

2. Bid Form – Fill out properly, completely, and clearly.

a) Clearly fill out bid with both written and numeric cost. b) Acknowledge receipt of addenda. c) Subcontractor information. d) Contractor information. e) California License number

3. Local Hire Checklist

a) Contracts estimated by the County to be less than $200,000 do not have a local hire requirement.

b) Contracts estimated by the County to be $200,000 or more require the successful bidder to demonstrate their attempts to employ local hire.

4. Certification of a Drug-Free Workplace

5. Noncollusion Affidavit

6. Bid Bond, or Cashier’s Check, or Certified Check

IV. BID DOCUMENTS David C.

1. Available for viewing, downloading, and printing on the County Purchasing

Project website.

2. Available for viewing and/or purchase at Stockton Blue/PlanWell.

Attachment "A"

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3. Addenda, if any, will be posted on the Purchasing website.

4. It is the interested prospective bidder’s responsibility to check the County’s Purchasing website for any addenda prior to the submittal due date.

5. On Friday afternoon, August 17, the Bid Documents will be removed from the

Purchasing website as an Open Bid and the Bid Documents will no longer be viewable, downloadable, or printable on the Purchasing website.

V. QUESTIONS David C.

1. Questions or requests for clarification will only be accepted by the County in

writing. a) Written correspondence directed to the County General Services

Department-Capital Projects offices. b) E-mail correspondence to David Castagna at dcastagna@sjgov.org

(preferred).

2. Non-substantive questions may be directed to David Castagna at (209) 468-9598.

VI. IMPORTANT OPEN BID DATES

1. Friday, August 3 – Last day to submit questions (4:00 pm). 2. Friday, August 10 – Last day to release addenda, if required.

3. Friday, August 17 – Bids due no later than 10:00 am SHARP.

San Joaquin County Administration Building 44 N. San Joaquin Street, 5th Floor, Suite 590 Stockton, CA 95202

4. Late bids will not be received or opened. Please allow for Bid submittal

preparation, travel time, and Downtown Stockton parking conditions, etc. VII. PREBID CONFERENCE MEETING ATTENDEE LIST David C.

1. The Sign-In Sheet and the Pre-Bid Conference Agenda will be part of Addendum No. 1; and will be posted on the County Purchasing website.

VIII. FOLLOW-UP QUESTIONS Attendees

IX. PROJECT SITE TOUR Attendees

Attachment "A"

Attachment "A"

Attachment "A"

Attachment "A"

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Text Box

Attachment "B"